1406 Jobs Found
EXECUTIVE COORDINATOR Full-time Job
Administrative Jobs MontréalJob Details
Reporting to the VP, Shared Services, the ideal candidate will have the ability to exercise judgment independently in a variety of situations, with strong written and verbal communication, project management and organizational skills, while balancing multiple priorities. As the Shared Services team plays an integral role in the loan journey, the successful candidate will be a key point of contact across lines of business including Financing and Credit Risk management, to support the leadership team with key initiatives as needed.
CHALLENGES TO BE MET
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Support communication initiatives, such as Announcements, Newsletters, National calls, Conferences, intranet, etc. by creating presentations, coordinating translation support, and supervising communication plans.
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Support with administrative tasks, including the management of calendars, requests related to access rights and computer services, managing travel arrangements and office requirements, expenses, procurement and the onboarding of new employees.
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Participate in various business meetings, responsible for follow-up on key items and supporting the completion of deliverables
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Participate in the production (and coordinate the delivery) of material for senior management and the Chief Operating Officer Leadership Team
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Play a key role in supporting project initiatives across the Operations Support and Business Enablement team by supporting with the preparation of key documentation, such as presentations and communications
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Provide administrative support by attending to and maintaining a wide variety of documentation (statistical reports, correspondence, invoices, etc.) pertaining to their departmental activities.
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Prepare agendas, take minutes and ensure follow up on action items for the Shared Services leadership meetings.
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Prioritize conflicting needs, process files/requests quickly and proactively and follow them through to completion, often with time constraints.
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Be an active participant with regards to Leadership Team requests and fellow administrative assistants.
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Process various confidential data, such as reports, documentation and correspondence.
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Develop and maintain efficient and effective databases and files, including team share points, and assist in research or similar activities to meet departmental needs and objectives.
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Support management in the planning of staffing needs and in coordinating and/or participating in the administration of HR programs (e.g. recognition, evaluations, training needs, career management, etc.).
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Support management with the integration process of new employees by coordinating the hiring process and logistics for new employees and preparing any relevant documentation.
WHAT WE ARE LOOKING FOR
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College diploma in office or business administration
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Minimum of 5 years of experience in financial institutions and/or an administrative support role to senior management
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Understanding of financing or banking (including BDC’s operations) would be a significant asset
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Strong project-management and coordination skills, including the ability to organize work and manage multiple priorities
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Strong interpersonal skills, with the ability to build relationships with internal stakeholders
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Exceptional attention to detail and ability to perform under pressure
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Excellent communication skills, oral and written, in both official languages (French and English)
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Strong knowledge of MS Office Suite - Word / Excel / PowerPoint / Outlook
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Experience using travel and expense reporting platforms such as Concur
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Exercise discretion and professionalism in handling sensitive situations, and maintaining an appropriate level of confidentiality
End Date: March 22, 2025 (16 days left to apply)
EXECUTIVE COORDINATOR
BDC
MontréalAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs BramptonJob Details
Job Description
- The candidate must plan and coordinate seminars, conferences, and other events.
- The candidate will be responsible for assisting with staff consultation and grievance procedures.
- The candidate will be responsible for coordinating the activities of the HR department to ensure they meet the organization’s goals.
- The candidate will be responsible for coordinating the flow of information within the team.
- The candidate will be responsible for directing and controlling daily operations.
- The candidate will be responsible for supervising other employees.
- The candidate must train other employees.
- The candidate must plan, develop, and implement recruitment strategies.
- The candidate must answer the phone and relay phone calls and messages.
- The candidate must respond to electronic inquiries.
- The candidate must respond to employee inquiries and complaints.
- The candidate will be responsible for carrying out administrative activities of establishment.
- The candidate will be responsible for supervising and coordinating office administrative procedures.
- The candidate must be capable of resolving conflict situations.
- The candidate must review and evaluate new administrative procedures.
- The candidate must establish work priorities and ensure that procedures are followed and deadlines are met.
- The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
- The candidate must assist in the preparation of the operating budget and maintain inventory and budgetary controls.
- The candidate must assemble data and prepare periodic and special reports, manuals, and correspondence.
Job Requirements
- The candidate should be fluent in English language.
- The candidate must have a certificate of Secondary (high) school graduation.
- The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
- The candidate must be able to supervise 3 to 4 people.
Work setting
- The candidate’s relocation costs should not be covered by the employer; if the company does not provide a relocation package, you may request an advance on your earnings to cover some of your moving expenses.
- The candidate should be willing to relocate whether the candidate would be ready to move into a new city/different city for a job.
- The candidate should work in the private sector in any office or work area that is not open to the public in the ordinary course of business except by individual invitation.
Experience and specialization
Computer and technology knowledge
- The candidate must be knowledgeable about MS Excel, MS Outlook, MS Windows, MS Word and Google Drive.
Area of specialization
- The candidate must be knowledgeable about reports and records.
Benefits
- The candidate should receive free parking; there is no additional charge for parking on the property.
- The candidate should receive on-site amenities, workplace amenities, and facilities for employees’ health, safety, welfare, and personal hygiene needs.
How to Apply
If you are interested in applying, please submit your application through the provided channels or options.
Administrative assistant
MAINLINER FREIGHTWAYS LTD.
BramptonAdministrative Jobs Full-time
30.50
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Office administrator Full-time Job
Administrative Jobs AldergroveJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
- Monitor and evaluate
How to apply
By email
Office administrator
Gold Leaf Logistics Inc.
AldergroveAdministrative Jobs Full-time
34.70
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Office administrator Full-time Job
Administrative Jobs DeltaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Oversee and co-ordinate office administrative procedures
- Monitor and evaluate
How to apply
By email
Office administrator
WAGON TRANSPORT LTD.
DeltaAdministrative Jobs Full-time
28.85
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Administrative assistant Full-time Job
Administrative Jobs WinnipegJob Details
Overview
Languages
English
Education
- Bachelor's degree
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Evaluate daily operations
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Order office supplies and maintain inventory
- Provide customer service
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS Windows
- MS Word
Additional information
Personal suitability
- Ability to multitask
- Flexibility
- Organized
- Team player
- Reliability
- Dependability
How to apply
By mail
106-1100 Fife StWinnipeg, MBR2X 3A5
Administrative assistant
Wright 1 Care Inc.
WinnipegAdministrative Jobs Full-time
24
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Ops Agent Admin Full-time Job
Federal Express Corporation Canada
Administrative Jobs WinnipegJob Details
- Location: 1950 Sargent Avenue, WINNIPEG, MB R3H 0Z7, Canada
Supports station/call centre operations and management in all aspects of business and office procedures including liaison with internal and external customers, suppliers and employees. Co-ordinates all administrative aspects of the station/call centre and directly assists senior manager in achievement of departmental goals.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
High school diploma/educational equivalent with secretarial courses or business college training preferred.
Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.
Standard level MS Excel, Word. PowerPoint is preferred.
Good communication (verbal/written), interpersonal and organizational skills required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
High school diploma/educational equivalent with secretarial courses or business college training preferred.
Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.
Standard level MS Excel, Word. PowerPoint is preferred.
Good communication (verbal/written), interpersonal and organizational skills required.
Additional Details:Full-time, Mon-Fri, 11am-8pm
Ops Agent Admin
Federal Express Corporation Canada
WinnipegAdministrative Jobs Full-time
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Inventory Coordinator, 12 Month Contract Full-time Job
Coca-Cola Canada Bottling Limited.
Administrative Jobs TorontoJob Details
Facility Location- North York, ON
Shift/Hours – Tuesday to Saturday, 7:00 AM to 3:00 PM- On-site
About This Opportunity
Reporting to the Warehouse Manager, the Inventory Coordinator works within Coke Canada warehouses, managing and controlling inventory and working through process improvement as necessary. This is a 12 Month Contract position, opportunity to be converted to Full-Time.
Responsibilities
Responsible for daily warehouse inventory maintenance and reconciliation.
• Must know and respect Good Manufacturing Practices
• Review Inventory Variance Reports daily and work with Inventory Analyst to identify and resolve issues
• Count all raw materials and finished goods in the warehouse on a daily basis and reconcile against SAP inventory levels. Research and reconcile daily inventory variances.
• Reconcile the daily, monthly, and annual inventory to the SAP computer system.
• Proper Documentation to support all audit activity (Internal Control Audits and Independent Counts
• Identify and report close dated product.
• Assist in managing, conducting, documenting and reporting on inventory audits.
• Identify and communicate common control opportunities to Manager.
• Analyze and identify areas where Internal Controls can be improved or implemented at an appropriate cost/benefit relationship.
• Become Subject Matter Expert on field level inventory Internal Controls in accordance with the Controls Policy and Procedures Manual.
• Perform individualized facility training on policies, procedures and controls.
• Assist with the training and remediation of all internal control issues that are identified.
• Assist with annual independent inventory schedule for independent inventory counts of Full Goods.
• Assist in standardizing and ensuring adherence to financial and operational control policies and procedures.
• Other duties or special projects as assigned by the Department Manager
Qualifications
• Bachelor’s degree in accounting or Finance, or Equivalent Business Experience
• 1+ years’ experience in Manufacturing, or Distribution and Warehouse Operations, Finance or Accounting, or Audit Experience preferred.
• Experience with MS Office and SAP computer tools
• CPA certification (asset)
• Ability to periodically lift, push, pull 50+ pounds, stand, walk, kneel, bend and reach.
Inventory Coordinator, 12 Month Contract
Coca-Cola Canada Bottling Limited.
TorontoAdministrative Jobs Full-time
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Administrative Associate Full-time Job
Administrative Jobs VancouverJob Details
We are looking for an enthusiastic, customer service minded individual who thrives in a collaborative, friendly and supportive clinic environment. Join our team and help us shape the future of how Canadians engage with the healthcare ecosystem.
Here’s how / What you’ll do
- Provide administrative support for clinicians in moving from patient to patient seamlessly (e.g. turn down rooms, preparing trays, packaging swabs, etc)
- Responsible for managing appointments, greeting patients, receiving and communicating messages
- Standing in as a chaperone for patients where necessary to ensure comfortability, and professionalism is maintained behind closed doors
- Maintain office operations daily, monitor supplies usage and equipment safety monthly
- Coordinate with our virtual operations team to ensure complete patient care
- Provide ad-hoc support to our virtual operations team during downtime
- Other duties, as required
You're the missing piece of the puzzle / What you bring
- Two (2) years of work experience in a medical environment
- Medical Office Assistant (MOA) certification is strongly recommended
- Excellent communication skills
- Intermediate computer skills and knowledge of Windows & Google Suite environment
- Basic telephony skills and previous experience connecting calls to various departments
- Superior time management skills
- A quick learner, ability to organize, adapt, prioritize and multitask
- Confidentiality and high level of empathy is critical
- A proactive attitude with the ability and skill to achieve goals independently or with limited direction from a supervisor
Great-to-haves
- Private clinic, Dental clinic, Senior Citizen community living Medical Office or Primary Care Medical Office experience would be a strong asset
- Previous experience of making referrals and specialist appointments would be an asset
- Knowledge of medical terminology, experience handling medical records or physical charts would be an asset
By applying to this role, you understand and agree that your information will be shared with the TELUS Group of Companies’ Talent Acquisition team(s) and/or any leader(s) who will be part of the selection process.
Actual total compensation will be determined based on factors such as knowledge, skills, performance, experience and location. Additionally, TELUS offers rewarding benefits, which may vary per job function, such as:
- Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
- Flexibility to work in-office, virtually or a combination of both
- Generous company matched pension and share purchase programs
- Opportunity to give back to communities in which we work, live and serve
- Career growth and learning & development opportunities to develop your skills
- And much more …
Please note that the compensation shown in the job posting may be subject to change in 2025.
Location: 238 Robson Street
Status: Full-time (37.5 hrs/week)
Schedule: Variable hours - Monday to Sunday (must be flexible)
Administrative Associate
Telus Inc.
VancouverAdministrative Jobs Full-time
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Payroll Specialist Full-time Job
Administrative Jobs HamiltonJob Details
As an Ambassador of our Solutions, you will provide expertise and analysis in the areas of Payroll to a public sector Hospital client in Ontario with over 4000 employees. As an Advisor, you will provide thought leadership and best practice to the client on how to handle unique scenarios and escalations. As a Researcher, you should be ready to investigate questions using a variety of resources to obtain necessary data. As an Analyst, you will create reports to provide to various stakeholders, review them for accuracy and provide guidance on improvements or efficiencies.
Responsibilities
- Manage work requests from the client to determine priority, implementation timelines and liaison with technical team for completion
- Manage the implementation of Collective Agreement renewals including: communications to employees, updating of applicable documents, updating of applicable plans, premiums and employee data on PeopleSoft and the calculation of retro payments.
- Ensure the accurate processing of a bi-weekly payroll for 4,000 employees on PeopleSoft, including auditing, deductions, additional payments, union dues, benefit deductions and review of GL files prior to sending to the client
- Preparing payroll journal entries
- Manage multi-union deductions and responsibility premium payments
- Coordinating and processing employee RRSP, family support and garnishment deductions
- Reconciliation of year-end T4/T4A’s tax slips and government reporting, and regular auditing throughout the year
- Preparation of all biweekly, monthly and annual remittances for third party vendors and government organizations (i.e. union dues, RRSP, benefit carriers, WSIB, EHT, receiver general, family support and garnishments).
- Complete WSIB Form 7 earnings reporting
- Maintain and update documentation regarding Payroll processes and controls
- Support continuous process improvements and reengineering
- Support Payroll project initiatives including documentation, testing, and training
- Testing any new enhancements or fixes to PeopleSoft before they are released into Production environment with support from the technical team.
- Partner and collaborate with the client and other team on resolving Payroll related issues
- Other tasks as assigned
- Ability to come to the office in Hamilton, Ontario 1 day per week, depending on workload, training and tasks
Qualifications
What you bring
- Strong knowledge of PeopleSoft or other payroll applications
- Strong knowledge of Hospitals of Ontario Pension Plan (HOOPP)
- Strong knowledge of best practice in HR and Payroll
- Proficiency with Microsoft Outlook, Word and Excel
- Excellent analytical skills, attention to detail and accuracy, and achieving quality standards a must
- Highly motivated, energetic with a positive attitude, and possesses an intrinsic passion for quality and process improvements
- Proven decision-making abilities based on analysis, experience, judgment and innovative thinking.
- Ability to create positive relationships, establish rapport and work effectively in cross-functional teams.
- Strong written and verbal communication skills
- Detail oriented and ability to work to tight timelines
- Excellent organizational skills; including effective prioritization, time management, and the ability to multi-task.
- Strong client service skills
Required Professional Designation/Certification:
- Degree or diploma in Human Resources
- Successful completion of PCP certification is an asset
Required Experience:
- 3-5 years of experience in Payroll roles
We’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and serve our communities. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world. We’re committed to diversity and equitable access to employment opportunities based on ability—your unique contributions and talents will be valued and respected here. You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding.
Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. In addition, TELUS offers rewarding benefits, which may vary per job function, such as:
- Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
- Flexibility to work in-office, virtually or a combination of both
- Generous company matched pension and share purchase programs
- Opportunity to give back to communities in which we work, live and serve
- Career growth and learning & development opportunities to develop your skills
- And much more …
Please note that the compensation shown in the job posting may be subject to change in 2025.
Payroll Specialist
Telus Inc.
HamiltonAdministrative Jobs Full-time
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Administrative assistant Full-time Job
Administrative Jobs CambridgeJob Details
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Greet people and direct them to contacts or service areas
Experience and specialization
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Windows
- MS Office
Technical terminology
- Business
Additional information
Transportation/travel information
- Own vehicle
- Valid driver's licence
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Flexibility
- Organized
- Team player
- Client focus
- Reliability
How to apply
By email
How-to-apply instructions
Here is what you must include in your application:
- Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently a student?
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you currently reside in proximity to the advertised location?
Administrative assistant
ILTTS
CambridgeAdministrative Jobs Full-time
17.50
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Administrative assistant Full-time Job
Administrative Jobs CalgaryJob Details
Job Description
- The candidate must plan and coordinate seminars, conferences, and other events.
- The candidate will be responsible for supervising other employees.
- The candidate must schedule and confirm appointments.
- The candidate must answer the phone and relay phone calls and messages.
- The candidate must respond to electronic inquiries.
- The candidate must greet people and direct them to appropriate contacts or service areas.
- The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
Job Requirements
- The candidate should be fluent in English language.
- The candidate must have a certificate of Secondary (high) school graduation.
- The ideal candidate will have at least 1 to 2 years of experience in a related industry.
- The candidate must be well-organized.
- The candidate should be a good team player.
Additional information
Transportation/travel information
- The candidate has access to public transportation.
Work conditions and physical capabilities
- The candidate should be able to work in fast-paced busy environment.
Location: 180 George Craig Blvd NE, Calgary, AB T2E 7H2
How to Apply
To apply, please use the provided options and submit your application if you are interested.
By email
Administrative assistant
Countryhills Auto Sales
CalgaryAdministrative Jobs Full-time
36
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ScotiaMcLeod Administrative Associate Full-time Job
Administrative Jobs PeterboroughJob Details
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business.
IS THIS ROLE RIGHT FOR YOU
In the role you will:
- Ensure effective client administration by managing all administrative processes and escalations requiring investigation
- Consistently demonstrate high levels of client service by:
- supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
- responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
- Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
- Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts
- Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience
DO YOU HAVE THE SKILLS
We would love to work with you if you have:
- Experience in the securities industry
- Already duly registered as an Investment Representative (IR) with CIRO
- Excellent verbal and written communication
- Strong organizational skills
- Ability to take initiative, work independently and meet deadlines
- Meticulous attention to detail and excellent time management skills
- Exceptional client service skills
WHAT’S IN IT FOR YOU
- At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
- The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.
- An organization committed to making a difference in our communities– for you and our clients.
- An inclusive working environment that encourages creativity, curiosity and celebrates success.
- Learning and Development – free access to Scotia Academy to upskill and develop your skills.
ScotiaMcLeod Administrative Associate
Scotiabank
PeterboroughAdministrative Jobs Full-time
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