All jobs within 50 km around East Gwillimbury in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment and capable of working effectively under pressure
• The candidates should be adept at meeting tight deadlines while demonstrating attention to detail in their work
• The candidates should be proficient in handling repetitive tasks

Other Requirements:

• The candidates should demonstrate the ability to multitask effectively and possess excellent oral communication skills
• The candidates should exhibit excellent written communication skills and demonstrate flexibility in their approach to tasks
• The candidates should be organized in their duties and responsibilities, be strong team players, and strive for accuracy in their work
• The candidates should have a strong focus on client satisfaction and be reliable in meeting deadlines and commitments

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., and supervise other workers while training them
• The candidates should be able to record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer the telephone, relay telephone calls and messages, and answer electronic inquiries
• The candidates should be able to compile data, statistics, and other information, order office supplies, maintain inventory, and arrange travel, related itineraries, and make reservations
• The candidates should be able to greet people, direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material, and coordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems, type and proofread correspondence, forms, and other documents, and maintain and manage a digital database

Benefits:

• The candidates will get health care plan, and other benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
37 Estate Drive
Scarborough, ON
M1H 2Z2

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualifications such as a College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates must have 7 months to less than 1 year of experience.
Transportation/Travel Information: Public transportation is available
Work Location Information: Urban area

Physical Requirements:

• The candidate should be able to work in a fast-paced environment
• The candidate should work under pressure
• The candidate should be able to do attention to detail
• The candidate should be able to work under tight deadlines

Other Requirements:

• The candidate should have excellent interpersonal skills
• The candidate should be flexible
• The candidate should have excellent oral communication
• The candidate should have excellent written communication
• The candidate should be reliable
• The candidate should be organized

Responsibilities:

• The candidate should be able to carry out administrative activities of an establishment
• The candidate should be able to do administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidate should be able to oversee and co-ordinate office administrative procedures
• The candidate should be able to review, evaluate and implement new administrative procedures
• The candidate should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidate should be able to coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• The candidate should be able to assist in the preparation of the operating budget and maintain inventory and budgetary controls
• The candidate should be able to assemble data and prepare periodic and special reports, manuals, and correspondence
• The candidate should be able to delegate work to office support staff

Benefits:

• The employees get to work in a well-known company
• The employees get to work in a natural environment
• The employees get a group insurance benefits
• The employees get paid leaves and sick leaves benefits

Company Overview:

Over the years, Multi risk Insurance Brokers & Financial Group has grown and prospered by paying attention to our clients. We have a strong commitment to giving personal service and providing competitive insurance products. Multi risk has been providing personalized service to customers in an industry that often leaves people feeling like a number. Our team will do everything we can to get you the protection you need at the best possible rate.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]

Basic Function:

• Perform operational and/or administrative duties of a complex nature requiring initiative and judgment.  

Tasks / Responsibilities:

• Create tables, graphs and prepare spreadsheets.
• Sort and merge documents, reports, etc.
• Research data and prepare reports
• Edit and proofread
• Work under pressure
• Prepare, maintain, validate, input, and update data/files, records, documents, manuals, etc.
• Receive, index and revise manuals or data
• Prepare correspondence
• Receive and direct all incoming calls
• Provide assistance for outgoing calls, e.g. directory assistance, calling card
• Refer external customers to appropriate areas, e.g. departments, employees
• Assist other employees in the department
• Arrange ground transportation for internal/external customers, e.g. taxis
• Arrange travel and appointments
• Liaise with internal/external customers
• Research, resolve, and respond to internal/external customer issues and queries, verbally and/or in writing
• Work with minimal or no supervision
• Design, compose, format and produce correspondence, reports and documents using a variety of software applications
• Prepare third party billings
• Handle cash/cheques and related documentation
• Verify and process invoices, claims and/or expenses
• Coordinate and make necessary arrangements for presentations, seminars, training sessions, interviews, etc.
• Build, update and maintain schedules and staff rosters
• Organize and prioritize workload to meet deadlines
• Comply with Government Regulations, Company Policies, Collective Agreement and procedures
• Administer Collective Agreements
• Control distribution and maintain Company and technical publications
• Maintain a high level of accuracy
• Operate specific department/Company software programs
• Develop and maintain schedules
• Maintain confidentiality at all times
• Maintain and develop accurate maintenance and/or technical records
• Audit records
• Monitor equalization of overtime
• May be required to perform other related duties which do not affect the nature of the job

Task allocation may vary from one department to another

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator Level. 

Your benefits

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

• Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
• We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
• Training and development tools to help unlock your full potential.

Qualifications

Education:

• High School graduation

Skills / Knowledge:

• Good interpersonal skills
• Good communication skills, both written and verbal
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Knowledge of aircraft terminology
• Aptitude for math
• Aptitude for accuracy and detail

Experience:

• Minimum 2 years office experience

Specific Requirements:

• Some positions may require lifting and climbing
• Some positions require licenses, e.g. Driver’s, MOT, AVOP etc
• Some positions may require shift work and/or work staggered starting and stopping times
• Some positions may be exposed to weather conditions
• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.

Linguistic Requirements:

Based on equal qualifications, preference will be given to bilingual candidates.

• Posting Period: 16-Dec-2024 to 03-Jan-2024

Major Responsibilities:
 

•  
• Performs specialized and senior level administrative tasks; including preparation, investigation, research, review, and the overseeing of projects.
• Communicates with various internal divisions in the coordination of projects and/or activities and liaises with external parties on administrative matters on behalf of the Directors.
• Identifies, screens/prioritizes issues and initiates responses on behalf of the Directors.
• Prepares and composes documents, summaries and reports.
• Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Directors on followed-up action items. Coordinates special events, workshops; coordinates meetings and schedules, and adjusts work plan to meet unscheduled events; organizes/coordinates and attends quarterly Management Team Meetings and monthly Manager Meetings.
• Provides work direction, training and guidance and acts as a resource to support/clerical staff.
• Reviews correspondence and contract documents for accuracy and conformity to policies and procedures and signing authorities.
• Locates/extracts and consolidates information required in reports and correspondence. Undertakes research/analysis and prepares reports on the various issues/findings.
• Organizes and maintains Directors' filing system.
• Prepares/processes documents and handles issues of a confidential/sensitive nature.
• Acts as Divisional liaison when dealing with Councillors and Division Heads.
• Handles enquiries regarding operational policies/practices, general public and stakeholder enquiries/concerns and deals with FOI requests in accordance with the City's FOI protocols.
• Assists in the preparation of briefs, presentation/meeting materials.
• Develops and maintains linkages and contacts with staff, Councillors, and other levels of Government, ABCDs, the public, and private institutions that have regular contact with Directors.
• Maintains an awareness of corporate/cluster/divisional administrative systems, issues and initiatives.
• Ensure that reports are finalized, and submitted to Council, Standing Committees and Community Councils adhering to closing deadlines.
• Identifies items for the Directors that have potential impact on operations, compiles background information on agenda items to ensure information is readily available to Director. Monitors and reviews committee and council agendas, flagging items of divisional impact and identifies these issues and initiates responses.
• Makes recommendation of new/modified administrative functions and their implementation.
• Follows up on Decisions of Council to ensure recommendations are adhered to.
• Provides follow-up to assignments given to management staff; provides status reports to the Directors.
• Assist in Budget information compilation of data for forecasting and co-ordination between sections/units. Monitors/maintains and balances petty cash fund, purchasing records, invoices and items requiring Directors' signature.
• Maintains records related to budget administration.
• Arranges business travel including conference registration, accommodation and cash advances. Reviews accuracy of expense claims
• Organizes and maintains policy and procedure manuals. Operates computers utilizing and manipulating a variety of software packages.
• Reviews, prioritizes, distributes and/or responds to Directors mail, e-mails and enquiries as appropriate.
• Manages the Directors' schedule; e.g. arranges business travel including conference registration, accommodations, schedules interviews, general meetings.
• Maintains various staffing records, such as attendance register, establishment lists, requests for staff, EOCR's and individual employee files, on behalf of Directors.
• Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractors.

Key Qualifications:

Your application must describe your qualifications as they relate to:
 

1. Considerable experience performing administrative duties for a senior manager and divisional teams.
2. Considerable experience utilizing a variety of software programs including Microsoft Word, Excel, PowerPoint, Access, and Time and Attendance systems (such as SAP and E-time/Kronos, among others).
3. Experience in preparing and formatting reports, correspondence and documents for Council, Committee and public hearings.
4. Experience creating presentations, drafting letters and memos and ability to organize, anticipate issues, and perform work with little supervision.

You must also have:
 

• Experience with filing systems and the management of large volumes of information both hard copy and electronic.
• Independent judgement and discretion in dealing with confidential business proposals and information as well as staff matters such as performance reviews and salary increments.
• Ability to utilize systems relevant to supporting the division such as E-time.
• Ability to take minutes of committee proceedings, to reply to committee questions on the wording of motions and to prepare final minutes of a meeting.
• Knowledge of City and Divisional policies and procedures, municipal government operations, council and committee proceedings.
• Excellent interpersonal skills with the ability to communicate effectively, both orally and in writing, with politicians, business executives, senior managers and staff.
• A broad understanding of the services provided by the Parks, Forestry and Recreation Division is an asset.

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO is preferred
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

#LI-HA1, #LI-Onsite

Location(s):  Canada : Ontario : Toronto 

Contribute to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:

•    Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

•    Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people. 

•    Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.  

•    Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.

•    Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.  Manage the variance analysis and ensure it aligns on a monthly basis.  Act as the primarily liaison and coordinator for department initiatives.

•    Acting on email, in-person or online requests received in the senior officer’s absence, or seek guidance, as required.

•    Book and coordinate meetings, townhalls, and other events by preparing agenda items, presentations, coordinating logistics and venue setup for the events.

•    Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

•    Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. 

•    Foster positive work environment by promoting, participating and supporting team engagement events online and in the campus.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

•    Spanish is an asset. 
•    College or University education
•    Good knowledge of MS Office applications, such as Word, Excel, PowerPoint
•    Sound knowledge of business/bank terminology and departmental procedures
•    High level of discretion required when dealing with confidential matters

Work Arrangement:

• Work in a standard office-based environment onsite. 

• Must be able to work out of the Toronto and Mississauga office. 

Interested?

 
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That is why we work to grow and diversify talent and engage employees in a performance-oriented culture.
 

What's in it for you?

 
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s):  Canada : Ontario : Toronto 

• Location: 45 Di Poce Way, WOODBRIDGE, ON L4H 4J4, Canada

Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality assurance and customerservice. Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery time. Serves as a customer’s first line of contact for a variety ofissues.

Essential Functions

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing and answering
• Reviews, researches and/or enters data in various systems to support respective functional area Compiles data and provides various regular and adhoc reports to management for review and determination.
• Serves as frontline customer service to receive
• Solve and-or escalate customer inquiries and issues
• Assists management with Business Control Self Assessment (BCSA) audit activity by retrieving data and-or files for review
• In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below:
• Additional Quality Assurance-Loss Prevention essential functions:
• Supports ability for timely delivery and mitigates loss and damage by performing address searches/corrections through various sources and ensuring packages are in good condition for the customer
• Prioritizes workflow to maximize the number of packages that can be resolved and sent out for delivery in the same day
• Ensures all packages receive appropriate scan statuses.
• Inspects and handles hazardous material damages as per policy.
• Ensures all loose product is accounted for as per company policy
• Researches missing packages to understand the root cause of scanning failures and compiles information on disputed deliveries for management review
• Reviews and trends loss and damaged claims filed to identify improperly charged claims and brings to the attention of management
• Additional Linehaul essential functions:
• Reviews and enters all Independent Contractor (IC) settlement information into appropriate system to ensure proper payments.
• Enters settlement adjustments as directed by manager Compiles required documentation to establish and maintain
• Department of Transportation (DOT)-required files.
• Verifies timely log entry into system Enters all individual vehicle mileage record information into the system and works with ICs and Linehaul staff to rectify any issues
• Tracks a variety of metrics, including the IC charge back program, complaints and maintenance compliance and prepares weekly reports for management review
• Serves as initial contact to receive IC inquiries or issues relating to settlement, uniforms, decals, etc., to route to management for appropriate resolution
• Performs other duties as assigned.

Minimum Education

• High School Diploma or GED required

Minimum Experience

• Two (2) years customer service, clerical or related experience required; experience in dock operations environment or distribution center setting preferred

Knowledge Skills and Abilities

• General business skills such as typing; data entry and review; and use of phone, copier, and fax
• Software skills, including use of Microsoft Office software and web-based applications
• Customer service skills necessary to effectively and professionally respond to requests
• Time management, organizational and multi-tasking skills necessary to work in a fast-p aced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Job Conditions

• Some travel may be required.

Additional Details:Part Time: Friday - Tuesday 20:00 - 2:00

Overview of the Role

Saputo Dairy Products G.P. is seeking a passionate Supervisor, Quality Assurance to partner with the Operations team in Orangeville, Ontario. The Supervisor, Quality Assurance’s primary responsibilities encompass leadership of the site’s employees to ensure food safety and customer requirements are met and that all manufactured products are of the highest levels of quality. This position give you the opportunity to work alongside a great team, take ownership and establish necessary quality processes and controls to elevate the products and monitor and report the integrity of the plant sanitation program while ensuring the quality interest throughout the operations.

Salary:  $76,265 - $100,100

*Salary offers will vary commensurate with experience, education, skills, and training.

We support and take care of our employees and their families by offering :  

• Vacation up on hire 
• Generous and complete benefit coverage with group insurance 
• Group retirement plan with employer contribution 
• Telemedicine and assistance program for employees and their families 
• Employee Share Ownership Plan with an employer match 
• Paid Parental Leave program 
• Paid time off: Sick days, floater days and volunteer day off 
• Opportunity to contribute to a collective RRSP & TFSA 
• Training and development programs 

• Saputo Flex Program, flexible work environment (schedule/location/time off) according to department needs  
• Organized activities for employees and their families  
• Advantageous discounts on Saputo products 

How you will make contributions that matter:

• Monitors, reviews and implements quality programs to ensure compliance to CFIA/HACCP and customer/third party and internal audit requirements;
• Ensures internal liaison with the appropriate parties to communicate and/or address any quality issues;
• Investigates and resolves quality deviations and customer complaints; reporting and communicating findings as necessary;
• Verification and monitoring of in-process food safety and sanitation controls while applying expert knowledge of dairy products
• Ensures consistent application of best practices related to testing/inspection methods, analysis and auditing techniques;
• Timely communication of quality issues to local management and upper management as they arise;
• Reports trends and communicates key food safety and quality parameters and participates in correction of negative trends;
• Maintain hold and release program
• Supervise and coordinate laboratory equipment calibration and maintenance requirements
• Ensuring compliance to company standards for environmental monitoring programs
• Provides training, support and maintains Saputo Dairy Products Canada G.P.’s quality standards;
• Health and Safety:
• Supervision, evaluation, motivation and training of personnel to ensure work is completed efficiently, effectively and safely;
• Ensures that safe conditions exist at all times within the work environment; takes appropriate and effective measures to provide for the health and safety of employees;
• Develops and fosters strong and effective functional and cross-functional teams;
• Administration of Company Policies and Procedures;
• Collaborate with various departments and the plant operations team on a daily basis;
• Delegate food safety and quality tasks to the QC team as required;
• Proficient at decision making, risk assessments and evaluating quality issues that might arise;
• Undertake other functions as required;

You are best suited for the role if you have the following qualifications:

• A degree/diploma in Food Science or Microbiology is preferred;
• 5 + years experience in the food industry, specifically dairy is preferred.
• Previous management experience in Quality or operations within the Dairy, beverage or food processing industry is preferred;
• Goat dairy knowledge is an asset;
• Sound communication and interpersonal skills;
• Strong organizational and analytical skills and a strong team orientation;

Saputo welcomes and encourages applications from people with disabilities. Accommodations up to the point of undue hardships, are available on request for candidates taking part in all aspects of the selection process.

Overview of the role:

Reporting to the Warehouse Senior Supervisor, this position is an active participant in the Georgetown Warehouse Team and will provide reliable support for the group, be responsible for a range of administrative duties, supports and maintains the Company’s quality standards.

Schedule: Friday 4pm to 12:30am, Saturday 4pm to 12:30am, Sunday 2pm to 10:30pm

Salary: $25.35-$31.70

We support and take care of our employees and their families by offering:

• Competitive salaries
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

How you will make contributions that matter:

• Monitors loading activities to ensure completion of daily requirements including accurate documentation on the load control sheet, distribution of orders to loaders and reviewing load sheet accuracy;
• Communicates with jockeys on the movements of trailers and trailer availability, as well as providing to Owner Operators necessary route documents and other relevant information concerning the route as required;
• Liaisons with customer service to ensure customer requirements are dealt with;
• Communicates with supervisors and lead hands on the disposition of problem areas and daily efficiency;
• Communicates with 3rd party providers on cross-dock products;
• Generates documentation on cutting products and coordinates with production to execute the required reloads;
• Must have the ability to make logical, cost-effective decisions on cutting and re-shipping product for local and out of town customers;
• Summarizes and end shift report detailing and account of the day’s activities (i.e. total loads, late departures, reasons for late departures, product cuts and reloads);
• Planning trailer requirements and updating access database for tracking;
• Generates invoicing and Bills of Lading;
• Other duties as assigned.

You are best suited for the role if you have the following qualifications:

• Post-secondary training in General Business/Administration/Accounting:
• Minimum 5 years office experience; Previous dispatcher experience is an asset;
• Solids leadership skills and previous experience directing people and prioritizing tasks;
• A demonstrated independent decision-maker with a proven ability to make sound decisions;
• Ability to remain composed under stressful deadlines;
• Team player who can multi-task, prioritize a high sense of urgency and extensive focus on customer service;
• Takes on challenges of capacity and space constraints in a dynamic and continuously growing organization;
• Computer skills to be at a moderate to advance level; (Excel, Word)
• Experience with an ERP or WMS system an asset.
• Must be able to tolerate exposure to a low temperature refrigerated work environment;

Saputo welcomes and encourages applications from people with disabilities. Accommodations up to the point of undue hardships, are available on request for candidates taking part in all aspects of the selection process.

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.

Posting Period: 27-Nov-2024 to 11-Dec-2024 

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience performing financial and purchasing related duties.
2. Considerable experience with clerical and administrative duties and providing front line customer service to all levels of staff and external inquiries, responding by phone, in person and in writing.
3. Considerable experience with a computer based financial information system such as SAP and Microsoft Office Suite (e.g. Word, Excel and PowerPoint)
4. Considerable experience preparing and formatting complex reports, charts, graphs and statistical data.
    

You must also have:

• Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, and competing priorities.
• Knowledge of records management principles and systems.
• Ability to communicate effectively, at all levels internally and externally, including the general public.
• Ability to prepare detailed correspondence, summaries, statements, and documentation requiring the interpretation and application of a wide range of administrative/accounting/payroll/purchasing practices.
• Experience with database software (e.g. Access), and Adobe Acrobat is an asset.

• Posting Period: 22-Nov-2024 to 06-Dec-2024
•  

Major Responsibilities:

• Performs varied administrative tasks involving the preparation, research, summary and reconciliation of data and the control and expedition of documents, data, revenues and cash.
• Prepares and processes documents/statistical summaries/reports etc. Assesses and analyses data. Drafts and signs correspondence.
• Checks work for accuracy and conformity with regulations, policy and procedures and corrects/resolves outstanding/incorrect items. Identifies issues and recommends solutions. Performs complex calculations.
• Directs, coordinates, schedules and trains assigned staff. Checks/verifies work of assigned staff.
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation material. Utilizes detailed layout and formatting.
• Co-ordinates and maintains a complex record/retrieval system. Maintains supplies inventories.
• Responds to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government utilizing in-depth knowledge of procedures, regulations and criteria.
• Reviews, accepts or rejects material/applications from the public, ensuring all criteria have been met.
• Monitors reconciliations and processes/checks financial payments. Assists with budget administration for unit.
• Co-ordinates meetings, events and schedules. Takes/transcribes minutes.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience working in a front-line, highly demanding customer service-oriented environment, performing various clerical and administrative tasks.
2. Experience utilizing case management systems (e.g. Licensing System, Salesforce, etc.) and a range of office equipment to support the division's core requirements.
3. Considerable experience using a variety of software packages such as Microsoft Office Suite (i.e. Word, PowerPoint, Excel and Outlook) to create and format documents, reports, charts, spreadsheets and POS/bank reconciliations.
4. Experience reviewing personal and corporate documents of a sensitive nature for the purpose applications and data entry both in-person and online, in hardcopy and digital format.

You must also have:

• Excellent interpersonal skills with the ability to provide a high level of customer service and respond to email, telephone and in person inquiries in an efficient, discreet and diplomatic manner.
• Excellent organizational, analytical and multitasking skills with the ability to set priorities, co-ordinate a diverse workload, meet tight deadlines and assess priorities while working with minimal supervision.
• Excellent problem solving and decision-making skills with the ability to handle and resolve difficult situations in a professional manner.
• Excellent keyboarding, proof reading and data entry skills with emphasis on volume and accuracy.
• Ability to work in a high pressure, high volume, team environment and carry out instructions with minimal supervision.

• Ability to work in a customer service-oriented environment, dealing directly with the public, including handling customer inquiries in person, by telephone and in writing.
• Ability to write in a clear, concise and legible manner.
• Ability to exercise independent judgment and discretion in dealing with confidential operational matters.
• Ability to compile financial data and statistical summaries and to balance documents.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces. 
• General knowledge of court proceedings, tribunal process and procedures. 
• Knowledge and understanding of relevant bylaws (e.g. Toronto Municipal Code Chapter 547) and other government legislations, regulations, policies, practices and procedures.