All jobs within 50 km around Spruce Grove in Administrative Jobs

Application deadline: 2024-08-23 
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team.  The Program Clerk will provide support in accordance with all regulations, standards and good manufacturing practice. 

In this role, you will be responsible for administrative support to all program activities within the Supply Chain Team. You will support in accordance with all regulations, standards and good manufacturing practices.

Formula for success

• Maintains and distributes competency lists and signature lists.
• Responsible for ordering, receiving, printing, and rescinding controlled documents from applicable department work instruction binders, and responsible for managing controlled document implementations, working with department staff and trainers to ensure work instruction binders are up to date
• Coordinates new and existing employee documentation, filing and training activities
• Assists with obtaining reports and registering staff for employee training in the learning management system
• Responsible for packing, shipping and receiving documents for offsite storage
• Provide support for Supply Chain departments and other related duties as required

Desired skills and education

• Completion of a secondary school program
• Minimum of two years of recent related office or administrative experience
• Experience with Document Management would be an asset.
• Proficiency in the use of personal computers within a Windows operating system. Intermediate skill level required, using M365 applications such as Microsoft Word, Excel, SharePoint and Outlook software
• Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others
• Strong communications skills, both verbal and written, in English are required
• Ability to develop and maintain professional working relationships within a team environment as well as with departmental staff, management, volunteers and customers
• Excellent customer service skills are critical, including effective listening skills and the ability to respond effectively
• Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines
• Exceptionally strong attention to detail in all aspects of work

What we offer you

• Paid vacation pro-rated to hours worked
• Comprehensive health, dental and vision benefit plan for you and your family
• Choice of Defined benefits or Defined Contribution pension plan 
• Employee discounts, wellness program, and much more 

What you can expect 

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location at least 50% of the time/days of the week if tasks permit. 
• Shifts for this role are Monday to Friday 0700 - 1300
• Physical requirements for the role include the ability to lift weights up to 10 kgs (22 lbs). 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years
Computer and technology knowledge: MS Office, Electronic mail

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments, and answer the telephone and relay telephone calls and messages
• The candidates should be able to compile data, statistics, and other information, order office supplies, and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, and type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years’

Location: 201 10804 181 Street NW, Edmonton, AB T5S 1K8
Shifts: Day

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

What makes this position unique? The opportunity to contribute and apply your high level of organization, attention to detail, and adaptability in a forward-thinking business unit. If the chance to launch your career as a Clerk II in a fast paced, team environment appeals to you, read on to find out more!

What will you do?

• Create and manage Google spreadsheets of data and develop this data into graphics used for reports and presentations
• Review and process invoices, prepare cheque requisitions, and create purchase orders
• Review and process tickets
• Serve as a front-line point of contact to internal inquiries
• Prepare letters, invitations, mailouts and promotional materials
• Coordinate meeting logistics and staff training requirements
• Other related duties as required

Qualifications

• Completion of the 12th grade of school including business subjects related to word and information processing OR completion of an appropriate certificate program from an approved business school
• Two years of diversified word and information processing experience

Skills required for success:

• Ability to maintain accurate records and prepare comprehensive, audience-driven reports
• Ability to prioritize work within a high-volume, multi-project environment
• Demonstrated ability to assist in the instruction of less experience staff
• Excellent customer service skills
• Proficiency in Google Workspace (Docs and Sheets)
• Adaptability to the introduction of new tracking software (SAP, CRM, etc) 
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) 
  
• Embracing a culture of equity, diversity, reconciliation and inclusion
  

Conditions of Employment:

• Hire is dependent upon a Criminal Record Check satisfactory to the City of Edmonton 
• Applicants may be tested

Work Environment:

• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

Up to 2 temporary full time positions for up to 8 months

Hours of Work: 40 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program

Salary Range:  $23.787 - $29.534 (Hourly) 

Talent Acquisition Consultant: JP/JR

Classification Title: Clerk II - 8 Hours
Posting Date: Aug 12, 2024
Closing Date: Aug 26, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Community Services
Work Location(s): Versa Building, Suite 200, 9304 - 41 Ave Edmonton T6E 6G8

The Edmonton Police Service is seeking one (1) self-motivated, organized professional to provide payroll and benefit services to its membership of approximately 3,500 employees.  The ability to provide excellent customer service is essential!  The successful applicant must be able to work within tight deadlines that add to a high stress area. Responsibilities of this position involve providing assistance in all facets of the Section's functions and include the following:

• Providing end to end processing of all payroll transactions, including inputting, auditing, correcting errors and resolving discrepancies.
• Providing payroll and benefit information and guidance to employees and supervisors in accordance with applicable collective agreements, policies, and legislation.
• Researching, analyzing, and providing solutions to problems.
• Preparing and processing required documentation for job data changes.
• Monitoring and administering employee benefits and premium coverage.
• Assisting with group "sign-ons”.
• Administering employee leave information.
• Performing other related duties as required.

Qualifications

• Completion of the twelfth (12) school grade, plus certification from the National Payroll Institute as a Payroll Compliance Practitioner (PCP) (applicants working towards a PCP designation may be considered), or a certificate in benefits administration or human resources administration from a recognized post-secondary institute or professional association.
• Minimum of three (3) years progressively responsible experience in payroll and/or benefits administration.
• Experience using PeopleSoft, CARM or other similar automated Payroll Information System to deliver payroll, benefits, and/or human resource services.
• Strong analytical and problem-solving abilities.
• Good interpersonal, teamwork and organizational skills.
• Able to provide excellent customer service and remain calm under pressure.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
40 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.
 
Salary Range:
21B, Salary Grade: 014, $28.274 - $35.482 (Hourly), $2,261.90 - $2,838.60 (Bi-Weekly), $59,036.11 - $74,086.42 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
 
General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and covering letter with your online application.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.
  
HR Technician:  VH

Classification Title: Employee Service Centre Representative
Posting Date: Aug 08, 2024
Closing Date: Aug 15, 2024 11:59:00 PM (MST)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): TD Tower, 10088 102 Avenue NW Edmonton T5J 2Z1

The Edmonton Police Service (EPS) requires an individual with excellent administrative skills to assume the following duties in the Sexual Assault Section. The responsibilities include: 

• Provide administrative support for the Sexual Assault Section.
• Maintain current call out schedule facilitating subpoena service, maintaining officers CARM and ensuring it is accurately reflected.
• Compiling and maintaining databases for Sexual Assault. 
• Complete weekly statistical report for Sexual Assault Section.
• Deal with requests received from Sexual Assault Response Team (SART) and maintaining SART kit supplies.
• Assisting with administrative duties such as ordering office supplies, incoming and outgoing mail, meeting minutes, and CARM entries. 
• Fielding inquiries from the public regarding Sexual Assault files. 
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Must be prepared to be exposed to the explicit nature of the written and photographic materials that constitute investigations.
• Expertise in Microsoft Word, Excel, and Outlook.
• Experience with CARM, JOIN, iNetviewer, I-Reporter, EPROS, and CPIC would be considered an asset. 
• High attention to detail and multi-tasking skills are essential.  
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work: 33.75 hours per week, Monday - Friday. Hours of work may be subject to the terms and conditions of a variable hours of work program.
 
Salary Range: 21M, Salary Grade: 006, $25.172 - $31.257 (Hourly), $1,699.10 - $2,109.80 (Bi-Weekly), $44,346.77 - $55,067.02 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
• Please note that the option to work remotely is not available at this time.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: BS

Classification Title: Word/Data Processing Clerk II
Posting Date: Jul 29, 2024
Closing Date: August 12, 2024 11:59:00 PM (MST)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Police Headquarters, 9620 - 103A Ave Edmonton T5H 0H7

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Location: 10704 108 ST NW Edmonton, AB T5H 0W8

Physical Requirements:

• The candidates should be able to work under tight deadlines, demonstrating attention to detail and efficiently handling repetitive tasks

Other Requirements:

• The candidates should demonstrate excellent oral and written communication skills, prioritizing client focus in their interactions and tasks
• The candidates should exhibit flexibility in their approach to tasks and schedules, being organized in managing their responsibilities and striving for accuracy in their work
• The candidates should be team players, capable of collaborating effectively with colleagues, while also possessing excellent oral and written communication skills

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, and related travel itineraries, as well as make reservations
• The candidates should be able to determine and establish office procedures and routines, including setting up and maintaining manual and computerized information filing systems
• The candidates should be able to answer telephone calls, relay messages, answer electronic inquiries, greet people, and direct them to contacts or service areas, while also compiling data, statistics, and other information, and ordering office supplies while maintaining inventory

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

The primary objective of this position is to provide support to the project management team and coordinate daily road construction activities on various residential / commercial projects in Edmonton and surrounding area.  This position may require complete oversight of aspects of the project scope or coordination of various smaller projects as determined by the project requirements/ Project Manager

To apply, send your resume to: [email protected]. Please reference the Job Title you are applying for in your e-mail.

Responsibilities

• Aid in the pursuit of projects through the bid process. This may include aiding the writing of proposals, information gathering or other estimating tasks as assigned.
• Assist the estimating team on quantity take offs.
• In conjunction with the project manager and estimating team, prepare accurate and competitive cost estimates, schedules and quantity verifications
• Assist project kick off, including leading required scope preplanning, contact submissions including schedule, safety plans, eco plans and quality plans.
• For smaller projects, ensure project plans, coding and locates have been distributed to supervisors and crews.
• Ensure an understanding of project scope and productions.
• Responsible for all safety and environmental aspects on projects and at worksites in accordance with current OH&S and environmental regulations. Promote Lafarge’s safety culture.
• Project coordination including attending site meetings, identifying and pricing work extra to the contract, coordinating and scheduling the project with the customer, invoicing, collections, and resolving any disputes involving the customer and any other third parties.
• Collaborate with the project team including overseeing jr. coordinators and project support staff and collaborating with supervisors and crews.
• Verify job site quantities. This is done either through internal survey, external survey or plan take offs.
• Assist the Project Manager with monthly progress invoices, reporting monthly accruals and review and approve supplier and subcontractor invoices.
• Monitor project costs and financial reports. Provide feedback to operations and estimating departments.
• Direct liaison with customers, consultants and owners. Ensure that client satisfaction has been achieved.
• Collaborate with the accounting team to ensure cash collections and other accounting targets are being achieved.
• Ensure project close out items are completed including documentation hand overs and post constitution inspections are completed and approved.
• Complete project reviews and provide management a close out review upon season or project completion.
• Other tasks as assigned.

Qualifications

Educational Background:

• A diploma or degree in Civil Engineering with a C.E.T designation is preferred.  A combination of educational background along with skills/field experience will be considered.  

Experience:

• Minimum 2-5 years project coordination and field supervisory experience, estimating experience preferred.
• Experience managing projects valued $ 500,000 and above.
• General understanding of construction accounting.
• Experience managing a project team including jr. coordinators and project support staff.
• Computer literate.
• Understanding of Microsoft excel, Microsoft project, Bluebeam and Bid2Win estimating software.
• Strong understanding of road construction and all components including paving, sub-grade, gravel base course, concrete construction and related subcontractor operations.

As part of our dedicated focus on the health and safety of all employees, a pre-employment medical, including drug and alcohol testing and a criminal record check, may be required.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years’

Location: 201 10804 181 Street NW, Edmonton, AB T5S 1K8
Shifts: Day

Candidate Status:

Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.

• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to record and prepare minutes of meetings, seminars and conferences, schedule and confirm appointments, answer electronic enquiries
• The candidates should be able to answer telephone and relay telephone calls and messages, order office supplies and maintain inventory, greet people and direct them to contacts or service areas
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, type and proofread correspondence, forms and other documents
• The candidates should be able to respond to employee questions and complaints, oversee development of communication strategies
• The candidates should be able to establish and implement policies and procedures
• The candidates should be able to plan, organize, direct, control and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

By mail
7415 67 Street NW
Edmonton, AB
T6B 2J3

The Edmonton Police Service has an opportunity for one (1) Administrative Support Coordinator. This position will provide all aspects of administrative support the Executive Director of the Value and Impact Division and the Executive Director of the Corporate Communications Division. The successful candidate will be responsible for the following duties:

• Manages both Executive Director's calendars, booking meetings and appointments; and able to make independent decisions regarding these tasks.
• Coordinate travel arrangements for Executive Director's, booking flights, hotels, and transportation services, as well as managing travel itineraries and expenses.
• Prepare expense claims.
• This position will be responsible to support the tracking of community engagement requests for both Community Relations unit in Value and Impact Division and Partner and Stakeholder Engagement in Corporate Comms.
• Maintain a division diary date system for the Executive Director's to monitor the Annual Performance Plans (APP) for all members within the Division.
• Maintain detailed financial records of all non-personnel expenditures and invoicing as needed.
• Create and assign Executive Office Tracking Sheets.
• Ensure all tracking sheets are concluded in the system in a timely manner.
• Attend meetings and prepare meeting minutes.
• Perform other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of three (3) year’s diversified word and information processing experience.
• Proficiency with MS Word and Excel and Outlook.
• Proficiency with Powerpoint would be an asset.
• Must have good interpersonal communication skills and be able to multitask and provide courteous and professional work. 
• Must have excellent time management and organizational skills and demonstrated ability to work with standard office software programs.
• Demonstrated ability to provide quality customer service.
• Ability to work independently with minimal supervision and the ability to multitask.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
33.75 hours per week, Monday - Friday.  Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range:
21M, Salary Grade: 012, $28.644 - $35.917 (Hourly), $1,933.50 - $2,424.40 (Bi-Weekly), $50.463.57 - $53,276.77 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: BS

Classification Title: Word Data Processing Clerk III
Posting Date: Jul 11, 2024
Closing Date: Jul 18, 2024 11:59:00 (MST)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): TD Tower, 10088 102 Avenue NW Edmonton T5J 2Z1