1412 Jobs Found

Administrative Assistant Full-time Job

Royal Bank Of Canada

Administrative Jobs   Montréal
Job Details

What is the opportunity?

RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries.

 

What will you do?

  • Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partners
  • Support the Investment Advisors in general administrative duties in the management of client accounts
  • Support the Investment Advisors in the preparation of client reviews and presentations
  • Request information and documentation from clients in order to open accounts and keep client files up to date
  • Follow up on client trades to ensure proper settlement and delivery
  • Monitor all pending transfers to ensure completion on a timely basis

 

What do you need to succeed?

Must-have

  • Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
  • Meticulous attention to detail and excellent time management skills
  • Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
  • Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs
  • Minimum of 2 years of experience in the financial services sector
  • Ability to work as part of a team

 

Nice-to-have

  • Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH)
  • Knowledge of RBC Dominion Securities’ systems and procedures, an asset

 

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

  • A comprehensive Total Rewards Program, including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
  • Leaders who support your development through coaching and managing opportunities
  • Ability to make a difference and lasting impact
  • Work in a dynamic, collaborative, progressive, and high-performing team
  • A world-class training program in financial services

 

 

Job Skills

 

 

 

Additional Job Details

Address:

1 PLACE VILLE MARIE:MONTRÉAL

City:

MONTRÉAL

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

WEALTH MANAGEMENT

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2024-08-22

Application Deadline:

2024-09-15

Administrative Assistant

Royal Bank Of Canada
Montréal
  Administrative Jobs Full-time
What is the opportunity? RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management service...
Learn More
Aug 22nd, 2024 at 14:52

Administrative Support III Full-time Job

Alberta Health Services

Administrative Jobs   Leduc
Job Details

AHS is dedicated to Enhancing Care in the Community, helping people be healthy, well and independent in their homes and communities. For more information: https://www.albertahealthservices.ca/cc/Page15339.aspx Edmonton Zone Continuing Care provides services through five main program areas: Home Living, Supportive Living, Facility Living, Transition Services and Palliative Care. If you are interested in working independently in a fast-paced environment providing business support to Continuing Care programs, this position may be of interest. As the successful candidate, you will work under the guidance and direction of the Team Lead and will work with a diverse team of professionals. You will assist with administrative duties necessary to administer Continuing Care Programs, client data entry, record management, and related documentation. You will draft routine correspondence, complete the typing/word processing and formatting of documents, spreadsheets and graphs. You will utilize developed skills to carry out a diverse set of activities. This includes using self-directed judgement to prioritize work. Requires MS office experience and skills, as well as a strong understanding of the organization, processes and stakeholders. Key Responsibilities: Coordinating, preparing, and distributing confidential reports and supporting documents for management meetings. Booking meetings. Preparing and submitting parking and expense claims. Responsible for records management. Entering client data into a variety of information systems. Drafting and formatting routine correspondence. Word processing and formatting of documents. Scheduling client appointments through Outlook. Assisting clients with obtaining equipment. Ordering/maintaining general and medical/surgical supplies. Reception duties i.e., greeting clients, answering phones.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support III
  • Union: AUPE GSS
  • Unit and Program: Home Living
  • Primary Location: Leduc Health Centre
  • Location Details: As Per Location
  • Multi-Site: Not Applicable
  • FTE: 1.00
  • Posting End Date: 28-AUG-2024
  • Temporary Employee Class: Temp F/T Benefits
  • Date Available: 16-SEP-2024
  • Temporary End Date: 31-AUG-2025
  • Hours per Shift: 7.75
  • Length of Shift in weeks: 12
  • Shifts per cycle: 60
  • Shift Pattern: Days, Evenings, Weekends
  • Days Off: As Per Rotation
  • Minimum Salary: $23.53
  • Maximum Salary: $28.60
  • Vehicle Requirement: Not Applicable
Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

A high school diploma (equivalent qualifications/experience will be considered) with additional formal office training and recent related experience is required. Applicant must have a strong knowledge of Microsoft Office including Word, Excel and PowerPoint software programs. Excellent formatting, grammar and proofreading skills are required. Must have the ability to deal with numerous interruptions and work independently in a busy multi-tasking environment. Strong written and verbal communication skills. Excellent Customer Service Strong problem solving and critical thinking skills. Exceptional attention to detail and accuracy. We are seeking an individual with outstanding interpersonal and organizational skills. The ability to work under pressure and adapt to changing priorities is essential. Physical demands of the job include Sitting for extended periods, lifting office/medical supplies and equipment weighing up to 30 lbs., using repetitive motions, lifting, bending, reaching and standing for prolonged periods. At the time of interview, you may be required to demonstrate your computer knowledge and proficiency by completing a hands-on assessment. You must demonstrate sufficient typing speed to meet workload demand and navigate through various computer programs including Microsoft Office (Word, Excel, Access, PowerPoint), Visio, Outlook and Internet.

Preferred Qualifications:

Previous Continuing Care experience. An intermediate knowledge of MS-Excel, MS-Visio, and MS-Project. Basic knowledge of e-people, CC Desktop and My Learning Link.

Administrative Support III

Alberta Health Services
Leduc
  Administrative Jobs Full-time
  23.53  -  28.60
AHS is dedicated to Enhancing Care in the Community, helping people be healthy, well and independent in their homes and communities. For more information: https://www.albertahealth...
Learn More
Aug 22nd, 2024 at 13:32

Lead Coordinator, Academic Administration Full-time Job

University Of Ottawa

Administrative Jobs   Ottawa
Job Details

Closing Date:

septembre 02, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Position purpose:

Coordinate front-line service processes and operational processes related to the planning and implementation of adaptive testing and services. Directly supervise test proctors, internal and external service providers (sign language interpreters, note takers, transcribers, etc.) and act as their primary point of contact. Find solutions to special requests, seize opportunities to review, develop and implement processes according to best practices. Communicate promptly, effectively and accurately and find solutions to the many problems presented in order to develop a rewarding academic experience. The incumbent will be required to work on shifts (days, evenings, weekends) and the schedule may be adjusted or modified to meet operational demands of the Centre. 

 

In this role, your responsibilities will include:

  • Provide front-line service to students: Act as a resource person for the community by providing information in person, in writing or by telephone on the various services offered, eligibility requirements, university life, student services, university regulations and other options for post-secondary studies, while ensuring the quality of the information provided, in both official languages.
  • Assess needs and make recommendations: Anticipate, analyze and interpret student needs, determine policies and processes to be implemented, diagnose and make recommendations to address student issues, and ensure implementation of recommendations. Resolve complex problems and ensure the necessary follow-up.
  • Human Resources: Responsible for the hiring process of administrative staff under direct supervision: sorting resumes, organizing and managing selection committees and making recommendations on candidate selection, to ensure that vacancies are filled on time to meet operational needs. Approve leave and conduct performance appraisals for employees under his/her supervision. Interpret collective agreements and apply University procedures and regulations.
  • Supervision: Supervise work performed by employees and suppliers under his/her responsibility. Determine priorities, advise on the achievement of individual objectives, develop training plans (group and individual), motivate staff, provide coaching and feedback. Promote management tools to enhance employee engagement within the sector in order to maximize productivity and minimize turnover.
  • Staff training: Develop and deliver the content required for the training of employees under his/her responsibility. Ensure that they have the training and tools they need to carry out their responsibilities effectively and efficiently.
  • Course and exam management: For students with disabilities under his/her responsibility, coordinate course and exam schedules with identified service providers. Validate information and coordinate the human resources allocation process in line with student needs. Coordinate operational logistics and ensure that the necessary staffing levels are in place. Ensure that services rendered meet the needs identified by Learning Specialists.
  • Electronic file management: Organize and maintain electronic files and records in accordance with internal processes and policies, and exercise ethical judgment when handling confidential information.
  • Review work methods: Design and implement new or modify existing processes, procedures and work methods, and ensure team compliance in order to continuously improve activities to maximize productivity and efficiency. Review and fine-tune existing processes to increase team productivity and efficiency.
  • Process planning: Anticipate, analyze and interpret needs, determine policies and procedures to be implemented. Develop an operations schedule and determine the resources needed to meet deadlines. Plan, develop and apply work methods and tools to improve performance and service quality.
  • Reporting and data management: Conduct analysis and research, compile data, statistics and other information to produce reports to support discussions, decision-making and special projects.
  • Project Management: Plan and manage assigned projects. To this end, specify project scope, define project milestones, track all relevant progress, make adjustments during the course of projects, and ensure effective communication among stakeholders. Manage and monitor the execution of projects assigned to his/her team.
  • Representation and information transfer: Participate in various committees and meetings related to business processes or student services and transfer information to the team. Work closely with departments, services and associations to ensure quality and relevance of services. Act as a consultant to faculties and university services.
  • Documentation: In collaboration with various stakeholders, prepare and revise relevant information reflected on the web and in various publications. Prepare documentation related to academic accommodations to contribute to an enriching university experience. Write and update internal manuals on procedures, processes and systems related to the incumbent's responsibilities.


What you will bring:

 

  • Bachelor's degree in health sciences, psychology, education or related field (or equivalent experience).
  • At least 2 years supervisory experience.
  • Extensive knowledge of high school, college, undergraduate and graduate school programs and a minimum of 5 years experience in a school environment.
  • Knowledge of administration normally acquired through post-secondary training and several years' experience in a similar role. 
  • Experience in providing customer service.
  • Experience in interpreting, communicating and implementing procedures, policies and methods.
  • Hands-on experience with computer applications such as Microsoft Office Suite, the University of Ottawa's Student Information System (SIS) and Talisma, as well as standard computer tools (Windows, Internet, e-mail).
  • Ability to deal with conflicting priorities and meet tight deadlines in a fast-paced work environment.
  • Ability to concentrate in an open, stimulating environment where multiple interruptions are a constant reality. 
  • Ability to manage multiple files with attention to detail.
  • Ability to make decisions that may have an impact on students, employees or department members.
  • Tact, diplomacy, discretion and good judgment. 
  • Bilingualism - French and English (oral and written).
  • Experience in collecting and analyzing data and writing administrative and statistical reports.
  • Experience in implementing strategies and activity plans for students.
  • Excellent communication skills to understand the needs of students and employees. 
  • Excellent organizational skills 
  • Organizational and analytical skills, excellent judgment and attention to detail. 
  • Knowledge of the University's administrative structures and processes is an asset.

Lead Coordinator, Academic Administration

University Of Ottawa
Ottawa
  Administrative Jobs Full-time
  69,478  -  87,764
Closing Date: septembre 02, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Position purpose: Coordinate front-line service...
Learn More
Aug 22nd, 2024 at 13:22

Ops Agent Admin Full-time Job

Coca-Cola Canada Bottling Limited

Administrative Jobs   Chibougamau
Job Details
  • Location: 2700 Boulevard Talbot, Chicoutimi, QC G7H 5B1, Canada

Supports station/call centre operations and management in all aspects of business and office procedures including liaison with internal and external customers, suppliers and employees. Co-ordinates all administrative aspects of the station/call centre and directly assists senior manager in achievement of departmental goals.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/educational equivalent with secretarial courses or business college training preferred.

Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.

Standard level MS Excel, Word. PowerPoint is preferred.

Good communication (verbal/written), interpersonal and organizational skills required.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/educational equivalent with secretarial courses or business college training preferred.

Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.

Standard level MS Excel, Word. PowerPoint is preferred.

 

Good communication (verbal/written), interpersonal and organizational skills required.

Ops Agent Admin

Coca-Cola Canada Bottling Limited
Chibougamau
  Administrative Jobs Full-time
Location: 2700 Boulevard Talbot, Chicoutimi, QC G7H 5B1, Canada Supports station/call centre operations and management in all aspects of business and office procedures including li...
Learn More
Aug 21st, 2024 at 16:16

Administration Coordinator Full-time Job

Coca-Cola Canada Bottling Limited

Administrative Jobs   Richmond
Job Details

The Administration Coordinator provides administrative support to the General Manager with support focused on sales team and office management. This includes organizing meetings, sales reporting and organizing and distributing mail. This role is responsible to check messages from phone line and respond to inquiries from employees, visitors, vendors and the general public. The Administration Coordinator also assists with the general financial and operating analytics and activities of the organization. They provide support including: preparation of sales and financial reports on a daily/weekly basis, Accounts Payables and Receivables through use of SAP, data entry and PowerPoint presentation creation. 

Responsibilities

  • Process complex administrative project assignments
  • Maintain various departmental database systems and lists 
  • Maintain strict confidentiality on highly sensitive matters
  • Create and enter data into spreadsheets
  • Create and handle presentations, complex reports, confidential correspondence and files
  • Interface with customer and maintain internal and external relationships
  • Coordinate meetings and travel arrangements, and maintain department calendar 
  • Manage expense reports
  • Administer programs, projects and or processes specific to the operating unit served
  • Scribe as required to document meeting minutes and action items
  • Create accounts, submit pricing and ordering
  • Price adjustments through Price Deviation Request (PDR) tool
  • Creation of various spreadsheets/tracking reports
  • Miscellaneous admin requests as required
  • Track customer marketing spend

Qualifications

  • 2 - 3 years demonstrated experience in an office admin/executive assistant role;
  • Demonstrated experience in coordinating projects;
  • Knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
  • Excellent phone etiquette and customer service;
  • Bilingual (French/English) required
  • SAP knowledge consider an asset.

Administration Coordinator

Coca-Cola Canada Bottling Limited
Richmond
  Administrative Jobs Full-time
  52,200  -  55,000
The Administration Coordinator provides administrative support to the General Manager with support focused on sales team and office management. This includes organizing meetings, s...
Learn More
Aug 21st, 2024 at 16:09

Administration Assistant Full-time Job

BMO CANADA

Administrative Jobs   Charlottetown
Job Details

Application Deadline:

08/30/2024

 

Address:

137 Queen Street, 3rd Fl

 

***This is a 1 year contract and may become potentially permanent***

 

Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of business objectives. As this role contributes to the overall success of the Investment Advisors portfolio, you may be entitled to additional discretionary compensation.

 

  • Maintains and organizes client database and client files.
  • Develops rapport and instills confidence with the client to develop credibility and promote a positive client experience.
  • Follows through on the risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, act in their best interests, and ensure an effectively run branch.
  • Protects the Bank's assets and clients’ assets and complies with all regulatory, legal, and ethical requirements.
  • Maintains the confidentiality of client and Bank information.
  • Completes standardized tasks under supervision.
  • Performs initial problem solving within given rules/limits & escalates when required.
  • Broader work or accountabilities may be assigned as needed.

 

Qualifications:

  • Post-secondary degree in related field of study desirable.
  • Basic knowledge learned on the job.
  • Verbal & written communication skills - Basic (in business environment).
  • Organization skills - Basic (in business environment).
  • Collaboration & team skills - Basic (in business environment).

 

 

Please note the base salary for this specific position in Charlottetown, PEI is $ 40,000.00 and this role may be eligible to receive a monthly discretionary bonus.

 

 

Salary:

$31 600,00 - $40 600,00

Administration Assistant

BMO CANADA
Charlottetown
  Administrative Jobs Full-time
  31,600  -  40,600
Application Deadline: 08/30/2024   Address: 137 Queen Street, 3rd Fl   ***This is a 1 year contract and may become potentially permanent***   Supports one or more Investment Adviso...
Learn More
Aug 21st, 2024 at 12:43

Administration Support Clerk Full-time Job

City Of Edmonton

Administrative Jobs   Edmonton
Job Details

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

  • Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
  • Make any changes to employee hours as requested by their supervisors, ex- Bank Used time, modified duty, medical, vacation, etc
  • Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
  • Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums,shift differentials, override rate, time codes each pay period
  • Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
  • Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
  • Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
  • Receive notification orders from supervisors and contractors for processing and/or distribution
  • Create new sites, update billing changes and enter information into Active List, Database and CIS systems
  • Provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone or in-person
  • Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
  • Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications

  • High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
  • Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures
  • Proficiency with Google applications, MS Word, and Excel is required
  • Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience is an asset
  • Experience compiling statistics, preparing reports, and taking and preparing minutes
  • Knowledge of the Waste Services programs and services related to collection activities is an asset
  • Knowledge of payroll practices and procedures and related collective agreements
  • Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
  • Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
  • Embracing a culture of equity, diversity, reconciliation and inclusion
  • Applicants may be tested

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 permanent full-time position 

Hours of Work: 33.75 hours weekly; Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $25.172 - $31.257 (Hourly); $44,346.77 - 55,067.02 (Annually)

Talent Acquisition Consultant: NC/SG

Classification Title: Word Data Processing Clerk II
Posting Date: Aug 19, 2024
Closing Date: Aug 26, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Kennedale, 12802 - 58 St Edmonton T5A 4L3

Administration Support Clerk

City Of Edmonton
Edmonton
  Administrative Jobs Full-time
  44,346.77  -  55,067.02
As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for...
Learn More
Aug 20th, 2024 at 15:26

Administrative Coordinator Full-time Job

City Of Edmonton

Administrative Jobs   Edmonton
Job Details

The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a project that requires agility, precision, and dedication, offering a unique opportunity to contribute to a process that enables Edmontonians to vote for Mayor, Council, and Edmonton Public or Edmonton Catholic school board trustees.

Reporting to the Manager of Election Planning and Operations, the Administrative Coordinator will play an important  role in ensuring the smooth execution of administrative duties such as scheduling, coordinating facilities and resources, supporting project reporting, ballot tracking, and temporary staff recruitment.

You will:

  • Coordinate and optimize the Manager's schedule to align with team objectives, ensuring efficient operations and timely achievement of goals
  • Act as the primary liaison between the Manager and internal/external stakeholders, managing communication, monitoring emails for actionable items, and preparing necessary materials
  • Monitor and maintain project management tools to ensure they are consistently updated and accurate, thereby supporting effective project tracking and management
  • Assist in preparing and updating project reports for the Manager, providing critical information to support informed decision-making
  • Assist in identifying, booking, and confirming facilities for election-related activities, including managing the flow of rental documents, approvals, and records to ensure seamless facility arrangements
  • Coordinate with internal City departments to secure facility insurance and manage certificates of insurance
  • Assist in the booking, and confirming with suppliers of third-party rentals and delivery of tables, chairs, and accessibility supports to the voting stations
  • Maintain detailed records related to ballot tracking and accounting, ensuring strict compliance with legislative guidelines to support transparency and accuracy in election processes
  • Support the Planning and Operations team in recruiting temporary staff by coordinating interview schedules and assisting with the setup of the Elections Call Centre, Count Centre, and Results Centre

Qualifications

  • Completion of grade twelve (12) including business subjects related to word and information processing and training in computer applications
  • Minimum two (2) years experience working in an administrative capacity at the City, a large organization or municipality
  • Experience in office practices, records keeping, customer service skills and dealing with the public

Assets:

  • Experience in SAP Ariba (or similar purchase order system)
  • Experience in Ariba (or other type of contract management software)

Skills required for success:

  • Strong verbal and written communication skills
  • Experience in maintaining an effective records management system
  • Experience adapting to changing priorities and workflows based on project timelines and milestones
  • Understanding of general office procedures, practices, and equipment
  • Familiarity with the Local Authorities Election Act
  • Ability to oversee and supervise the work of other administrative support staff
  • Professional interaction with the public and internal contacts
  • Quick and accurate data entry skills
  • Knowledge of setup, refresh, and inventory for devices (phones, tablets, laptops), with troubleshooting capabilities
  • Intermediate proficiency with Google Suite (Docs, Sheets, Slides, Forms, Gmail, Calendar, Meet)
  • Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
  • Embracing a culture of equity, diversity, reconciliation and inclusion

Work Environment:

  • Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
  • The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits.

Up to 1 temporary, benefits eligible that may continue for up to 16 months

As part of our hiring process, selected candidates may be required to complete an assessment to evaluate relevant skills and competencies. 

Hours of Work:  33.75 hours per week

Salary Range: $25.172 - $31.257 (Hourly); $44,346.77 - $55,067.02 (Annually)

Talent Acquisition Consultant: MP /MZ

Classification Title: Word Data Processing Clerk II
Posting Date: Aug 20, 2024
Closing Date: Sept 1, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Project Term (Up to 36 months) Full-time
Union: CSU 52
Department: Office of the City Manager
Work Location(s): Edmonton

Administrative Coordinator

City Of Edmonton
Edmonton
  Administrative Jobs Full-time
  44,346.77  -  55,067.02
The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a...
Learn More
Aug 20th, 2024 at 15:25

Administrative Assistant Full-time Job

Beaver Creek Winnery Limited

Administrative Jobs   Halifax
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualification such as a secondary (high) school graduation certificate
Experience: Candidates needs an experience of 1-2 years
Area of Specialization: Correspondence, Contracts, Invoices

Location: 496 Carleton Rd, RR # 1, Lawrence, NS, B0S 1M0
Shifts: Day

Physical Requirements:

  • The candidate should be able to pay attention to detail

Other Requirements:

  • The candidate should be accurate and work in an organized way
  • The candidate should be someone who can be relied on

Responsibilities:

  • The candidate should be able to determine and establish office procedures and routines
  • The candidate should be able to schedule and confirm appointments
  • The candidate should be able to answer telephone and relay telephone calls and messages
  • The candidate should be able to answer electronic enquiries
  • The candidate should be able to order office supplies and maintain inventory
  • The candidate should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • The candidate should be able to set up and maintain manual and computerized information filing systems
  • The candidate should be able to type and proofread correspondence, forms and other documents

Benefits:

  • The employees get to work in a well-known company
  • The employees get a work-life balance
  • The employees get health benefits in a form of a health care plan
  • The employees get to learn various advanced techniques

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending email (along with your resume and cover letter) through below mentioned details.

By Email:
[email protected]

Administrative Assistant

Beaver Creek Winnery Limited
Halifax
  Administrative Jobs Full-time
  25
Requirements: Languages: Candidates must have knowledge of the English Language. Education: Candidates need standard educational qualification such as a secondary (high) school gra...
Learn More
Aug 20th, 2024 at 13:51

Division Chief, Administrative Services Full-time Job

City Of Brampton

Administrative Jobs   Brampton
Job Details

CLOSING DATE:  September 8, 2024

 

AREA OF RESPONSIBILITY:

 

This role is responsible to provide leadership and guidance to support strategic initiatives within Fire & Emergency Services.  Accountable to manage people, resources and provide decision-making that impact significant programs, processes, policies and practices to meet the Service Plan. Accountable for business planning, financial management, trending, service planning, research and project management planning and execution. Provide oversight on capital budget analysis and manages the office administration staff.  Strategic projects including, but not limited to departmental master planning, developing and maintaining community risk assessments, business plan mapping for future operational and capital requests and overseeing significant departmental and corporate initiatives. 

 

KEY RESPONSIBILITIES

  1. OPERATION STRATEGY
  • Oversee the planning, implementation, execution and evaluation of administration and business services initiatives that improve on business processes and sustain high-levels of customer service.
  • Work on special projects that support strategic direction that integrate with the Fire Master Plan.
  • Implement corporate projects and initiatives as approved by CLT and or Council.
  • Analyze operational efficiencies and cost effectiveness to implement innovative strategies, policies and procedures that will harmonize with Fire Services.
  • Contribute as a member of the fire management team in the formulation of philosophy, mission, corporate goals and objectives related to the provision of excellent services and programs.

 

  1. TEAM LEADERSHIP
  • Manage, coach and provide guidance to promote effective employee relations and encourage increased morale, innovation and productivity to meet the goals and objectives.
  • Conduct performance management formal process and annual reviews.

 

  1. CUSTOMER SERVICE
  • Liaise and interact with agencies, other Fire Services, public and private sector organizations, departments and stakeholders to exchange information and acquire knowledge.
  • Provide expertise and guidance to internal and external stakeholders on specialized enquiries and convey complex issues to influence decision-making.

 

  1. RELATIONSHIP MANAGEMENT
  • Build and foster strong working relationships and collaborative arrangements with internal and external customers, stakeholders, business and community leaders, sponsors, public and media to meet the Service Plan goals and objectives.

 

  1. CORPORATE CONTRIBUTION & STASTICAL ANALYTICS
  • Anticipate, assess and evaluate internal and external risk factors that affect the organization such as technological and organizational practices and recommend business strategies to control risks and improve quality of services and efficiencies.
  • Prepare business reports using data to make qualitative and quantitative recommendations for future changes and development opportunities.
  • Maintain knowledge of all laws, regulatory, judicial mandates, ordinances, legislative various acts, codes and by-laws set out by Federal, Provincial or Municipal levels of government.

 

  1. BUDGET AND BUSINESS SERVICES MANAGEMENT
  • Lead departmental budget process and liaise with Finance and internal stakeholders in accordance with all applicable City financial and budgeting policies.
  • Produce financial forecast reports to ensure budget compliance.
  • Monitor and control the budget, ensuring approvals and spending are consistent with operating objectives to ensure budget compliance.
  • Collaborate with Business Service departmental group for integration opportunities and shares cost effectiveness approaches for seamless financial reporting.
  • Develop and analyze multi-year capital budget plans and provide financing options for all programs and prepare forecasts and cash flows for each portfolio.
  • Lead new departmental procurement initiatives in accordance with City policies and procedures.

 

  1. TEAMWORK AND COOPERATION
  • Ability to foster engagement, debate and discuss building of consensus to achieve Service Plan goals and objectives.
  • Represent the Fire Chief and Fire and Emergency Services on committees and corporate projects.
  • Ability to work collaboratively within a team environment to achieve Service Plan goals and objectives while respecting diverse cultural backgrounds and perspectives.
  • Demonstrate success developing and implementing multi-faceted Service Plans for diverse stakeholders with wide-ranging impacts.
  • Demonstrate corporate values at all times.

 

 

 

SELECTION CRITERIA:

 

 

EDUCATION:

  • Post-secondary degree or diploma in Business Management, or Public Administration or equivalent in related field or formal training sufficient to fulfil job requirements.
  • Relevant financial or administrative professional designations are assets
  • Proven ability to implement significant strategic projects and initiatives involving numerous stakeholders in a timely manner.

 

 

REQUIRED EXPERIENCE:

  • 7-10 years administrative leadership experience preferably in both public or unionized environment is an asset
  • 5-7 years management experience managing staff
  • Understanding of Fire & Emergency Services business operations
  • Planning and implementing programs and activities

 

 

OTHER SKILLS AND ASSETS:

  • Expert knowledge of Municipal, Regional, Provincial and Federal Governments, applicable Legislations and awareness of current social, economic and political priorities is an asset.
  • Knowledge of Brampton Fire & Emergency Services is an asset.
  • Highly developed relationship management and public relations skills; Interface with internal and external key stakeholders, community groups, government agencies, public and private sector organizations.
  • Highly developed organizational skills: detail oriented, well organized and able to prioritize highly-complex tasks with critical deadlines.
  • Highly developed analytical skills for complex problem solving; fiscal and financial acumen
  • Computer proficiency in Microsoft office/software.

 

 

 LI-AV

**Various tests and/or exams may be administered as part of the selection criteria.

 

 

Interview:  Our recruitment process may be completed with video conference technology.

Division Chief, Administrative Services

City Of Brampton
Brampton
  Administrative Jobs Full-time
  139,158  -  156,553
CLOSING DATE:  September 8, 2024   AREA OF RESPONSIBILITY:   This role is responsible to provide leadership and guidance to support strategic initiatives within Fire & Emergenc...
Learn More
Aug 20th, 2024 at 12:31

Warehouse shipping clerk | LMIA Approved Full-time Job

BBX Moving

Administrative Jobs   Richmond
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience although having experience is an asset

Location: 3239 No 6 Rd, Richmond, BC V6V 1P6, Canada
Shifts: Day, Evening, Weekend

Physical Requirements:

  • The candidates should be able to work in a fast-paced environment
  • The candidates should be able to work under pressure
  • The candidates should demonstrate attention to detail
  • The candidates should be capable of performing repetitive tasks

Candidate Status:

  • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
  • International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

  • The candidates should be able to determine method of shipment
  • The candidates should be able to prepare bills of lading, invoices, and other shipping documents
  • The candidates should be able to assemble containers and crates
  • The candidates should be able to inspect and verify incoming goods against invoices or other documents
  • The candidates should be able to maintain internal record-keeping system
  • The candidates should be able to oversee loading and unloading of goods

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Warehouse shipping clerk | LMIA Approved

BBX Moving
Richmond
  Administrative Jobs Full-time
  21
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
Learn More
Aug 19th, 2024 at 13:54

Administration officer | LMIA Approved Full-time Job

GRACE ART STUDIO LIMITED

Administrative Jobs   Surrey
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Physical Requirements:

  • The candidates should be able to work under pressure
  • The candidates should be able to work with attention to detail

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorized (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

  • The candidates should be able to review, evaluate and implement new administrative procedures
  • The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
  • The candidates should be able to carry out administrative activities of establishment
  • The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • The candidates should be able to co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
  • The candidates should be able to oversee and co-ordinate office administrative procedures, assemble data and prepare periodic and special reports, manuals and correspondence

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

Administration officer | LMIA Approved

GRACE ART STUDIO LIMITED
Surrey
  Administrative Jobs Full-time
  27.50
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
Learn More
Aug 19th, 2024 at 13:53

Looking for a job?

Upload your Resume and easily apply to jobs from any device!
Add Your Resume