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What we offer

We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relationships, gain mentorship, and expand your knowledge. And with both formal and on-the-job training, you will get the support to reach your goals – and keep setting new ones. Around here, every day is new, exciting, and packed with opportunities.

• Competitive compensation package includes overtime pay, annual bonus, flexible benefits program, and defined contribution pension plan
• 19 Paid Days off during the year in which their first anniversary falls, plus 5 Company Designated Holidays that generally fall between Christmas and New Year
• Voluntary Registered Retirement Savings Plan (RRSP) or a Tax-Free Savings Account (TFSA), conveniently funded by Team Member payroll contributions
• Family is important - maternity and parental leave program has Employment Insurance (EI) top-up
• Career support through reimbursement for professional development tuition fees
• Company Diversity and Inclusion business partnering groups
• Employee & Family Vehicle Discounts
• Develop friendly and long-lasting relationships through social events and an on-site fitness facility

Role Overview
The Administrator will be supporting the Manufacturing General Manager, Senior Managers, and on occasion, team members to ensure the smooth running of the workplace. You will perform general administration tasks, including answering phone calls, responding to emails, and managing correspondence.  Part of your responsibilities will include scheduling and coordinating meetings, appointments, and travel arrangements.  You will be editing documents, reports, and presentations, showcasing your analytical skills, and participating in the planning and organizing of company events, tours, and visits. This role gives you the opportunity to use your excellent communication skills, expert multi-tasking capabilities, attention to detail and your ability to work under pressure in an independent, professional, and timely manner. 

What you’ll be doing

• Gather, track, and analyze data for safety, quality, cost, and productivity improvements
• Develop of reports and presentation material for all levels of management
• Assist with travel arrangements and coordinate Company events and corporate visits
• Manage office supplies and fixed assets
• Purchase requisitions and good receipts management for various programs
• Manage and maintain calendars, schedules, and meeting agendas
• General office administration and support

What you’ll bring

• Diploma/Certificate in Office Administration, Business or equivalent diploma/certificate is required, equivalent combination of education and relevant experience would be considered.
• Minimum of 1 to 3 years of related work experience required.
• Advanced knowledge of Microsoft applications (Word,  PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
• Proven work experience using SharePoint
• Knowledge of SAP software an asset
• Keen sense of urgency in delivering tasks and excellent follow through in prioritizing, coordinating, and planning in a high volume, fast paced environment
• Excellent verbal and written communication skills as well as strong analytical capabilities
• Attention to detail with a strong motivation and self-initiated improvement mindset
• Proven problem-solving skills with exemplary planning and time management skill
• Proven discretion and confidentiality
• Excellent interpersonal skills and the ability to work effective in a team environment
• Possess excellent telephone skills
• Willing to support daily and weekend overtime requirements as needed
• Must be flexible to work in Cambridge and/or Woodstock plant locations

If you have any questions, please reach out to [email protected]. TMMC is an equal-opportunity employer committed to creating a diverse team. We believe in enabling people to work together and realize their full potential. Please advise us at any point during the recruitment and selection process if you require accommodation. TMMC is a smoke-free property. 

Application deadline: 2024-08-23 
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team.  The Program Clerk will provide support in accordance with all regulations, standards and good manufacturing practice. 

In this role, you will be responsible for administrative support to all program activities within the Supply Chain Team. You will support in accordance with all regulations, standards and good manufacturing practices.

Formula for success

• Maintains and distributes competency lists and signature lists.
• Responsible for ordering, receiving, printing, and rescinding controlled documents from applicable department work instruction binders, and responsible for managing controlled document implementations, working with department staff and trainers to ensure work instruction binders are up to date
• Coordinates new and existing employee documentation, filing and training activities
• Assists with obtaining reports and registering staff for employee training in the learning management system
• Responsible for packing, shipping and receiving documents for offsite storage
• Provide support for Supply Chain departments and other related duties as required

Desired skills and education

• Completion of a secondary school program
• Minimum of two years of recent related office or administrative experience
• Experience with Document Management would be an asset.
• Proficiency in the use of personal computers within a Windows operating system. Intermediate skill level required, using M365 applications such as Microsoft Word, Excel, SharePoint and Outlook software
• Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others
• Strong communications skills, both verbal and written, in English are required
• Ability to develop and maintain professional working relationships within a team environment as well as with departmental staff, management, volunteers and customers
• Excellent customer service skills are critical, including effective listening skills and the ability to respond effectively
• Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines
• Exceptionally strong attention to detail in all aspects of work

What we offer you

• Paid vacation pro-rated to hours worked
• Comprehensive health, dental and vision benefit plan for you and your family
• Choice of Defined benefits or Defined Contribution pension plan 
• Employee discounts, wellness program, and much more 

What you can expect 

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location at least 50% of the time/days of the week if tasks permit. 
• Shifts for this role are Monday to Friday 0700 - 1300
• Physical requirements for the role include the ability to lift weights up to 10 kgs (22 lbs). 

Closing Date:

August 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$69,478.00 - $87,764.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

Oversee the day-to-day operations related to the administration of financial, human, physical and material resources of the sector with the objective of ensuring sound management and providing advice to upper management to support long-term strategic planning. Lead a team of employees whose role is to provide administrative support within these areas in order to ensure a productive and positive environment, and to provide leadership and guidance for more complex issues. May represent senior management on central committees whose mandates are related to the incumbent’s area of responsibility.

Typical Accountabilities:

• Budget:  Oversee the administration of internally and/or externally-funded budgets to ensure compliance with established policies.  Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies.  Define budget priorities for the sector and provide expert advice to managers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure. Develop key financial performance indicators and monitor performance.

• Financial: Oversee the ongoing financial transactions for the sector, to ensure best practices and compliance with established policies. Develop and evaluate business practices and management tools for effective financial control. Act as approval agent for major financial transactions to ensure proper application of policies and to reconcile inconsistencies with budget forecast and actual expenditures.  

• Human resources: Oversee the ongoing activities and processes related to human resources for all employee groups of the sector to ensure best practices and compliance with established collective agreements and policies.  In close collaboration with subject matter experts in central Human Resources, provide sound advice to managers and influence making-decision process on HR related issues. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover. Liaise with Labor Relations department, to lead efforts of conflict resolution for the sector. Act as 2nd level approver for leave requests to ensure compliance with current policies.

• Payroll: Oversee the ongoing activities and processes related to payroll for all employee groups within the sector to ensure salary accuracy and to reconcile inconsistencies with budget forecast and actual expenditures.

• Physical and material resources: Oversee the ongoing activities and processes related to physical and material resources management to ensure the best use of space and the availability of equipment required for smooth operations management. Authorize procurement requests for goods and services, obtain estimates and negotiate pricing for products and services, and coordinate with Procurement Services to ensure compliance with supplier contracts.  

• Processes and procedures: Design and implement new or modify existing work methods, procedures and processes and monitor compliance by his/her team for the purpose of continuously improving operations to maximize productivity and effectiveness.  

• Project management: Plan and manage assigned projects. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders, monitor expenses related to the project to ensure that they meet the limits of the budget, highlight and resolve any variance from budget. Manage and monitor the delivery of projects allocated to his/her team.

• Records management: Implement an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.  9. Reporting:  Prepare and analyze various moderately- to highly-complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data for the sector to provide advice and recommendations to managers and to support long term resources planning. 10. Supervision of others: Supervise work performed by administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.  

Knowledge, Experience and Skills  

Essential Qualifications:

• Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination education and work experience

• Minimum 5 years of demonstrated experience in a similar role  

Other Qualifications:

• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail

• Experience in supervision

• Experience participating in strategic planning

• Experience in planning, analyzing and controlling budgets

• Experience in analyzing reports

• Experience in interpreting, explaining and applying policies and regulations

• Experience working in a unionized environment and in interpreting collective agreements

• Ability to produce high quality work under pressure while meeting strict deadlines

• Strong interpersonal and communication skills

• Strong organizational skills

• Bilingualism – French and English (spoken and written) 

#LI-Hybrid

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years
Computer and technology knowledge: MS Office, Electronic mail

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to determine and establish office procedures and routines, schedule and confirm appointments, and answer the telephone and relay telephone calls and messages
• The candidates should be able to compile data, statistics, and other information, order office supplies, and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, and type and proofread correspondence, forms, and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: MS Excel, MS Office, MS Word

Physical Requirements:

• The candidates should be able to work with attention to detail

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information, order office supplies and maintain inventory, arrange travel, related itineraries and make reservations
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below-mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years’

Location: 201 10804 181 Street NW, Edmonton, AB T5S 1K8
Shifts: Day

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

The Department of Professional Practice (DPP) is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

What you will do

• Provide administrative support to partners, senior managers, managers in Audit Center which is a national group within the Audit Practice.
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time.
• Coordinate travel arrangements
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
• Assist in the preparation and submission of time and expense reports for the partner(s) supported.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
• Proficiency to quickly learn proprietary software
• Excellent communication skills
• Strong project management skills
• Good judgment and analytical skills with a focus on attention to detail
• Capable of working independently and take ownership of tasks
• Ability to quickly and smoothly adapt to changing client demands
• Administrative experience is an asset
• College diploma or an equivalent combination of education and experience with an administrative assistant skill set

What is the opportunity?

RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of administrative duties related to client accounts and by responding to client inquiries. This opportunity is a one-year contract with about 15 hours of work per week.

What will you do?

• Responsible for the professional and expeditious servicing of incoming telephone and email contacts from clients, advisors, and other internal and external partners
• Support the Investment Advisors in general administrative duties in the management of client accounts
• Support the Investment Advisors in the preparation of client reviews and presentations
• Request information and documentation from clients in order to open accounts and keep client files up to date
• Follow up on client trades to ensure proper settlement and delivery
• Monitor all pending transfers to ensure completion on a timely basis

What do you need to succeed?

Must-have

• Strong working knowledge of Microsoft 365 apps (Word, Excel, PowerPoint, and Outlook)
• Meticulous attention to detail and excellent time management skills
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
• Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs
• Ability to work as part of a team

Nice-to-have

• Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures, an asset
• Minimum of 2 years of experience in the securities industry or financial services sector

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services

Job Skills

Additional Job Details

755 BOUL ST JEAN:POINTE-CLAIRE

POINTE-CLAIRE

Canada

0

Part time

WEALTH MANAGEMENT

Contract (Fixed Term)

Salaried

2024-08-14

2024-08-21

What is the opportunity?

In this role, you will be responsible for the data entry of various changes to the monthly benefit payroll processing center. In addition, you will be responsible for any changes received directly from plan sponsors or from their underlying pensioners.

What will you do?

• Data entry of various transactions into the pensioner payroll system which is used to generate monthly payments.
• Information updated on G+, BP Flex, Trust & EPM while maintaining accuracy and timeliness.
• Understanding and knowledge of requirements around tax legislation and the impact on not following process and withholding appropriate taxes.
• Daily tracking of volumes as it relates to transactions processed in a given day.
• Daily organization and prioritization of work received in order to meet all client deliverables and to ensure that appropriate clients have been updated prior to their monthly payroll cycle.
• Provides administration to the benefit payment department which processes approximately 500,000 pension payments on a monthly basis.
• Deadlines and accuracy are key to mitigating risk and exposure to RBC Investor Services as an organization.
• Day to day processing of financial and non-financial changes received.
• Reviews and scrutinizes all instructions receive from client/pensioner to ensure that appropriate updates are made to the system as required.
• Thoroughly checks work to eliminate errors/overpayments.
• Effectively communicates with Client Service team on any discrepancies in the data received and, on any questions, relating to future stop dates.
• Responsible for communicating and providing direction to appropriate areas as it relates to funding requirements to cover different transactions being processed.
• Distribution on a monthly basis of client reports generated confirming details around payments issued.

What do you need to succeed?

Must-have

• 1-3 years of relevant work experience
• Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs
• Experience in the financial industry
• Superior communication skills
• Knowledge of Pensions/ Benefit Payment System and Operations

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Excellent exposure to communicate with various business partners and stakeholders in Investor Services and within other platforms as appropriate.
• Opportunity to obtain hands-on experience throughout your role.
• Working with an exciting, close-knit, supportive & dynamic group.
• Opportunity to collaborate with other business segments within the bank.
• Excellent career development and progression opportunities.
• A comprehensive Total Rewards Program including bonuses and flexible benefits.
• Competitive compensation.

Job Skills

Active Learning, Communication, Critical Thinking, Customer Service, Operational Delivery, Process Improvements, Time Management

Additional Job Details

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

TORONTO

Canada

37.5

Full time

WEALTH MANAGEMENT

Regular

Salaried

2024-08-14

2024-08-26

Closing Date: 08/23/2024

Hourly Rate/Salary: $ 51,800.00 - $ 69,067.00
Hours of Work: 35 
Work Location: 950 Burnhamthorpe Rd W 
Organization Unit: CPS/Court Administration 
Department/Division/Section: CPS/Corporate Services Dept , CPS/Office of the City Clerk , Court Administration 
Non-Union/Union: Non Union 

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

This position performs a variety of tasks and oversees office operations, as well as provides logistical and project support to the Training and Development Department at Vancouver Fire  Rescue Services. Responsibilities include drafting correspondence, reviewing and formatting complex documents and training materials, and assisting with running metrics and progress reports. This position oversees records and data management, assists with training budget, reviews and makes enhancement to office processes, enters and maintains operational records with the use of VFRS Training scheduling system, Learning Management System and Scheduling Software.

Key Contacts and Reporting Relationships

The position reports to the Assistant Chief of Training and Development. Works closely with other members of the Training and Development team, Training Officers, Instructors, external vendors and partners with other divisions in the departments.

Specific Duties/Responsibilities

• Acts as a resource, and provides assistance and support to other Training Officers
• Assists with the planning and onboarding of training new Recruits, including coordinating access and supporting logistics.
• Arranges for production, printing and collation of course materials.
• Edits, formats and proofreads training materials and internal correspondences.
• Assists with validating training materials, updating and adding new material to the Learning Management System.
• Maintains and audits records management system (RMS).
• Monitor and track training progress.
• Assists with identifying, documenting and implementing work process improvements, standardized forms, manuals and procedures to optimize efficiency and streamline processes.
• Tracks and enters training data and provides reports as required.
• Monitors and processes time entries in VFRS scheduling system and scheduling system used by the Training Department.
• Maintains and make updates to VFRS Intranet for the Training Division.
• Reviews and processes all corrections for time entry and activity allocation.
• Provides a primary point of contact for VFRS attendance team to troubleshoot time entry inconsistencies and inquires.
• Assists with Career Ops Staff Alts, distribute Safety Committee minutes, and post on bulletin board
• Oversee daily office operations, including managing facilities, supplies, and equipment and working effectively with staff from various departments.
• Manages office procurement, budgets and expenses.
• Provides reception duties including answering phones and managing visitor access.
• Sorts, distributes, and sends out mail and couriers.
• Updates Training contact list and information on VFRS intranet.
• Assists with any projects that may arise or functions that may require administrative support.
• Performs other clerical duties/responsibilities as assigned.

Minimum Qualification Requirements
Education and Experience:

• Completion of Grade 12, preferably supplemented by additional education and training in business, communications, project management support, adult education, or other related fields
• Considerable experience in office administration, learning/training environment;
• or an equivalent combination of education, training and experience.

Knowledge, Skills and Abilities:

• Thorough knowledge of Microsoft Word, Excel, PowerPoint, Planner, Visio and Outlook is essential.
• Working knowledge of City and Departmental Policies and Collective Agreement
• Some knowledge of adult education theories and practices
• Ability to manage and process a variety of administrative duties, ability to multi-task, organize and prioritize work.
• Ability to prepare correspondence, presentations, memos and reports with strong written communication skills.
• Ability to exercise a high degree of accuracy, including the ability to learn new software programs and procedures.
• Self-starter with exceptional organizational skills and a passion for creating a positive team culture
• Ability to work independently, within a team, and with the public
• Ability to problem solve and meet deadlines with a high degree of accuracy under minimal supervision.
• Considerable related experience providing a range of customer service functions and clerical work
• Ability to manage a workload with short deadlines within an environment of frequent interruptions, distractions and changing priorities
• Ability to exercise substantial discretion.
• Strong interpersonal skills and be able to communicate effectively with other members of the department, vendors and the public as part of reception for the Department.

Business Unit/Department: Training & Special Operations/Fire Rescue Services 

Affiliation:  CUPE 15  

Employment Type: Regular Full Time (RFT) 

Position Start Date: September 4, 2024 

Position End Date: N/A 

Salary Information: Pay Grade 17: $31.66 to $37.20 per hour

Application Close:  August 19th 2024