All jobs within 50 km around Morinville in Administrative Jobs

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement will be discussed at the time of your interview.

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

Job Location

Edmonton-10180-101st Street

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Activity Coordination, Communication, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Taking Initiative

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

What will you be doing? 

• Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
• Make any changes to employee hours as requested by their supervisors, ex- Bank Used time, modified duty, medical, vacation, etc.
• Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
• Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, time codes each pay period
• Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
• Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
• Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
• Receive notification orders from supervisors and contractors for processing and/or distribution
• Create new sites, update billing changes and enter information into Active List, Database and CIS systems
• Provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone or in-person
• Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
• Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
• Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures

Skills Required for Success:

• Proficiency with Google applications, MS Word, and Excel is required
• Experience compiling statistics, preparing reports, and taking and preparing minutes
• Knowledge of payroll practices and procedures and related collective agreements
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework 
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies
• Applicants may be tested

Assets:

• Knowledge of the Waste Services programs and services related to collection activities 
• Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience

Conditions of Employment:

• Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton
• Hours of Work: 33.75 hours weekly; Monday - Friday 
  The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. 

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 Temporary full-time position up to 11 months

Salary: $23.664 - $29.385 (Hourly); $41,690.050 - 51,769.020 (Annually)

Talent Acquisition Consultant: NC/RA

Classification Title: Word Data Processing Clerk II
Closing Date: Apr 12, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Kennedale, 12802 - 58 St Edmonton T5A 4L3

As Clerk II, you are part of a team that has a strong commitment to delivering excellent administrative services that support the functions of Legal Services. 
In this role, you will support three lines of business within the Legal Services Branch. This position is responsible for providing a broad range of clerical and administrative services in support of the day-to-day operations of Legal Services.   Major outcomes include the maintenance of accurate records to ensure the branch achieves its legal and corporate priorities. 

This position will demonstrate priority in supporting the core needs of the branch, providing support on critical and time sensitive matters, maintaining business area priorities and organization. 

The City of Edmonton, recognized as one of Alberta’s Top Employers and continues to attract and retain employees who are passionate about their community, proud of the work they do and committed to making Edmonton a great place to live, work and play. With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated, and Excellent you will:

• Open and close claims using document management systems (e.g., IVOS).Assist Adjusters and Analysts with a variety of administrative tasks including (but not limited to) bonds/letters of credits, claims preparation, file management, insurance tracking, renewal certificates of insurance, and data entry
• Direct claims-related telephone, email and online inquiries to the appropriate Adjuster
• Obtain LRT and EPS reports for files
• Conduct searches ( AMVIR and court searches, etc).Manage calendars and diarization systems
• Create cheque requisitions, including necessary follow-up, as required
• Assist with billing, invoice management and recovery payment report
• Look for efficiencies within current administrative processes, and recommend improvements to the Supervisor
• Distribute and send mail, faxes, and couriers
• Complete and process forms and perform data entry functions
• Draft documents using established templates (memos, letters, reports, inquiries, etc.)Create and maintain spreadsheets and/or other tracking documents
• Using mail merges, create miscellaneous forms, letters, labels and envelopes
• Day to day file management including obtaining documents, printing, photocopying and scanning documents
• Assist various Legal Services staff with administrative tasks and processes as requested
• Other duties as assigned

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years of Insurance and Claims Management and/or Legal experience is an asset
• Knowledge of organizational and file management principles
• Abilities: highly organized, works well independently and as part of a team, detail-oriented
• Skills: scheduling, time management and priority setting, communication, direct interaction with others, technical capacity with Google Suite and electronic document management systems
• Hire is dependent on Criminal Record Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement of this position
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

Up to 2 temporary, full-time positions for up to 11 months available

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly)

Talent Acquisition Consultant: TD/MZ

Classification Title: Clerk II
Closing Date: Apr 17, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Employee and Legal Services Division
Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

As Clerk II, you are part of a team that has a strong commitment to delivering excellent administrative services that support the functions of Legal Services. 
In this role, you will support three lines of business within the Legal Services Branch. This position is responsible for providing a broad range of clerical and administrative services in support of the day-to-day operations of Legal Services.   Major outcomes include the maintenance of accurate records to ensure the branch achieves its legal and corporate priorities. 

This position will demonstrate priority in supporting the core needs of the branch, providing support on critical and time sensitive matters, maintaining business area priorities and organization. 

The City of Edmonton, recognized as one of Alberta’s Top Employers and continues to attract and retain employees who are passionate about their community, proud of the work they do and committed to making Edmonton a great place to live, work and play. With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated, and Excellent you will:

• Open and close claims using document management systems (e.g., IVOS).Assist Adjusters and Analysts with a variety of administrative tasks including (but not limited to) bonds/letters of credits, claims preparation, file management, insurance tracking, renewal certificates of insurance, and data entry
• Direct claims-related telephone, email and online inquiries to the appropriate Adjuster
• Obtain LRT and EPS reports for files
• Conduct searches ( AMVIR and court searches, etc).Manage calendars and diarization systems
• Create cheque requisitions, including necessary follow-up, as required
• Assist with billing, invoice management and recovery payment report
• Look for efficiencies within current administrative processes, and recommend improvements to the Supervisor
• Distribute and send mail, faxes, and couriers
• Complete and process forms and perform data entry functions
• Draft documents using established templates (memos, letters, reports, inquiries, etc.)Create and maintain spreadsheets and/or other tracking documents
• Using mail merges, create miscellaneous forms, letters, labels and envelopes
• Day to day file management including obtaining documents, printing, photocopying and scanning documents
• Assist various Legal Services staff with administrative tasks and processes as requested
• Other duties as assigned

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years of Insurance and Claims Management and/or Legal experience is an asset
• Knowledge of organizational and file management principles
• Abilities: highly organized, works well independently and as part of a team, detail-oriented
• Skills: scheduling, time management and priority setting, communication, direct interaction with others, technical capacity with Google Suite and electronic document management systems
• Hire is dependent on Criminal Record Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement of this position
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

Up to 2 temporary, full-time positions for up to 11 months available

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly)

Talent Acquisition Consultant: TD/MZ

Classification Title: Clerk II
Closing Date: Apr 17, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Employee and Legal Services Division
Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

The Edmonton Police Service requires one (1) organized, detail-oriented, flexible individual to provide disclosure services to the Digital Media and Traffic Disclosure Unit of the Investigation Management and Approval Branch. Responsibilities will include:

• Reviewing and vetting digital media for initial disclosure to the Crown’s Office
• Receiving and processing Crown requests, including tasking members in NICHE UA
•  Electronic/physical distribution and disclosure of audio/visual media files and charge reports to the Crown Prosecutor’s Office.
• Liaising with the EPS members, Crown Prosecutors Office, and Property & Exhibit Unit for Court related matters.
• Liaising with various units/sections to facilitate the provision of missing relevant investigative records.
• Reviewing disclosure packages disseminated to the Provincial, Federal, and Specialized Crowns.
• Evaluating charge reports and identifying issues regarding completeness and deadlines.
• Searching charges, courtrooms, accused and assigned prosecutors using a secure province-wide software system.
• Searching, editing, and updating various databases and spreadsheets.
• Tracking reports, documentation, and diary dates.
• Providing Criminal Record Checks for all Crown Prosecutors offices.
• Receiving and returning requests for subpoena cancellations for EPS members.
• Preparing and distributing EPS members Subpoenas and Police witness cancellations.
• Cross training with other clerk positions within the unit to ensure that the workflow is managed efficiently as required.
• Performing general office duties, including telephone inquiries, mail distribution and other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Any further certificates, diplomas or degrees in an area related to policing, law or computer technology would be considered an asset.
• Strong organizational, interpersonal and time management skills.
• Proven technical ability working with various computer software programs and databases.
• Experience working with media technology, databases, and spreadsheets.
• Knowledge of the Criminal Code and court procedures would be an asset.
• Demonstrated self-initiative and the ability to work with minimal supervision.
• Experience with JOIN, NicheUA and Microsoft Access Database, Excel and Word are an asset
• Strong attention to detail with the ability to prioritize a high-volume workload in a demanding fast paced environment.
• Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:  40 hours per week, Monday - Friday, 0600-1430 hours. 
                            Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range:  21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). 
                          The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.  
General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
  
  The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

  HR Technician: CS

Classification Title: Word/Data Proccessing Clerk II
Closing Date: April 4, 2024 11:59:00 (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Various Locations Edmonton (City Wide)

**This posting is for one (1) full-time temporary position ending on or before April 12, 2025**

The Edmonton Police Service is seeking a highly motivated individual to fill the challenging position of a CPIC Unit Supervisor.
This position involves providing information to police officers and courts, as well as ensuring effective service delivery to internal and external clients with regards to CPIC requirements.  The CPIC Unit requires one (1) individual to assume the following responsibilities: 

• Ensure the CPIC Unit is aligned with the Branch and Division strategic priorities by developing and advancing the Unit’s goals and objectives, as set out by the leadership team.
• Supervise and coach/mentor all employees who work in the CPIC Unit to ensure quality customer service and all CPIC functions are maintained to National CPIC standards and performance metrics.
• Provide guidance to CPIC staff and trainees on the CPIC system and arrange for additional training to assist in continued employee development.
• Prepare and deliver employee performance reviews.
• Measure and report on the Unit’s performance measures and outcomes to the Branch’s leadership team.
• Lead and participate in the selection process for new employees.
• Perform other related duties, as required.

Qualifications

• Completion of the twelfth (12th) school grade.  
• Completion of a certificate program from an approved business school/college would be considered an asset.
• A minimum of five (5) years progressively responsible and diversified office experience, including a minimum of two (2) years experience in the supervision of a moderate to large clerical support unit.
• A minimum two (2) years progressively responsible experience with CPIC system and CPIC compliance protocols is an asset.
• A minimum two (2) years experience with the administration of criminal justice/court records and use of police information systems, including provincial or municipal police information systems.
• Proven leadership ability, able to make sound decisions, use good judgment and identify priorities in a high-pressured environment.
• Excellent interpersonal, communication (oral and written), and teamwork skills.
• Experience in using Microsoft Suite (Word, Excel, Teams).
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
 Any 8 hours per day, between 0700 - 1700 hours, Monday to Friday. 
 
Salary Range:
 21B, Salary Grade: 017, $30.482 - $38.287 (Hourly), $2,438.60 - $3,063.00 (Bi-Weekly), $63,646.42 - $79,943.26 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.  
 
General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals. 

The Province of Alberta is a party to the federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility Agreement with British Columbia, and the New West Partnership with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.tilma.ca.   

HR Technician: VH 

Classification Title: Clerk IV
Posting Date: Mar 26, 2024
Closing Date: Apr 2, 2024 11:59:00 MDT
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Southwest Division, 1351 Windermere Way SW Edmonton

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: Electronic mail, MS Office

Candidate Status:

• • Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.

• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information
• The candidates should be able to order office supplies and maintain inventory, type and proofread correspondence, forms and other documents
• The candidates should be able to greet people and direct them to contacts or service areas
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

By fax
780-455-5775

The Edmonton Police Service is seeking one (1) Warrant Management Clerks to work in the Warrant Management Unit. The successful candidate will be responsible for the following duties:

• Reporting any concerns to the supervisor in the Warrant Management Unit.
• Completing daily tasks and making the necessary updates on CPIC and the records management system.
• Maintaining the file awaiting disposition.
• Processing all incoming and executed Warrant files.
• Reviewing Brought Forward files received from court and making necessary updates on CPIC.
• Entering and maintaining Court Orders.
• Assisting the Warrant Processing Area as required (Recognizance, Undertakings, Probation orders, Warrants, etc.).
• Retrieving and re-filing of files.
• Maintaining records and producing monthly statistics on tasks completed.
• Performing other related assignments as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of two (2) years diversified word and information processing experience.
• Recent or active experience that uses the current Records Management Systems (EPROS, NICHE), CPIC, ORCA and JOIN.
• Proficient with MS Excel and Outlook.
• Able to process a large volume of work with a high degree of accuracy.
• Experience working in an analytical environment and able to prioritize incoming requests while maintaining great attention to detail.
• Excellent interpersonal, organizational, time management and multi-tasking skills are required.
• Proven ability to work independently with minimal supervision as well as part of a team.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday to Friday

Salary Range:

21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and covering letter with your online application.
• Please note that the Warrant Management Unit is currently located at Southwest Division (1351 Windermere Way SW) and anticipates relocating to Nexus Business Centre (14315 118 Ave NW) in the upcoming months.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.
 
HR Technician: VH

Classification Title: Word/Data Processing Clerk II
Closing Date: Mar 25, 2024 11:59:00 (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Southwest Division, 1351 Windermere Way SW Edmonton

The Edmonton Police Service is presently seeking one (1) individual to perform the duties of an Administrative Clerk in the Forensic Services Section, Criminal History Unit.  The successful applicant will be responsible for:

• Responsible for the administrative functions supporting the collection of court-ordered DNA, including facilitating institutional attendances, database queries and audits, report writing, and communication with members of the public and EPS stakeholders.
• Managing the Automated Fingerprint Identification System (AFIS) CAR Y transactions ready for registration in the RCMP National Fingerprint Repository.
• Modification of existing CAR Y transactions for data correction/modification, and/or addition/deletion of charges.
• Conducting subject searches on EPROS, EMUGS, CPIC, JOIN and other databases.
• Validation checks of entry data in EMUGS.
• Data entry and updates to various databases which include EPROS, EMUGS and AFIS.
• When required, provide assistance by responding to telephone and counter queries from the general public, police members and other agencies relating to EPS identification processing and DNA collection services.
• When required, querying EPROS, EMUGS, CPIC, JOIN, ORCA, iNetviewer computer systems/databases to retrieve subject data and verify correctness of information on release documents.  
• Performing other related duties as required including cross training with other clerical positions within the unit for relief purposes. 

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications or equivalent experience.
• A minimum of two (2) years diversified word and information processing experience.
• The ability to process a large volume of work with a high degree of accuracy.
• Working knowledge of EPROS, EMUGS, CPIC, JOIN, ORCA and iNetviewer would be considered an asset.
• Working knowledge of the Criminal Code and the Identification of Criminals Act would be considered an asset.
• Working knowledge of Morpho AFIS systems would be considered an asset.
• Proficient with Microsoft Word, Excel, and Outlook.
• Effective time management and communications skills.
• Ability to work in a fast-paced environment with constant time demands while having great attention to detail.
• Strong customer service and interpersonal communication skills.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
 
40 hours per week, between 0730 - 1600 hours, Monday - Friday.
 
Salary Range:
 
21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton that expired on December 22, 2018.
 
General:   

•    Civic Service Union 52 members are asked to send a copy of their application to the union office.
•    The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
•    We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
•    Please note that the option to work remotely is not available at this time.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

• HR Technician:  CS

The Edmonton Police Service requires two (2) organized, detail-oriented, flexible individual to provide disclosure services to the Charge Report Disclosure Unit of the Information Management and Compliance Branch (IMAC). Responsibilities will include:

• Disclosure of police charge reports to the Crown Prosecutor’s Office.
• Disclosure of audio/visual media files to the Crown Prosecutor’s Office.
• Processing charge reports with accuracy, completeness, and timely disclosure.
• Evaluating charge reports and identifying issues regarding completeness and deadlines.
• Searching charges, courtrooms, accused and assigned prosecutors using a secure province-wide software system.
• Ensuring police reports contain all required documentation.
• Itemize, catalogue, and create inventory sheets for court and police documents.
• Searching, editing, and updating various databases.
• Tracking reports, documentation, and diary dates.
• Sorting and filing the incoming branch documents and charge reports from various police divisions.
• Cross training with the other clerk positions to ensure that the workflow is managed efficiently as required.
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Strong organizational, interpersonal and time management skills.
• Proven technical ability working with various computer software programs and databases.
• Knowledge of the Criminal Code and court procedures would be an asset.
• Demonstrated self-initiative and the ability to work with minimal supervision.
• Experience with JOIN, CPIC, GlobalScape, and NICHEUA are an asset.
• Strong attention to detail with the ability to prioritize a high-volume workload in a demanding fast paced environment.
• Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, on a rotational shift pattern, 0600-1600hrs. Subject to change. 

General: 

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and a cover letter with your online application.

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates should have standard educational qualification such as Secondary (high) school graduation certificate or equivalent experience.
Experience: Candidates need experience of 2 years to less than 3 years.
Computer and technology knowledge: MS Office

Responsibilities:

• The candidate must be able to review, evaluate and implement new administrative procedures, establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment, assist in the preparation of operating budget and maintain inventory and budgetary controls.
• The candidate should assemble data and prepare periodic and special reports, manuals and correspondence, oversee and co-ordinate office administrative procedures.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]