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Inventory Control Coordinator – Dartmouth Distribution, Nova Scotia

Salary Range - $54,800 - $67,900

We support and care for our employees by providing them with…

• Competitive salaries
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

Overview of the Role
 

Reporting to the Warehouse Manager, Inventory Control Coordinator is responsible for maintaining accurate records of inventory including regular cycle counts and product returns.  Analyzes data and provides reports and analysis to management, reports on inventory issues and assists with research and reconciliation of inventory discrepancies. Monday to Friday schedule, some weekend work is required.
 

How you will make contributions that matter:

• Monitor all key functions related to inventory transactions to ensure they are accurate and timely.
• Completion of the daily count process, progress and results to identify and correct discrepancies on items at the location level as needed and necessary recounts.  Provide regular report on the results.
• Perform thorough reconciliation, research and document inventory discrepancies using all available resources to identify root causes and supply possible solutions for improvement of the inventory record accuracy.
• Monitor and audit warehouse internal and external transfers (inbound and outbound) on a weekly basis to maintain accuracy and timeliness, ensuring that errors are corrected by appropriate department/location.
• Support implementations of processes, procedures and controls to maintain high level of inventory accuracy.
• Regular review, audit, research and investigation of inventory and inventory transactions to ensure proper recording and accuracy.
• Provide functional support for inventory control questions and issues from different departments.
• Provides inventory reports i.e. Scorecard, KPI (key performance indicator), Shrink / Gain reports and other information reports as required.
• Support documentation for Performance management of staff including error rate, pick rate where applicable.

• Ad-hoc duties to support the business.
• Trained yearly on Food Safety as well as Health & Safety requirements for Warehousing Storage and Distribution

You are best suited for the role if you have the following qualifications:
 

• Strong computer skills including MS Excel, Access and Maestro
• Good communicator
• Organized and detail-oriented
• Highly analytical with strong ability to multi-task
• Sound problem-solving, decision-making and time management skills
• Ability to work within deadlines with speed and accuracy
• Ability to adapt and be flexible to an ever-changing environment
• Team player, but can also work independently
• High level of self-motivation and initiative

CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and their team through managing the reception area of the Wood Gundy branch and provide excellent customer service to clients. You will also ensure the efficiency of the operations of the branch through a wide range of administrative activities.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work, you’ll be on-site full-time Monday through Friday.

How you'll succeed

• Client engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Innovation - Make an impact by assisting in problem solving and finding solution and often going above and beyond in assisting to find a resolution.

• Administrative support - Maintaining compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with branch management.

Who you are

• You know that details matter. You notice things that others don't. Your critical thinking skills help to inform your decision making.

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it's the right thing to do.

• You love to learn. You're passionate about growing your knowledge. You have a strong sense of curiosity.

• You engage with your heart and mind. You care about people and respect different perspectives. You listen to and learn from the experiences of others.

• You have a degree/diploma in business; CSC is an asset.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

333 Bay Street, 28th floor

Employment Type

Regular

Weekly Hours

37.5

Skills

Completions Management, Customer Service, Customer Service Administration, Deadline Management, Detail-Oriented, Facility Maintenance, Multitasking, Office Administration, Personal Initiative, Prioritization, Self-Organization (Business), Service Request Management, Service Requests, Technological Systems, Time Management

Overview

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Overview

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Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities:

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.
• Preparation of shipping documents and maintaining various SOP's.
• Performs accounts payables functions.
  • Uses Coupa software (Manages invoices and order creation)
  • Assists vendors and suppliers with uploading invoices and change requests.
  • Provide payment status updates.
  • Assist with Supply Line inquires
  • Interact with Finance Team for investigations.
  • Create P.O.’s for BaSE (IE Team)
• Complete monthly responsibilities.
  • Complete fixed fee billing for specific accounts
  • Process billing templates for UPS Fulfillment accounts
  • Reconcile all rebillables with Senior Management
• Manage Temp Labour acquisition.
  • Co-ordinate recruitment  tasks with agencies
  • Create reports and disperse

Qualifications:

• High School Diploma, GED, or international equivalent
• 2+ years' office warehouse support experience - Preferred
• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Accurate and rapid data entry

Overview