All jobs within 50 km around Don Valley Village in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: Electronic mail, Spreadsheet, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word

Location: 705 Progress Avenue, Scarborough, ON M1H 2X1
Shifts: Day, Evening, Night, Weekend, Shift, Overtime, On Call, Flexible Hours, Early Morning, Morning

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment
• The candidates should be able to work in tight deadlines with attention to detail
• The candidates should be able to handle large workload

Other Requirements:

• The candidates should be dependable, flexible, organized, reliable, and judgmental
• The candidates should have interpersonal awareness, excellent oral communication, excellent written communication, efficient interpersonal skills, and be able to work as a team player

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures, delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation, co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to assemble data and prepare periodic and special reports, manuals and correspondence, oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

By mail:
705 Progress Avenue suite 108
Scarborough, ON
M1H 2X1

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment and capable of working effectively under pressure
• The candidates should be adept at meeting tight deadlines while demonstrating attention to detail in their work
• The candidates should be proficient in handling repetitive tasks

Other Requirements:

• The candidates should demonstrate the ability to multitask effectively and possess excellent oral communication skills
• The candidates should exhibit excellent written communication skills and demonstrate flexibility in their approach to tasks
• The candidates should be organized in their duties and responsibilities, be strong team players, and strive for accuracy in their work
• The candidates should have a strong focus on client satisfaction and be reliable in meeting deadlines and commitments

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., and supervise other workers while training them
• The candidates should be able to record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer the telephone, relay telephone calls and messages, and answer electronic inquiries
• The candidates should be able to compile data, statistics, and other information, order office supplies, maintain inventory, and arrange travel, related itineraries, and make reservations
• The candidates should be able to greet people, direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material, and coordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms, and other documents, and maintain and manage a digital database

Benefits:

• The candidates will get health care plan, and other benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
37 Estate Drive
Scarborough, ON
M1H 2Z2

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualifications such as a College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates must have 7 months to less than 1 year of experience.
Transportation/Travel Information: Public transportation is available
Work Location Information: Urban area

Physical Requirements:

• The candidate should be able to work in a fast-paced environment
• The candidate should work under pressure
• The candidate should be able to do attention to detail
• The candidate should be able to work under tight deadlines

Other Requirements:

• The candidate should have excellent interpersonal skills
• The candidate should be flexible
• The candidate should have excellent oral communication
• The candidate should have excellent written communication
• The candidate should be reliable
• The candidate should be organized

Responsibilities:

• The candidate should be able to carry out administrative activities of an establishment
• The candidate should be able to do administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidate should be able to oversee and co-ordinate office administrative procedures
• The candidate should be able to review, evaluate and implement new administrative procedures
• The candidate should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidate should be able to coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• The candidate should be able to assist in the preparation of the operating budget and maintain inventory and budgetary controls
• The candidate should be able to assemble data and prepare periodic and special reports, manuals, and correspondence
• The candidate should be able to delegate work to office support staff

Benefits:

• The employees get to work in a well-known company
• The employees get to work in a natural environment
• The employees get a group insurance benefits
• The employees get paid leaves and sick leaves benefits

Company Overview:

Over the years, Multi risk Insurance Brokers & Financial Group has grown and prospered by paying attention to our clients. We have a strong commitment to giving personal service and providing competitive insurance products. Multi risk has been providing personalized service to customers in an industry that often leaves people feeling like a number. Our team will do everything we can to get you the protection you need at the best possible rate.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]

The Lease Administrator is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants.

KEY DUTIES & RESPONSIBILITIES

Lease Abstraction

• Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information (i.e. square footage), business, legal and financial agreements and obligations, terms and conditions.
• Enters and maintains lease agreement information within lease management database.  Responsible for data integrity of lease information. 

Rent Payment Processing

• Reviews and validates landlord invoices to ensure compliance with the lease.
• Processes monthly rent payments to the landlord and ad hoc payments on behalf of the client. 
• Prepares monthly rent roll/rent change report, makes adjustments to rent information and issue retroactive payments to reflect changes in rent including but not limited to operating costs, base rent, realty taxes etc.
• Prepares and provides reports to managers and/or clients.

Additional Rent Review

• Conducts review of landlord annual escalations (operating costs budget increases (i.e. grounds maintenance cost, realty taxes ie “additional rent”) proposed by the landlord.  Ensure the charges are in accordance with the lease agreement. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
• Conducts review of landlord year end statements for t actual operating costs and realty taxes (perform desk top audit). Requests supporting documentation from the landlord on variances and charges not in compliance with the lease.
• Provides complete package for manager’s review.

Lease Management

• Provides non-legal lease interpretation on lease clauses to client, FM & Project Team, Internal and External Transaction Team.
• Reviews and recommends estoppels certificates for approval.
• Tracks and reviews tenant insurance certificates.
• Interacts with FM & Project Team on operational matters.
• Landlord/Tenant relationship management.
• Critical Date management (ensure all tenant critical dates are tracked and managed).
• Generates reports as required such as KP1, Critical dates, options to terminate. 
• Provides due diligence on landlord/tenant change of ownership.
• Percentage rent and CPI management.
• Prepares lease budgets and forecasts on a monthly/yearly basis.
• Reconciles tenant/landlord accounts to ensure accurate billings/payments per the lease agreement.

Additional Lease Management 

• Provides support to multiple client lease management portfolios.
• Works with Lease Administration Director to improve and enhances existing processes and reporting.
• Works with internal Transactions Management, Facilities Management and finance groups to provide all necessary lease information as required.
   

KNOWLEDGE & SKILLS

• Community college diploma preferably in accounting, business administration or law clerk studies
• 3 to 5 years of commercial lease abstraction or property administration work experience.
• Knowledge and experience with commercial real estate lease agreements.
• Prior experience with lease management systems.
• Ability to interpret and abstract lease information.
• Ability to process volumes of data requiring strong attention to detail and accuracy.
• Proficient with MS Excel (PIVOT tables, vlookups, shortcuts etc.) and ability to learn new management information systems quickly.

Licenses and/or Professional Accreditation

• Real Property Administrator Designation, an asset.
• Facility Management Administrator Designation, an asset.
• Bilingual is an asset.

As a Contract Administration Specialist, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Operations, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal relationships.

KEY DUTIES & RESPONSIBILITIES

Contract & Proposal Management:

• Enforce policies and procedures related to contract execution and proposals.
• Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
• Prepare internal and external reports on contracts and proposals progress.
• Ensure timely renewal and pricing adjustments as per management policies.

Administrative Support:

• Coordinate with cross-functional teams for effective data compilation.
• Handle filing, distribution, and organization of executed contracts.
• Address and resolve administration issues related to contracts and proposals.

Compliance & Reporting:

• Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
• Maintain awareness of reporting requirements to support the business’s goals.

Other duties as assigned.

KNOWLEDGE & SKILLS

• Communication: Excellent written and verbal English skills are essential.
• Attention to Detail: Precision and thoroughness in managing contract details.
• Technical Proficiency: Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel). 
• Time Management: Ability to handle multiple assignments and meet deadlines with professionalism.
• Confidentiality: Experience managing confidential information discreetly.
• College Diploma, Bachelor’s Degree in Business Administration, or Equivalent Experience. 
• Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the HVAC industry is beneficial. 
• High attention to detail – proof reading, spelling, grammar, comfortable with editing documents and multiple revisions.
• Ability to follow processes/database management entry and oversight.

Licenses and/or Professional Accreditation

• None required. 

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level
• Daily monitoring of administrative email box and process all requests in timely manner
• Coordinate corporate initiatives throughout their region
• Support Regional Operations Managers in the onboarding and offboarding of employees
• Coordinate with other support departments within BGIS
• Continuous updating of administrative documentation and trackers based on requests and provided reports
• Coordinate regional shipments of supplies to employees efficiently and timely
• Assist in ordering uniforms and providing proper PPE to employees
• Assist with Trade and HSE certification management through tracking system
• Update Team Members’ information when required and inform all departments where necessary
• Process Purchase Requisitions in various systems
• Assist in Purchase Card management 
• Assist in documentation translation when required 
• Other related general administrative duties as required
• Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

• Requires three (3) to five (5) years of administrative experience
• High school education completed
• Excellent computer skills, proficient with MS Office
• Ability to work independently with little or no supervision
• Excellent interpersonal skills
• Problem solving skills
• Effective leadership skills when working in a group
• Strong time management skills and organizational skills
• Strong professional written and verbal communication skills
• Strong customer focus
• Strong care for accuracy and attention to details 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years

Other Requirements:

• The candidates should be accurate in their tasks
• The candidates should possess excellent oral communication skills
• The candidates should have excellent written communication skills
• The candidates should demonstrate effective time management

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines
• The candidates should be able to answer the telephone and relay telephone calls and messages
• The candidates should be able to compile data, statistics, and other information
• The candidates should be able to order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
• The candidates should be able to respond to employee questions and complaints
• The candidates should be able to oversee the preparation of reports
• The candidates should be able to provide customer service
• The candidates should be able to plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

· None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

· Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level

· Daily monitoring of administrative email box and process all requests in timely manner

· Coordinate corporate initiatives throughout their region

· Support Regional Operations Managers in the onboarding and offboarding of employees

· Coordinate with other support departments within BGIS

· Continuous updating of administrative documentation and trackers based on requests and provided reports

· Coordinate regional shipments of supplies to employees efficiently and timely

· Assist in ordering uniforms and providing proper PPE to employees

· Assist with Trade and HSE certification management through tracking system

· Update Team Members’ information when required and inform all departments where necessary

· Process Purchase Requisitions in various systems

· Assist in Purchase Card management

· Assist in documentation translation when required

· Other related general administrative duties as required

· Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

· Requires three (3) to five (5) years of administrative experience

· High school education completed

· Excellent computer skills, proficient with MS Office

· Ability to work independently with little or no supervision

· Excellent interpersonal skills

· Problem solving skills

· Effective leadership skills when working in a group

· Strong time management skills and organizational skills

· Strong professional written and verbal communication skills

· Strong customer focus

· Strong care for accuracy and attention to details

Licenses and/or Professional Accreditation

· None required

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of

all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

#LI-Hybrid

SUMMARY

The Administrative Coordinator reports to the Account COO and provides administrative support to Account COO team, including Governance, Performance, Communications and Shared Service areas. The role will manage mostly business-related tasks for the team such as creating reports, supporting meeting cadence, taking minutes, and other coordination / organizational tasks.

KEY DUTIES & RESPONSIBILITIES

General Administrative Support

§ Org chart maintenance.

§ Personnel notifications.

§ Account onboarding / orientation / training support.

§ MCE/TMR tracking and support for BRAVO Bulletins.

§ BSRM maintenance support incl. backup for Geoportal file uploads.

§ SLC backup support (incl. interim manual tracking until tool ready)

§ Calendar coordination.

§ Carry out the day-to-day execution of general administrative duties supporting executive.

§ Manage maintain the general executive area and provide reception support.

§ Maintain a high degree of discretion and confidentiality.

§ Manage travel coordination and expenses for executive.

§ Keep the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefing.

Reporting and Communication

§ Support preparation, organization, compilation of content for communications/presentations etc.

§ Coordinate Account activities / events / initiatives.

§ Coordinate information for reports and perform / support preliminary analysis as required.

Events and Meetings

§ Plan and organize meetings, conferences and events that take place externally, such as fundraisers, client meetings and appreciation events.

Other

§ Other related general administrative duties as required and as assigned.

KNOWLEDGE & SKILLS

§ Requires three (3) to five (5) years of administrative experience.

§ Excellent computer skills, proficient with MS Office.

§ Strong written and verbal professional communication skills.

§ Highly organized and able to multi-task.

§ Strong time management skills and organizational skills.

§ Proactive and Anticipatory.

§ Ability to work independently with little or no supervision.

§ Excellent interpersonal skills.

§ Problem solving skills.

§ Effective leadership skills – may have personnel to manage.

§ Strong customer focus.

Licenses and/or Professional Accreditation

§ None required.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Reporting directly to the Associate Director, Credit & Trade Deductions, the OS&D (Overages, Shortages & Damages) Clerk will be responsible for working with a team to resolve all overages, shortages & damages claims and investigations on behalf of the organization. This individual will be required to work with all internal departments as well as retailers, carriers, brokers as part of regular investigations. This role impacts all areas of the business and requires a high level of attention to detail. The role will be based our of our Markham office.

Responsibilities include:

Manage a high volume of OSD&D items and provide a resolution to retailers, carriers, customers etc. as well as internal teams, brokers.

Liaise with different internal departments, external clients and brokers

Investigate claims for refusals, overages, shortages, damages to find root cause

Work with all carriers, warehouse and internal teams to resolve issues

File claims with carriers

Ability to be resources and proactive in dealing with issues that may arise

All duties are extremely critical, time sensitive and requires a high level of diplomacy

Maintain clear documentation for all claims & investigations

Ensure compliance with company processes & procedures

Required Skills:

Minimum 1 year OS&D experience, preference in the transportation industry

Ability to work effectively in a team environment

Ability to work effectively under pressure

Strong multi-tasker with ability to prioritize and re-prioritize as task importance changes

Strong Microsoft Excel skills – vlookup, pivot table ect.

Strong problem-solving skills. Ability to be creative and innovate in solutions.

Ability to perform in a fast-paced environment

Excellent verbal & written communication

Team player with a can do attitude

What’s In It For You…

Great team dynamic and a tight knit company culture. One of the most important factors in

choosing your next role is the people you work with and our people are AWESOME!

Flexible work environment. Ability to work from home 2-3 days per week.

Competitive compensation package (salary & bonus). We get it – money isn’t everything, but it’s

still a very important factor.

Benefits – Health & Dental, Life Insurance, Disability Insurance, Parameds – Massage!

Pension Matching (after 1 year – employees put in 5% and TLS matches with 5%)

Tuition and professional fees reimbursement.

Summer Hours Program – who doesn’t want to leave early on Fridays to spend more time with

friends and family while the sun is shining.

To apply for this position please send your resume to: [email protected]