All jobs in Administrative Jobs

08/30/2024

Address:

137 Queen Street, 3rd Fl

***This is a 1 year contract and may become potentially permanent***

Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of business objectives. As this role contributes to the overall success of the Investment Advisors portfolio, you may be entitled to additional discretionary compensation.

• Maintains and organizes client database and client files.
• Develops rapport and instills confidence with the client to develop credibility and promote a positive client experience.
• Follows through on the risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, act in their best interests, and ensure an effectively run branch.
• Protects the Bank's assets and clients’ assets and complies with all regulatory, legal, and ethical requirements.
• Maintains the confidentiality of client and Bank information.
• Completes standardized tasks under supervision.
• Performs initial problem solving within given rules/limits & escalates when required.
• Broader work or accountabilities may be assigned as needed.

Qualifications:

• Post-secondary degree in related field of study desirable.
• Basic knowledge learned on the job.
• Verbal & written communication skills - Basic (in business environment).
• Organization skills - Basic (in business environment).
• Collaboration & team skills - Basic (in business environment).

Please note the base salary for this specific position in Charlottetown, PEI is $ 40,000.00 and this role may be eligible to receive a monthly discretionary bonus.

$31 600,00 - $40 600,00

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
• Make any changes to employee hours as requested by their supervisors, ex- Bank Used time, modified duty, medical, vacation, etc
• Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
• Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums,shift differentials, override rate, time codes each pay period
• Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
• Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
• Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
• Receive notification orders from supervisors and contractors for processing and/or distribution
• Create new sites, update billing changes and enter information into Active List, Database and CIS systems
• Provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone or in-person
• Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
• Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
• Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures
• Proficiency with Google applications, MS Word, and Excel is required
• Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience is an asset
• Experience compiling statistics, preparing reports, and taking and preparing minutes
• Knowledge of the Waste Services programs and services related to collection activities is an asset
• Knowledge of payroll practices and procedures and related collective agreements
• Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicants may be tested

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 permanent full-time position 

Hours of Work: 33.75 hours weekly; Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $25.172 - $31.257 (Hourly); $44,346.77 - 55,067.02 (Annually)

Talent Acquisition Consultant: NC/SG

Classification Title: Word Data Processing Clerk II
Posting Date: Aug 19, 2024
Closing Date: Aug 26, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Kennedale, 12802 - 58 St Edmonton T5A 4L3

The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a project that requires agility, precision, and dedication, offering a unique opportunity to contribute to a process that enables Edmontonians to vote for Mayor, Council, and Edmonton Public or Edmonton Catholic school board trustees.

Reporting to the Manager of Election Planning and Operations, the Administrative Coordinator will play an important  role in ensuring the smooth execution of administrative duties such as scheduling, coordinating facilities and resources, supporting project reporting, ballot tracking, and temporary staff recruitment.

You will:

• Coordinate and optimize the Manager's schedule to align with team objectives, ensuring efficient operations and timely achievement of goals
• Act as the primary liaison between the Manager and internal/external stakeholders, managing communication, monitoring emails for actionable items, and preparing necessary materials
• Monitor and maintain project management tools to ensure they are consistently updated and accurate, thereby supporting effective project tracking and management
• Assist in preparing and updating project reports for the Manager, providing critical information to support informed decision-making
• Assist in identifying, booking, and confirming facilities for election-related activities, including managing the flow of rental documents, approvals, and records to ensure seamless facility arrangements
• Coordinate with internal City departments to secure facility insurance and manage certificates of insurance
• Assist in the booking, and confirming with suppliers of third-party rentals and delivery of tables, chairs, and accessibility supports to the voting stations
• Maintain detailed records related to ballot tracking and accounting, ensuring strict compliance with legislative guidelines to support transparency and accuracy in election processes
• Support the Planning and Operations team in recruiting temporary staff by coordinating interview schedules and assisting with the setup of the Elections Call Centre, Count Centre, and Results Centre

Qualifications

• Completion of grade twelve (12) including business subjects related to word and information processing and training in computer applications
• Minimum two (2) years experience working in an administrative capacity at the City, a large organization or municipality
• Experience in office practices, records keeping, customer service skills and dealing with the public
  

Assets:

• Experience in SAP Ariba (or similar purchase order system)
• Experience in Ariba (or other type of contract management software)

Skills required for success:

• Strong verbal and written communication skills
• Experience in maintaining an effective records management system
• Experience adapting to changing priorities and workflows based on project timelines and milestones
• Understanding of general office procedures, practices, and equipment
• Familiarity with the Local Authorities Election Act
• Ability to oversee and supervise the work of other administrative support staff
• Professional interaction with the public and internal contacts
• Quick and accurate data entry skills
• Knowledge of setup, refresh, and inventory for devices (phones, tablets, laptops), with troubleshooting capabilities
• Intermediate proficiency with Google Suite (Docs, Sheets, Slides, Forms, Gmail, Calendar, Meet)
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits.

Up to 1 temporary, benefits eligible that may continue for up to 16 months

As part of our hiring process, selected candidates may be required to complete an assessment to evaluate relevant skills and competencies. 

Hours of Work:  33.75 hours per week

Salary Range: $25.172 - $31.257 (Hourly); $44,346.77 - $55,067.02 (Annually)

Talent Acquisition Consultant: MP /MZ

Classification Title: Word Data Processing Clerk II
Posting Date: Aug 20, 2024
Closing Date: Sept 1, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Project Term (Up to 36 months) Full-time
Union: CSU 52
Department: Office of the City Manager
Work Location(s): Edmonton

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualification such as a secondary (high) school graduation certificate
Experience: Candidates needs an experience of 1-2 years
Area of Specialization: Correspondence, Contracts, Invoices

Location: 496 Carleton Rd, RR # 1, Lawrence, NS, B0S 1M0
Shifts: Day

Physical Requirements:

• The candidate should be able to pay attention to detail

Other Requirements:

• The candidate should be accurate and work in an organized way
• The candidate should be someone who can be relied on

Responsibilities:

• The candidate should be able to determine and establish office procedures and routines
• The candidate should be able to schedule and confirm appointments
• The candidate should be able to answer telephone and relay telephone calls and messages
• The candidate should be able to answer electronic enquiries
• The candidate should be able to order office supplies and maintain inventory
• The candidate should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidate should be able to set up and maintain manual and computerized information filing systems
• The candidate should be able to type and proofread correspondence, forms and other documents

Benefits:

• The employees get to work in a well-known company
• The employees get a work-life balance
• The employees get health benefits in a form of a health care plan
• The employees get to learn various advanced techniques

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending email (along with your resume and cover letter) through below mentioned details.

By Email:
[email protected]

CLOSING DATE:  September 8, 2024

AREA OF RESPONSIBILITY:

This role is responsible to provide leadership and guidance to support strategic initiatives within Fire & Emergency Services.  Accountable to manage people, resources and provide decision-making that impact significant programs, processes, policies and practices to meet the Service Plan. Accountable for business planning, financial management, trending, service planning, research and project management planning and execution. Provide oversight on capital budget analysis and manages the office administration staff.  Strategic projects including, but not limited to departmental master planning, developing and maintaining community risk assessments, business plan mapping for future operational and capital requests and overseeing significant departmental and corporate initiatives. 

KEY RESPONSIBILITIES

1. OPERATION STRATEGY

• Oversee the planning, implementation, execution and evaluation of administration and business services initiatives that improve on business processes and sustain high-levels of customer service.
• Work on special projects that support strategic direction that integrate with the Fire Master Plan.
• Implement corporate projects and initiatives as approved by CLT and or Council.
• Analyze operational efficiencies and cost effectiveness to implement innovative strategies, policies and procedures that will harmonize with Fire Services.
• Contribute as a member of the fire management team in the formulation of philosophy, mission, corporate goals and objectives related to the provision of excellent services and programs.

1. TEAM LEADERSHIP

• Manage, coach and provide guidance to promote effective employee relations and encourage increased morale, innovation and productivity to meet the goals and objectives.
• Conduct performance management formal process and annual reviews.

1. CUSTOMER SERVICE

• Liaise and interact with agencies, other Fire Services, public and private sector organizations, departments and stakeholders to exchange information and acquire knowledge.
• Provide expertise and guidance to internal and external stakeholders on specialized enquiries and convey complex issues to influence decision-making.

1. RELATIONSHIP MANAGEMENT

• Build and foster strong working relationships and collaborative arrangements with internal and external customers, stakeholders, business and community leaders, sponsors, public and media to meet the Service Plan goals and objectives.

1. CORPORATE CONTRIBUTION & STASTICAL ANALYTICS

• Anticipate, assess and evaluate internal and external risk factors that affect the organization such as technological and organizational practices and recommend business strategies to control risks and improve quality of services and efficiencies.
• Prepare business reports using data to make qualitative and quantitative recommendations for future changes and development opportunities.
• Maintain knowledge of all laws, regulatory, judicial mandates, ordinances, legislative various acts, codes and by-laws set out by Federal, Provincial or Municipal levels of government.

1. BUDGET AND BUSINESS SERVICES MANAGEMENT

• Lead departmental budget process and liaise with Finance and internal stakeholders in accordance with all applicable City financial and budgeting policies.
• Produce financial forecast reports to ensure budget compliance.
• Monitor and control the budget, ensuring approvals and spending are consistent with operating objectives to ensure budget compliance.
• Collaborate with Business Service departmental group for integration opportunities and shares cost effectiveness approaches for seamless financial reporting.
• Develop and analyze multi-year capital budget plans and provide financing options for all programs and prepare forecasts and cash flows for each portfolio.
• Lead new departmental procurement initiatives in accordance with City policies and procedures.

1. TEAMWORK AND COOPERATION

• Ability to foster engagement, debate and discuss building of consensus to achieve Service Plan goals and objectives.
• Represent the Fire Chief and Fire and Emergency Services on committees and corporate projects.
• Ability to work collaboratively within a team environment to achieve Service Plan goals and objectives while respecting diverse cultural backgrounds and perspectives.
• Demonstrate success developing and implementing multi-faceted Service Plans for diverse stakeholders with wide-ranging impacts.
• Demonstrate corporate values at all times.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary degree or diploma in Business Management, or Public Administration or equivalent in related field or formal training sufficient to fulfil job requirements.
• Relevant financial or administrative professional designations are assets
• Proven ability to implement significant strategic projects and initiatives involving numerous stakeholders in a timely manner.

REQUIRED EXPERIENCE:

• 7-10 years administrative leadership experience preferably in both public or unionized environment is an asset
• 5-7 years management experience managing staff
• Understanding of Fire & Emergency Services business operations
• Planning and implementing programs and activities

OTHER SKILLS AND ASSETS:

• Expert knowledge of Municipal, Regional, Provincial and Federal Governments, applicable Legislations and awareness of current social, economic and political priorities is an asset.
• Knowledge of Brampton Fire & Emergency Services is an asset.
• Highly developed relationship management and public relations skills; Interface with internal and external key stakeholders, community groups, government agencies, public and private sector organizations.
• Highly developed organizational skills: detail oriented, well organized and able to prioritize highly-complex tasks with critical deadlines.
• Highly developed analytical skills for complex problem solving; fiscal and financial acumen
• Computer proficiency in Microsoft office/software.

 LI-AV

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience although having experience is an asset

Location: 3239 No 6 Rd, Richmond, BC V6V 1P6, Canada
Shifts: Day, Evening, Weekend

Physical Requirements:

• The candidates should be able to work in a fast-paced environment
• The candidates should be able to work under pressure
• The candidates should demonstrate attention to detail
• The candidates should be capable of performing repetitive tasks

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to determine method of shipment
• The candidates should be able to prepare bills of lading, invoices, and other shipping documents
• The candidates should be able to assemble containers and crates
• The candidates should be able to inspect and verify incoming goods against invoices or other documents
• The candidates should be able to maintain internal record-keeping system
• The candidates should be able to oversee loading and unloading of goods

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Physical Requirements:

• The candidates should be able to work under pressure
• The candidates should be able to work with attention to detail

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to oversee and co-ordinate office administrative procedures, assemble data and prepare periodic and special reports, manuals and correspondence

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

What we offer

We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relationships, gain mentorship, and expand your knowledge. And with both formal and on-the-job training, you will get the support to reach your goals – and keep setting new ones. Around here, every day is new, exciting, and packed with opportunities.

• Competitive compensation package includes overtime pay, annual bonus, flexible benefits program, and defined contribution pension plan
• 19 Paid Days off during the year in which their first anniversary falls, plus 5 Company Designated Holidays that generally fall between Christmas and New Year
• Voluntary Registered Retirement Savings Plan (RRSP) or a Tax-Free Savings Account (TFSA), conveniently funded by Team Member payroll contributions
• Family is important - maternity and parental leave program has Employment Insurance (EI) top-up
• Career support through reimbursement for professional development tuition fees
• Company Diversity and Inclusion business partnering groups
• Employee & Family Vehicle Discounts
• Develop friendly and long-lasting relationships through social events and an on-site fitness facility

Role Overview
The Administrator will be supporting the Manufacturing General Manager, Senior Managers, and on occasion, team members to ensure the smooth running of the workplace. You will perform general administration tasks, including answering phone calls, responding to emails, and managing correspondence.  Part of your responsibilities will include scheduling and coordinating meetings, appointments, and travel arrangements.  You will be editing documents, reports, and presentations, showcasing your analytical skills, and participating in the planning and organizing of company events, tours, and visits. This role gives you the opportunity to use your excellent communication skills, expert multi-tasking capabilities, attention to detail and your ability to work under pressure in an independent, professional, and timely manner. 

What you’ll be doing

• Gather, track, and analyze data for safety, quality, cost, and productivity improvements
• Develop of reports and presentation material for all levels of management
• Assist with travel arrangements and coordinate Company events and corporate visits
• Manage office supplies and fixed assets
• Purchase requisitions and good receipts management for various programs
• Manage and maintain calendars, schedules, and meeting agendas
• General office administration and support

What you’ll bring

• Diploma/Certificate in Office Administration, Business or equivalent diploma/certificate is required, equivalent combination of education and relevant experience would be considered.
• Minimum of 1 to 3 years of related work experience required.
• Advanced knowledge of Microsoft applications (Word,  PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
• Proven work experience using SharePoint
• Knowledge of SAP software an asset
• Keen sense of urgency in delivering tasks and excellent follow through in prioritizing, coordinating, and planning in a high volume, fast paced environment
• Excellent verbal and written communication skills as well as strong analytical capabilities
• Attention to detail with a strong motivation and self-initiated improvement mindset
• Proven problem-solving skills with exemplary planning and time management skill
• Proven discretion and confidentiality
• Excellent interpersonal skills and the ability to work effective in a team environment
• Possess excellent telephone skills
• Willing to support daily and weekend overtime requirements as needed
• Must be flexible to work in Cambridge and/or Woodstock plant locations

If you have any questions, please reach out to [email protected]. TMMC is an equal-opportunity employer committed to creating a diverse team. We believe in enabling people to work together and realize their full potential. Please advise us at any point during the recruitment and selection process if you require accommodation. TMMC is a smoke-free property. 

Application deadline: 2024-08-23 
Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

The Collections Operations West team is responsible for supporting Canadian Blood Services by providing administrative support to all program activities within the Supply Chain Team.  The Program Clerk will provide support in accordance with all regulations, standards and good manufacturing practice. 

In this role, you will be responsible for administrative support to all program activities within the Supply Chain Team. You will support in accordance with all regulations, standards and good manufacturing practices.

Formula for success

• Maintains and distributes competency lists and signature lists.
• Responsible for ordering, receiving, printing, and rescinding controlled documents from applicable department work instruction binders, and responsible for managing controlled document implementations, working with department staff and trainers to ensure work instruction binders are up to date
• Coordinates new and existing employee documentation, filing and training activities
• Assists with obtaining reports and registering staff for employee training in the learning management system
• Responsible for packing, shipping and receiving documents for offsite storage
• Provide support for Supply Chain departments and other related duties as required

Desired skills and education

• Completion of a secondary school program
• Minimum of two years of recent related office or administrative experience
• Experience with Document Management would be an asset.
• Proficiency in the use of personal computers within a Windows operating system. Intermediate skill level required, using M365 applications such as Microsoft Word, Excel, SharePoint and Outlook software
• Effective communication and interpersonal skills, being able to exercise sound judgment, tact and discretion when dealing with others
• Strong communications skills, both verbal and written, in English are required
• Ability to develop and maintain professional working relationships within a team environment as well as with departmental staff, management, volunteers and customers
• Excellent customer service skills are critical, including effective listening skills and the ability to respond effectively
• Strong organizational and time management skills, being able to manage multiple tasks and competing priorities within short timelines
• Exceptionally strong attention to detail in all aspects of work

What we offer you

• Paid vacation pro-rated to hours worked
• Comprehensive health, dental and vision benefit plan for you and your family
• Choice of Defined benefits or Defined Contribution pension plan 
• Employee discounts, wellness program, and much more 

What you can expect 

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location at least 50% of the time/days of the week if tasks permit. 
• Shifts for this role are Monday to Friday 0700 - 1300
• Physical requirements for the role include the ability to lift weights up to 10 kgs (22 lbs). 

Closing Date:

August 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$69,478.00 - $87,764.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

Oversee the day-to-day operations related to the administration of financial, human, physical and material resources of the sector with the objective of ensuring sound management and providing advice to upper management to support long-term strategic planning. Lead a team of employees whose role is to provide administrative support within these areas in order to ensure a productive and positive environment, and to provide leadership and guidance for more complex issues. May represent senior management on central committees whose mandates are related to the incumbent’s area of responsibility.

Typical Accountabilities:

• Budget:  Oversee the administration of internally and/or externally-funded budgets to ensure compliance with established policies.  Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies.  Define budget priorities for the sector and provide expert advice to managers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure. Develop key financial performance indicators and monitor performance.

• Financial: Oversee the ongoing financial transactions for the sector, to ensure best practices and compliance with established policies. Develop and evaluate business practices and management tools for effective financial control. Act as approval agent for major financial transactions to ensure proper application of policies and to reconcile inconsistencies with budget forecast and actual expenditures.  

• Human resources: Oversee the ongoing activities and processes related to human resources for all employee groups of the sector to ensure best practices and compliance with established collective agreements and policies.  In close collaboration with subject matter experts in central Human Resources, provide sound advice to managers and influence making-decision process on HR related issues. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover. Liaise with Labor Relations department, to lead efforts of conflict resolution for the sector. Act as 2nd level approver for leave requests to ensure compliance with current policies.

• Payroll: Oversee the ongoing activities and processes related to payroll for all employee groups within the sector to ensure salary accuracy and to reconcile inconsistencies with budget forecast and actual expenditures.

• Physical and material resources: Oversee the ongoing activities and processes related to physical and material resources management to ensure the best use of space and the availability of equipment required for smooth operations management. Authorize procurement requests for goods and services, obtain estimates and negotiate pricing for products and services, and coordinate with Procurement Services to ensure compliance with supplier contracts.  

• Processes and procedures: Design and implement new or modify existing work methods, procedures and processes and monitor compliance by his/her team for the purpose of continuously improving operations to maximize productivity and effectiveness.  

• Project management: Plan and manage assigned projects. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders, monitor expenses related to the project to ensure that they meet the limits of the budget, highlight and resolve any variance from budget. Manage and monitor the delivery of projects allocated to his/her team.

• Records management: Implement an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.  9. Reporting:  Prepare and analyze various moderately- to highly-complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data for the sector to provide advice and recommendations to managers and to support long term resources planning. 10. Supervision of others: Supervise work performed by administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.  

Knowledge, Experience and Skills  

Essential Qualifications:

• Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination education and work experience

• Minimum 5 years of demonstrated experience in a similar role  

Other Qualifications:

• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail

• Experience in supervision

• Experience participating in strategic planning

• Experience in planning, analyzing and controlling budgets

• Experience in analyzing reports

• Experience in interpreting, explaining and applying policies and regulations

• Experience working in a unionized environment and in interpreting collective agreements

• Ability to produce high quality work under pressure while meeting strict deadlines

• Strong interpersonal and communication skills

• Strong organizational skills

• Bilingualism – French and English (spoken and written) 

#LI-Hybrid