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289 Jobs Found

Administrator, 6 Months Contract Contract Job

Coca-Cola Canada Bottling Limited

Administrative Jobs   Brampton
Job Details

We are looking for a new team member who will be reporting to the Manager, Manufacturing Development. This position will be multi-focused with project work and converting our manual paperwork tracking to digital platform. 

Responsibilities

  • Develop digital tracking process for our training modules 
  • Assist MDM with data entry and tracking
  • Maintain the retrieved complaint sample log and ensure proper retention of samples.
  • Daily scorecard tracking
  • Create tracking notifications.
  • Document control for Mnfg Documents
  • Assist MD Manager for action tracking (EJT Database)
  • Sample shipments
  • Assist with Raw Material tracking

Qualifications

  • High school diploma 
  • Prior production/manufacturing experience preferred.
  • Demonstrated attention to detail and accuracy.
  • MS Office Experience including intermediate Excel skills, SAP.
  • Flexibility to work weekends 
  • Ability to work under pressure in a fast-paced environment and prioritize multiple tasks.
  • Strong communication skills, oral and written, required.
  • Ability to handle responsibilities and work both independently and as a team member.
  • Strong analytical skills / highly organized

Administrator, 6 Months Contract

Coca-Cola Canada Bottling Limited
Brampton - 27.55km
  Administrative Jobs Contract
We are looking for a new team member who will be reporting to the Manager, Manufacturing Development. This position will be multi-focused with project work and converting our manua...
Learn More
Apr 2nd, 2024 at 11:53

Executive Assistant Full-time Job

The Coca-Cola Company

Administrative Jobs   Brampton
Job Details

About This Opportunity

We are seeking an Executive Assistant to support our Vice President, Supply Chain and Vice President, Strategic Infrastructure & Capacity Planning in managing the administrative duties within a large matrixed operation. 

Responsibilities

•    High-volume scheduling & efficient calendar management: strategically organize meetings, events, and tasks to optimize the VP’s time and keep productivity on track. Proactively book senior leader meeting cadences using sound judgement to manage through scheduling conflicts, and log & manage scheduling requests 
•    Meeting management: coordination with attendee calendars/EAs, support the creation and circulation of pre-read materials and agendas, logistics and preparation of the meeting events (both on and off-site), minutes/meeting recordings, post-meeting overviews and takeaways and support prioritization & time management of tasks, goals, objectives and projects
•    Expense report preparation and auditing  
•    Correspondence management – tailor correspondence style to the audience and aligned to the VP’s objectives.  Efficient & effective prioritization & response to emails, liaise/follow up on behalf of the VP’s, organize inbox and task rules to support productivity
•    Create, maintain, edit, and format a variety of correspondence, PowerPoint presentations, organization charts, and Excel spreadsheets. Maintain various departmental databases and lists.
•    Event management: organize events, logistics and execution. Liaise cross-functionally with internal stakeholders and external vendors – venue, catering & AV support 
•    Travel arrangements: booking flights, transportation, meetings and lodging. Conference registration. Problem-solve any travel issues as they arise.
 

Qualifications

•    10+ years relevant experience supporting a Vice President level executive in a large organization
•    Proficiency in full MS Office suite  
•    Agility & flexibility to support changing priorities
•    Strong time management problem solving & organizational skills
•    Pro-active and detail-oriented 
•    Exceptional communication, interpersonal & relationship management skills at all levels, both internally and externally
•    Demonstrated ability to maintain a high level of confidentiality, exercising solid judgement
 


About Us: Proudly Canadian and Independently Owned, We are Coke Canada!

Coca-Cola Canada Bottling Limited is Canada’s premier bottling company. We are an independently owned business encompassing over 5,800 associates, more than 50 sales and distribution centers, and 5 production facilities nationwide. For more information about Coke Canada Bottling, please visit cokecanada.com

Executive Assistant

The Coca-Cola Company
Brampton - 27.55km
  Administrative Jobs Full-time
About This Opportunity We are seeking an Executive Assistant to support our Vice President, Supply Chain and Vice President, Strategic Infrastructure & Capacity Planning in man...
Learn More
Mar 18th, 2024 at 10:12

Accounts Payable/Receivable Clerk Full-time Job

Source Industrial Services

Administrative Jobs   Brampton
Job Details

Job brief
We are looking for a skilled Accounts Payable/Receivable Clerk to provide financial, administrative and clerical services.
Accounts Payables duties include processing all invoices received for payment and undertaking the payment of all creditors in an accurate, efficient and timely manner. Accounts Receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
Responsibilities

  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
  • Verify discrepancies by and resolving clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate financial statements and reports detailing accounts receivable status
  • Process accounts and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data
  • Prepare bills, invoices and bank deposits
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
  • Verify discrepancies by and resolving clients’ billing issues
  • Facilitate payment of invoices due by sending bill reminders and contacting clients


Requirements

  • Proven working experience as AP/AP Clerk (minimum 3 + years)
  • Solid understanding of basic bookkeeping and accounting payable principles
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills, along with a knack for numbers
  • Hands-on experience with spreadsheets and proprietary software
  • Proficiency in English and MS Office, Microsoft Dynamics Nav
  • Customer service orientation and negotiation skills
  • High degree of accuracy and attention to detail


Please include a cover letter with resume to

[email protected]


We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.

Accounts Payable/Receivable Clerk

Source Industrial Services
Brampton - 27.55km
  Administrative Jobs Full-time
Job brief We are looking for a skilled Accounts Payable/Receivable Clerk to provide financial, administrative and clerical services. Accounts Payables duties include processing all...
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Feb 11th, 2024 at 12:29

Office administrative assistant Full-time Job

Sehajannat Financial Services Inc

Administrative Jobs   Brampton
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: MS Office, and MS Word

Physical Requirements:

  • The candidates should be able to meet tight deadlines effectively and handle repetitive tasks efficiently
  • The candidates should demonstrate attention to detail in their work.

Other Requirements:

  • The candidates should possess the ability to multitask effectively and be dedicated to client focus in their interactions
  • The candidates should demonstrate excellent oral communication skills and exhibit excellence in written communication

Candidate Status:

  • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
  • International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

  • The candidates should be able to train other workers and record and prepare minutes of meetings, seminars, and conferences
  • The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments, and answer the telephone and relay telephone calls and messages
  • The candidates should be able to answer electronic inquiries, compile data, statistics, and other information, and order office supplies and maintain inventory
  • The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material, and coordinate the flow of information
  • The candidates should be able to set up and maintain manual and computerized information filing systems, and type and proofread correspondence, forms, and other documents

Benefits:

  • The candidates will get parking area

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?

Office administrative assistant

Sehajannat Financial Services Inc
Brampton - 27.55km
  Administrative Jobs Full-time
  27.50
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
Learn More
Feb 4th, 2024 at 12:19

Administrative officer Full-time Job

Knox Bridge School

Administrative Jobs   Brampton
Job Details

Requirements:

 

Languages: Candidates must have knowledge of the English Language
Education: Candidates need Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 year to less than 2 years

Responsibilities

Tasks

  • Review, evaluate and implement new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Oversee and co-ordinate office administrative procedures

Supervision

  • 1 to 2 people

Experience and specialization

Computer and technology knowledge

  • Microsoft Publisher
  • Electronic mail
  • Electronic scheduler
  • Spreadsheet
  • Accounting software
  • Human resources software
  • Inventory control software
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Project management software

Additional information

Security and safety

  • Basic security clearance

Transportation/travel information

  • Own transportation

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability

How to apply:

 

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email

[email protected]

Administrative officer

Knox Bridge School
Brampton - 27.55km
  Administrative Jobs Full-time
  27.25
Requirements:   Languages: Candidates must have knowledge of the English Language Education: Candidates need Secondary (high) school graduation certificate Experience: Candidates s...
Learn More
Jan 31st, 2024 at 11:17

Lease Administrator Full-time Job

BGIS

Administrative Jobs   Markham
Job Details

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.


KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

  • Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. square footage), business, legal and financial agreements and obligations, terms and conditions.
  • Enters and maintains lease agreement information within lease management database.  Responsible for data integrity of lease information. 

 

Rent Payment Processing

  • Reviews and validates landlord invoices to ensure compliance with the lease.
  • Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client. 
  • Prepares monthly rent roll/rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.
  • Prepares and provides reports to managers and/or clients.


Additional Rent Review

  • Conducts review of landlord annual escalations (operating costs budget increases (i.e. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord.  Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
  • Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.
  • Provides complete package for manager’s review.

 

Lease Management

  • Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.
  • Reviews and recommends estoppels certificates for approval.
  • Tracks and reviews tenant insurance certificates.
  • Interacts with FM & Project Team on operational matters.
  • Landlord/Tenant relationship management.
  • Critical Date management (ensure all tenant critical dates are tracked and managed).
  • Generates reports as required such as KP1, Critical dates, options to terminate. 
  • Provides due diligence on landlord/tenant change of ownership.
  • Percentage rent and CPI management.
  • Prepares lease budgets and forecasts on a monthly/yearly basis.
  • Reconciles tenant/landlord accounts to ensure accurate billings/payments per the lease agreement.

 

Additional Lease Management 

  • Provides support to multiple client lease management portfolios.
  • Works with Lease Administration Director to improve and enhances existing processes and reporting.
  • Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.
     

KNOWLEDGE & SKILLS

  • Community college diploma preferably in accounting, business administration or law clerk studies
  • 3 to 5 years of commercial lease abstraction or property administration work experience.
  • Knowledge and experience with commercial real estate lease agreements.
  • Prior experience with lease management systems.
  • Ability to interpret and abstract lease information.
  • Ability to process volumes of data requiring strong attention to detail and accuracy.
  • Proficient with MS Excel (PIVOT tables, vlookups, shortcuts etc.) and ability to learn new management information systems quickly.

Licenses and/or Professional Accreditation

  • Real Property Administrator Designation, an asset.
  • Facility Management Administrator Designation, an asset.
  • Bilingual is an asset.

Lease Administrator

BGIS
Markham - 27.63km
  Administrative Jobs Full-time
The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management datab...
Learn More
Nov 8th, 2024 at 15:44

Contract Administration Specialist Contract Job

BGIS

Administrative Jobs   Markham
Job Details

As a Contract Administration Specialist, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Operations, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal relationships.

KEY DUTIES & RESPONSIBILITIES

Contract & Proposal Management:

  • Enforce policies and procedures related to contract execution and proposals.
  • Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
  • Prepare internal and external reports on contracts and proposals progress.
  • Ensure timely renewal and pricing adjustments as per management policies.

Administrative Support:

  • Coordinate with cross-functional teams for effective data compilation.
  • Handle filing, distribution, and organization of executed contracts.
  • Address and resolve administration issues related to contracts and proposals.

Compliance & Reporting:

  • Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
  • Maintain awareness of reporting requirements to support the business’s goals.

Other duties as assigned.

KNOWLEDGE & SKILLS

  • Communication: Excellent written and verbal English skills are essential.
  • Attention to Detail: Precision and thoroughness in managing contract details.
  • Technical Proficiency: Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel). 
  • Time Management: Ability to handle multiple assignments and meet deadlines with professionalism.
  • Confidentiality: Experience managing confidential information discreetly.
  • College Diploma, Bachelor’s Degree in Business Administration, or Equivalent Experience. 
  • Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the HVAC industry is beneficial. 
  • High attention to detail – proof reading, spelling, grammar, comfortable with editing documents and multiple revisions.
  • Ability to follow processes/database management entry and oversight.

Licenses and/or Professional Accreditation

  • None required. 

Contract Administration Specialist

BGIS
Markham - 27.63km
  Administrative Jobs Contract
As a Contract Administration Specialist, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Opera...
Learn More
Nov 4th, 2024 at 14:18

Administrative Assistant III Full-time Job

BGIS

Administrative Jobs   Markham
Job Details

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

 

KEY DUTIES & RESPONSIBILITIES

  • Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level
  • Daily monitoring of administrative email box and process all requests in timely manner
  • Coordinate corporate initiatives throughout their region
  • Support Regional Operations Managers in the onboarding and offboarding of employees
  • Coordinate with other support departments within BGIS
  • Continuous updating of administrative documentation and trackers based on requests and provided reports
  • Coordinate regional shipments of supplies to employees efficiently and timely
  • Assist in ordering uniforms and providing proper PPE to employees
  • Assist with Trade and HSE certification management through tracking system
  • Update Team Members’ information when required and inform all departments where necessary
  • Process Purchase Requisitions in various systems
  • Assist in Purchase Card management 
  • Assist in documentation translation when required 
  • Other related general administrative duties as required
  • Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

  • Requires three (3) to five (5) years of administrative experience
  • High school education completed
  • Excellent computer skills, proficient with MS Office
  • Ability to work independently with little or no supervision
  • Excellent interpersonal skills
  • Problem solving skills
  • Effective leadership skills when working in a group
  • Strong time management skills and organizational skills
  • Strong professional written and verbal communication skills
  • Strong customer focus
  • Strong care for accuracy and attention to details 

Administrative Assistant III

BGIS
Markham - 27.63km
  Administrative Jobs Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments,...
Learn More
Sep 16th, 2024 at 16:24

Administrative assistant Full-time Job

Osama Kolta

Administrative Jobs   Markham
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years

Other Requirements:

  • The candidates should be accurate in their tasks
  • The candidates should possess excellent oral communication skills
  • The candidates should have excellent written communication skills
  • The candidates should demonstrate effective time management

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

  • The candidates should be able to determine and establish office procedures and routines
  • The candidates should be able to answer the telephone and relay telephone calls and messages
  • The candidates should be able to compile data, statistics, and other information
  • The candidates should be able to order office supplies and maintain inventory
  • The candidates should be able to open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • The candidates should be able to respond to employee questions and complaints
  • The candidates should be able to oversee the preparation of reports
  • The candidates should be able to provide customer service
  • The candidates should be able to plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Administrative assistant

Osama Kolta
Markham - 27.63km
  Administrative Jobs Full-time
  26
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as College/CEGEP Experience: Can...
Learn More
Jul 8th, 2024 at 16:06

Admin Assistant Full-time Job

BGIS

Administrative Jobs   Markham
Job Details

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

 

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

 

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

 

Licenses and/or Professional Accreditation

· None required

 

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Admin Assistant

BGIS
Markham - 27.63km
  Administrative Jobs Full-time
SUMMARY The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating sh...
Learn More
May 3rd, 2024 at 14:46

Administrative Assistant Full-time Job

BGIS

Administrative Jobs   Markham
Job Details

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

 

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

 

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

 

Licenses and/or Professional Accreditation

· None required

 

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of

all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

#LI-Hybrid

Administrative Assistant

BGIS
Markham - 27.63km
  Administrative Jobs Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments,...
Learn More
Apr 27th, 2024 at 15:28

Administrative Coordinator Full-time Job

BGIS

Administrative Jobs   Markham
Job Details

SUMMARY

The Administrative Coordinator reports to the Account COO and provides administrative support to Account COO team, including Governance, Performance, Communications and Shared Service areas. The role will manage mostly business-related tasks for the team such as creating reports, supporting meeting cadence, taking minutes, and other coordination / organizational tasks.

 

KEY DUTIES & RESPONSIBILITIES

General Administrative Support

§ Org chart maintenance.

§ Personnel notifications.

§ Account onboarding / orientation / training support.

§ MCE/TMR tracking and support for BRAVO Bulletins.

§ BSRM maintenance support incl. backup for Geoportal file uploads.

§ SLC backup support (incl. interim manual tracking until tool ready)

§ Calendar coordination.

§ Carry out the day-to-day execution of general administrative duties supporting executive.

§ Manage maintain the general executive area and provide reception support.

§ Maintain a high degree of discretion and confidentiality.

§ Manage travel coordination and expenses for executive.

§ Keep the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefing.

Reporting and Communication

§ Support preparation, organization, compilation of content for communications/presentations etc.

§ Coordinate Account activities / events / initiatives.

§ Coordinate information for reports and perform / support preliminary analysis as required.

Events and Meetings

§ Plan and organize meetings, conferences and events that take place externally, such as fundraisers, client meetings and appreciation events.

Other

§ Other related general administrative duties as required and as assigned.

 

KNOWLEDGE & SKILLS

§ Requires three (3) to five (5) years of administrative experience.

§ Excellent computer skills, proficient with MS Office.

§ Strong written and verbal professional communication skills.

§ Highly organized and able to multi-task.

§ Strong time management skills and organizational skills.

§ Proactive and Anticipatory.

§ Ability to work independently with little or no supervision.

§ Excellent interpersonal skills.

§ Problem solving skills.

§ Effective leadership skills – may have personnel to manage.

§ Strong customer focus.

 

Licenses and/or Professional Accreditation

§ None required.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Administrative Coordinator

BGIS
Markham - 27.63km
  Administrative Jobs Full-time
SUMMARY The Administrative Coordinator reports to the Account COO and provides administrative support to Account COO team, including Governance, Performance, Communications and Sha...
Learn More
Apr 24th, 2024 at 14:55

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