All jobs within 50 km around Spruce Grove in Administrative Jobs

The Edmonton Police Service requires an Intelligence and Investigative Support Clerk with excellent organizational and interpersonal skills to provide support to the Field Intelligence Officer (FIO) and members of Patrol, Crime Suppression and Investigative Response (IRT) Branches.  Reporting to the Administrative Staff Sergeant of the Branch, this position will be responsible for performing the following duties:

• Updating the Offender Tracking spreadsheet with court dates, conditions, warrants and MO information
• Running dashboard and patrol management reports to be used for presentations at all different levels within the Branch.
• Maintaining Section spreadsheets, logs and dashboards
• Collecting statistical data on city-wide prevalence of crime trends, series or events. 
• Compile and disseminate daily/weekly/monthly/yearly statistics assisting with the creation and updating of Target Sheets, Subject Profiles, and Person of Interests.  
• Assisting the FIO Constables with the creation and posting of EPS Net Bulletins.
• Manage, track and input flags within NICHEUA
• Assisting Investigative Response Teams in the creation and maintenance of investigative products and preservation and organization of that information.
• Assist in the analyzing data obtained via Production Orders.
• Create and maintain offender show cause/bail packages and CRIIs. 
• Convert various types of documents and reports into electronic formations.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic computer applications.
• A minimum of two (2) years diversified word and information processing experience. 
• Proven team player.
• Experience in a public customer service-oriented environment.
• Proficiency with all Microsoft Office suite products, particularly Excel and Visio. 
• Proficient in CARM.
• Proficiency in NICHEUA 
• Extensive experience in the maintenance of databases and the preparation of performance management reports.   
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work: 33.75 hours per week. Monday to Friday

Reporting to the Garage Supervisor, the Shop Clerk role is responsible for coordinating a variety of administrative, operational, and financial processes to ensure the facility or facilities run efficiently.

As the only administrative professional in the operations environment, you will be the conduit between other departments and branch resources to disseminate information and are relied upon to proactively manage and support operations.

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Build, validate, and finalize quote estimates for repair work; coordinate with Forepersons or Technicians; seek approval from client and/or appropriate authorization level
• Monitor the ‘Parts Workflow Dashboard’ for quote status, creating action quote reviews, and adjusts and amends quotes as repair work progresses
• Manage the Supervisors’ calendar and coordinate garage specific functions, such as safety inspections, meetings, emergency response drills
• Perform weekly review of time entry data, investigating errors and consulting with Payroll, Forepersons, and employees to validate information and make necessary corrections
• Provide end-to-end processing of all payroll transactions, including auditing and processing time entries through payroll systems
• Create purchase orders in SAP Ariba, notifications, service orders, and reconcile financial data
• Maintain data to support monthly variance reporting
• Create, manage and complete work orders using M5 applications
• Review work orders for accuracy and verify labour hours, parts, fabrication costs, and vendor costs
• Coordinate with client for pickup and maintaining system data
• Maintain records for vendor invoicing, inspection forms, Commercial Vehicle Inspection documentation and licensing information
• Provide general administrative support to Garage Supervisor and Forepersons, including managing calendars, meeting management, creating agendas and minutes, and coordinating events
• Assist Controllers and Forepersons to coordinate vendor and other on-site activities and maintain documentation
• Assist employees with locker inventory, uniform ordering, and other coordination tasks
• Distribute mail and bulletins, order supplies
• Perform other related duties as required

Qualifications

• Completion of Grade 12 including business subjects related to word and information processing OR
• Completion of an appropriate certificate program from an approved school or college
• A minimum of 3 years of progressively responsible related experience, including payroll, work order management, finance, quote management and auditing
• Proficiency in with Google applications (Gmail, Calendar, Sheets, Docs), M5 work order management, SAP Plant Maintenance and Ariba
• An understanding of basic automotive terminology
• The ability to maintain awareness of current policies and procedures and make decisions accordingly, including an understanding of sharing protocols to maintain confidentiality
• The ability to maintain moderately complex records and to prepare reports 
• The ability to apply clauses of the Collective Agreements to verify and/or research time/payroll errors for corrective action
• Proven ability to work independently, as well as be a productive and collaborative member of a team
• Excellent communication skills with the ability to write accurately and concisely for a broad audience
• Excellent customer service and interpersonal skills, including the ability to work effectively with a clerical network to provide administrative advice, support, and assistance to meet the time-sensitive needs of a diverse group of stakeholders
• The ability to prioritize a variety of tasks with set timelines and adjust accordingly when unexpected priorities emerge
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit  edmonton.ca/our-culture
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply.

Hours of Work: 40 hours per week; Monday to Friday 7:00 am to 3:30 pm

Salary Range: $25.448 - $31.909 (Hourly)

Closing Date: Mar 20, 2024 11:59:00 PM (MDT)

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates should have a High School diploma or equivalent
Experience: Candidates should have three years of progressively responsible related office administrative experience or experience working with Microsoft Office, which is essential.

Other Requirements:

• The candidates should have a high level of communication skills in dealing with complex personnel, budgetary, and payroll issues
• The candidates should possess extensive knowledge of the pertinent rules, manuals, policy directives, and procedures
• The candidates should be able to take initiative and exercise sound judgment in deciding methods of handling day-to-day and emergent situations
• The candidates should be interested in learning, demonstrate initiative and flexibility, and be willing to perform additional tasks as required
• The candidates should have strong organizational and time management skills to deal with the complex and heavy workload, along with the ability to act independently with little or no supervision
• The candidates must exercise sound judgment in the decision-making process in relation to position duties
• The candidates should have computer keyboarding skills, which are essential, and they should have extensive knowledge of various software programs

Responsibilities:

• The candidates should be able to maintain a filing system for all correspondence and documents and update all manuals, statutes, Rules of Court, and policy directives
• The candidates should be able to work independently in completing assigned projects within tight timelines
• The candidates should be able to gather and prepare statistical reports as required
• The candidates should be able to schedule meetings for management, type agendas, attend meetings, and prepare minutes for distribution
• The candidates should be able to maintain and order office supplies, furniture, and equipment. Purchases are made using the Alberta Government procurement card, by phone/Fax, or by online over the computer
• The candidates should be able to assist with the preparation of a monthly variance report for Edmonton Court of Justice. Review expenditure reports and investigate and report any expenditure entries that appear unusual and take corrective action
• The candidates should be able to monitor telephone invoices using the EPS computer system, ensuring accuracy of billings and the telephone inventory
• The candidates should be able to maintain a fixed inventory asset inventory. Arrange for any repairs and make arrangements to surplus furniture and equipment
• The candidates should be able to answer inquiries from staff regarding benefits, entitlements, regulations, and administrative policies

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

The Edmonton Police Service requires one (1) self-motivated and energetic Records Management Clerk in the Digital Information Management Unit. Responsibilities of this position include:

• Review, sort and prepare reports for imaging.
• General file maintenance.
• Data entry for tracking imaged documents.
• Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
• Uploading and using custom software to link images to proper occurrences on a Records Management System (RMS).
• Maintain appropriate workflow to meet the Edmonton Police Service’s requirements.
• Performing other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
• Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
• Proven verbal and written communication skills and interpersonal skills.
• Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
• Strong computer and MS Office skills.
• Scanning/imaging and micrographics experience an asset.
• Experience in a police or records environment would be considered an asset.
• Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.
• Applicants may be required to undergo a knowledge or skills assessment test.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday through Friday.

Salary Range:

21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.1250 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
 
General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• This position requires an on-site presence and remote work is not available.

Closing Date: Mar 11, 2024 11:59:00 (MST)

Work Location(s): Central Registry Unit Offsite Location, 17406 116 Avenue Edmonton T5S 2X2

Elevate your career by joining  Edmonton Fire Rescue Services (EFRS). In this key administrative role you will provide clerical and office administrative support. Here, your primary responsibilities are to act as a support role for EFRS payroll administration. This position processes payroll transactions accurately and in a timely fashion for more than 1,000 staff. This position requires a highly organized, analytical and self-motivated Clerk that performs assignments with a high degree of independence.

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way. With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Provide processing of all payroll transactions including auditing and processing time entries daily
• Conduct daily audit on all of the payroll transactions and correlate them with the Platoon Chief shift sheet
• Adjust hours for all sick, WCB and LTD modified workers and update improper payroll transactions based on audit results
• Answer daily e-mail and phone calls from the staff, Employee Service Supervisors, Disability Management Consultants (DMCs) and other stakeholders regarding payroll transactions
• Provide information to DMC for updates regarding sick, LTD, WCB or modified work by e-mail or phone
• Run Audit Report, WCB Audit Report, Vacation Audit Report, Sick Audit Report and other related reports to audit operator payroll hours and correct improper payroll transactions 
• Analyze Final Audit Report to verify all personnel are paid correctly and fix any errors 
• Fulfill stationary and lost damage requests for all Fire Stations within the City of Edmonton via Email requests and SAP
• Perform other related duties

Qualifications

• Completion of the twelfth (12) school grade including subjects related to business, statistics, and information processing
• A minimum of three years of progressively responsible in payroll, synthesizing and analyzing data or information processing experience
• Certification by the Canadian Payroll Association as Payroll Compliance Practitioner (Asset) 
• High level of attention to detail with strong analytical, problem-solving, decision-making, multitasking and organizational skills 
• Proficient in Google G Suite,Peoplesoft, Telestaff 
• Highly developed customer service and telephone communication skills 
• Ability to make arithmetical calculations rapidly and accurately 
• Ability to accurately enter data 
• Ability to work independently, as well as in a team environment
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

Hours of Work: 33.75 hours per week

Classification Title: Clerk II
Posting Date: Mar 01, 2024
Closing Date: Mar 8, 2024 11:59:00 PM (MST)
Work Location(s): Edmonton

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: The candidate should have minimum qualification of Secondary (high) school graduation certificate.
Experience: The candidate should have at least 1 year to less than 2 years of experience in a related industry.
Computer and technology knowledge: MS Office, Electronic mail

Location: 3235 18 Street Nw, Edmonton, AB T6T 0H2
Shifts: Day

Responsibilities:

• The candidate should be able to schedule, confirm appointments, record and prepare minutes of meetings, seminars and conferences.
• The candidate should be able to determine and establish office procedures and routines and also type and proofread correspondence, forms and other documents.
• The candidate should be able to answer telephone and relay telephone calls and messages and also greet people and direct them to contacts or service areas.
• The candidate should be able to compile data, statistics and other information and also order office supplies and maintain inventory.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Are you a professional with exceptional interpersonal and conflict management skills who places a high value on assisting your team members to achieve their business goals?  Do you consistently meet deadlines through your organizational skills, commitment, creative problem solving and ability to manage multiple stakeholder relationships?  If yes, then you may consider this opportunity to become an integral member of an excellent team. 

As a Learning & Development (L&D) Clerk, you will be working in a highly independent environment, providing administrative support to the Learning and Development team within Edmonton Transit Service (ETS).

Your success will be measured by your ability to provide support to a diverse team, manage multiple priorities and meet deadlines.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Research, develop, implement and evaluate processes and procedures to support the effective management and delivery of learning and development programs and initiatives such as: Operator training programs, ETS employee and retiree badge administration, maintaining the Track-it database, employee file management, Operator assessment communication, provincial reporting requirements, etc
• Compile and present reports detailing training proposals, training profiles, resource and cost requirements, and expected learning outcomes based on the objectives provided
• Independently manage the administration of ongoing learning programs and sessions, including maintaining course materials and information, coordinating sessions and managing training spaces, monitoring the training scheduling, and maintaining the calendar for the L&D area
• Work collaboratively with the Hiring and Recruitment area to identify anticipated trainee numbers and recruitment timelines, and Instructor availability
• Independently create and implement yearly learning and development plans, including:
  • Plan, create, and schedule Transit Operator and Community Service Operator training classes
  • Plan, create, and schedule hiring assessment sessions
• Work closely with the Supervisor, Learning and Development and Senior Instructor to ensure all course content is up to date and meets best practice/industry standards, including:
  • Maintain and update all course outlines (including the storage of archived course outlines) and the training course catalog
  • Liaise with Operation and accreditation bodies (such as Canadian Urban Transit Association (CUTA)/MCPCC and Alberta Transportation)
• Contact firms and individual customers to secure payment of accounts, conform with regulations and deals with other similar situations
• Calculate, prepare, issue, and/or submit bills, invoices, and other payment records for billable documents or services
• Gather, compile, and verify information and perform data entry, and transfer information from reports, files, and other documents into prepared master sheets, documents, and other training record keeping systems
• Prepare, assign, track, and monitor Instructor certification requirements for the training center
• Write memos and letters for ETS training projects such as ROADEO, Smart Fare etc. for approval/issuing by ETS operations and communications groups, as well as minutes for the Learning and Development business unit
• Other duties as assigned

Qualifications

• Completion of Grade 12 (or higher, or equivalent), including business subjects with emphasis on general office practices or the area of specialization
  OR
• Completion of an appropriate certificate program from an approved business school/college
• A minimum of three (3) years of progressively responsible and diversified office experience with an emphasis on training administration, including administration of course content and materials, working independently and as part of a team, and/or managing schedules for various internal and external stakeholders
• Demonstrated experience in working independently, supervising less experienced staff, and initiating, completing and evaluating projects
• Advanced knowledge of Google Workspace (Gmail, Calendar, Sheets, Docs, etc), Microsoft office and Ariba
• Considerable knowledge of business communication, including spelling and grammar
• Considerable knowledge of modern office practices, procedures and equipment
• Ability to make decisions in accordance with established policies and procedures
• Ability to maintain and prepare moderately complex records and reports
• Excellent organizational and time management skills, including the ability to work independently
• Problem solving skills, including the ability to resolve conflict in a collaborative, professional manner
• Ability to understand and execute verbal and written instructions
• Ability to build and maintain strong relationships with a variety of internal and external stakeholders
• Demonstrated ability to provide a high standard of thoroughness, accuracy, and attention to detail while managing a heavy workload, adjusting priorities, and maintaining stable performance under pressure
• Proven ability to foster a positive and productive work environment with the ability to motivate and influence others
• Exceptionally strong communication (written and verbal), customer service, interpersonal and decision making skills and the ability to establish and maintain effective working relationships in a multidisciplinary team environment
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture 
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Applicants may be tested

Closing Date: Mar 13, 2024 11:59:00 PM (MDT)

Work Location(s): Ferrier Garage, 8620 - 58 Ave Edmonton T6E 5G3

Do you enjoy working in a challenging high paced, customer service focused work environment? If so, this position with the Parks and Roads Services Branch would be perfect for you.

Consider joining the City of Edmonton as a Clerk II with Parks and Roads Services Branch in City Operations. This area of the City requires an individual to provide general clerical, SAP data entry and word processing support for the staff.

Main responsibilities include:

• Enter data (time entry) for payroll purposes using SAP CAT2 for staff in the Parks and Roads Services Branch  
• Lead/assist with seasonal hiring and onboarding administration
• First point of contact for the site including greeting customers and answering incoming telephone calls
• Receive and direct public inquiries to the appropriate staff using SAP
• Administer and manage processing of documents requiring Supervisors approvals
• Receive and direct public inquiries to the appropriate staff using SAP
• Utilize Google Docs, Sheets, plus other Google apps and Microsoft Word and Excel to compose letters, memos, reports, take and type meeting minutes
• Ensure all clerical functions are completed according to established policies and procedures
• Sort mail, photocopy and file documents
• Other clerical duties as required

Qualifications

• Completion of Grade 12 including business subjects related to word, Google and information processing 
• Completion of an appropriate certificate program from an approved business school/college or equivalency will be considered
• Minimum of 2 years diversified office experience, including reception and customer service experience, data entry into a complex databases, and word processing
• Experience with SAP and CAT2 Time Entry
• Proficiency in Google Applications, Microsoft Word and Excel is required
• Demonstrated ability to work independently and actively participate as a team member
• Must exercise effective conflict resolution skills
• Strong organizational and prioritization skills
• Ability to manage high volumes within short timelines and changing priorities efficiently
• Ability to communicate effectively verbally and in writing with a strong professional mannerism
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit  edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

Reporting to the Director of 311 & Customer Access, the Administrative Office Coordinator is responsible for coordinating and supporting the teams delivering service to Edmontonians and Employees to ensure the effective and efficient execution of day to day activities of running the operations.

The primary responsibilities of the position include:

• Office administration and support
• Supply and inventory management and financial oversight
• Office coordination and receptions services
• General administration & internal communication 
• Special projects and process improvements

The Administrative Office Coordinator requires a high degree of professionalism, attention to detail, discretion in handling confidential information, and strong organizational and time management skills. As the sole support the individual primarily supports the leadership team however extends to all other individuals who work in the section.

As an Administrative Office Coordinator, with a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Provide end to end meeting support by scheduling meetings, preparing agendas, taking, transcribing, and distributing meeting minutes
• Create, process and maintain files in accordance with records management including contact lists, position management, and assets
• Ensure document management, retention, disposition and distribution adhere to all FOIP requirements and record management procedures
• Create and process purchase requisitions, reconcile and process invoices and coordinate corporate procurement card transactions, review and approvals
• Prepare vendor agreements following purchasing standards
• Support events by assisting with scheduling activities, catering, facility set up, technology, etc
• Communicate with various offices to ensure information and events are relayed between facilities
• Provide coordination and reception services for all visitors, inquiries,  facility matters and deliveries
• Coordinate and maintain office equipment, furniture, supplies, phone inventory and other work space requirements
• Coordinate and implement ergonomic assessment workspace changes, provide oversight of OH&S inspections, provide oversight of implementation of action items from OH&S inspections and implement action items from Hazard Assessments
• Coordinate and/or lead a variety of projects and initiatives within the Section
• Represent 311 & Customer Access by participating on internal committees or cross-functional teams
• Perform additional related duties as assigned

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of three (3) years in a large, complex organization with progressively diversified data entry experience with extensive knowledge of work processing and data entry including preparing, editing and proofreading correspondence, taking and preparing minutes and providing clerical support. As well as experience in office, coordination related to vendor and facility management
• Proficient in the use of computer programs: Internet, Word Processing (Word, Google Docs), Spreadsheets, (Google Docs), Presentations, Email (Gmail) and SAP (ECC & Ariba)
• Proficient in the use of office equipment: Computer, Voice Messaging, Photocopier, Fax Competencies
• Understand ethical behavior and business practices and ensure own behavior is consistent with company standards and align with the values of the organization
• Establish and maintain positive working relationships with others both internally and externally
• Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations
• Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
• Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
• Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities
• Determine strategies to move forward, set goals, create and implement actions plans, and evaluate the process and results. Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

Reporting to the Supervisor, Business Planning and Financial Management, the Billings Clerk is responsible for providing a broad range of financial and clerical services for the different branch sections. The support includes Accounts receivables (creating billing advices, credit memos, updating PM orders in SAP), providing clarifications, responses to customer/vendor inquiries, running reports along with any administrative support to other sections within the Parks and Roads branch through administrative duties as required.

With a focus on client satisfaction, you will work in an integrated business model to: 

• Work with the business area to ensure all costs are accurately identified/captured before billing advices are created
• Collaborate with the business area in case costs are missing, credit memos need to be generated etc
• Capture all the information from SAP, relevant files to update the corporate billing advice/credit memo templates
• Send billing advices/credit memos to the corporate accounts receivables team for invoices to be generated
• Submit any cheques to the corporate team that are received as payments
• Scan and track these cheques for future reference
• Run regular periodic reports in SAP to ensure that billing advices are created for all billings that show up in the system, other files etc.
• Work with the business area to ensure everyone is following the process to trigger creation of the billing advices
• Support in the accruals process
• Work collaboratively with multiple staff across the various sections within the PARS branch
• Ensure billing advices are created in a timely manner
• Collaborate with the business areas to provide timely responses to vendor/customer inquiries

Qualifications

• Grade 12 education is required
• Minimum three years of experience in billing with demonstrated ability to maintain successful working relationships with various stakeholders and accurately completing invoicing/billings
• Training in basic accounting including customer billing and cost control
• Basic knowledge of accounting principles
• Attention to detail as this work impacts our ability to send out correct invoices to vendors/customers
• Ability' to manage time effectively, manage multiple priorities and deliver under tight timelines
• Problem resolution and conflict resolution
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a team with a strong work ethic
• Excellent working knowledge of computer and computer softwares like MS office, Google Suite
• Ability to make decisions in accordance with established policies and procedures
• Ability to maintain complex records and prepare reports
• Ability to deal courteously and tactfully with peers/stakeholders
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95. 

Hours of Work: 33.75 hours per week. Monday through Friday

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should thrive in a fast-paced environment, maintaining productivity and efficiency, and be able to work effectively under pressure, managing tasks and deadlines calmly and efficiently
• The candidates should be comfortable with extended periods of sitting as part of their job responsibilities

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to greet people, direct them to contacts or service areas, and provide basic information to clients and the public
• The candidates should be able to order office supplies, schedule and confirm appointments, and maintain work records and logs
• The candidates should be able to receive and issue payments, as well as answer the telephone and relay telephone calls and messages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]