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The HR Systems Analyst will support and maintain HR Systems within the Group - HRIS (Workday). This role supports divisional teams to ensure effective data quality & auditing, training and knowledge transfer on key concepts, and the effective troubleshooting of issues that arise in the system and any downstream integration impacts to payroll/time systems.

• Support the effective data management and system administration requirements for Workday systems.

• Troubleshoot user issues through Matrix42 ticketing system and elevate to Magna Corporate Systems team, as needed to resolve issues.
• Assist with auditing system data and notifying responsible persons of discrepancies and/or errors to improve data integrity.
• Acts as the liaison between Magna Exteriors Group HR teams and Magna Corporate Systems Administrators to ensure ongoing continuous improvement of system effectiveness and the timely resolution of problems.
• Prepare reports and system analytics as necessary to support HR Programs. 
• Assist with system and integrations testing as needed when new configuration is to be implemented.
• Assist with ongoing communication to end users regarding system updates/releases, as well as new functionality.
• Administer user access and security roles.
• Liaise with external vendors to escalate system issues.
• Assists with coordination and delivery of end user training as necessary to support the effective application of HR systems at division level.
• Support division in preparation and loading of Enterprise Interface Builder (EIBs).
• Creates ad hoc custom reports, as required.
• Support future Group Workday implementations, as required.
• Perform all job functions in a safe and healthful manner, abiding by all health, safety and environmental rules and regulations, promoting safety in the workplace
• Report all accidents/incidents and unsafe conditions/behavior
• Conduct business in an ethical manner in compliance with the Magna Code of Conduct
• Participate in and support Continuous Improvement initiatives
• Take on any special projects as assigned by management
• Perform other duties as required

QUALIFICATIONS:

EDUCATION:

• Minimum completion of Post-Secondary Degree/Diploma in a related field of study i.e. Human Resources,  Information Systems, Business, etc.

EXPERIENCE:

• Experience with Social Media platforms and/or Internet/Intranet (web-based) applications.
• Experience in industrial manufacturing environment or Magna Operating Division is strongly preferred.
• Experience with HR systems (Workday) is strongly preferred.
• Experience implementing business processes, projects, software strongly preferred.

SKILLS:

• Technology savvy – high level of comfort, interest and curiosity toward technology and web-based applications.
• Ability to handle confidential and sensitive matters with objectivity and discretion, high personal standard of integrity
• Excellent communication skills (both verbal and written). Confidence and flexibility to communicate concisely at all levels of the organization.
• Strong Customer-service focus.
• Strong initiative; sense of ownership and responsibility toward work.
• Strong attention to detail and project management skills. 
• Strong analytical problem-solving skills, capable of dealing with ambiguous situations.
• Excellent organizational and multi-tasking skills; ability to execute objectives timely and accurately. 
• Strong ability to coordinate and collaborate globally with cultural awareness/sensitivity (virtual teamwork).
• Ability to work effectively with multiple stakeholders in a team environment to accomplish common goals.
• Excellent meeting facilitation/training skills

As a Payroll Analyst with Canadian Natural, you will make a significant contribution by bringing your experience and enthusiasm to administering payroll for all employees. You will demonstrate your ability to adapt to the processes and functionality of Canadian Natural’s HR systems, allowing you to gain exposure to a diverse spectrum of areas. By applying your excellent communication and strong problem-solving skills to complex and challenging payroll processes, you will excel at service delivery while interfacing with clients and employees.

• Job location: Calgary, Alberta
• Shift schedule: 5 days on, 2 days off (Monday to Friday)
• Safety sensitive position: No
• Application deadline: March 17, 2025 

Key Accountabilities:

• Administer payroll on a bi-weekly basis for salaried and hourly employees with varying degrees of complexity
• Calculate and verify salaries, hourly wages, overtime, and all other compensation related elements (including deductions, benefits, and tax withholdings)
• Provide year end support including balancing and auditing to drive accuracy and timely target completion
• Stay up to date with federal and provincial payroll regulations and ensure compliance with tax laws 
• Respond to inquiries from government agencies regarding payroll related matters as well as participate and support annual external audits and other government audits related to applicable government agencies throughout the year
• Maintain detailed records and documentation of payroll functions and processes for audit purposes for compliance with internal controls and audit 
• Investigate, review and recommend enhancements for process changes
• Contribute to the accuracy and integrity of the payroll function within the company, and address employee inquiries and resolve payroll related issues in a timely and professional manner

What you Bring to the Role:

• 3+ years of related experience with High School Diploma or GED
• Payroll Compliance Professional (PCP) Designation required 
• Payroll Leadership Professional (PLP) Designation will be considered an asset (completed or in progress)
• Expertise in current legislation related to payroll and employment standards
• Proficient in Microsoft Excel
• Proven ability to identify, troubleshoot and resolve payroll issues and prioritize work to meet tight deadlines
• Experience in Oracle HCM Cloud and UKG (Kronos) and the impact of stock-based compensation on payroll considered an asset

What We Offer:

• Competitive salary, stock options, company matched stock savings plan, annual bonuses
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy
• 100% Employer paid extended Health, Dental and Vision Benefits 
• Health & Wellness Spending Account
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program
• Access to online learning platforms for continuous learning and development
• Paid vacation and time off during Christmas week and summer Fridays

The HR Systems Coordinator will support and maintain HR Systems within the Group - HRIS (Workday). This role supports divisional teams to ensure effective data quality & auditing, training and knowledge transfer on key concepts, and the effective troubleshooting of issues that arise in these systems and any downstream integration impacts to payroll/time systems.   

KEY FUNCTIONS & RESPONSIBILITIES:

• Support effective data management and system administration for Workday systems, including troubleshooting user issues via Matrix42 and escalating to Magna Corporate Systems as needed.
• Assist with auditing system data, notifying responsible persons of discrepancies to improve data integrity, and acting as a liaison between Cosma Group HR teams and Magna Corporate Systems Administrators.
• Prepare reports and system analytics to support HR programs, assist with system testing for new configurations, and communicate updates/releases and new functionalities to end users.
• Administer user access for HR systems and liaise with external vendors to escalate system issues.
• Coordinate and deliver end-user training to support effective application of HR systems at the site level.
• Support divisions in preparing and loading Enterprise Interface Builder (EIBs), create ad hoc custom reports, and assist with projects and other duties as required.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have post-secondary degree/diploma in Human Resources or a related field, with at least 1 year of HR systems experience in a fast-paced environment.
• Proficiency with social media platforms, web-based applications, and excellent computer literacy, particularly with Microsoft Office; experience with HR systems like Workday is strongly preferred.
• Excellent communication skills, both verbal and written, with the ability to communicate concisely at all organizational levels.
• Strong initiative, sense of ownership, attention to detail, and project management skills.
• Strong analytical and problem-solving abilities, excellent organizational and multi-tasking skills, and the ability to coordinate and collaborate globally with cultural awareness.
• Excellent presentation, meeting facilitation, and training skills, with a high level of comfort and curiosity toward technology and web-based applications, and the ability to handle confidential matters with integrity.

The HR Systems Analyst will support and maintain HR Systems within the Group - HRIS (Workday). This role supports divisional teams to ensure effective data quality & auditing, training and knowledge transfer on key concepts, and the effective troubleshooting of issues that arise in the system and any downstream integration impacts to payroll/time systems.

• Support the effective data management and system administration requirements for Workday systems.

• Troubleshoot user issues through Matrix42 ticketing system and elevate to Magna Corporate Systems team, as needed to resolve issues.
• Assist with auditing system data and notifying responsible persons of discrepancies and/or errors to improve data integrity.
• Acts as the liaison between Magna Exteriors Group HR teams and Magna Corporate Systems Administrators to ensure ongoing continuous improvement of system effectiveness and the timely resolution of problems.
• Prepare reports and system analytics as necessary to support HR Programs. 
• Assist with system and integrations testing as needed when new configuration is to be implemented.
• Assist with ongoing communication to end users regarding system updates/releases, as well as new functionality.
• Administer user access and security roles.
• Liaise with external vendors to escalate system issues.
• Assists with coordination and delivery of end user training as necessary to support the effective application of HR systems at division level.
• Support division in preparation and loading of Enterprise Interface Builder (EIBs).
• Creates ad hoc custom reports, as required.
• Support future Group Workday implementations, as required.
• Perform all job functions in a safe and healthful manner, abiding by all health, safety and environmental rules and regulations, promoting safety in the workplace
• Report all accidents/incidents and unsafe conditions/behavior
• Conduct business in an ethical manner in compliance with the Magna Code of Conduct
• Participate in and support Continuous Improvement initiatives
• Take on any special projects as assigned by management
• Perform other duties as required

QUALIFICATIONS:

EDUCATION:

• Minimum completion of Post-Secondary Degree/Diploma in a related field of study i.e. Human Resources,  Information Systems, Business, etc.

EXPERIENCE:

• Experience with Social Media platforms and/or Internet/Intranet (web-based) applications.
• Experience in industrial manufacturing environment or Magna Operating Division is strongly preferred.
• Experience with HR systems (Workday) is strongly preferred.
• Experience implementing business processes, projects, software strongly preferred.

SKILLS:

• Technology savvy – high level of comfort, interest and curiosity toward technology and web-based applications.
• Ability to handle confidential and sensitive matters with objectivity and discretion, high personal standard of integrity
• Excellent communication skills (both verbal and written). Confidence and flexibility to communicate concisely at all levels of the organization.
• Strong Customer-service focus.
• Strong initiative; sense of ownership and responsibility toward work.
• Strong attention to detail and project management skills. 
• Strong analytical problem-solving skills, capable of dealing with ambiguous situations.
• Excellent organizational and multi-tasking skills; ability to execute objectives timely and accurately. 
• Strong ability to coordinate and collaborate globally with cultural awareness/sensitivity (virtual teamwork).
• Ability to work effectively with multiple stakeholders in a team environment to accomplish common goals.
• Excellent meeting facilitation/training skills.

Awareness, Unity, Empowerment:

Within Corporate Internal Audit team at Saputo, we are currently seeking an Internal Auditor to actively participate in the planning and execution of mandates in the following key areas:

• Financial Compliance (52-109)

• Application conversions and upgrades

How You Will Make Contributions That Matter:

• Conduct Financial Compliance 52-109 audits:

• Under supervision, plan and execute audits; evaluate risks, identify internal controls to mitigate risks, design audit procedures, and evaluate the design and operating effectiveness of controls.

• Formulate, document, and discuss deficiencies with the control owners, develop conclusions, identify root causes, and provide recommendations for control and process improvements.

• With support, draft audit report findings that document the results and findings of the engagements.

• Perform follow-up reviews to verify that management action plans have been effectively implemented.

• Provide periodic updates to Senior Manager, Internal Audit on the status of assigned work.

• Assist in the performance of Application conversions and upgrade audits:

• Provide the business advice on design of controls.

• Support the monitoring of project progress.

• Complete tests on conversions and project controls.

• Report on results and provide recommendations for improvement.

• Assist in supporting external audit reliance requirements:

• As required, provide results and working papers.

• Act as a first response for questions on controls.

• Participate in advisory mandates providing recommendations on control design or operation to help improve efficiency and effectiveness of the control environment.

• Support Senior Manager, Internal Audit with various ad-hoc and special requests from Management, and the Audit Committee related to governance, risk, and controls.

As part of their duties, the incumbent will have to communicate and collaborate in English, both orally and in writing with colleagues or other stakeholders in Quebec as well as in the rest of Canada or in North America. 

You Are Best Suited for The Role If You Have the Following Qualifications:

• Bachelor's degree in Accounting or in a related field.

• Professional designation, or in process of completion (CPA CA, CIA, CFE or equivalent).

• 2-4 years minimum of experience in audit; internal audit and financial compliance experience is a plus.

• Provide clear, concise information to others via verbal or written communication in both English and French, Spanish is a plus.

• Understands Internal Audit’s purpose and role within the organization.

• Must understand generally accepted auditing standards, common audit procedures and techniques and risk management frameworks; general knowledge of other relevant business domain/ industry standards a plus.

• General knowledge of the purposes and concepts of accounting standards: IFRS, COSO, NI 52-109 Certification.

• Advanced knowledge of Microsoft Word, Excel, and PowerPoint, basic experience in data analytics techniques and tools such as Power BI is a plus.

• Knowledge of the basic concepts of an ERP system; knowledge of SAP applications is a plus.

• Acts as an ethical, proactive, and objective professional.

• Use a collaborative and inclusive approach with individuals and teams, engaging others with warmth, sincerity, and transparency.

• Accepts personal responsibility for delivering results, able to manage and prioritize workload in a constantly changing environment, ensuring quality of work while meeting deadlines.

• Mobility as function requires travel 5%-10%; Canada and the United States

We support and care for our employees and their families by providing:

• Competitive salaries 

• A hybrid work environment with the possibility to work from home 2 days a week  

• Advantageous corporate agreements 

• Full range of group insurance benefits 

• Group retirement pension plan with employer contribution 

• Purchase option of company stocks 

• Group RRSP 

• Health and wellness program in the workplace 

• Assistance program for employees and their families 

• Saputo products at a discounted price 

Salary Range:

$65,010 - $85,320 (+ business allowance)

*Salary offers will vary commensurate with experience, education, skills, and training. 

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.

Within Corporate Internal Audit team at Saputo, we are currently seeking an Internal Auditor to actively participate in the planning and execution of mandates in the following key areas:

• Financial Compliance (52-109)

• Application conversions and upgrades

How You Will Make Contributions That Matter:

• Conduct Financial Compliance 52-109 audits:

• Under supervision, plan and execute audits; evaluate risks, identify internal controls to mitigate risks, design audit procedures, and evaluate the design and operating effectiveness of controls.

• Formulate, document, and discuss deficiencies with the control owners, develop conclusions, identify root causes, and provide recommendations for control and process improvements.

• With support, draft audit report findings that document the results and findings of the engagements.

• Perform follow-up reviews to verify that management action plans have been effectively implemented.

• Provide periodic updates to Senior Manager, Internal Audit on the status of assigned work.

• Assist in the performance of Application conversions and upgrade audits:

• Provide the business advice on design of controls.

• Support the monitoring of project progress.

• Complete tests on conversions and project controls.

• Report on results and provide recommendations for improvement.

• Assist in supporting external audit reliance requirements:

• As required, provide results and working papers.

• Act as a first response for questions on controls.

• Participate in advisory mandates providing recommendations on control design or operation to help improve efficiency and effectiveness of the control environment.

• Support Senior Manager, Internal Audit with various ad-hoc and special requests from Management, and the Audit Committee related to governance, risk, and controls.

As part of their duties, the incumbent will have to communicate and collaborate in English, both orally and in writing with colleagues or other stakeholders in Quebec as well as in the rest of Canada or in North America. 

You Are Best Suited for The Role If You Have the Following Qualifications:

• Bachelor's degree in Accounting or in a related field.

• Professional designation, or in process of completion (CPA CA, CIA, CFE or equivalent).

• 2-4 years minimum of experience in audit; internal audit and financial compliance experience is a plus.

• Provide clear, concise information to others via verbal or written communication in both English and French, Spanish is a plus.

• Understands Internal Audit’s purpose and role within the organization.

• Must understand generally accepted auditing standards, common audit procedures and techniques and risk management frameworks; general knowledge of other relevant business domain/ industry standards a plus.

• General knowledge of the purposes and concepts of accounting standards: IFRS, COSO, NI 52-109 Certification.

• Advanced knowledge of Microsoft Word, Excel, and PowerPoint, basic experience in data analytics techniques and tools such as Power BI is a plus.

• Knowledge of the basic concepts of an ERP system; knowledge of SAP applications is a plus.

• Acts as an ethical, proactive, and objective professional.

• Use a collaborative and inclusive approach with individuals and teams, engaging others with warmth, sincerity, and transparency.

• Accepts personal responsibility for delivering results, able to manage and prioritize workload in a constantly changing environment, ensuring quality of work while meeting deadlines.

• Mobility as function requires travel 5%-10%; Canada and the United States

We support and care for our employees and their families by providing:

• Competitive salaries 

• A hybrid work environment with the possibility to work from home 2 days a week  

• Advantageous corporate agreements 

• Full range of group insurance benefits 

• Group retirement pension plan with employer contribution 

• Purchase option of company stocks 

• Group RRSP 

• Health and wellness program in the workplace 

• Assistance program for employees and their families 

• Saputo products at a discounted price 

Salary Range:

$65,010 - $85,320 (+ business allowance)

*Salary offers will vary commensurate with experience, education, skills, and training. 

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.

THIS POSTING IS AN EXPRESSION OF INTEREST FOR POTENTIAL FUTURE ROLES.

The Human Resources Specialist performs a variety of human resources administration functions, including: conducting hiring processes, recruiting, initial training, new associate orientation, administering benefits, entering associate information into the automated resource system, maintaining personnel files, providing counseling, and maintaining records. 

• The functions listed describe the business purpose of this job. Specific duties or tasks may 
  vary and be documented separately. The employee might not be required to perform all 
  functions listed. Additional duties may be assigned, and functions may be modified, according to 
  business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such 
  duties or tasks are unrelated to the functions listed, in which case they are deemed to be other 
  (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards 
  may be documented separately, and may include functions, objectives, duties or tasks not 
  specifically listed herein.
• In performing functions, duties or tasks, employees are required to know and follow safe work 
  practices, and to be aware of company policies and procedures related to job safety, including 
  safety rules and regulations. Employees are required to notify superiors upon becoming aware 
  of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional 
  manner, and to be performed in conformance with applicable company policies and procedures. 
  In the event of uncertainty or lack of knowledge of company policies and procedures, 
  employees are required to request clarification or explanations from superiors or authorized 
  company representatives.

1. Tracks and assist with security license applications on a daily basis; coordinates licensing activity with supervisors and issues guard cards upon receipt; advises appropriate management staff of any irregularities encountered in an individual’s licensing procedure. 
2. Assists with the recruitment, screening, interviewing, hiring and orientation of new employees; prepares necessary paperwork for personnel files. 
3. Coordinates the application process and maintenance of applicant logs with administrative staff.
4. Processes corporate affirmative action reports and other personnel reports; tracks percentages and advises appropriate management staff of any adverse impact or potential adverse impact in hiring, transfers, promotions, or terminations. 
5. Assists with maintaining Guard training records. 
6. Assists with payroll and benefits administration; reconciles related records. 
7. Records associate information, such as: personal and tax data; compensation and benefits data; attendance; performance reviews or evaluations; and, termination date and reason. 
8. Updates and maintains confidential personnel files to document personnel actions and to provide information for payroll and other uses. 
9. Examines personnel files to answer inquiries; provides information to authorized persons. 
10. Compiles data from personnel records and prepares reports using computer. 
11. Performs tasks and duties of a similar nature and scope as required for assigned office.

Additional qualifications may be specified and receive preference, depending upon the nature of 
the position.

• Must be at least 18 years of age. 
• Must have a reliable means of communication (i.e., pager or phone). 
• Must have a reliable means of transportation (public or private). 
• Must have the legal right to work in the Canada. 
• Must have the ability to speak, read, and write English. 
• Must have a High School Diploma or GED. 
• Must be willing to participate in the Company’s pre-employment screening process, including background investigation. 

• High School Diploma or G.E.D. and 2 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. 
• Certificate or Diploma in HR or related field will be considered an asset.

• Understanding of human resources administrative processes. 
• Thorough understanding of standard office procedures and practices. 
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation. 
• Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. 
• Ability to use personal computers and office productivity software. 
• Good interviewing skills. 
• Ability to write original correspondence. 
• Planning, organizing, and project coordination skills. 
• Ability to communicate clearly and concisely. 
• Ability to interact effectively at all levels and across diverse cultures. 
• Ability to maintain professional composure when dealing with emotional or confrontational circumstances. 
• Ability to be an effective team member and handle projects responsibly. 
• Courteous telephone manner.
• Strong customer and results orientation. 

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. 
• Must undergo and meet company standards for background and reference checks and behavioral selection survey. 
• Required ability to handle multiple tasks concurrently. 
• Computer usage. 
• Handling and being exposed to sensitive and confidential information. 
• May be required to use vehicle for the performance of duties. 
• Regular talking and hearing. 
• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling. 
• Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
• Close vision, distance vision, and ability to adjust focus.

• Medical Benefits
• Dental Care
• Vision Care
• Extended Health
• Life Insurance
• Paid Vacation
• Paid Sick Time
• Regular day shift Monday to Friday
• Accessible location close to transit and amenities

#AF-WesternCanada

Position's anticipated start date: 2025-04-07 
Position's anticipated end date: 2026-11-06 

Classification:  PTS/MGT/IT B
Salary/Rate of pay:  $62,600 - $71,200

Application deadline:  2025-02-28 

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

POSITION SUMMARY:

• Assist with the development and continual updating of company policies and interpretation, including employee handbook, supervisors manual, etc.
• Maintains interaction and communication with government bodies, other organizations, etc.
• Acts as a resource/consultant to supervisors/managers with regard to policies, legislation, Employee’s Charter, etc. In conjunction with Manager, assists in the planning of key programs and activities (e.g. staffing, layoffs, etc.).
• Prepares and provides quarterly absenteeism report to supervisors.
• Acts as Department Supervisor in His/Her absence.
• Assists in the preparation of the yearly departmental budget.
• Responsible for the delivery of Human Resources activities in their assigned areas of responsibility, including the following:
  • Recruitment and hiring
  • Immigration of offshore workers
  • Orientation and Training
  • Monitoring of job posting policy
  • Monitoring of performance appraisal procedures
  • Monitoring of progressive discipline
  • Terminations, layoffs and exit interviews
  • Maintaining and administering pay equity structure
  • Maintaining employee personnel files
  • Dealing with employee concerns with respect to job security, fair treatment, safe and healthful workplace, competitive wages and benefits, equity participation and communication and information
  • Assisting supervisors/managers with the fair and reasonable implementation of company policies/procedures

MINIMUM JOB REQUIREMENTS:

• Community college diploma/certificate in Human Resources.
• 2-3 years directly related professional work experience.

SKILLS AND COMPETENCIES:

• Good organizational, leadership, interpersonal and problem-solving skills.
• Excellent verbal and written communication skills.
• Mathematical/Analytical and proven problem-solving skills
• CHRP designation or in process preferrable.

COMPENSATION PACKAGE AND PERQUISITES:

• Salary band of $81,931.20- $91,228.80  
• 2 Weeks Vacation after 6 months of employment, 4 Personal Paid Holidays and 2 Floater Days
• Ability to lieu 40 hours of overtime for an additional paid week off
• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best
• Company-matched retirement savings plans (RRSP)
• On-site subsidized cafeteria that is open for all three shifts

Awareness, Unity, Empowerment:

Regular / Permanent

Cosma International

• Posting Period: 14-Feb-2025 to 14-Mar-2025
•  

We are seeking dynamic and results-oriented Representatives to join our Talent Acquisition team within the People & Equity (P&E) Division.
 
Reporting to the Senior Consultant Talent Acquisition, the Representative Talent Acquisition will play a pivotal role supporting the end-to-end recruitment cycle, updating and maintaining accurate data and supporting processes in a manner that focuses on accuracy, completeness, timeliness and exceptional customer service delivery in a fast past environment and diverse workforce.
 
What will you do?

• Support the Talent Acquisition team in the delivery of its services and in achieving the Section’s goals and objectives.
• Assist with full-cycle recruitment for union and non-union positions, including posting job openings in SuccessFactors, supporting the administration for external job advertising, preparing candidate correspondence, coordinating, and proctoring virtual and in-person assessments, scheduling interviews, and preparing employment offer letters.
• Coordinate and facilitate the onboarding process for new hires in Success Factors and SAP. Track onboarding tasks, including electronic signature, document uploads, and follow up with candidates to complete outstanding paperwork.
• Collaborate with Payroll and P&E teams to troubleshoot and resolve any onboarding issues or discrepancies.
• Create, update, maintain, and leverage electronic recruitment files, and utilize the City's applicant tracking system to support staffing and recruitment activity.
• Respond to inquiries and requests from all levels of staff, clients and candidates by telephone, e-mail or in person, regarding policies, practises, and job competitions.
• Prepare and/or process sensitive documents, ensuring confidentiality, accuracy, and attention to detail.
• Utilize documented procedures and technology tools to manage and coordinate the administrative processing and execution of assigned time-sensitive talent acquisition activities and transactions.
• Provide software-related systems support and administrative assistance, while supporting required research, analysis and reporting. Compile and summarize data.
• Deliver timely completion of all tasks as determined and in line with service level agreements (SLAs) and collective agreement (CA) requirements, balancing competing priorities and deadlines.
• Collaborate with the Talent Acquisition team to help develop and implement corrective actions and process improvements.
• Demonstrate commitment to diversity, human rights, accessibility, equity, inclusion and ongoing learning.
• Perform other related duties as required by the Manager/Senior Consultants to support the Talent Acquisition section’s service delivery, goals and objectives.

 
What do you bring to the role?

1. Considerable experience providing administrative support in a recruitment, HR or talent acquisition environment. 
2. Post-secondary education in Human Resources, Business Administration or a related discipline or the equivalent combination of education and experience.
3. Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel), HRIS systems such as SAP, SuccessFactors, etc., and virtual meeting/scheduling software such as WebEx or MS Teams.
4. Excellent organizational skills with the ability to manage multiple tasks, priorities, and deadlines with flexibility.
5. Client-centric approach to support candidates, hiring managers, and team members, creating a positive experience throughout the recruitment process. 
6. Excellent communication skills with strong attention to detail to respond to inquiries, prepare correspondence and present information to diverse audiences.
7. Ability to exercise discretion and good judgement in handling confidential information.
8. Ability to work collaboratively in a team environment while also demonstrating initiative and problem-solving skills.
9. Ability to apply policies, guidelines, legislation and collective agreements with knowledge of employment-related legislation, i.e., Employment Standards Act, Ontario Human Rights Code, Collective Agreements, Occupational Health & Safety Act, Workplace Safety and Insurance Act, etc.
10. Must be willing to travel to various work locations within the City of Toronto.