All jobs within 50 km around Beaumont in Administrative Jobs

Reporting to the Supervisor, Business Planning and Financial Management, the Billings Clerk is responsible for providing a broad range of financial and clerical services for the different branch sections. The support includes Accounts receivables (creating billing advices, credit memos, updating PM orders in SAP), providing clarifications, responses to customer/vendor inquiries, running reports along with any administrative support to other sections within the Parks and Roads branch through administrative duties as required.

With a focus on client satisfaction, you will work in an integrated business model to: 

• Work with the business area to ensure all costs are accurately identified/captured before billing advices are created
• Collaborate with the business area in case costs are missing, credit memos need to be generated etc
• Capture all the information from SAP, relevant files to update the corporate billing advice/credit memo templates
• Send billing advices/credit memos to the corporate accounts receivables team for invoices to be generated
• Submit any cheques to the corporate team that are received as payments
• Scan and track these cheques for future reference
• Run regular periodic reports in SAP to ensure that billing advices are created for all billings that show up in the system, other files etc.
• Work with the business area to ensure everyone is following the process to trigger creation of the billing advices
• Support in the accruals process
• Work collaboratively with multiple staff across the various sections within the PARS branch
• Ensure billing advices are created in a timely manner
• Collaborate with the business areas to provide timely responses to vendor/customer inquiries

Qualifications

• Grade 12 education is required
• Minimum three years of experience in billing with demonstrated ability to maintain successful working relationships with various stakeholders and accurately completing invoicing/billings
• Training in basic accounting including customer billing and cost control
• Basic knowledge of accounting principles
• Attention to detail as this work impacts our ability to send out correct invoices to vendors/customers
• Ability' to manage time effectively, manage multiple priorities and deliver under tight timelines
• Problem resolution and conflict resolution
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a team with a strong work ethic
• Excellent working knowledge of computer and computer softwares like MS office, Google Suite
• Ability to make decisions in accordance with established policies and procedures
• Ability to maintain complex records and prepare reports
• Ability to deal courteously and tactfully with peers/stakeholders
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95. 

Hours of Work: 33.75 hours per week. Monday through Friday

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should thrive in a fast-paced environment, maintaining productivity and efficiency, and be able to work effectively under pressure, managing tasks and deadlines calmly and efficiently
• The candidates should be comfortable with extended periods of sitting as part of their job responsibilities

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to greet people, direct them to contacts or service areas, and provide basic information to clients and the public
• The candidates should be able to order office supplies, schedule and confirm appointments, and maintain work records and logs
• The candidates should be able to receive and issue payments, as well as answer the telephone and relay telephone calls and messages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience

1 year to less than 2 years

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Provide reception duties for Kathleen Andrews Transit Garage, act as a liaison between employees, other departments and outside vendors by telephone, email correspondence or in person
• Process all incoming/outgoing mail for the building
• Provide additional telephone coverage on a rotational basis for other section clerks during lunch  hour and vacation 
• Provide clerical/administrative support to the Manager of Bus Operations and Transit Delivery Supervisors
• Process complex confidential documents in Google Docs and Google Sheets relating to Human Resources issues and maintaining data to provide statistical reports
• Create, update and maintain Google shared drives, filing structures, employee lists, Google groups, and email lists, ensuring confidential information is appropriately accessed
• Place all documents requiring signature into DocuSign
• Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, managing attendance lists and coordinating guests, assisting with meeting logistics (such as running presentations during meetings), taking minutes, and following up on action items
• Input monthly data entry for Safety Data Management System SDMS
• Process invoices through Cheque Requisition, Visa Card and Ariba
• Manage all logistical aspects for garage boardroom, order and maintain boardroom supplies, ensure technology is working, troubleshoot, arrange for repairs as required
• Coordinate weekly stationery order through E-way
• Process monthly Corporate Credit Card transactions
• Liaise with others in regards to computer hardware/software, process requests, order new, upgrade, or repair of all cellular requests and services, submit repair orders, furniture repairs/replacement, coordinate building maintenance request and follow up on actionable items
• Process responses to Council inquiries using POSSE;  Request and activate Corporate ID Cards through Inside Information
• Order medical requisitions, employment letters and Long-Term Service gifts for Operators and other garage staff
• Send bottles and cans for recycling using Skip the Depot
• Send used uniforms to Uniform Works using internal courier service
• Assign lockers and maintain a locker tracking system
• Access all areas of a large garage on a daily basis 
• Perform other related duties as required

Qualifications

• Grade 12, including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in computer applications
• Minimum of 2 years of diversified word and information processing experience, including experience and knowledge of general office practices, procedures and management
• Intermediate- advanced level proficiency with Google Workspace (Docs, Sheets, Forms, Calendar, Meet, etc.)
• Prior Reception and customer service experience  
• Prior experience using DocuSign and Ariba  
• Experience processing invoices 
• Demonstrated ability in producing quality work in a complex, demanding, time-sensitive environment
• Excellent verbal and written communication skills, including the ability to summarize and prepare various materials (such as meeting minutes) with high level of accuracy 
• Exceptional time management and organization skills, with proven ability to efficiently and effectively prioritize work and manage competing priorities
• Ability to work independently with minimal supervision as well as actively participating as a team member 
• Strong interpersonal skills, including the ability to effectively and tactfully communicate and develop relationships with various internal and external stakeholders and partners 
• Experience with ETDS, TOPS, PeopleSoft, POSSE, SDMS, Ariba and Remedy would be an asset
• This is a large transit garage, considerable walking is required  
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants will be tested

Hours of Work: 33.75 hours per week

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates should have experience of 1 to less than 7 months
Security and safety: Basic security clearance

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment and be capable of working under pressure, as well as accustomed to tight deadlines
• The candidates should be prepared for repetitive tasks and have a strong attention to detail

Other Requirements:

• The candidates should demonstrate flexibility and be organized, exhibiting reliability and being team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people and direct them to contacts or service areas, obtain and process information required to provide services, and provide customer service
• The candidates should be able to order office supplies, schedule and confirm appointments, and maintain work records and logs
• The candidates should be able to arrange teleconferences

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

The Edmonton Police Service requires an organized and efficient administrative professional to provide support to the Southwest Branch in its entirety. Responsibilities will include:

• Creating and maintaining filing systems and diary date systems.
• Manage the Inspector and/or Staff Sergeant’s calendar in addition to booking meetings and appointments.
• Sorting and distributing incoming and outgoing mail. 
• Maintaining and distributing notebooks and notebook databases.
• Updating CARM with member court notices and providing CARM assistance when required.
• Monitor, collect and submit vacation schedules for branch members.
• Maintaining, sorting, processing, and distributing the City Photo Violation tracking database and forms.
• Maintaining, sorting, processing, and distributing the Criminal Flight Events, Professional Standards Branch concerns, APP branch tracking database and forms.
• Completing and managing transfer documentation.
• Managing and tracking divisional equipment resources (iPad and carbines)
• Maintaining stationery supplies and restocking as needed.
• Prepare agendas, taking meeting minutes (including ordering catering and sending out invites).
• Monitoring incoming (notifications) and emails for court cancellations and notifying applicable Members.
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Proficiency with Microsoft Word, Excel, Outlook, CARM, Adobe Acrobat and the aptitude to learn new software systems.
• Data entry experience, with a high degree of accuracy.
• The ability to work independently with minimal supervision as well as part of a team. 
• Excellent interpersonal, organizational, time management and multi-tasking skills are required.
• Able to exercise sound judgment and to maintain respectful and effective working relationships.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
 
33.75 hours per week, Monday – Friday.  Hours of work may be subject to the terms and conditions of a variable hour of work program.
 
Salary Range: 
  
21M, Salary Grade: 006, $23.66 - $29.38 (Hourly), $1,597.30 - $1,983.50 (Bi-Weekly), $41,690.05 - $51,769.02 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General: 

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please note that the option to work remotely is not available at this time.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should thrive in a fast-paced work environment and be comfortable with a combination of sitting, standing, and walking throughout their workday

Other Requirements:

• The candidates should be adept at collaborating and working harmoniously as part of a team

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to operate a cash register, process money, cheques, and credit/debit card payments, and scan items
• The candidates should be able to receive payment for goods or services, calculate daily/shift payments received, and reconcile with total sales
• The candidates should be able to greet customers, wrap or place merchandise in bags, weigh produce and bulk foods, assist customers with self-checkout, and verify the age of customers when selling lottery tickets, alcohol, or tobacco products

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
6459 Cartmell Place SW
Edmonton, AB
T6W 4V4

This position is critical to support Community Activation in the implementation of a key action of the Safe Mobility Strategy (SMS). Vision Zero, through the SMS, directly supports Council’s four strategic goals and has significant public safety ties, as the goal is to achieve zero traffic-related fatalities and serious injuries.

Reporting to the Team Lead, Community Activation, the Community Activation Clerk provides administrative support to the Safe Mobility section’s public-facing programs and services. 

Specific responsibilities include:

• Support key actions from the Safe Mobility Strategy, including Vision Zero Street Labs, the Vision Zero School Kit and the Safe Speeds Toolkit.
• Manage the section’s public email inboxes, 311 scripts, Posse responses, and public website updates
• Coordinate logistics and provide support to the Community Activation team engaged in the Vision Zero Street Labs, the Vision Zero School Kit and the Safe Speeds Toolkit programs.
• Manage tasks such as ordering materials, signage, and supplies, working closely with internal partners to facilitate processes on behalf of the public (e.g., OSCAM permits), booking meetings, and overseeing the deployment of resources like mobile driver feedback signs.
• Maintain significant touchpoints with the public, as well as internal and external stakeholders, ensuring effective communication and collaboration throughout project initiatives.
• Collaborate closely with the Section Administration Clerk to develop content and approaches for public responses, especially utilizing the Safe Mobility Section Standard Response document.
• Use the Safe Mobility Section Standard Response document to ensure consistency in addressing common questions, concerns, and requests received by the section.
• Serve as a backup for the Section Administration Clerk as needed.
• Perform other related duties as required

Qualifications

• Completion of grade 12 including business subjects with an emphasis on word and information processing or a Business or Office Administration certificate
• A minimum of 2 years diversified office experience including data entry, writing and preparing correspondences, taking a preparing meeting minutes, maintaining complex databases and filing systems
• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
• Demonstrated excellence in customer service, interpersonal, time management and organizational skills
• Proficiency with Adobe Acrobat and G-Suite, including G-mail, Google Docs and Google Sheets
• Ability to establish priorities and effectively handle several tasks simultaneously assigned from multiple co-workers
• Experience with internal systems such as SAP (for PM notifications), Peoplesoft and POSSE are assets
• Well developed verbal and written communication skills including accurate spelling and grammar
• Strong technical, and analytical skills
• Demonstrated ability to work both independently and as an active team member
• Proficient in collaborating within cross-functional teams, across programs, and sharing resources and information collaboratively
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

Closing Date: Feb 23, 2024 11:59:00 PM (MST)

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualification such as secondary (high) school graduation certificate
Experience: Candidates need an experience of 1-2 years
Computer and Technology Knowledge: MS Excel, MS Office

Responsibilities:

• The candidate should be able to record and prepare minutes of meetings, seminars and conferences
• The candidate should be able to determine and establish office procedures and routines
• The candidate should be able to schedule and confirm appointments
• The candidate should be able to answer telephone and relay telephone calls and messages
• The candidate should be able to answer electronic enquiries
• The candidate should be able to compile data, statistics and other information
• The candidate should be able to order office supplies and maintain inventory
• The candidate should be able to greet people and direct them to contacts or service areas
• The candidate should be able to set up and maintain manual and computerized information filing systems
• The candidate should be able to type and proofread correspondence, forms and other document

Benefits:

• The employees get to work in a well-known company
• The employees get a work-life balance
• The employees get health benefits in a form of a health care plan
• The employees get to learn various advanced techniques

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By email:
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience although having experience is an asset
Computer and technology knowledge: MS Excel, MS Outlook, MS Word, MS Office

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people and direct them to contacts or service areas, provide basic information to clients and the public, and provide directory assistance

• The candidates should be able to order office supplies, record and relay information, and maintain work records and logs
• The candidates should be able to answer telephone calls, relay messages, and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: MS Word

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people and direct them to contacts or service areas, provide basic information to clients and the public, and obtain and process information required to provide services
• The candidates should be able to operate the switchboard or telephone system, order office supplies, and record and relay information

• The candidates should be able to schedule and confirm appointments, send invoices, and maintain work records and logs
• The candidates should be able to receive and issue payments, perform clerical duties such as filing and sorting and distributing mail, and answer the telephone and relay telephone calls and messages
• The candidates should be able to arrange teleconferences, calculate billing charges, and monitor mobile radio or telephone

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]