All jobs within 50 km around Beaumont in Administrative Jobs

Are you ready to be the heartbeat of our Branch Manager's office? We're seeking a dynamic individual to fill the crucial role of Administrative Assistant, where you'll serve as the central point of contact and information hub.

In this diverse senior level position, the Administrative Assistant is expected to maintain an in-depth knowledge of branch priorities in order to effectively manage timelines and coordinate the Branch Manager’s business schedule. This role manages the administrative support for the Office of the Branch Manager and stewards the consistent application of administrative processes/procedures across the branch.

What will you do?

• Provide support to the Branch Manager: manage calendar, prepare agendas, draft correspondence, book meetings (including facility arrangements, catering etc.)
• Attend meetings chaired by the Branch Manager as required; prepare meeting materials/background information and agendas; and take, prepare and distribute minutes
• Prepare and share working documents such as branch/department/Council memos, council reports,and  background material for meetings
• Advise the Branch Manager of the status of initiatives taken in resolving issues requiring Deputy City Manager involvement and monitor the progress of directives issued until required action is complete
• Maintain and monitor an accurate and timely list of action items to alert the Directors/Supervisors of deadlines on action items
• Liaise and exchange information with administrative staff of other senior offices
• Oversee and coordinate FOIP requests, responses to councillor and 311 inquiries
• Assign routine requests for information to the appropriate Branch staff
• Lead the development of office principles of procedures, systems and procedures in compliance with Corporate policies, procedures, and guidelines
• Assist Strategic Coordinator in monitoring performance reporting such as HR, budget, travel and training costs, projects
• Coordinate administrative functions for the Branch Manager’s office and the Branch leadership team
• Maintain branch staff contact information in conjunction with the other administrative staff within the branch
• Supervise 1-4 clerical staff responsible for the overall administrative functions for all branch staff; including performance coaching, check-ins and reviews, and full cycle human resources
• Undertake special projects as assigned from either the Branch Manager, Directors, or Strategic Coordinator
• Assist all Branch Directors as necessary
• Perform other related duties as required

Qualifications

• Completion of the 12 school grade including business subjects with emphasis on word and information processing or completion of an appropriate administrative professional certificate program from an accredited business school/college
• Minimum of 4 years progressively responsible, diversified administrative experience in a fast-paced, highly political office setting dealing with upper management

Assets: 

• Previous supervisory experience, including staff performance management and delegation of duties
• Experience working with management positions, with the ability to maintain and influence relationships without having a formal level of authority over others

Skills required for success:

• Demonstrated computer competency is required including advanced skills and experience in Google applications and knowledge.
• Ability to gain proficient experience using city systems such as Posse, ARIBA, SAP, PeopleSoft, etc
• Knowledge of FOIP legislation and ability to process FOIP requests in conjunction with the FOIP office
• Familiarity with the City’s policies, procedures, and formats
• Demonstrated ability to deal with politically sensitive issues and confidential information with a high degree of judgement and discretion
• Exceptional prioritization skills, including the ability to exercise sound judgement and make independent decisions
• Must be highly self motivated and produce quality, error-free work in a fast-paced environment
• Excellent organization skills with exceptional customer service, interpersonal and teamwork abilities
• Demonstrated ability to identify enhancements and recommend modifications to systems, policies and procedures
• Excellent written and verbal communication skills
• Possess a clear understanding of the Department and Branch’s position on various sensitive issues and maintain confidentiality
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicants may be tested

Work Environment:

• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Up to 1 temporary full-time position for up 11 months 

Hours of Work:  40 per week, Monday to Friday

Salary Range: $29.534 - $37.001 (Hourly); $61,666.990 - $77,258.090 (Annually)

Talent Acquisition Consultant: RD/JF

Classification Title: Administrative Assistant I-8hr
Posting Date: Jun 11, 2024
Closing Date: June 25, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: Urban Planning and Economy
Work Location(s): 7th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

At AHS our mission is to provide a patient-focused, quality health system that is accessible and sustainable for all Albertans. Working under the general supervision and guidance of the Supervisor, Registration, Switchboard & Patient Information, the Administrative Support III is responsible for obtaining and inputting accurate demographic & financial information, on the appropriate hospital information system, on patients, presenting at various entry points of the health system. Essential functions of the position; Obtains and records accurate demographic and financial information on patients, by interviewing patients, family members and/or care providers. Consistently applies Positive Patient Identification during the registration/pre-registration process to ensure accurate record linkage, support safe delivery of patient care and reduce identify theft. Verifies patient eligibility as it relates to healthcare coverage. Reviews Financial Agreement Forms with patients who do not have valid provincial healthcare coverage & ensures that forms are completed appropriately. Prepares identification labels, identification wristbands and verifies patient’s name and date of birth when applying wristband to patient. Informs patients about options for accommodation and the process for requesting preferred accommodation. Consistently applies best practice as outlined in the Provincial Registration Standards & Practices Manual. In accordance with Health Information Act (HIA), Freedom of Information and Privacy (FOIP) and other privacy legislation in effect the incumbent shall comply at all times with APL / AHS’s Information Privacy & Information Security policies. Performs other related duties as assigned by the Supervisor. Physical requirements include the ability to push/pull patients presenting in wheelchairs, assisting with carrying patient belongings upwards of 20 lbs.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 7 months to less than 1 year
Computer and technology knowledge: Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Word, social media, MS Office, and Adobe Acrobat Reader
Security and safety: Bondable

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, etc., supervise other workers, and train other workers
• The candidates should be able to schedule and confirm appointments, manage contracts, and answer telephone calls and relay messages
• The candidates should be able to answer electronic inquiries, compile data, statistics, and other information, and order office supplies and maintain inventory
• The candidates should be able to open and distribute regular and electronic incoming mail and coordinate the flow of information, type and proofread correspondence, forms, and other documents, and conduct research
• The candidates should be able to perform data entry and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Job reference number and cover letter) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?

**This posting is for one (1) casual on-going position**

The Edmonton Police Service is seeking one (1) Warrant Management Clerks to work in the Warrant Management Unit. The successful candidates will be responsible for the following duties:

• Reporting any concerns to the supervisor in the Warrant Management Unit.
• Completing daily tasks and making the necessary updates on CPIC and the records management system.
• Maintaining the file awaiting disposition.
• Processing all incoming and executed Warrant files.
• Reviewing Brought Forward files received from court and making necessary updates on CPIC.
• Entering and maintaining Court Orders.
• Assisting the Warrant Processing Area as required (Recognizance, Undertakings, Probation orders, Warrants, etc.).
• Retrieving and re-filing of files.
• Maintaining records and producing monthly statistics on tasks completed.
• Performing other related assignments as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of two (2) years diversified word and information processing experience.
• Recent or active experience using the current Records Management Systems (EPROS, NICHE), CPIC, ORCA and JOIN
• Proficient with MS Excel and Outlook.
• Able to process a large volume of work with a high degree of accuracy.
• Experience working in an analytical environment and able to prioritize incoming requests while maintaining great attention to detail.
• Excellent interpersonal, organizational, time management and multi-tasking skills are required.
• Proven ability to work independently with minimal supervision as well as part of a team.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
Up to 30 hours per week for the casual position. Monday to Friday.

Salary Range:
21M, Salary Grade: 006, $25.172 - $31.257 (Hourly), $1,699.10 - $2,109.80 (Bi-Weekly), $44,346.77 - $55,067.02 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General: 

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
• Please note that the option to work remotely is not available at this time.
• Please note that the Warrant Management Unit is currently located at Southwest Division (1351 Windermere Way SW) and anticipates relocating to Nexus Business Centre (14315 118 Ave NW) in the upcoming months.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.
 
HR Technician: VH 

Classification Title: Word/Data Processing Clerk II
Posting Date: May 31, 2024
Closing Date: Jun 7, 2024 11:59:00 (MDT)
Number of Openings (up to): 1 - Casual Ongoing Part-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Nexus Business Park, #110 14315 118 Avenue Edmonton T5L 2B7

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as Bachelor’s degree
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows

Physical Requirements:

• • The candidates should be able to work under pressure in a fast-paced environment, and a repetitive tasker

• The candidates should be able to work with attention to detail
• The candidates should be able to work under tight deadlines

Other Requirements:

• The candidate should be accurate, client focus, organized, reliable, and multitask
• The candidates should have excellent oral communication, and excellent written communication, and be able to work as a team player

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., record and prepare minutes of meetings, seminars, and conferences, determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages, answer electronic inquiries, order office supplies and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to plan, develop and implement recruitment strategies, manage contracts, assign, co-ordinate and review projects and programs
• The candidates should be able to oversee payroll administration, oversee payroll administration

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• • The candidates should be able to arrange and coordinate seminars, conferences, etc., and determine and establish office procedures and routines

• The candidates should be able to record and prepare minutes of meetings, seminars, and conferences, schedule and confirm appointments, and answer the telephone, relay calls, and messages
• The candidates should be able to answer electronic inquiries, compile data and statistics, order office supplies, and maintain inventory
• The candidates should be able to arrange travel, related itineraries, make reservations, open and distribute regular and electronic incoming mail, coordinate the flow of information, and type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

The City of Edmonton's Planning and Environment Services Branch is looking for up to two professionals who are passionate about climate resilience, energy efficiency and low carbon mobility programs. Each position will have a specific focus area, working to support the implementation of Edmonton's key environmental strategies including the Community Energy Transition Strategy & Action Plan, as well as the Climate Resilient Edmonton: Adaptation Strategy & Action Plan. While contributing to the implementation of strategic actions, specific focus areas for these positions will include supporting the Clean Energy Improvement Program (CEIP) and Community Mobilization (engaging citizens through education, programs, and resources to enhance participation in climate action).

Focusing on energy transition and climate adaptation, these positions will explore opportunities and initiatives, and develop and deliver educational tools and behavior change programs to achieve greenhouse gas reduction and climate adaptation goals. In collaboration with internal and external stakeholders, the positions will coordinate a variety of projects that increase community knowledge and build capacity, implement marketing strategies and develop energy transition and climate resilience programs. 

These positions will require expertise in areas including education, outreach, program planning, contract management and marketing. The successful candidates will require skills in project management and have the ability to develop compelling business cases associated with low carbon transportation and/or community mobilization objectives. A portion of the responsibilities will include interacting and developing relationships with industry, business owners, community organizations and citizens, among others. Reporting to the Program Manager, and working collaboratively with technical, environmental and engineering specialists, the Program Coordinator will help achieve environmental objectives and targets by: 

• Planning, supporting and coordinating activities to maintain and continuously improve the climate resilience community programs and contribute to implementing policy through programs
• Conducting climate change projects and activities including research, report writing, developing and implementing supports that advance strategic market transformation objectives, regulations and community mobilization
• Ongoing measurement and evaluation of climate change projects and programs related to energy transition and climate adaptation and development of corrective actions, as required, ensuring integration with other departments and aligned with the City’s and Council’s vision
• Providing support and recommendations for other project teams advancing work related to environment and climate resilience outcomes

These positions encompass a strategic systems thinking project coordination role that works across the corporation and external community to integrate various climate change community programs. This position is responsible for developing and coordinating complex multi-faceted programs and initiatives that incorporate data and research, behavioral change theory and effective promotional activities to deliver on Council’s goals.

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Plan, support and coordinate environmental activities to help meet climate resilience targets set out in the city of Edmonton’s Climate Resilience Policy C627, the Community Energy Transition Strategy, the Climate Resilient Edmonton: Adaptation Strategy and Action Plan, the City Plan and ConnectEdmonton
• Develop presentations, reports, project charters, supporting documents, business cases, contract agreements and related program planning and management materials
• Seek and secure funding for Environment & Climate Resilience community programs
• Identify evaluation processes and measure program performance with timelines and milestones; provide recommendations for strategy and plan updates and continuous improvement actions
• Manage and communicate key program performance measures through reporting on regular frequency
• Coordinate and deliver activities, outreach programs and events to engage industry, business owners, community organizations and citizens, among others, related to climate change
• Support climate mobilization and capacity building efforts including educational programs, building and strengthening partnerships, active communication and community initiative mobilization and citizen participation
• Lead integrated marketing campaigns in collaboration with Communications and Engagement Services to promote community programs,including development, coordination and promotion of communications, educational materials and engagement strategies related to environment and climate actions
• Develop strategies to build positive social norms and promote behavioral changes around acting on climate change; expand networks and key influencers
• Perform other related duties 

Qualifications

• University degree in business administration, political science, environmental sciences, arts, communications, human sciences or a related field
• A minimum of five (5) years of directly related work experience is required. Leadership, project management, and community engagement/outreach experience within a public sector environment and/or with climate change  would be beneficial
• Membership within a professional association in a relevant field would be an asset
• Extensive knowledge of climate action and community mobilization, including program design, delivery and management
• Significant knowledge of one or more of the following topics: low carbon transportation, micromobility, energy efficiency, energy poverty, renewable energy, climate adaptation and climate equity
• Knowledge of work methods, studies, analyses and practices related to climate change
• Knowledge and experience in strategic and business planning, the business planning cycle and process with a systems thinking approach
• Knowledge of marketing strategies and promotional activities
• Experience in preparing and presenting briefs and reports for leadership
• Excellent verbal and written communication skills, including strong presentation and facilitation experience
• Excellent proofreading skills (grammar, punctuation, spelling) with a high level of accuracy
• Experience and skill in the use of analytics, and data intelligence to support decision making processes
• Ability to establish and maintain effective work relationships as necessitated by work assignments
• Demonstrated ability to achieve results in the context of a respectful, inclusive and service-minded style
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 permanent full-time position and up to 1 temporary 11 month position available 

Hours of Work: 40 hours per week
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
Salary: $44.744 - $56.536 (Hourly); $93,425.470 - $118,047.170 (Annually)
Talent Acquisition Consultant: RD/JF

Classification Title: Strategic Planning Analyst II - 8 hr
Posting Date: May 16, 2024
Closing Date: May 30, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Permanent and Temporary Positions Full-time
Union: CSU 52
Department: Urban Planning and Economy
Work Location(s): 9th Floor Edmonton Tower, 10111 104 Avenue Edmonton T5J 0J4

This role offers administrative support to Edmonton Fire Rescue’s Fire Prevention, Public Education, and Fire Investigations areas. It involves serving as the primary point of contact, managing information flow, tracking assigned tasks, coordinating with city personnel, agencies, and Fire Rescue officials, and providing diverse clerical and administrative assistance to ensure smooth day-to-day operations. 

Operating independently, you'll exercise judgment and initiative to deliver high-quality work promptly. Proficiency in administrative practices is crucial, along with the ability to collaborate effectively within the administrative team. You'll make independent decisions regarding various tasks and contribute to the overall objectives of the Branch. Success will be gauged by your ability to deliver results promptly while maintaining a respectful, inclusive, and service-oriented approach.

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent.

• Administrative Support to the section
• Provide support for Assistant Deputy Chief, Fire Marshal, and Chief of Investigations
• Provide support as needed to the EFRS Leadership Team
• Take meeting minutes and create meeting agendas
• Manage the flow of incoming and outgoing correspondence, ensuring that documents are recorded and managed according to policy and procedures
• Voicemails and emails from email accounts monitored by Clerical staff, forwarding to the appropriate area
• Research, draft, edit and prepare internal and external correspondence and reports for the Assistant Deputy Chief, Fire Marshal, Assistant Fire
• Marshals signature/approval including bulletins, letters,and memos
• Support the EFRS Community Property Safety team daily with scheduling, assigning priority tasks, reviews, billing, inquiries, stat collection, and other tasks as assigned
• Intake and process fire report requests. Working with corporate access and privacy on report requests that require their involvement
• Complete monthly billing for Fire Prevention entry into SAP for false alarms, 2nd reinspections, permits, and any other required billing or cost recovery
• Process false alarm information, including:  tracking, data entry (posse), create and send letters
• File weekly reports from Fire Investigations
• Scan documents and attach in Target 911 and Posse
• Administrator of G Drive, email accounts, Google shared drives
• Respond or re-route calls from the public and other agencies regarding complaints, information requests and policies and procedures
• Perfom other related duties as assigned 

Qualifications

• Completion of Grade 12, including business subjects related to word and information processing 
  OR 
• Completion of an appropriate certificate program from an approved business school/college
• Minimum of two (2) years of progressively responsible and diversified work/information processing experience
  OR 
• Minimum of two (2) years of progressively responsible and diversified data entry experience, including general office procedures
• Good working knowledge of Posse, SAP/Ariba (Enterprise Commons), Peoplesoft
• Time management skills with the ability to set priorities while dealing with a wide variety of concurrent tasks and competing deadlines
• Strong organization skills with the ability to effectively manage calendar requests
• Ability to deal with confidential information with a high degree of judgment and discretion
• Ability to summarize and prepare required material including meeting minutes
• Excellent proofreading skills (grammar, punctuation, spelling) with a high degree of accuracy
• Demonstrated proficiency in the use of Google Suite
• Strong written and verbal communication skills
• Knowledge of City of Edmonton Policies and Procedures
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested 

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95.

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 permanent position available 

Hours of Work: 33.75 hours per week

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.

Salary: $23.960 - $29.752 (hourly); $42,211.530 - $52,415.590 (Annually)

Talent Acquisition Consultant: RD/JF

Classification Title: Word/Data Processing Clerk II
Posting Date: May 08, 2024
Closing Date: May 18, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Office of the City Manager
Work Location(s): Station 42 (Fire), 10565-105 Street Edmonton T5H 2W8

The Community Standards Peace Officer Section is looking for an individual with superior organizational, communication, and time management skills to join their dynamic team and provide administrative support to the front line officer. If you’re looking to showcase your skills in a dynamic, challenging and citizen-focused environment, apply today!

In this role, you will be responsible to: 

• Process a variety of enforcement documents including noise waivers, Municipal Government Act Orders, violation notices, witness statement letters, barking log information forms and other related enforcement documents 
• Respond to citizen inquiries, dispute letters, and provide referral assistance when necessary 
• Ensure documents are formatted in compliance with standardized City of Edmonton policies and guidelines 
• Support and act as a liaison with the 311 Call Center by providing feedback and coaching 
• Act as the point of contact for Tag Administration and the Law Branch for court notifications 
• Schedule meetings, prepare required meeting agendas, record and distribute meeting minutes 
• Contribute towards a positive and safety conscious work environment 
• Perform other related administrative duties, including writing letters, memos, creating templates, filing, and coordinating mail outs

Qualifications

• Completion of Grade 12 including business subjects related to data entry, or completion of an appropriate certificate program from an approved business school/college 
• A minimum 2 years of diversified office and word processing experience, including minute taking, meeting preparation, and writing correspondence, reports and written responses to the public (includes formatting and proofreading); experience responding to citizen inquiries is an asset 
• Demonstrated ability to exercise discretion in scheduling, prioritizing and determining the urgency of issues and directing them through the appropriate channels for follow through 
• Advanced proficiency in Microsoft Word and Excel, Google Suite is required; experience with POSSE and SAP are considered assets 
• Experience working in a law enforcement environment would be an asset 
• Excellent customer service skills 
• Ability to take initiative and work with minimal supervision; must be able to maintain confidentiality and integrity of all documents coming through and out of the office 
• Good working knowledge of municipal bylaws, provincial legislation, as well as provincial Peace Officer Program policies and procedures is an asset 
• Demonstrated time management, organizational and communication skills 
• Ability to work well independently and in a team environment, to prioritize work efficiently and accurately process large volumes of requests 
• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton 
• Applicants may be tested 
• Demonstrate service excellence, embracing diversity and promoting inclusiveness
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviors and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 permanent full-time position available

Hours: 40 hours per week, Monday - Friday 

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $22.641 - $28.112 (Hourly); $47,274.410 - $58,697.860 (Annually)

Talent Acquisition Consultant: DS/JF

Classification Title: Word/Data Processing Clerk II
Posting Date: May 08, 2024
Closing Date: May 15, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Community Services
Work Location(s): Various Locations Edmonton (City Wide)

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Physical Requirements:

• The candidates should excel in a fast-paced environment, handling tasks efficiently, and demonstrate attention to detail in their work

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to receive and register documents for data entry, enter data according to specified format, and transfer data between software
• The candidates should be able to verify accuracy and completeness of data, store, update, and maintain databases, and perform general office duties
• The candidates should be able to transfer handwritten data to Excel or Word documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Job Summary
This position enters billing and address information into the UPS system and complete various administrative tasks within the data entry department.

Shift Schedule: 7:00 am to 12:00pm (minimum 3 to 5 hours a day and start time can change depending on the business needs)

Responsibilities:
Enters data into UPS systems within time specific guidelines.
Checks and forwards legal documentation.
Provides administrative support to Management team.

Qualifications:
Excellent communication skills
Accurate typing speed of 40+ words per minute
Availability to work flexible shift hours and work 5 days a week