All jobs within 50 km around Downsview-Roding-CFB in Administrative Jobs

POSTING DATE:  May 15, 2024

CLOSING DATE:  May 22, 2024

AREA OF RESPONSIBILITY:

Reports to Coordinator, Business & Projects, this role will act as a central support resource, assisting the management structure of the Recreation Division with day-to-day coordination and operational tasks to maintain efficient operations of the division. This position will provide an additional level of support, including research, analysis and communication on various special projects, as directed by the Recreation Leadership Team. This position requires independent decision-making, judgment and tact when handling sensitive information, as well as the ability to juggle competing priorities and work to meet deadlines. The qualified professional will be an organized, personable individual with a positive and proactive attitude, keen attention to detail and a customer service oriented mindset.

1. OPERATIONAL ACCOUNTABILITY

• Provide administrative support to the Director, Recreation and Recreation Leadership Team; including preparation, review, processing and distribution of correspondence, briefing notes, meeting agendas, minutes, actions and presentations.
• Collaborate with the management team to support on business initiatives, programs, processes, procurement, staffing and projects.
• Manage the calendars of the Recreation Leadership Team and related logistics.
• Prepares correspondence on behalf of the Director, Recreation.
• Maintain files and confidential records of Recreation Division to ensure corporate compliance.
• Administer corporate purchasing card, petty cash reconciliation, request for travel and expense forms/reports, and sectional/ divisional time entry.

1. LOGISTICAL SUPPORT

• Prioritize correspondence and scheduling requests ensuring urgent matters and conflicts are addressed.
• Book and arrange meetings, conference and event attendance, resources, travel arrangements and amenities.
• Coordinate access for new employees, monitor job data for adjustments, and all employee data changes.

Administer programs, projects and or processes specific to the operating unit and work to find and create efficiencies in existing processes.

• Monitor department spending to ensure it aligns with operating budget.

1. CUSTOMER SERVICE

• Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
• Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

1. COMMUNICATION & REPORTING

• Research, prepare or assist with the preparation of divisional policies, procedures and reports.
• Fulfils ‘publisher’ role and manages accountability for internal and external web portal presence for division; co-owner of divisional directories, administers access to staff as required.
• Responsible for the upload of reports to Agenda.net meeting/agenda system for Recreation division’s council reports.
• Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
• Provide documentation support for disciplinary, grievance and performance matters.

SELECTION CRITERIA:

EDUCATION:      

• Degree/Diploma in Administration, Management, or equivalent

REQUIRED EXPERIENCE:

• Minimum three years’ experience in an administration role preferably in public sector

OTHER SKILLS AND ASSETS:

• Knowledge or significant experience in business writing, proofreading, etc. with an emphasis on communication, coordination and administration
• Supervisory experience and experience in a public or unionized environment is an asset
• Knowledge of municipal operations, including departmental and council proceedings considered an asset.
• Computer proficiency in Microsoft Office Suite, SharePoint
• Excellent communication skills, written and oral.
• Excellent time management and organizational skills.
• Exceptional analytical skills for complex problem solving

NR-1

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  May 14, 2024

AREA OF RESPONSIBILITY:

Reporting to the Recreation Supervisor, this position provides operational leadership in the provision of high quality maintenance, customer service, safety and facility oversight to City operated indoor and outdoor facilities. These facilities include community / recreation centre, arenas, artificial ice rinks, swimming pools and specialized recreation facilities.  In addition, the Recreation Facility Operations Coordinator is accountable for the enforcement of quality cleaning standards and monitoring the preventative maintenance of equipment and scheduling staff as well as ordering and maintaining material and supply inventory.

The Recreation Facility Operations Coordinator is required to be available and on call for after hours response, and is required to work evenings, weekends and Statutory Holidays.

Supervises the facilities team

Provides daily direction to unionized, part-time, seasonal and contract operations staff. Ensures compliance with Collective Agreements and Corporate policies. Prepares and reviews job requests, schedules and assigns work duties and reviews and approves timesheets and payroll reports. Ensures staff and external contractors follow all required regulations and legislation and comply with other applicable standards. Provides performance feedback, discipline and is engaged in the recruitment and orientation of new employees. Monitors and provides training to staff.

Quality Assurance

Develops, implements and manages maintenance resources and establishing systems for preventative maintenance, demand maintenance, equipment maintenance, health and safety, energy management, security, asset management, housekeeping management and quality assurance.

Supervises the work of external contractors. Authorizes purchases as per approved purchasing policies and procedures. Monitors and operates all computerized automation systems on-site. Troubleshoots all site systems, recommends and initiates appropriate corrective action. Manages facility based Capital Projects and participates in a multi-departmental team for the implementation of approved Capital Projects. Participates in the development, evaluation and transition of Request for Proposals and Tender contracts. Contributes to city wide multi-department initiatives (i.e. Corporate / Special Events, and projects). Maintains current knowledge of applicable legislation, regulations and related policies for facility operations based on “best practices” and industry standards.  Ensures due diligence of risk management and health and safety training.

Maintains supplies & equipment

Ensures proper inventory of maintenance supplies are on hand, monitors usage and evaluates product cost-effectiveness and efficiency. Ensures all WHMIS and Safety Data Sheet information is accurate to reflect inventory. Coordinates all equipment needs.

Customer Service

Answers queries and responds to requests from internal and external customers and ensures emergency preparedness initiatives are in place for appropriate responses. Liaison with Tenants, and end users.  Researches and monitors trends, customer requests, customer survey results to offer insight for facility maintenance.

Budget

Prepares and monitors operating and capital budgets. Oversees and monitors operational aspects of the budgets to ensure efficiencies, reviews facility audits and identifies priorities in development of Capital Plan for asset preservation / replacement.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary Certification in Recreation Facilities/Building/Property Management (from ORFA/BOMA/IFMA/College or equivalent)

REQUIRED EXPERIENCE:

• 3 years of Supervisory experience, preferably in a unionized environment
• 4 years of experience in working in a facility operations setting, preferably in a recreation environment

OTHER SKILLS AND ASSETS:

• Experience and working knowledge of building systems and related trades
• Knowledge of related legislation
• Ability to work in a changing environment and interest in broadening your experience is desired
• Must be a highly motivated self-starter with excellent oral and written communication skills and the ability to establish effective working relationships

Mandatory Requirements

• Basic Refrigeration
• Certified Pool Operator
• Standard First Aid with CPR ‘C’
• Smart Serve
• Required to possess and maintain a valid non-probationary Class ‘G’ Driver’s License with a clean driving record and able to obtain a City of Brampton Fleet Permit; must have access to own vehicle
• Required to use and wear appropriate Personal Protective Equipment (P.P.E.)

 **Various tests and/or exams may be administered as part of the selection criteria.

 Interview:  Our recruitment process may be completed with video conference technology.

AREA OF RESPONSIBILITY:

Reporting to the Manager, Creative Services, this role is responsible to coordinate, develop and execute Strategic Communication’s traditional and digital marketing programs, campaigns, activities and initiatives to increase public awareness, aid in building a positive reputation for our city through marketing communications.  Act as a key source on the Creative Services team in coordinating digital and print content amongst departments, internal teams, external partners and stakeholders. This position project manages all citywide newsletters, both digital and print from concept to creation.  

OPERATION SUPPORT

• Provide day-to-day traditional and digital creation, guidance and support for Marketing programs, processes, and project initiatives to meet operational needs and corporate service standards.
• Provide expertise in the development and support of new web based products and services as needs are identified.
• Enhance design and functionality by refining layout and navigation of multimedia content such as copy, photos, videos and usage on social media.
• Project manages and builds content for all citywide newsletters, both digital and print from concept to creation.
• Responsible for building all content, including writing and all visual content
• Ensures AODA compliance with regard to web content are upheld and other accessibility standards.

CUSTOMER SERVICE 

• Act as a key source of contact and provide guidance, advice and support to ensure coordination meets operational needs and corporate service standards.
• Partner with Mayor’s Office, Councillors and operating departments to assist in the development of various types of content storytelling, from writing to visual content creation
• Collaborate within the Marketing team, Graphic designers, Production team, Media team and Communication Advisors in the development and support of marketing initiatives.
• Escalate complex issues to appropriate level for resolution.
• Build and maintain a relationship with cross-functional departments, team and management to support coordination and ensure a thorough understanding of operational needs.

COMMUNICATION AND REPORTING

• Prepare visual / digital proofs, presentations and concepts as required accurately by established timelines.
• Present and convey concepts using formal presentations and facilitative exercises.
• Develop, redesign and improve workflows, methodologies and processes for maintenance and development of quality information and content.
• Create and maintain documentation and ensure necessary sign-offs and approvals meet policies and confidentiality.
• Provide measurement statistics on digital marketing initiatives using analytic reporting tools.

CORPORATE CONTRIBUTION

• Conduct research using internal and external resources to gain insight of market trends, current programs, marketing techniques and communication modes to support management and recommend ways to improve business processes, service solutions and best practices.
• Ensure all materials produced conform to department procedures and guidelines while maintaining Corporate Visual standards
• Maintain knowledge City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).

BUDGET SUPPORT

• Use of effective resource and expense management at all times to meet corporate policies and guidelines.

TEAMWORK AND COOPERATION

• Participate in project coordination and team meetings as required to meet operational needs.
• Work well within diverse groups in support of operational goals and objectives.
• Demonstrate corporate values at all times.
• Participate as a member of cross-functional team.
• Provide support/backup as necessary.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree or diploma in Graphic Design, Communications, Public Relations, Multimedia Studies or related field of study

REQUIRED EXPERIENCE:

• 3-5 years traditional and digital content development experience
• Experience in writing articles and editing for effective use on web and social platform posts
• Advanced experience with newsletters and social media tools including but not limited to Twitter, Facebook, Instagram

OTHER SKILLS AND ASSETS:

• Proficient in photo and video editing and publishing software such as but not limited to Adobe Creative Suite (Photoshop, Illustrator, InDesign, Acrobat, Director, Premiere), Constant Contact, as well as other newsletter and publishing platforms
• Demonstrated success in traditional and digital content production
• Experience working in a political environment is an asset
• Thorough Knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
• Ability to identify business needs, initiate and coordinate project resource requests
• Solid Customer Service and interpersonal skills; Interface with internal and external customers to meet corporate service standards
• Solid Organizational skills; Detail oriented, well organized, able to coordinate activities and tasks meeting conflicting priorities and timelines
• Computer proficiency in Microsoft office/software

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 28, 2024

AREA OF RESPONSIBILITY:

This position is responsible for administrative, customer service systems support, payroll timekeeping activities and communication support for the Transit Department, to ensure functional efficiency and operational needs are achieved. Typically works under general direction.

KEY RESPONSIBILITIES

1. OPERATIONAL ACCOUNTABILITY - PAYROLL TIMEKEEPING

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Maintenance and Operations staff and works closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identifies issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.

1. CUSTOMER SERVICE AND COMMUNICATION SUPPORT

• Provide front-line assistance by serving walk-in customers and answering the office telephone line.
• Answer queries and prioritize requests from external customers and internal Transit customers.
• Administer the lost & found program; log and respond to customer enquiries in a timely manner, organize and maintain lost & found room, disperse items appropriately.
• Handle fare media sales involving cash and credit transactions, including Presto and ticket sales.
• Administer the senior transit pass program; verify documentation; issue pass; maintain records.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.
• Organize meeting requests, attendance, or other related requests; book and arrange conference rooms, resources, travel arrangements, conference registration, accommodation, and refreshments as required in support of a smooth and efficient meeting by minimizing scheduling conflicts.
• Take meeting minutes, prepare and distribute agenda and minutes of meetings by established timelines and ensure that all necessary files and information are available in support of a smooth and efficient meeting.

1. RECORDS MANAGEMENT

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and department files.
• Assist with ensuring all audit requirements are met.

1. ADMINISTRATIVE AND FINANCIAL SUPPORT

• Provide backup administrative support that includes timekeeping, front office administrative assistance and front counter duties.
• Maintain up-to-date employee and payroll files, documentation and correspondence.
• Ensure necessary sign-offs and approvals meet audit requirements and confidentiality.
• Using knowledge and insights gained in working with internal staff and through access to information, identifies concerns and suggests ways to improve process or to resolve issues.
• Prepare purchase requisitions, process invoice payments and reconcile expense items.

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary certificate or diploma in Business or Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

                 LI-AV 

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 25, 2024

AREA OF RESPONSIBILITY:

Reporting to the Commissioner, Legislative Services, this position is responsible to provide overall administrative support and financial coordination to maintain efficient operations of the Department.

KEY RESPONSIBILITIES

Operational

• Ensures quality customer service by prioritizing requests, directing calls and enquiries from Members of Council, the public and staff as appropriate for resolution.
• Assists in the supervision of the Administrative Assistants to the Directors and provides them leadership and training to ensure cohesiveness across the divisions including departmental practices and processes, deadline adherence, communication to staff, organizing staff events, ensures appropriate coverage for workload and vacation, as needed.
• Works cooperatively with Administrative Assistants to the CAO, Corporate Leadership Team and Mayor and Members of Council.
• Participates in the Departmental Leadership Team to collaborate with Directors to support departmental initiatives.
• Through communication with department management and administrative assistants, coordinates the content and creation of Legislative Services Departmental sites ensuring information is pertinent, timely and current. Communicates with staff in various capacities to ensure open lines of communication.
• Liaison between departmental and corporate staff and the Commissioner.
• Develops and implements new tools and methods for the continual improvement and efficiency of practices and processes.
• Main point of contact for communicating information to departmental staff.
• Maintains knowledge of City policies and procedures, Standard Operating Procedures and collective agreements to respond to staff inquiries.

Financial

• Administers the budget for the Commissioner’s Office, including office administration expenses.
• Administers corporate purchasing card and petty cash.
• Coordinates Office Administration services including office supplies, courier, armoured car and cable.
• Provides departmental point of contact for various administrative functions including Fire Safety Team coordination, security access card liaison, mobile acquisition, emergency management team and PeopleSoft liaison.

Administrative

• Provide executive level confidential administrative support functions for the Commissioner, Legislative Services
• Provides confidential administrative support for Legislative Services managerial staff as required.
• Manages the calendar of the Commissioner between multiple city facilities; books and arranges meetings, conferences, event attendance, resources, travel arrangements, large departmental staff meetings and amenities.
• Responsible for Non-Union time entry for direct reports to the Commissioner’s Office and back up other division Administrative Assistants for their non-union groups.
• Ensures that all departmental reports to Council are entered into Agenda.net, reviewed and approved according to set corporate deadlines, assists and follows up with staff as required.
• Responsible for preparing Department Leadership Team meeting agenda, documentation and taking and distribution of meeting minutes (including action items).
• Prepares standard correspondence, reports, e-mails, presentations and other related materials as required.

 Additional

• Performs special assignments and additional related duties as assigned.
• Works independently.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary Certificate in Executive Office Administration or equivalent experience.

REQUIRED EXPERIENCE:

• Minimum three years’ experience in a business administration role, preferably in public sector.
• Supervisory experience as well as experience in a public or unionized environment as asset.

OTHER SKILLS AND ASSETS:

• Knowledge of municipal operations, including departmental and council proceedings as asset.
• Advanced user of office software packages including Microsoft Office Suite, SharePoint, PeopleSoft (financials and HRMS).
• Excellent communication skills, written and oral.
• Excellent time management and organization skills.
• Exceptional analytical skills for complex problem solving.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 24, 2024

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

Key Duties and Responsibilities

1. Payroll Timekeeping and Scheduling

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.
• Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
• Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.

1. Customer Service Tasks

• Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
• Provide recommendations to enhance operational efficiencies across all Transit departments.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.

1. Special Projects – Analysis and Tracking

• Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
• Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.

1. Database and Records Management

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and departmental files.
• Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.

1. Support Process Improvement Initiatives and Change Management

• Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
• Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
• Ensure tracking of unique payroll instances, to allow consistency in future occurrences.

1. Human Resource, Administrative and Financial Support

• Maintain up-to-date employee and payroll files, documentation, and correspondence.
• Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
• Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
• Support annual pay outs as outlined in the ATU Collective Agreement.
• Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
• Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
• Support administrative team and functions on an as needed basis

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.
• Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

SELECTION CRITERIA:

EDUCATION:

• Post secondary certificate in Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Relevant previous payroll experience would be an asset.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.  Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.

Key Duties and Responsibilities

OPERATIONAL SUPPORT 

• Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
• Provide administrative assistance in support of business initiatives, programs, processes and projects.
• Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
• Maintain files and confidential records to ensure corporate compliance.
• Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.
• Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
• Book and arrange meetings,conferences, event attendance, resources, travel arrangements and amenities.

 CUSTOMER SERVICE 

• Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
• Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
• Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

 COMMUNICATION AND REPORTING 

• Research and assist with the preparation of policies, procedures and reports.
• Monitor and update data entry/database and web based records to support time sensitive reporting.

  CONFIDENTIALITY 

• Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
• Provide documentation support for disciplinary, grievance and performance matters.

 SELECTION CRITERIA:

EDUCATION: 

• Post-secondary Certificate in Office Administration or equivalent experience. 

REQUIRED EXPERIENCE: 

• One to two years’ experience providing administrative support. 

 **Various tests and/or exams may be administered as part of the selection criteria.

CLOSING DATE:  April 16, 2024

 Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.