All jobs within 50 km around Saskatoon in Administrative Jobs

Under the supervision of the Service Supervisor, this position prepares detailed schedules for bus operators to ensure adequate staffing to meet service requirements efficiently.

Duties & Responsibilities

• Schedules bus operators, according to collective agreement, to ensure adequate staffing to meet service requirements efficiently.
• Summarizes operators’ time worked for payroll processing.
• Prepares operators’ work schedules for the following day’s service.
• Monitors radio transmissions.
• Assists operators with information, as required.
• Assists the Charter Coordinator, as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Three years’ transit related experience.  Experience in an office environment would be an asset.
• Knowledge of time keeping functions, transit routes and the collective agreement.
• Demonstrated ability to make decisions within established parameters.
• Demonstrated ability to plan, organize and complete tasks with minimal supervision.
• Demonstrated ability to communicate effectively, orally and in writing.
• Demonstrated ability to perform arithmetic calculations rapidly and accurately.
• Demonstrated ability to establish and maintain effective working relationships.
• Demonstrated knowledge and skill in the operation of standard office equipment, including a computer with word-processing and spreadsheet software.

Additional Requirements

•    Shift work and weekend work are involved.

This position provides professional, confidential and administrative executive coordinator support to the Director and Division.  Supervises the administrative staff to ensure consistent and efficient delivery of administrative services.

Reports to the Director of Communications & Public Engagement. 

Duties & Responsibilities

• Provides executive administrative support to the Director and Division. Acts as the Director’s representative on various work teams/committees.
• Supervises Division administrative staff to ensure consistent and efficient delivery of administrative services.
• Coordinates all administrative aspects of the Director’s office including scheduling appointments, meetings, filing, processing mail, procurement submissions and invoice tracking, and email and task assignment
• Formats, edits and coordinates the submission of all public and in-camera Division documents and reports prepared for the corporate Knowledge Base, Quality Management System, General Manager, City Council and Standing Policy Committees so they comply with corporate standards.
• Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director and senior staff. 
• Prepares and distributes agendas and materials for designated management and committee meetings.  Records meeting minutes and provides administrative support for meetings of a confidential nature.
• Coordinates preparation, distribution and completion of the annual performance assessments of all staff in the Division. 
• Monitors the Records Management Process to ensure that document filing complies with the corporate standard.
• Coordinate the development of internal and external correspondence and communications such as intranet, Division SharePoint team site, newsletters, annual reports, business plans, brochures, work plans and other reports so that they comply with corporate standards
• Reviews, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
• Plans and coordinates special events for the division.
• Performs duties of the other administration staff, as required.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements: 

• Grade 12 education.
• Graduation from a recognized business college.
• Typing speed of 55 w.p.m.
• Four to six years’ related senior secretarial and administrative experience.

Knowledge, Abilities and Skills: 

• Demonstrated ability in supervising staff.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships with the public and other civic employees.
• Ability to work with minimal supervision.
• Skill in the use of a computer with Microsoft Office 365 applications, including SharePoint.

Requires Security Check

Job Summary

Under the supervision of the Administration Coordinator this position provides payroll, accounting, administrative and clerical support.

Duties & Responsibilities

• Verifies, enters and maintains payroll related documents and records, including daily attendance and staff entitlements. Produces required payroll related reports, and responds to related inquiries.
• Supports cross checking purchasing transactions, entering required information and preparing paperwork to process accounts payable invoices. Maintains spreadsheets and balances accounts to the general ledger.  Prints and distributes general ledger reports and variance reports for the Division.
• Assist with maintaining and reconciles budget spreadsheets to the Corporate GL reports, assigns GL number to invoices and records invoices totals to assigned spreadsheets.
• Monitors and communicates budget variance to Management.
• Acts as liaison between external vendors, civic departments and boards; maintains related files and records, completes purchase orders, verifies charges and assigning billing information. 
• Performs reception and support duties including receiving and directing in-person and telephone enquiries, types, formats, proofreads and processes a variety of correspondence from written copy and electronic sources, produces reports, books meeting and required space and provides meeting support including taking and transcribing minutes, opens and distributes mail and orders and maintains stationary supplies..
• Maintains divisional information on Corporate SharePoint Site including processes, procedures and organization charts.
• Verifies, enters and maintains database records to support employee and vendor management
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

• Graduation from a business college.
• Two years’ diversified and progressively responsible experience using Microsoft Office applications, including one year of payroll and one year of accounting experience.  

Knowledge, Abilities, and Skills

• Knowledge of generally accepted accounting principles, concepts and procedures.
• Knowledge of general payroll procedures and terminology.
• Knowledge of modern office practices and procedures.
• Knowledge of business English and arithmetic.
• Ability to establish and maintain effective working relationships.
• Ability to accept new challenges by continuous learning.
• Ability to work effectively in a team environment.
• Ability to make and accept responsibility for decisions.
• Ability to prioritize tasks.
• Ability to communicate effectively orally and in writing.
• Demonstrated skill in the operation of office equipment, including a computer with Windows-based word-processing and spreadsheet software (Microsoft Office).
   

Under supervision of the Parks Superintendent, this position performs clerical, reception and office administration duties.

Duties & Responsibilities

1.    Enters data related to park and boulevard tree inventories into various databases, ensures its accuracy, and produces reports, as required.
2.    Screens and responds to enquiries regarding City trees and Urban Forestry Programs from Civic staff and the public, by phone, in person, and through e-mail correspondence and determines the appropriate action, including generating service requests.
3.    Assists technical staff with the coordination, communication, and filing associated with completing utility checks to support Program activities requiring excavation.     
4.    Maintains a variety of spreadsheets and prepares a variety of correspondence from written copy and verbal direction.
5.    Verifies and enters information, from a variety of sources, into the appropriate computer program.
6.    Supports and promotes a safe and positive workplace culture through a variety of initiatives and activities.
7.    Supports and promotes the health and safety of employees in accordance with the Occupational Health & Safety Act & Regulations in addition to the City of Saskatoon’s Administrative Occupational Health & Safety Policies and departmental procedures.
8.    Performs other related duties as assigned.

Qualifications

•    Grade 12 education.
•    Graduation from a business college.
•    Typing speed of 55 w.p.m.
•    Two years' diversified experience in general office procedures.
•    Considerable knowledge of business English and arithmetic.
•    Considerable knowledge of modern office practices and procedures.
•    Ability to take accurate minutes of meetings.
•    Ability to make arithmetic calculations rapidly and accurately.
•    Ability to make decisions in accordance with established policies and procedures.
•    Ability to work with minimum supervision and to prioritize duties and responsibilities.
•    Ability to communicate effectively orally and in writing.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain confidentiality.
•    Demonstrated skill in the use of a computer using the Microsoft Office Suite.

Under the supervision of the Facility Supervisor, this position coordinates and administers the operation of one or more recreation facilities which may include: aquatic, fitness, recreation and sport programs, competitive and special event programs/services provided by the Department, partner organizations or external delivery agencies.

Duties & Responsibilities

1.    Oversees all activities at the recreation facility(ies) and provides administrative direction to ensure rental and program plans are delivered in accordance with the respective program strategies, schedules and safety standards.
2.    Designs, develops and implements programs and program/services evaluation tools utilizing developed procedures and processes in accordance with the Division’s Business Plan. 
3.    Assists with, the preparation and monitoring of the operating and capital budgets for the specified program site(s), including: identifying efficiencies, future operational/capital needs, and the preparation of forecasts and variance reports.
4.    Recruits, develops, supports, and supervises staff within the recreation facility(ies), through, training, performance management, succession planning and retention initiatives.
5.    Facilitates processes that engage the public to ensure programs and services address a wide range of user needs and expectations.
6.    Develops and promotes relationships within the Department and with other civic departments, external partners, volunteer groups, resident groups and businesses in the community to ensure effective facility utilization and operations.
7.    Manages public inquiries and provides interpretation of civic bylaws, policies, and procedures to the public and staff. 
8.    Prepares effective written and/or oral communication to provide direction regarding programs and services.
9.    Assists with the negotiation of partnerships, leases and co-sponsorships, with public and other agencies, ensures services are delivered as negotiated in sponsor/partner contracts, and monitors for renewal.
10.    In collaboration with the Marketing Section and in consultation with various partners, develop and implement a marketing strategy to maximize participation and facility utilization.
11.    Develops, implements and evaluates policies, procedures, practices, priorities, and operating agreements, established for the effective utilization of facilities and program operation.
12.    Assists in the development, implementation and evaluation of division and section business plans; and coordinates, develops, implements, and evaluates short and long range work plans which relate to these business plans.
13.    Assists with the planning and coordination of facility maintenance and required shutdowns.
14.    Supports and promotes the health and safety of employees and the general public in accordance with the Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies and departmental procedures.  Maintains and monitors programs which affect public health and safety and ensures a Respectful Workplace
15.    Performs other related duties as assigned.

Qualifications

•    A university degree in recreation administration, kinesiology, leisure studies, or related field, coupled with six years progressively responsible experience in a related area involving sport, culture, aquatic, recreation and fitness program development and delivery, administration and facility management/operation, including two (2) years of supervisory experience; 
or
•    A diploma in recreation administration, leisure studies, or related field, coupled with eight years progressive experience in a related area involving sport, culture, aquatic, recreation and fitness program development and delivery, administration and facility management/operation, including two (2) years of supervisory experience.
•    Possession of a valid Saskatchewan Class 5 Driver's Licence.
•    Current driver’s abstract from SGI demonstrating a safe driving record.
•    Considerable knowledge of the theory and practice of planned leisure activities, program planning, organizational and volunteer development and their application to personal and community development.
•    Considerable knowledge of current literature, standards, trends and evaluation principles and methods applicable to facility operation, program planning, customer service, community development, leadership and target populations.
•     Knowledge of corporate and department strategic plans, policies and procedures required to effectively administer direct program services.  
•    Knowledge of public participation processes, group facilitation, team-building and group dynamics.
•    Knowledge of promotion and communication tools and their application to facility operation, program delivery and customer service.
•    Demonstrated ability to develop and facilitate processes, partnerships and work collaboratively with multiple partners.
•    Demonstrated ability to interpret evaluation results, to make decisions and implement applicable changes to programs, policies and procedures.
•    Demonstrated ability to facilitate conflict resolution and negotiate mutually beneficial agreements to create win-win opportunities with public, staff and partner organizations. Ability to monitor agreements to ensure contract obligations are followed.
•    Ability to develop a vision and instill creativity in the design and delivery of programs, program areas and sites by generating program ideas, implementing new programs, taking risks and collaborating with others.
•    Ability to express ideas and concepts effectively, orally and in writing
•    Demonstrated skill in planning, scheduling, budgeting, management reporting and time management.
•    Demonstrated ability to provide customer-centric service 
•    Skill in the use of a computer with word-processing, database and spreadsheet software.
 

Requires Security Check

Additional Requirements

•    Shift work and weekend work are involved.

Job Summary

The position provides clerical duties for various functions of the City Clerk’s Office.

Duties & Responsibilities

1.    Supports and assists Committee Assistants with various City Council, committee and quasi-judicial processes as directed.
2.    Provides the notices of Council committee meetings and appeals hearings, updates the events calendar with meeting dates, books the meeting space and handles any catering requirements including ordering and set up.
3.    Assists with the administration of programs, such as but not limited to corporate contracts and subdivisions, quasi-judicial processes, and Special Occasion permit requests.
4.    Prepares weekly meeting advertisements.
5.    Books Council Chamber and Committee Room E for the corporation.
6.    Orders office supplies for the City Clerk’s Office.
7.    Supports various projects, such as but not limited to revisions to the Municipal Manual, and maintenance of appointments to civic Boards and Committees.
8.    Responds to a variety of inquiries from civic departments, Council members and the public via email, in person and telephone.
9.    Performs electronic filing and searching.
10.    Receives and processes payments, as required.
11.    Assists with the training of Clerk-Steno 11 staff, as required.
12.    Participates in various programs and projects of the City Clerk’s Office, including the municipal election, as required.
13.    Performs other related duties as assigned.
 

Qualifications

•    Graduation from a one-year, post-secondary business-related program.
•    Typing speed of 55 w.p.m.
•    Three years' progressively responsible related office experience, including customer service experience.
•    Knowledge of the organization, function of City divisions and business practices and procedures.
•    Ability to handle multiple priorities, organize workload, work independently and with minimal supervision, and meet tight deadlines.
•    Ability to communicate verbally and in writing clearly and effectively.
•    Ability to complete work in a concise and accurate manner. 
•    Ability to make decisions in accordance with established policies and procedures.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain a high level of confidentiality.
•    Demonstrated skill in the use of MS Office suite and Adobe Acrobat in a Windows environment.
 

Job Summary

This position provides professional, confidential and administrative executive coordinator support to the Director and Management Team of the Communications & Public Engagement Department. Supervises all tasks to ensure consistent and efficient delivery of administrative services. 

Duties & Responsibilities

• Provides executive administrative support to the Director and Division. Acts as the Director’s representative on various work teams/committees.
• Supervises Division administrative staff to ensure consistent and efficient delivery of administrative services.
• Coordinates all administrative aspects of the Director’s office including scheduling appointments, meetings, filing, processing mail, procurement submissions and invoice tracking, and email and task assignment
• Formats, edits and coordinates the submission of all public and in-camera Division documents and reports prepared for the corporate Knowledge Base, Quality Management System, General Manager, City Council and Standing Policy Committees so they comply with corporate standards.
• Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director and senior staff. 
• Prepares and distributes agendas and materials for designated management and committee meetings.  Records meeting minutes and provides administrative support for meetings of a confidential nature.
• Coordinates preparation, distribution and completion of the annual performance assessments of all staff in the Division. 
• Monitors the Records Management Process to ensure that document filing complies with the corporate standard.
• Coordinate the development of internal and external correspondence and communications such as intranet, Division SharePoint team site, newsletters, annual reports, business plans, brochures, work plans and other reports so that they comply with corporate standards
• Reviews, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
• Plans and coordinates special events for the division.
• Performs duties of the other administration staff, as required.
• Performs other related duties as assigned.

Qualifications

• Grade 12 education.
• Graduation from a business college.
• Typing speed of 55 w.p.m.
• Four to six years’ related senior secretarial and administrative experience.
• Demonstrated ability in supervising staff.
• Ability to deal with sensitive information in a confidential manner.
• Ability to compile and coordinate information to compose correspondence and reports.
• Ability to establish and maintain effective working relationships with the public and other civic employees.
• Ability to work with minimal supervision.
• Skill in the use of a computer with Microsoft Office 365 applications, including SharePoint.

Reports To:

Director of Communications & Public Engagement.