All jobs within 50 km around Milton in Administrative Jobs

The specialized legal assistant role will undertake a variety of administrative tasks and clerical responsibilities in the areas of real estate, corporate securities, corporate governance and ESG. You will work under the supervision of the General Counsel and Corporate Secretary and will provide support to a legal team of eight professionals. 

• Providing administrative support to four or more lawyers (including managing calendars).

• Reviewing, verifying, and routine correspondence, drafting letters and documents, preparing redline documents, inputting amendments to documents, organizing client meetings, preparing expense and benefit claims reports.

• Co-ordinate time, trips, meetings, and material to ensure that the team operates efficiently and effectively.

• Gather information/research assignments as they are assigned.

• Assisting in the preparation of real estate and corporate documentation.

• Supporting the Corporate Secretary in the following ways:

  • coordinating trustee calendars;

  • preparing meeting agendas;

  • preparing run-of play including coordinating meals for Committee and Board meetings;

  • preparing, editing, reviewing, and coordinating materials/ presentations for the Board and its Committees;

  • being accountable for managing multiple Board books in Diligent as well as providing support for Diligent Messenger;

  • assisting with organizing trustee education sessions and outings; and

  • assisting in the coordination of the annual general meeting.

• Filing of public company documents (SEDAR, SEDI, TSX).

• overseeing the department’s legal document management system (including opening files/matters on an ongoing basis);

• Assisting in transaction closings including coordination of documentation, execution of documentation, filings etc.

• Managing property database (including lease database) and precedent system.

• Managing legal invoicing and tracking.

• Preparing and attending to execution of documents.

• Facilitating the meeting of deadlines by keeping multiple agendas and provide timely reminders.

• Interacting with external counsel (quarterly WIP, invoicing, execution of documentation, minute book matters, etc.).

• Assisting with internal organizing and filing of supporting materials for ESG reporting.

• Special projects as assigned.

What you bring

• Minimum 5 plus years of experience as legal assistant.

• Proficient in MS Word, Excel, PowerPoint, Outlook, Diligent and Adobe (knowledge or familiarity with CorpLink, TSX SecureFile and Teranet is an asset).

• Outstanding time-management; ability to multitask, work in busy environment and prioritize and meet competing deadlines.

• Strong attention to detail.

• Must be able to work independently.

• Professional manner, sensitivity to confidential information, strong initiative and decision-making skills, positive attitude and comfortable dealing with a diverse pool of people.

• Ability to effectively communicate with business partners and colleagues.

• Experience working with public boards.

#LI-NV1

The ideal candidate is an experienced Medical Coordinator who possesses excellent communication and client service skills. The role is primarily responsible for obtaining medical laboratory reports, fulfilling prescription requests, answering phones and administrative work for the Year Round Care Team.

The Accountabilities:

• Coordinate follow up care from the Year Round Care appointments including follow up appointments, prescription renewals, and results.
• Work with Year Round Care Physicians and Nurse Consultants in managing client care
• Respond to all communications including e-mails and phone calls regarding patient inquiries
• Assist with organization and tracking of medical reports and results
• Coordinate with other clinic staff to ensure exceptional delivery of service
• Other administrative duties as required
• Results Management including distribution of results to Physicians and Nurse Consultants
• Assist with administrative functions like chart preparation, chart pulls, faxing, scanning and mailing of results to patients and to facilities
• Read and interpret physician notes
• Answer Year Round Care line

There is no face-to-face patient contact in this role; the primary interaction with patients is through the telephone or by e-mail so the successful applicant must have similar experience. The role is well suited to candidates who have demonstrated the ability to thrive in a changing environment, have excellent organizational skills, an ability to prioritize and work independently and have experience working with multi-disciplinary teams including nurses and physicians.

The Requirements:

• 1-2 years Medical Office experience
• Medical Office Administration diploma
• Excellent written, verbal and electronic communication skills
• Intermediate level in MS Word, Excel, and Outlook
• Prior switchboard or reception experience is an asset
• Exceptional client service skills
• Sound knowledge of medical terminology and laboratory results

This is a 6 month contract role with full-time hours. The position will be remote while we continue to navigate the current global pandemic, it may require partial or full on-site requirements in future. This role is primarily scheduled during business hours Monday - Friday 9:30am-6pm.

Our benefits:

Medcan’s philosophy of Live Well, For Life applies not only to our clients, but also our valued staff members. We provide paid Wellness Days along with a variety of programs to help our employees manage their mental and physical well-being. We offer special employee rates on fitness sessions, in-house specialty services, and a complimentary membership to our clinic to name a few.

The Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.

KEY DUTIES & RESPONSIBILITIES 

For the assigned non-technical projects and project sub-components:

·       Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.

·       Assists in the preparation and execution of vendor proposal requests, bid calls, and contract preparation / award.

·       Delivers non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.).

·       Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.

·       Develops cost estimates for assigned non-technical projects.

·       Determines and prepares resource requirements.

·       Develops schedules and monitors progress against timelines. 

·       Develops and maintains effective relationships with vendors.  Monitors work progress to ensure completion.

·       Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

Client Relationship Management

·       Develops and maintains effective relationships with clients. 

·       Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.

·       Escalates issues as needed.

Project Administration

·       May perform project administration duties.

KNOWLEDGE & SKILLS

·       3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.

·       Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience.

·       Project coordination – project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components.

·       Non-technical project delivery – proven ability to deliver non-technical projects.

·       Proposal and Contracts – Familiar with industry vendor acquisition practices and contract forms and preparation.

·       Cost estimation – proven ability and experience in preparing cost estimates.

·       Project scheduling – proven ability and experience in creating project schedules and determining resource requirements.

·       Vendor coordination – proven ability and experience in coordinating vendor work and ensuring work completion.

·       Communication –effective communication and influencing skills.

·       Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications. 

Licenses and/or Professional Accreditation

§  Demonstrates an interest in pursuing Project Management Institute Accreditation.

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating, as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

Posting Period: 12-June-2024 to 26-June-2024

Major Responsibilities:

• Prepares, researches, maintains and processes documents. Selects and presents data. Determines and corrects errors.
• Drafts correspondence. Inputs, updates and maintains data.
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation materials, forms etc. Utilizes layout, formatting and keyboarding skills using computer.
• Maintains filing and retrieval systems for records/documents.
• Receives documents/applications, invoices/monies from the public or other levels of government and ensures accuracy and completeness. Issues/completes receipts/documentation. Receives, balances and records payments and completes receipts
• Directs and/or guides and/or checks work of other staff.
• Responds to inquiries requiring broad knowledge of the operational area/function.
• Co-ordinates meeting rooms, bookings and special requirements for meetings. Attends meeting, takes and transcribes minutes.
• Prepares, sorts, processes, collects, opens, distributes and delivers mail, cash, bank deposits.
• Monitors, orders and maintains supplies/resource materials for unit or other locations.

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Considerable experience working in an administrative support function and a customer service environment dealing directly with service providers, the public and staff via phone, email and mail inquiries.
2. Considerable experience and proficiency in computerized software programs, specifically Microsoft Word, PowerPoint and Excel

You must also have:

• Experience and proficiency in purchasing and payment processes using computerized applications (such as SAP) within a corporate environment
• Knowledge of standard office practices and procedures, such as the City’s procurement processes.
• Ability to set up and maintain manual and computerized filing systems.
• Good interpersonal skills with the ability to communicate effectively, both orally and in writing and develop solid internal and external work relationships.
• Ability to work independently and cooperatively within a team setting.
• Ability to handle detailed work with accuracy.
• Ability to handle confidential and sensitive information with discretion and tact, including interaction with Shelter Clients.
• Knowledge of billing and invoice reconciliation.
• Knowledge of current issues and trends in homelessness, housing and mental health an asset.
• Problem solving and decision making skills, with the demonstrated ability to handle and resolve situations, utilizing knowledge of policies, practices and procedures.
• Mathematical ability to compile statistical summaries and to balance accounting documents.
• Knowledge of current issues and trends in homelessness, housing and mental health an asset.
• Knowledge of SMIS Client Software an asset
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

We’re looking for an Administrative Support - Mailroom Machine Clerk to join our growing team!

This position is being offered initially as a 12 month contract based out of the 700 University Ave Toronto office location. This is a full time opportunity based on a 35 hour work week (Monday-Friday) and will require the successful candidate to attend in office 5 days a week

What you’ll do here:

• Operate assigned mailroom equipment while maintaining accuracy and attention to detail of work

• Perform operational checks during machine use to ensure quality of work produced

• Set up machine according to specifications and ensure availability of appropriate materials to ensure work is processed accurately and based on client prescribed guidelines.

• Complete routine preventative maintenance on assigned machine to ensure optimal efficiency in accordance with machine maintenance procedures.

• Assist with troubleshooting basic problems/issues associated with assigned equipment where applicable.

• Provide clear communication and instructions to other team members and staff within the mailroom.

• Support additional mailroom duties as assigned

What you bring to the table:

• Administrative Technician or equivalent combination of education and experience

• 1-3 years minimum of experience in an office environment

• Experience with printing equipment and office machinery

• Highly organized and able to manage workflow efficiently without continuous supervision

• Team player with a positive attitude

• Demonstrated ability and willingness to learn

• Proficiency in MS Office (Word, Excel and PowerPoint)

• No Canadian work experience required however must be eligible to work in Canada.

#LI-Onsite
 

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

• Inspiring leaders and colleagues who will lift you up and help you grow

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
 

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 
 
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience although having experience is an asset

Location: 2586 Simcoe County Rd 50 Loretto, ON L0G 1L0

Other Requirements:

• The candidates should be organized and reliable

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures, delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation, co-ordinate, and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

• Posting Period: 03-Jun-2024 to 17-Jun-2024

Major Responsibilities:
 

Reporting to the Manager/Deputy Secretary Treasurer Committee of Adjustment, the incumbent will perform a variety of clerical and administrative functions in support of the Committee of Adjustment section of the City Planning Division:
 

• Supports the customer service counter by receiving applications from the public and ensuring accuracy and completeness
• Responds to inquiries made in person, by phone, or in writing that requires a broad knowledge of the operational area/function or refers to appropriate personnel
• Prepares researches, maintains and processes documents including proof reading, printing and photocopying
• Inputs, updates and maintains data as it relates to the program area
• Drafts correspondence and creates documents for Manager’s signature
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill
• Prepares presentation materials, forms etc. Utilizes layout, formatting and keyboarding skills using computer
• Maintains filing and retrieval systems for section files
• Coordinates meeting rooms, bookings and special requirements for meetings
• Prepares, sorts, processes, collects, opens, distributes and delivers mail and assists with the distribution of public hearing notices
• Attends meetings and public hearings that may extend beyond regular work hours to take and transcribe minutes
• Monitors, orders and maintains supplies/resource materials for unit or other locations Provides clerical assistance to the Administrative Support team and performs related work assigned

Key Qualifications:

Your application must describe your qualifications as they relate to:
 

1. Experience in performing various clerical and administrative support duties.
2. Experience in working in a front-line customer service environment.
3. Experience using Microsoft Office Suite (i.e. Microsoft Word, Excel), Outlook.
4. Experience utilizing and inputting data into databases
5. Experience in accurately recording and transcribing formal meeting minutes.

You must also have:
 

• Ability to work effectively in a team environment.
• Ability to provide customer service to a broad range of stakeholders (i.e. staff, Councillors, public) and respond to issues as they arise in person, by telephone and in writing. Ability to utilize other software packages relevant to supporting the division’s core requirements such as IBMS and Adobe.
• Good written communication skills to compose correspondence and edit and proof read documentation.
• Knowledge of the Accessibility for Ontarians with Disabilities Act (AODA), the Occupational Health and Safety Act and all relevant regulations that apply to the job duties.
• Good organizational, record keeping and multitasking skills with the ability to meet deadlines and assess priorities while working with minimum supervision.
• Ability to set-up and maintain large volumes of information in both manual and electronic filing systems.
• An understanding of urban development and municipal government business procedures. Ability and willingness to work some evenings.