All jobs in Administrative Jobs

Overview

Overview

Main Purpose & Function

Britannia is a unique community centre that provides services in the Grandview Woodland and Strathcona neighbourhoods.  In this role, you are a member of Britannia’s front office administrative team.  The incumbent will need to be able to work in an environment which changes depending on the needs of the centre.  He/She/They must be able to multi-task between performing communications work with administrative clerical and customer service work.  The communications work comprises of the coordination, preparation, editing, and communication/distribution of materials for newsletters, brochures, website, advertising, social media, content creation, and news releases both internally and externally.  This includes writing, capturing photos, filming videos for social media and editing work involving the preparation of a variety of written materials for different media in support of Britannia’s communications plan and community engagement priorities.  Considerable independence of judgement and action is exercised in the creative and editing aspects of the work, with work subject to final review by a superior.

Specific Duties and Responsibilities                       

• Preparation and distribution of all communications for Britannia
• Writing and editing for print and web applications
• Social media posts including content creation, reels, tiktoks and facebook posts
• Photo database
• Media monitoring
• News release research, media kits
• Development of signage, posters, display materials within Britannia branding guidelines
• Public information
• Britannia comment line replies
• Employee communications
• Partner Communications
• Relationship Development with local community (including business community)
• When needed, assist front office staff with registering patrons and answering the phone during busy periods of the day
• Performs related work as required
• Britannia comment line replies
• Employee communications
• Partner Communications
• Relationship Development with local community (including business community)
• When needed, assist front office staff with registering patrons and answering the phone during busy periods of the day
• Performs related work as required

Qualifications

Education and Experience

• Diploma or university degree in communications, journalism or related discipline, plus considerable related experience OR an equivalent combination of training or experience
• Adobe Creative Cloud (InDesign, Illustrator, and Photoshop).

Knowledge

• Experience using ActiveNet
• Experience registering patrons for programs and answering patrons questions
• Knowledge of community centre operations, particularly in diverse and dynamic settings.
• Understanding of communications strategies, tools, and platforms (e.g., newsletters, websites, social media, brochures).
• Working knowledge of analyzing social media statistics and algorithms
• Familiarity with community engagement principles and practices.
• Familiarity with Grandview Woodland and Strathcona neighborhoods and demographics
• Familiarity with Indigenous, immigrant and newcomer communities and communications
• Awareness of inclusive, anti-oppressive communication practices (especially important given Britannia’s diverse communities).
• Understanding Reconciliation, and Diversity, Inclusion and Equity for BIPOC folks in the community.
• Working knowledge of the functions, purposes and operations of Britannia departments (preferred)
• Working knowledge of Britannia’s communications objectives and practices (preferred)

Skills

• Strong writing, editing, and proofreading skills across different media (print, web, social).
• High-level organizational and time management skills with the ability to prioritize multiple tasks.
• Customer service skills, including conflict resolution and problem-solving.
• Proficient in using office software (Microsoft Office, Google Suite) and content management systems (e.g., WordPress).
• Basic graphic design skills (e.g., Canva, Adobe InDesign) for creating promotional materials.
• Verbal communication skills for internal and external stakeholder engagement and community engagement.
• Ability to adapt communication style for different audiences and media.
• Attention to detail and quality control for publications.
• Social Media content creation, creating reel and story editing, social media trends.

Abilities

• Ability to multi-task effectively between communications, clerical, and customer service responsibilities.
• Ability to work independently and exercise good judgment with minimal supervision.
• Ability to collaborate with colleagues across programs and departments.
• Ability to creatively generate ideas for content and promotional materials.
• Ability to produce a written copy for a variety of uses and purposes
• Ability to edit rough drafts to produce an effective written copy
• Ability to meet deadlines in a fast-paced, changing environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to establish and maintain effective working relationships with internal and external contacts
• Ability to learn new software as necessary
• Ability to work some evenings and weekends
• Ability to engage with Community members; Youth, Seniors and diverse community members

How to Apply

Please submit your resume to Marina Montiel:

Office Administrator
Britannia Community Services Centre
1661 Napier Street
Vancouver, B.C. V5L 4X4
[email protected]

We thank all applicants for their interest. However, only those selected for an interview will be contacted.

For more information on the City’s commitment to diversity and inclusion, please visit the following link: http://vancouver.ca/your-government/diversity-in-hiring.aspx         

Business Unit/Department: Britannia Community Services Centre Society

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: July, 2025 

Salary Information: Pay Grade GR-020: $35.72 to $42.04 per hour

Application Close: June 27, 2025

Requisition ID: 17950 
Department: Ottawa 
Service: City Council 
Branch: Elected Representatives 
Employment Type: Multiple Temporary Full Time and Part Time Positions
Work Hours: Full Time: 35hours per week / Part Time: Up to 24 hours per week
Affiliation: Non Union/Non MPE
Salary Information: Commensurate with experience; competitive salary and excellent benefits package.
Location: City Hall,110 Laurier Avenue West 
City: Ottawa, ON 
Job Category: Administrative and Support Services
Application Close: 30/06/2025

Candidates applying for this posting will be considered for temporary full-time and temporary part-time Councillor's Assistant positions until December 31, 2025.

WHAT YOU NEED TO KNOW

• Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.       
• Driver’s License Requirement:  A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated  
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO is a requirement
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

• Job ID: 56454
• Job Category: Administrative
• Division & Section: Customer Experience
• Work Location: Metro Hall, 55 John Street
• Job Type & Duration: Full-time, Permanent Vacancy
• Salary: $73,495 - $96,567
• Shift Information: Monday to Friday, 35 hours per week (Hybrid, 3 to 4 days per week in person) 
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 02-June-2025 to 16-June-2025

As the Administrative Assistant to the Executive Director Customer Experience, you will work in a senior-management environment where your executive-level administrative skills will be relied upon daily to deliver top quality support in a fast-paced and complex municipal government setting. Your excellent communication skills, combined with your customer service focus, diplomacy and tact, will ensure you are a valued member of the team that is responsible for developing and implementing a social inclusion and community safety and engagement agenda as well as providing CSS financial and administration oversight.

Major Responsibilities:

Your primary responsibilities as an Administrative Assistant 1 will focus on providing a full range of specialized administrative support to assist with the day-to-day management control, operations and coordination of complex projects and/or program related functions in the office of the Executive Director, specifically:

Office Administration

• Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs incoming correspondence, phone calls, and initiates responses.
• Manages and schedules daily appointments and activities; arranges meetings and business travel. Organizes the daily schedule around urgent requests from the Mayor's office, city councillors, and the Chief Administrative Officer and department staff.
• Co-ordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff. Co-ordinates the development and implementation of secretarial and administrative standards and procedures for the division/s. May direct and train, on a daily basis, clerical support services on divisional processes and procedures.
• Receives and provides initial response including initial data collection related to telephone calls and correspondence from clients and staff and refers for appropriate action.
• Responds and helps resolve issues of upset and concerned clients seeking redress.
• Prepares and processes documents of a confidential labour relations nature, such as notes regarding disciplinary action, documents pertaining to grievances and arbitrations, letters of discipline, contingency planning, restructuring and downsizing initiatives, position termination. May attend and take minutes at grievance hearings.
• Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Applies and checks layout and formatting guidelines. Proof-reads own and other's material.
• Monitors all key reports required for committees and council and ensures deadlines are met. Reviews council and standing committee agendas and reports flagging items that will impact on operations. Identifies issues and initiates responses.
• Organizes and maintains up-to-date manuals such as Council and corporate administrative policies and guidelines.
• Participates in the development of communication strategies and prepares and co-ordinates communications material within the department/division including newsletters, bulletins and flyers.
• Co-ordinates labour disruption plans.
• Co-ordinates and maintains the records management system.
• Handles, prioritizes and/or redirects inquiries and/or provides information and guidance to staff, Mayor's office and councillors, clients, the public, the media, agencies, union representatives and other levels of government, utilizing specialized knowledge of corporate policies, regulations, protocols.
• Performs highly independent, specialized administrative tasks, including, preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
• Administers, prepares, processes and composes documents, routine reports, statistical summaries and reports requiring considerable judgement in the interpretation and application of regulations and practices. Prepares complex calculations and analysis of data. Monitors expenses and participates in compiling data for forecasting and budgeting. Prepares correspondence.
• Operates computers utilizing and manipulating a variety of desktop applications and corporate systems.
• Prepares presentation materials.
• Attends various meetings, events, hearings, and acts as the unit representative.
• May review applications from the public and handle special projects.
• Co-ordinates meetings, special events, schedules, workshops, grievances, labour-management meetings, foodservices, printing of conference materials, registration. Takes/transcribes minutes and follows-up taking action when necessary.
• Maintains petty cash.
• Monitors tracks and reports attendance management.
• Maintains a continuous awareness of corporate and departmental administrative systems and procedures, organizational structure and major activities in order to provide effective administrative assistance.

Qualifications

1. Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience working in a customer service environment with experience in Service industry organizations
3. Considerable experience in the preparation, drafting and editing standard correspondence and complex reports, presentations, agendas, correspondence, meeting minutes, follow-ups, charts and tables.
4. Considerable experience working with confidential materials/information for senior management staff.
5. Considerable experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.).
6. Very strong analytical and problem-solving skills.
7. Ability to prioritize multiple tasks and manage interruptions, to assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the Division.
8. Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, deal with conflicting priorities and work demands.
9. Considerable knowledge of municipal operations that may include but is not limited to council proceedings and Freedom of Information.
10. Ability to work independently, in a politically sensitive environment, using sound judgement.
11. Ability to provide work direction to other support staff.
12. Ability to research and prepare information in a timely manner.
13. Ability to implement effective administrative work procedures and maintain an organized office in a fast-paced and complex executive office.
14. Highly developed customer service and interpersonal skills. Ability to deliver excellent customer service at all levels and with external partners and stakeholders.
15. Excellent communication skills, both orally and in writing. A strong command of grammar and writing skills for the purpose of proof reading and editing.
16. Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary.
17. Must be resourceful, adaptable and possess a high degree of initiative.
18. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.

• We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

*Subject to program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Expected End Date

2025-08-15

Job Location

123 Commerce Valley Dr E

Employment Type

Temporary (Fixed Term)

Weekly Hours

1

Skills

Accountability, Activity Coordination, Communication, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative

Requisition ID: 17905 
Department: Office of the City Clerk 
Service: Govern, Elected Off & Bus Sup Services 
Branch: Mayor Support Srvc Branch 
Employment Type: 1 Temporary Full Time Position (Up to 1 year)
Work Hours: 35hours per week
Affiliation: Non Union/Non MPE
Salary Information: $64,725.44- $75,732.80 annually (2024 rates of pay)
Location: City Hall,110 Laurier Avenue West 
City: Ottawa, ON 
Job Category: Administrative and Support Services
Application Close: 12/06/2025

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing required.
• Driver’s License Requirement:  A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated  
• You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Requisition ID: 17286 
Department: Community & Social Services Dept. 
Employment Type: 2 Full Time Temporary Positions (Up to 1 Year)
Work Hours: 35 hours per week
Affiliation: Non Union/Non MPE
Salary Information: $66,686.62- $78,027.04 annually (2025 rates of pay)
Location: 100 Constellation, Nepean 
City: Ottawa, ON 
Job Category: Recreation, Cultural & Facility Services; Community and Social Services
Application Close: 04/06/2025

WHAT YOU NEED TO KNOW

• Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.       
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Group Summary:

The Customs & FTA Analyst will have responsibility for various customs compliance tasks to support the MML divisions that are supported by the MML Customs Team.  This position will be a subject matter expert on tariff classification and free trade agreements for Canada, Mexico, and U.S.   The position will work closely with external suppliers, customers, manufacturers, customer third party service providers to obtain information necessary to make correct classification and free trade agreement origin determinations.  In addition, the analyst will work closely with and act as a resource to internal customers, including, but not limited to, MML divisions, purchasing, operations, engineering, and sales.

Worker Type:

Regular / Permanent

Magna Mechatronics, Mirrors & Lighting

Overview