The Senior Accounting Manager is accountable for process adherence and improvement, planning and forecasting, reporting and analysis, and audit support for single, high volume or multiple low volume portfolios.

KEY DUTIES & RESPONSIBILITIES 

People Management

• Manages a team of individual contributors.
• Develops, trains and coaches team member.
• Creates development and coaching plans.
• Conducts performance reviews.
• Makes hire, disciplinary and fire decisions.

Process Adherence /Implementation

• Identifies and implements new ways to improve quality and efficiency of financial processes.
• Conducts root cause analysis on process gaps. Recommends and implements major process improvements within assigned

Portfolio.

• Prepares policies, policies and procedures.

Planning/Forecasting

• Prepares annual plans and quarterly reforecast for CBG and LOB’s.

Analysis

• Conducts in-depth financial analysis and makes recommendations to Senior Finance and Operations Management.
• Responds to internal and external client requests for ad hoc analysis.
• Conducts analysis.

Reporting

• Reviews routine transactions to determine accuracy of results.
• Prepares complex accounting entries.
• Prepares consolidated financial results – monthly, quarterly – for CBG’s and LOB’s.
• Prepares external and internal consolidated financial reports.
• Responsible for the accuracy of the financial information.
• Prepares basic business cases and provides input to complex business cases.

Audit Support

• Liaises with auditors to review audit support.
• Accountable for compliance with internal and external audit requirements.

Operational / Strategic Decisions

• Accountable for operational decisions made by direct reports.
• Makes operational decisions (i.e. process changes).
• Supports strategic decisions by participating in steering committees, special projects, etc.

Other

• Prepares basic business cases.  Provides input to complex business cases.
• Other duties as assigned.

FINANCE SPECIFIC-JOB SCOPE/DEFINITION

Portfolio Scope/Complexity

• Single, high volume or multiple, low volume portfolios.

Complexity of Accounting

• Ability to manage and resolve complex account reconciliation which sees the highest transaction volume or deal with multiple portfolios or business units.
• Resolving complex accounting issues escalated from support team.  Makes recommendations to Controllers.
• Full understanding of accounting regulations specific to area of expertise.

Involvement in Full Cycle Accounting

• Full cycle completion of CBG, LOB accounting cycles.

Preparation of Financial Information

• Reviews, consolidates, reports and communicates routine data.
• Accountable for accurate and timely financial reporting.

Reporting Audience/User of Financial Information

• Internal and external linear and vertical reporting.

Audit Support

• Liaises with auditors to review audit support.
• Accountable for compliance with internal and external audit requirements.

Operations vs. Strategic Decisions

• Accountable for operational decisions made by direct reports.
• Makes operational decisions (i.e. process changes).
• Supports strategic decisions by participating in steering committees, special projects, etc.
• Operational impact on financial reporting and processes.
• Ability to impact financial results based on fact-based decisions – i.e. increasing accruals after manager review.

Problem Solving

• Problems – typically non-recurring problems.
• Identifies and resolves complex problems within assigned portfolios.
• Conducts root cause analysis on process gaps.  Recommends and implements major process improvements within assigned portfolio.
• Works requires judgment and initiative.
• Resolves escalated problems.

Interaction with Client/Management

• First point of client contact regarding problem resolution.

KNOWLEDGE & SKILLS

• 5-10 years’ relevant experience with University graduation or professional certification (e.g. P. Eng, CPA, CMA, CGA or equivalent courses).
• Possesses full scope understanding of accounting modules within accounting systems for specific portfolio scope.
• Advanced level knowledge of MS Office suite of software.
• Ability to manage and resolve complex account reconciliation which sees the highest transaction volume or deal with multiple portfolios or business units.
• Ability to resolve complex accounting issues escalated from support team and to make recommendations to Controllers.
• Full understanding of accounting regulations specific to area of expertise.
• Ability to prepare basic business cases and provide input for complex business cases.
• Ability to prepare written policies, processes and procedures.
• Ability to communicate goals and employee performance feedback.
• Ability to make operational decisions and support strategic decisions.
• Previous management/supervisory-related experience.

Licenses and/or Professional Accreditation

•     At least one of CPA (CA, CMA or CGA).

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

The Senior Analyst Global Payroll and Compliance is responsible for supporting Payroll compliance projects and initiatives to ensure data accuracy and efficiency within SAP and regulatory requirements. This role collaborates with Payroll Operations, Payroll Controls, Total Rewards COE, IT&S/HR Support and other business areas to create future processes, document and manage all project related tasks and requirements. This role ensures all activities conducted are compliant with technical foundations, governing regulations, internal policies, procedures and completed in accordance with the Bank’s policies and procedures, standards, and regulations.

Is this role right for you? In this role you will: 

• Supports project execution of global expansion initiatives (Global HR Transformation), providing insights and ensuring payroll accuracy, efficiency and compliance

• Subject matter expert in Global Payroll and compliance as well as working knowledge of banking regulations, laws and policies

• Collaborates with Manager, Global Payroll and Compliance to evaluate and analyze existing payroll policies, procedures and processes to identify improvement/enhancement opportunities and implement solutions to address them

• Collaborates with Manager, Global Payroll and Compliance in SOX audit process, ensuring strong process controls are implemented and documentation is prepared and updated regularly for Financial and Regulatory processes. On an ongoing basis, ensure processes are reviewed regularly and enhanced where required.

• Conduct audits of business and compliance controls, including development and execution

• Ensure that compliance issues are appropriately logged, and remediated, ensuring the analysis, key themes, and/or root causes are identified, and impact are assessed.

• Analyze and build business requirements regarding the payroll system to align with established project requirements, and provides technical expertise and payroll systems support for SAP as required

• Holds self accountable for ensuring the accurate administration, remittance and reporting of payroll related activities in compliance with relevant employment standards and legislations 

• Seeks opportunities to improve/enhance payroll processes, provides insights and recommending solutions to Manager, Payroll and Compliance

• Understands how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions

• Manage ad- hoc projects as assigned by management or by the Sr leadership team.

• Embrace and drive change as required. Identify opportunities to improve efficiency and propose changes to the management.

• Building effective working relationships across the team and with various business lines and corporate functions.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have the below: 

• Post-secondary Degree or Diploma in Accounting or Business or related field

• Experience with a large ERP payroll system such as SAP or PeopleSoft is an asset but not a must

• Payroll Designation from the National Payroll Institute – Completed or in progress

• Previous (4+ years) experience in payroll operations

• Intermediate to advance skills using Excel

• Experienced in Power BI, MS Projects, Visio

• Deep understanding and knowledge of Bank policies and procedures

• Strong knowledge of Organizational structure and complexity

• Strong understanding of payroll policies and processes

• Excellent interpersonal and communication skills

• Attentive to details and deadlines; ability to manage multiple priorities

• Strong analytical skills

• Good knowledge of regulatory requirements, with ability to adapt as requirements change

What's in it for you? 

• The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers 

• A rewarding career path with diverse opportunities for professional development 

• Internal training to support your growth and enhance your skills 

• An inclusive working environment that encourages creativity, curiosity, and celebrates success! 

We are looking for an energetic, entrepreneurial professional who is experienced wearing multiple hats. Ability to handle a wide range of administrative and executive support related tasks while working independently with little supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Strong Oracle, Unifier and Excel skills are required.

What will I be doing?

• Conducts financial and contract analysis to support and maintain adherence to strategy and develops reports and presentations utilizing analytical findings that support planning and decision-making.
• Creates and manages department KPIs for Commercial Management Leadership and Senior Management review and action.
• Analyzes financial architecture and policies to develop, manage and coordinate financial, contract development and administration, and establish related procedures and processes that are consistent with company policy and sound business practices, including:
• Analyzing financial policy surrounding operations of the system 
• Supporting audits of the system and control framework development
• Supporting financial testing reviews of the system design and reports (e.g., transaction flows, Unifier, IOP testing, etc.)
• Conducting analyses and developing reports for Senior Management 
• Plans, develops, coordinates, and monitors contract spend.     
• Identifying, assessing, and recommending solutions for financial issues that impact capital and operating contracts
• Developing forecasts and financial information, including reconciling and processing invoices, expenses for individual lines of business, and tracking information for accruals. Will identify any discrepancies and recommend solutions as needed
• Recommending alternative courses of action to address threats to project completion
• Managing the “close-out” phase of contracts, ensuring all contract terms and conditions have been met and that payments due have been processed
• Analyzes administrative, operational, and/or project-related processes and procedures and develops and implements streamlined solutions for identified inefficiencies
• Prepares and formats monthly, quarterly, and “ad-hoc” financial reports from various sources of information, including statistical information. 
• Drafts and formats various other documents for internal or external audiences using templates and general guidelines.
• Maintains databases and electronic document management systems.
• Additional department administrative support, documents processing, and financial administration duties as assigned
• Develop and implement robust process monitoring systems to track key performance indicators (KPIs) and identify areas for improvement.
• Analyze data and performance metrics to identify trends, patterns, and opportunities for optimization.
• Lead cross-functional teams to develop and implement process improvements, ensuring alignment with organizational goals and objectives.
• Collaborate with stakeholders to define performance targets and establish benchmarks for success.
• Conduct regular audits and assessments to evaluate process effectiveness and compliance with standards and regulations.
• Identify and mitigate risks associated with process changes, ensuring minimal disruption to operations.
• Provide coaching and mentorship to junior team members on process improvement methodologies and best practices

What Skills and Qualifications Do I Need?

• Completion of a post-secondary College diploma program in Business Administration, Finance, Commerce, Economics – or a combination of education, training and experience deemed equivalent
• Demonstrated experience in analyzing financial architecture, financial planning and analysis, administering and negotiating contracts, and project management 
• Financial analysis, accounting principles and practices, government policy development and decision making processes, forecasting methodologies, and mathematical modelling or computer programming
• Organizational and analytical skills to coordinate a number of competing priorities under pressure to meet scheduled commitments
• Proficiency in MS Office (e.g. Outlook, Word, Excel, PowerPoint, etc.)
• Oral/written/presentation skills to develop reports and presentations to internal stakeholder and senior Management
• Experience with lean methodologies an continuous improvement an asset. 
• Experience with Power platform (BI, query) an asset
• Experience with Oracle EBS and Oracle Unifier and asset

Posting Period: 30-Aug-2024 to 16-Sep-2024

Please note: Candidates who previously applied to this job posting #45262 will not be reconsidered.

Reporting to the Manager, Finance & Administration, the Budget Coordinator is responsible for the analysis, coordination, preparation, review, implementation, and monitoring of the operating and capital budgets, budget variance reports, revenues, staffing and special projects within the Division.

The primary functions associated with this position include but are not limited to:

• Coordinates the annual budget process within the Division and provides assistance to program areas. Analyzes Division's budget submissions for content, accuracy, compliance to instructions, and determines the adequacy of justifications.
• Provides analytical support in capital and operating budget development, expenditure and revenue monitoring, and operational planning by organizing the collection and interpretation of appropriate data on costs, staffing and other resources.
• Ensures short- and long-term financial and operating objectives are being met and the Division’s cost sharing relationship with the province is safeguarded.
• Monitors, controls and analyzes expenditures, revenues and management of capital and operating budgets throughout the year. Reports on variances and financial performances in relation to the budgets.
• Analyzes and reports on key operational data that measure program effectiveness and administration efficiencies.
• Prepares financial reports for program areas and ensures timely, accurate financial information and analysis is provided to Toronto Shelter & Support Services divisional management to assist in their operational and financial decision making.
• Oversees the Division’s complement management and administers the divisional staffing budget related to divisional staffing activity.
• Establishes credible professional relationships with program management and staff that enable the provision of value-added strategic and financial planning advice with regard to their services, budget and operations.
• Reviews the purchase of services and supplies (e.g. janitorial supplies, food, electrical supplies etc.) for hostel services, confirms whether purchases will remain within the budget, and approves the Request for Purchase of Goods and Services (RPGS).
• Provides budget-related training and development to Division staff, as well as information relating to the budgeted expenditures and financial control regarding Corporate, Divisional and Unit goals/priorities.
• Establishes, maintains and recommends modifications to enhance and sustain reporting systems (i.e. utilizing Microsoft Excel) in order to provide accurate and timely information to division management, council members, other levels of government, and the media, and to ensure compliance with corporate requirements.
• Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Coordinates, and performs research and analysis to prepare reports, including preparing reports to the Province, as required by the service contract.
• Participates in financial control system reviews to ensure the integrity of program payments and revenue streams.

Key Qualifications:

1. Post-secondary education in a discipline pertinent to the job function (such as accounting or finance), or the equivalent combination of education and experience.
2. Considerable experience in the application of the principles and practices of operating and capital budget formulation, analysis and reconciliation of ledger accounts, financial planning, and budget control.
3. Considerable experience and proficiency in Excel, and other computer-based systems, spreadsheets and databases (such as SAP, CAPTOR, Tableau, etc.).
4. Experience and advanced knowledge working with federal or provincial funding, or other cost-shared program is considered an asset.
5. A professional accounting designation (CPA) would be considered an asset.
6. Ability to coordinate large volume subsidies from federal/provincial ministries and other external funding sources.
7. Ability to conduct business process reviews and analysis to streamline and improve work efficiencies.
8. Strong research, analytical and problem solving skills.
9. Knowledge of the General Accepted Accounting Principles (GAAP) and accounting standards for public sector (Public Sector Accounting Board).
10. Superior analytical and highly developed interpersonal, conflict resolution and problem-solving skills with the ability to interact, work and communicate effectively both verbally and in writing with senior management and staff at all organizational levels.
11. Ability to supervise unionized staff, to motivate and train staff in budget and accounting systems.
12. Familiarity with relevant collective agreements and government legislation i.e. Occupational Health and Safety, and regulations governing social services.

We take pride in being a high-performing team and constantly strive for excellence. As our team directly supports the CFO, we operate in a dynamic environment, are agile/nimble and often work with a sense of urgency.

• Supporting the preparation of the annual budget, monthly and quarterly forecasts, and build appropriate models to assist with analysis and reporting 

• Playing a lead central role in collaborating with FP&A (business units and other corporate groups such as Treasury, Tax, Corporate Accounting) to:

• Accurately capture all inputs and consolidate the annual budget, strategic plan, quarterly forecasts, and month end reporting

• Develop thorough knowledge of business partners’ needs to provide customized and relevant input in the building of financial models

• Document major processes so business partners and new team members can be educated on financial models and processes, drive further efficiencies, and improve performance

• Be a subject matter expert in special projects (related to various corporate development and/or cross BU initiatives)

• Preparing analysis and reporting related to key intercompany transactions (I/C Dividends, Rent, and other eliminations upon consolidation) for the purpose of results tracking and providing an accurate picture of consolidated performance

• Monitoring results versus budget/forecast and provide thorough analysis and investigation into the variances while identifying risks and opportunities when building out future forecasts

• Accountable for developing, maintaining, and evolving new and existing financial models.

• Experience with process improvements via Excel and/or PowerBI is an asset

• Ensuring that meaningful analysis and reports are prepared to support various levels for reviews and presentations for various Officers and Board of Director’s meetings, with an emphasis on storytelling and “connecting the dots”

• Playing a lead role in training and coaching of Financial Analyst Associate

• Participating as a subject matter expert in special projects and ad hoc analysis as required

What you bring

• University degree or College diploma in Business, Finance/Accounting, or business-related discipline

• Minimum of 3-5 years business experience in an analytical field with a solid understanding of the financial statements (P&L, Balance Sheet, Cash Flow statements)

• Are currently pursuing or have obtained an accounting designation (CPA, CA, CMA, CGA)

• Results oriented and organized, with the ability to prioritize and manage multiple responsibilities, maintaining attention to detail while retaining focus on the “big picture”

• Strong business acumen, analytical skills, and problem-solving abilities, including prior experience with process improvements to revamp working papers and drive efficiencies

• Superior interpersonal and communication skills (written and verbal) to collaborate effectively in a team setting

• Motivated self-starter with the ability to thrive in an environment responsive to changing business requirements

• Experience with storytelling and “connecting the dots” to key stakeholders at varying levels of seniority is an asset

• Advanced working knowledge of Microsoft Office Suite (specifically with Excel and PowerPoint).

• Working knowledge of Hyperion, PeopleSoft and PowerBI is considered an asset

• Willing to work extended hours when the business requires (such as quarter end, year end, and as needed)

• Creative and courageous, with the ability to manage in an environment of change and ambiguity to help us take bold, strategic moves in this rapidly evolving retail environment

• Action oriented, and comfortable taking calculated risks to better serve our customers and business

• Outcome focused, critical thinker with the ability to analyze and visualize, to ensure continuous improvement across our entire business

• Independent self-starter who can accurately prioritize key tasks to achieve desired outcome within the required deadline and proactive raise any potential barriers to completion

• Collaborative team player with superior influencing skills, who build relationships easily across various stakeholder groups to move initiatives forward

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

#LI-GT1

Reporting to Manager of Accounting Operations, the Senior Financial Analyst will play a key role within team focused on efficient and accurate accounting for long term assets and related financial statement lines. As part of the broader accounting operations team, the incumbent will prepare and record journal entries, reconciliations and analysis. This will include ensuring accurate reporting and adherence to accounting standards and internal controls.

• Accounting for intangibles and other IT-related assets for the retail segment as well as fixed assets and leases for CT Bank

• Preparation and review of journal entries, GL account reconciliations and variance analysis

• Provide evidence/support as requested by auditors, tax, internal control and other teams

• Opportunities to participate in finance mentorship program, DIB committees and join employee resource groups

• Supervision and oversight of Financial Analysts

What you bring

• University or college degree in accounting or similar program

• CPA designation or in progress

• 3 to 5 years of experience in accounting, either in industry or with a firm

• Experience accounting for intangible assets, fixed assets or leases (nice to have, but not necessary)

• Interest in finding opportunities for automation, including use of macros, Power Query and PeopleSoft queries

• Experience with Microsoft products such as Excel, Teams, SharePoint and Outlook

• Experience with Oracle products such as PeopleSoft Financials or Hyperion Financial Management (nice to have, but not necessary)

• Willingness to work additional compensated hours during month-end periods

• Ability to work at the Yonge & Eglinton head office 2 days per week (subject to change)

Even if you don't meet all the mentioned criteria, we encourage applicants with other relevant experience to apply and highlight those qualifications.

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team. 

The Financial Analyst, Financial Policy & External Reporting is a key member of the External Reporting team which is responsible for the quarterly and annual financial statements and MD&A. This role also supports the Finance leadership team in the completion of special projects including the implementation of the new accounting standards, internal process improvement initiatives, assessing & analyzing the internal controls and technical accounting support.

This role has high exposure across the organization and given that the output is used for external reporting, the accuracy and timeliness of results is critical.

• Prepare the quarterly and annual Financial Statements for CTC in accordance with IFRS

• Deliver the quarterly and annual Financial Statement Notes and Cash Flow for CTC in accordance with IFRS

• Prepare and co-ordinate the production and delivery of the MD&A on quarterly and annual basis

• Prepare technical accounting memos/analysis in accordance with IFRS as requested by the management for various accounting issues in case of amendments to existing accounting standards; implementation of new accounting standards and also in case of changes to current business operations

• Work with internal audit, certification program office, and our external auditors to demonstrate execution of internal controls over financial reporting

• Participate in cross functional projects to deliver process enhancements and improve the productivity of external reporting

• Participate in ad hoc projects, analysis, new accounting standards implementation and preparation of reports for management

• Liaise with Legal, Tax, Investor Relations, FP&A and other Canadian Tire business units to collect and validate information for external reporting

• As a reporting subject matter expert (SME), support accounting teams across the organization to ensure they understand data, processes and tools used for external reporting; assist them in determining the best approach to addressing new information requirements

• Utilize Hyperion and Workiva to optimize external reporting

What you bring

• Degree in Business, Finance/Accounting

• Completion of or working toward a CPA designation

• 2+ years of relevant experience in industry or public accounting

• Working knowledge of IFRS disclosure requirements and accounting fundamentals

• Advanced working knowledge of Microsoft Office Suite

• Strong interpersonal and communication skills (both written and verbal), including the ability to present information clearly and concisely to senior leaders

• Solid analytical, quantitative, organizational and time management skills

• Team spirit and commitment to continuous quality improvement

• Working knowledge of Workiva, Hyperion Financial Management, and PeopleSoft is considered an asset

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: Electronic cash register, Interact machine, Price scanner

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment
• The candidates should be able to work with attention to detail
• The candidates should be able to stand for extended periods

Other Requirements:

• The candidates should be accurate, flexible, should have excellent oral communication, and be able to work as a team player

Responsibilities:

• The candidates should be able to operate cash register, process money, cheques and credit/debit card payments, scan items
• The candidates should be able to tabulate total payment for goods or services required, receive payment for goods or services
• The candidates should be able to stock shelves and clean counter area, greet customers, wrap or place merchandise in bags
• The candidates should be able to weigh produce and bulk foods, provide customer service
• The candidates should be able to monitor all entrances and exits, request proof of payment, when necessary, participate in promotional activities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Posting Period: to 21-AUG-2024
 

Reporting to the Manager, Finance & Business Services, the Supervisor, Financial Services, implements detailed plans and recommends policies/procedures regarding Housing Secretariat financial requirements with respect to financial accounting, accounts receivable, accounts payable and purchasing/procurement and supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others. He/she also supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, and recommends disciplinary action, when necessary.

Major Responsibilities:

• Supervises, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Coordinates and administers year-end closing procedures and year-end journal entries.
• Prepares year-end financial statements for liabilities, expenditure and reconciliations.
• Initiates adjustments, reclassifications and reallocation of expenditures & revenues, and approves journal entries for posting to the General Ledger.
• Oversees divisional expenditures ensuring revenue accounting entries and accruals are processed in a timely and accurate manner.
• Ensures compliance with corporate policies and procedures with respect to revenues and receivables and that adequate internal controls are in place to safeguard the revenues and receivables for the service areas.
• Provides accounts analysis for the service areas to ensure revenues are appropriately recorded and that significant revenues are identified and reviewed.
• Ensures the reconciliation of financial data in the Financial Information System (SAP) with various service area revenue sub-systems and deposit accounts for accuracy and completeness.
• Prepares management information reports on a need basis and provides advice and support relating to the areas of responsibility.
• Performs internal audits and prepares responses to audit queries and recommendations related to job responsibilities.
• Ensures payroll, purchasing and financial transactions are recorded in a timely and accurate manner.
• Ensures established administrative and financial policies are applied consistently throughout the division and changes are communicated to all levels of divisional staff.
• Supervisesthe process of forecasting and monitoring the levels of division’s reserves and reserve funds.
• Supervises the Contract Release Order and Divisional Purchase Order function with respect to contract management. Develops and implements internal controls and monitors the performance of the function.
• Supervises and co-ordinates the purchasing process activities, invoice verification process and early payment of vendor invoices to ensure that vendor discounts are achieved.
• Liaises with Accounting Services’ Accounts Payable, Purchasing & Materials Management, vendors, and staff on invoice payments issues.
• Provides training, communication and support to the staff on the City’s Financial Accounting Module, monitors their effectiveness and makes revisions as necessary.
• Prepares and reviews purchasing, accounts payable, accounts receivable and variance SAP reports and analysis.
• Develops policies and procedures from an Internal Control perspective, for example, segregation of incompatible functions.
• Provides sound advice and assistance to the operating management of the division on matters of procurement, payroll, accounting policies and procedures.
• Develops and assists in implementation of divisional financial control systems, including accounting procedures and financial monitoring.
• Ensures internal financial controls are maintained in accordance with City By-laws and policies.
• Reviews and initiates follow up action on accounts receivable and implements adequate internal controls to safeguard the City's assets. Reviews and ensures timely settlement of vendor invoices and implement measures to receive discounts available from vendors.
• Oversees petty cash floats and divisional P-Cards ensuring they are maintained and accounted for in a timely manner.
• Reviews and ensures timely settlement of vendor invoices and implements measures to receive discounts available from vendors.
• Provides divisional requirements for corporate procurement activity.
• Provides advice on purchasing policies and procedures, setting up of purchasing documents, sole sourcing and amending purchasing documents and contracts. Continuously reviews and updates processes to introduce efficiencies.
• Reviews, monitors and approves purchasing transactions to ensure compliance with City’s Municipal Code, policies and procedures.
• Oversees transactions to ensure they are properly approved in accordance with financial signing authorities.
• Liaises with cluster and corporate financial units to ensure consistency and integration of financial reporting for the division.
• Establishes effective and collaborative working relationships with the division's senior management, all levels of divisional staff, City divisions and stakeholders.
• Participates as an effective team member of the division's management staff, undertaking in this capacity such special projects and assignments as may be required from time to time.
• Provides support and technical advice to program staff.

Key Qualifications:

Your application for the role of Supervisor, Financial Services should describe your qualifications as they relate to:

1. Post-secondary education in a discipline pertinent to the job functions combined with relevant experience in a finance and accounting capacity or the equivalent combination of education and/or related experience. A Professional Accounting designation would be an asset.
2. Experience in providing work direction, supervising, training and evaluating staff, as well as handling labour relations matters.
3. Considerable accounting experience relevant to the job duties posted above, including processing payable transactions, account reconciliation, establishing and maintaining standards/controls and developing policies.
4. Extensive experience in Microsoft Office applications such as Excel, Word and PowerPoint and using computer-based accounting systems, i.e. SAP.
5. Understanding of Purchasing and Financial By-laws, Policies and Procedures
6. Considerable experience in managing large volumes in a complex organization, including banking, cash and receivable management, accounting, financial reporting, month-end and year-end closing, auditing and financial systems for public or private sector organization.
7. Highly developed communication skills, both oral and written, at all organizational levels.
8. Excellent problem-solving, leadership, facilitation and interpersonal skills.

• Job ID: 44696
• Job Category: Finance, Accounting & Purchasing
• Division & Section: Housing Secretariat, Finance & Business Services
• Work Location: Metro Hall, 55 John Street
• Job Type & Duration: Full-time, Temporary (12 months) vacancy
• Salary: $78,429.00 - $102,021.00 annually
• Shift Information: Monday - Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 31-Jul-2024 to 15-Aug-2024

Please note: Candidates who previously applied to this job posting #44696 will not be reconsidered.

The Financial Systems Analyst will have an understanding of financial analysis and reporting to review and process various financial documents submitted by non-profit housing providers in accordance with pre-established standards and routines.

Your primary responsibilities as a Financial Systems Analyst will be varied. Working as part of a team reporting to a Senior Financial Analyst, you will:

• Perform research and prepare community housing operating budget and variance report.
• Conduct financial analysis and provide recommendations on financial matters to Housing Stability Services Unit staff and management.
• Review financial documents submitted by non-profit housing providers for completeness and accuracy.
• Process and review subsidy requests submitted by non-profit housing providers with reference to established guidelines and review procedures.
• Process and review payments to ensure alignment with service agreements and approved Council reports.
• Reviews payments request from agencies to determine accuracy, availability of funds and compliance with funding agreement and City’s policy and procedures.
• Maintain and update life-to-date files for grants to report on availability of funds.
• Participate in reviews of housing provider operations including on-site reviews.
• Draft communications to non-profit housing providers regarding financial and program compliance matters.
• Assist with the review of housing provider operations and compliance with the Housing Services Act (HSA), Rent Geared-to-Income (RGI) Service Agreement, City Guidelines and other contractual obligations with the City.
• Assist with the review of development and maintenance requests that propose changes to the information technology systems used to manage the business relationship with service providers.
• Assist with the development of reports and analytical tools to monitor service provider compliance with legislated and contractual obligations.
• Liaise with the Unit, external contacts and board of directors and auditors.
• Review audited financial statements together with auditors' reports/related financial reporting documents for completeness, compliance, and accuracy of accounting information.
• Attend meetings to provide and clarify financial information and resolve issues.

Key Qualifications:

1. Post-secondary education in accounting, financial management or business administration or equivalent. Possession of a Chartered Professional Accountant (CPA) designation is preferred.
2. Considerable experience in the preparation of budgets, forecasts, complex financial statements and analysis.
3. Considerable experience in accounting and computer-based accounting systems.
4. Experience conducting financial and/or program compliance audits independently.
5. Ability to work independently in a demanding, fast-paced, constantly changing environment.
6. Ability to communicate effectively, both orally and in writing.
7. General understanding of the principles and practices employed in the effective financial analysis of business and government operations.
8. General understanding of financial reporting and financial statements including non-profit reporting requirements.
9. Ability to effectively manage multiple tasks and deadlines.