299 Jobs Found
Administrative officer Full-time Job
Administrative Jobs MississaugaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Additional information
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Flexibility
- Organized
- Reliability
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
Administrative officer
CRISTAL PLASTIC INC
Mississauga - 10.63kmAdministrative Jobs Full-time
35
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Administrative assistant Full-time Job
Administrative Jobs MississaugaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Supervise other workers
- Establish and implement policies and procedures
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Greet people and direct them to contacts or service areas
Additional information
Personal suitability
- Ability to multitask
- Judgement
- Team player
How to apply
By email
Administrative assistant
AL-MANARAT HEIGHTS INC.
Mississauga - 10.63kmAdministrative Jobs Full-time
29
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Customs Brokerage Rep I Full-time Job
Administrative Jobs MississaugaJob Details
Position Summary:To process customs clearance (release) AND/OR confirm declarations for repetitive and non-complex shipments guided by the CCBS system and personal skills.Client (Internal/External):Import operations, Support Services, Consulting, Inbound services, Sales, etc, and all customs clients and partnersSpecific output or services:
Customs release AND/OR confirm declarations for repetitive and non-complex shipments using client' profile in CCBS system (creates or modifies line code/classification)
Handle delivery service AND/OR import permits requests if required AND/OR gather and send proper documentation to the government
Job Key Contributions/Task:
Data entry (open customers' files, validate information, credit and invoicing)
Collect supplementary information or documentation from customers, drivers, custom and other offices, etc, when required
Identify customer profiles discrepancies
Answer standard questions and requests from customers, drivers, customs and other offices
Work as team member with other actors: clients, UPS SCS employees, carriers, inbound agents
Qualifications required
6 months to 2 years of experience
High school degree
Bilingualism required - intermediate level (in Quebec Only)
Basic knowledge in Customs operations, laws and regulations, and other government departments
Basic understanding of HS system
Basic computer skills
Customs Brokerage Rep I
UPS
Mississauga - 10.63kmAdministrative Jobs Full-time
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Deals Admin Coordinator Full-time Job
Administrative Jobs MississaugaJob Details
- Assigns new listing numbers and creates files for all executed listing/commission agreements.
- Verifies required documents per CBRE's policies and Real Estate guidelines by completing the Listing File Checklist. Distributes listing renewal information to sales professionals and follows up to obtain required documents to keep listings current.
- Verifies handwritten voucher against the written contract. Enters all sales and lease information into the Company’s database according to the organization’s guidelines and procedures. Assists in obtaining appropriate signatures/approvals and transferring all financial information to Transaction Accounting for further processing.
- Creates deal files and verifies required documents per CBRE's policies and Real Estate guidelines by completing the Deal File Checklist.
- Assists Transaction Accounting in the process of collection and distribution of client’s commission payments.
- Provides customer service to sales professionals.
- Assists Transaction Accounting in obtaining necessary verifications of various contingencies to adhere to the Company’s revenue recognition policies.
- Other duties may be assigned.
- Post secondary education; University degree preferred
- Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
- Proficient in Microsoft Office Suite
- Hard working, resourceful, team player
Deals Admin Coordinator
CBRE
Mississauga - 10.63kmAdministrative Jobs Full-time
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Office administrator | LMIA Approved Full-time Job
Administrative Jobs MississaugaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Monitor and evaluate
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
Office administrator | LMIA Approved
Orientum Group
Mississauga - 10.63kmAdministrative Jobs Full-time
28.50
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Administrative Associate Full-time Job
Administrative Jobs MississaugaJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT’S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
Administrative Associate
Scotiabank
Mississauga - 10.63kmAdministrative Jobs Full-time
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Administration officer | LMIA Approved Full-time Job
Administrative Jobs MississaugaJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates need experience of 1 year to less than 2 years
Computer and technology knowledge: Candidates must have knowledge of MS Excel, MS Office and MS Word
Physical Requirements:
- The candidate should be able to work under pressure, in fast-paced environment, maintain tight deadlines, pay attention to detail and also for large workload
Other Requirements:
- The candidate should be able to work in a flexible environment and also in an organized way
- The candidate should be reliable
Responsibilities:
- The candidate should be able to review, evaluate and implement new administrative procedures, establish work priorities and ensure procedures are followed and deadlines are met and also oversee and co-ordinate office administrative procedures
- The candidate should be able to delegate work to office support staff
- The candidate should be able to carry out administrative activities of establishment and also assemble data and prepare periodic and special reports, manuals and correspondence
- The candidate should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.
By Email:
[email protected]
Administration officer | LMIA Approved
INCREDIBLE CONSULTING INC.
Mississauga - 10.63kmAdministrative Jobs Full-time
27
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Councillor's Administrative Assistant Temporary Job
Administrative Jobs MississaugaJob Details
Under the general direction of the Councillor and functional guidance of the Councillor’s Executive Assistant the Administrative Assistant, Ward 7 will carry out the daily duties of the Council Office.
The successful candidate will be considered for the duration of the Elected Official’s term of Office. The current term ends November 14, 2026. There will be an opportunity for renewal should the Elected Official remain in office for another term.
This position is eligible for the following benefits: Three Weeks Vacation, Two Personal Paid Days, Extended Health Care (Vision, Prescriptions, Paramedical, etc), Dental Care, Basic Employee Life Insurance, Accidental Death & Dismemberment, Optional Life Insurance, Optional Critical Illness Insurance and eligible to elect to join the OMERS Pension Plan.
Duties and Responsibilities
The successful candidate will:
• Ensure the Councillor is relieved of all administrative details as it relates to the day-to-day running of the office.
• Assume primary responsibility for the review, distribution, and response to all incoming correspondence and telephone inquiries to appropriate staff member.
• Forward inquiries, which are not routine or general, to Executive Assistant for follow-up and action.
• Receive and respond to in-person, telephone and email inquiries from the public.
• Drafting correspondence on behalf of the Councillor (written).
• Updating and maintaining spreadsheets and databases, and data entry.
• Photocopying, opening and distributing mail, and other general clerical duties.
• Maintaining and updating the Councillor’s contact list.
• Budget monitoring experience required.
• Working knowledge in a Windows environment with experience in the Internet and web posting and social media postings and website creation/maintenance.
• Attend and assist in the organization of events.
• Liaise with other Councillors, Councillors Assistants, senior management, other government officials, constituents and community representatives as required.
• General office support activities with the Councillor’s Executive Assistant.
• May undertake other activities consistent with the requirements of the Councillor’s office, such as attending site visits, meeting with constituents and representing the Councillor as required.
• Required to prepare social media posts and communication pieces for the Councillor.
Skills and Qualifications
• Post- secondary education with two to five years’ experience in an administrative related position is required.
• Minimum of 3 years of experience working with elected official is highly preferred.
• Knowledge of the City sufficient to obtain information in response to constituent questions and issues and to refer constituents.
• Knowledge of the mandate and structure of Council and its committees is highly preferred.
• Knowledge of various MS Office applications including Word, PowerPoint, Excel, and Outlook
• Knowledge of office systems and procedures.
• Energetic, motivated and a self-starter.
• Deal effectively with time frames and deadlines, and work effectively under pressure.
• Deal effectively with people under circumstances where the other party can be highly irate and unreasonable.
• Strong ability to multitask and take on a variety of assignments.
• Organize, prioritize and manage tasks and responsibilities toward timely completion, adjusting priorities as required.
• Ability to maintain composure in stressful and difficult situations.
• Ability to demonstrate a high level of tact and diplomacy when dealing with constituents, other Councillors, senior management, different levels of government, etc.
• Excellent written and oral communication and listening skills.
• Criminal Record and Judicial Matters Check will be required of the successful candidate, as a condition of employment, at their own expense
Councillor's Administrative Assistant
City Of Mississauga
Mississauga - 10.63kmAdministrative Jobs Temporary
32.39 - 43.18
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ACCOUNT EXECUTIVE Full-time Job
Administrative Jobs MississaugaJob Details
POSITION SUMMARY:
- The Key Account Executive (KAE) is responsible for all Business Development activities concerning small to medium accounts.
- The KAE may also service a large customer due to logistical reasons.
- The KAE identifies volume and sales opportunities reviews new and current services resolves claims and service challenges and conveys information regarding the marketplace competition and customer needs to the Area Sales Manager.
- The KAE is responsible for achieving aggressive conversion and penetration of revenue goals. She/he will report directly to the Area Sales Manager.
KEY ACCOUNTABILITIES:
- Volume and revenue development through customer visits and contacts by phone
- Follow up on sales leads through employee/phone centre
- Handle multiple responsibilities
- Ability to work flexible hours (longer hours when required)
EDUCATION/WORK EXPERIENCE:
- Post secondary education and/or 3 years’ related experience in customer service or an equivalent combination of education training and experience
- Excellent PC skills and knowledge of Microsoft Office applications
- Strong interpersonal and communication skills
- Ability to handle stressful situations and a high volume of work
- Good time management skills and attention to detail
- Strong customer service orientation
UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.
ACCOUNT EXECUTIVE
UPS
Mississauga - 10.63kmAdministrative Jobs Full-time
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Administrative Assistant Full-time Job
Administrative Jobs MississaugaJob Details
Closing Date: 08/23/2024
Job Summary
Provide timely and accurate administrative support. Using advanced computer skills and strong organization abilities to aid in the day-to-day operations of the team and division. Carry out duties under the general direction of the Manager, Court Administration and functional guidance of the Supervisors.
Onsite – 5 days a week.
Duties and Responsibilities
The successful candidate will:
• Manage day-to-day administration for Manager of Court Administration including scheduling, resolving calendar conflicts, and providing immediate meeting/event support, room bookings, drafting and editing materials, filing and storage of documents and assisting with court documents for files regarding informations and certificates of offence;
• Provides support to Supervisors of Court Administration and Court Support;
• Preparation and organization of correspondence, reports, mail, spreadsheets, files etc.;
• Perform basic budget tracking, data entry tasks;
• Assume primary responsibility for composing spreadsheets and reports for statistical purposes
• Assist and support special administrative projects and corporate policies and procedures, researching and providing data and analysis of various subjects to identify and support improvement opportunities. Perform information gathering where a response is required from various staff. Identify continuous improvement opportunities in the department and promotes corporate values;
• Participates in assisting with variance reports throughout the year. Processing of invoices, reports and reporting on SAP, Infor/ Sharepoint/Webex/ICON/City Admin etc. for the Division. Prepare and maintain Change of Status forms and I.T. Access forms for Department.
• Assume primary responsibility for ordering and managing office supplies, office equipment and restocking supplies which will require lifting between 15lbs – 25lbs along with the possible use of a ladder or step stool;
• Assume primary responsibility for Time/Labour enteries, Payroll track staff time, input time and attendance in SAP biweekly, and prepare time-management reports using SAP;
• Respond to general inquiries and requests for information, handle complaints and issues or direct to appropriate person;
• Provide support/backup to the intake desk and records and customer service clerks;
• Perform other duties as assigned.
Skills and Qualifications
- Skills and Qualifications
• Graduate from a post-secondary program specializing in Office/Business Administration;
• 2 to 4 years of progressively responsible positions that have resulted in outstanding administrative office skills
• Understanding of municipal government and service delivery is an asset;
• Prolonged exposure to computer, keyboards, screens, standing, sitting and walking;
• Effective interpersonal skills to enable you to represent the division in a professional, credible and courteous manner in dealing with a wide variety of stakeholders;
• Understanding of Acts, regulations and directives as they apply to the Provincial Offences Court Office;
• Advanced knowledge of Microsoft Office products, automated financial systems for budget preparation and accounts payable/receivable (SAP) Infor/Sharepoint/Webex/ICON/City Admin;
• Working collaboratively and relating effectively with staff and all stakeholders in the Provincial Offences Court Office;
• Embracing change: open to different or new solutions or approaching, and maintaining a positive and constructive attitude in the face of change;
• Planning and adjusting work based on a thorough understanding of requirements and prioritizing and seeking clarification and direction, as appropriate;
• Proofreading, editing and writing skills to support management in correspondence, report writing and preparing presentation materials;
• Demonstrated ability to work effectively both independently and in a team environment;
• Solid understanding of City policies, procedures and administrative practices is preferred;
Hourly Rate/Salary: $ 51,800.00 - $ 69,067.00
Hours of Work: 35
Work Location: 950 Burnhamthorpe Rd W
Organization Unit: CPS/Court Administration
Department/Division/Section: CPS/Corporate Services Dept , CPS/Office of the City Clerk , Court Administration
Non-Union/Union: Non Union
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.
Administrative Assistant
City Of Mississauga
Mississauga - 10.63kmAdministrative Jobs Full-time
51,800 - 69,067
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Administrator, Facilities Maintenance Contracts Temporary Job
Administrative Jobs MississaugaJob Details
Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract administration for the Electrical, Life & Safety and Service Contracts team for city-wide facilities, some of the contracts this team manages include electrical services, emergency generators, fire alarm, cleaning services to name a few.
Duties and Responsibilities
- Manages the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure
- Prepares effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts
- Ensures that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests
- Ensures contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City
- Monitors contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies
- Responds to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards
- Manages and coordinate applicable preventative maintenance (PM) as per contracts
- Conducts inspections and maintain the appropriate records
- Drives proactive problem-solving and root cause investigation when applicable
- Develops and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication
- Performs other duties as assigned.
- Provides ad hoc assistance on projects/initiatives within the unit/team.
Skills and Qualifications
- Post-secondary degree in Engineering
- 3-5 years related experience
- Excellent oral and written communication skills
- A valid driver's license with regular access to a vehicle
- Proficient with Microsoft Office and CMMS
- May require climbing ladders and working at heights.
- Exposure to computer keyboards and screens.
- Hybrid office environment with regular site visits
Hourly Rate/Salary: $ 41.93 - $55.91
Hours of Work: 35 hours per week
Work Location: 950 Burnhamthorpe Rd W
Department/Division/Section: CPS/Corporate Services Dept , CPS/Facil & Property Mgmt Div , Energy Mgt & Facilities Mntce
Non-Union/Union: Non Union
Administrator, Facilities Maintenance Contracts
City Of Mississauga
Mississauga - 10.63kmAdministrative Jobs Temporary
41.93 - 55.91
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Administrative Officer Full-time Job
Administrative Jobs MississaugaJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualification such as a secondary (high) school graduation certificate
Experience: Candidates need an experience of 7 months to 1 year
Supervision: 5-10 people
Computer and Technology Knowledge:
Electronic mail, Electronic scheduler, Spreadsheet, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word
Physical Requirements:
- The candidate should be able to work in a fast-paced environment
- The candidate should be able to work under pressure
- The candidate should be able to work under tight deadlines
- The candidate should be able to pay attention to detail
- The candidate should be able to handle large workloads
Other Requirements:
- The candidate should have an effective interpersonal skills
- The candidate should have an excellent oral communication skills
- The candidate should have an excellent written communication skills
- The candidate should be able to work in a flexible environment
- The candidate should be able to work in an organized way
- The candidate should be someone who can be relied on
Responsibilities:
- The candidate should be able to review, evaluate and implement new administrative procedures
- The candidate should be able to delegate work to office support staff
- The candidate should be able to establish work priorities and ensure procedures are followed and deadlines are met
- The candidate should be able to carry out administrative activities of establishment
- The candidate should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- The candidate should be able to coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- The candidate should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
- The candidate should be able to assemble data and prepare periodic and special reports, manuals and correspondence
- The candidate should be able to oversee and coordinate office administrative procedures
Benefits:
- The employees get various advancement opportunities
- The employees get to work in a well-known company
- The employees get health benefits in a form of a health care plan
- The employees get other long-term benefits
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.
By Email:
[email protected]
By mail
600 Orwell Street suite 22
Mississauga, ON
L5A 3R9
Administrative Officer
Lakeview Millwork Ltd.
Mississauga - 10.63kmAdministrative Jobs Full-time
25.64
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