All jobs in Administrative Jobs

Requirements:

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Experience

1 year to less than 2 years

Requirements:

Languages: Candidates must have knowledge of the English or French Language
Asset languages: Mandarin and Vietnamese
Education: Candidates need standard educational qualifications such as college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates need 1 year to less than 2 years of experience
Computer and technology knowledge: Candidates should have knowledge about MS Office, MS Access, MS Excel, MS PowerPoint, MS Word, MS Windows.
Technical terminology: The candidates should have knowledge of the the basic terminologies like business.
Specialization: The candidates should be specialized in ‘reports and records’, and ‘invoices.’

Physical Requirements:

• The candidates should be able to work in tight deadlines with attention to detail.
• The candidates should be able to work under pressure in fast-paced environment, and be a repetitive tasker.

Other Requirements:

• The candidate should be client focus and multitasker.
• The candidate should be organized, initiative, reliable and be able to work as a team player.
• The candidate should have excellent oral communication and efficient interpersonal skills.

Responsibilities:

• The candidates should be able to supervise other workers, determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages, answer electronic enquiries
• The candidates should be able to compile data, statistics and other information.
• The candidates should be able to order office supplies and maintain inventory.
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, set up and maintain manual and computerized information filing systems

How-to-apply instructions

Here is what you must include in your application:

• Cover letter

This job posting includes screening questions. Please answer the following questions when applying:

• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

How to apply

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By email
[email protected]

Under the general direction of the Assistant Manager, Executive Services and Protocol, the Service Assistant will provide friendly, high quality hospitality service supporting meetings, events, workshops, seminars, visitor programs, working closely, and collaborating with Executive Services team members. The Service Assistant is responsible for some administrative duties related to the role. Takes orders for and serves (where applicable, prepares) food and beverages to guests in a friendly, timely, and efficient manner.

More specifically you will:

• Be responsible for the coordination and delivery of food and beverage requirements, meeting the highest standards of the trade, using discretion, tact, and diplomacy during all functions.
• Be required to have a solid knowledge of industry standards and requirements, to ensure proper room and table set up meets the need of the event; also, responsible to assist with tear down.
• Help prepare kitchen schedule under defined deadline, update database entries relating to dietary restrictions, may be called upon to assist with greeting or directing guests.
• Contribute to the establishment of work procedures, schedules, quality checks to ensure that standards are met.
• Provide training and direction to junior colleagues and self-direct own training.
• Have a clear understanding of all related health and safety regulations.
• Meet assigned deadlines by being forward-thinking and using time management skills.
• Assist with receiving supply orders delivered by internal and external suppliers and may be called upon to escort suppliers.
• Maintain a respectful, collaborative, and collegial work environment and may be called upon to assist in other duties.

What you need to succeed
The successful candidate will require excellent communication skills, both written and oral, and strong people skills with individuals at all working levels. In this role, you will need to inspire confidence by taking accountability for what needs to get done, working with minimal direction, showing initiative and being flexible while taking on multiple priorities under tight deadlines. The ability to think ahead, prioritize, and organize work effectively, research and process information and logically assess implications is also key.

You will be required to maintain high level client service, provide special attention to quality and details even as priorities change, and urgencies arise. In this role, you will work both independently and in a team environment where mutual support is essential. You will also need to respect the confidentiality of the information that you will be privy to and exercise sound judgment while having the ability to understand the Bank’s mandate and internal workings.
 
Nice-to-have:

• working knowledge of SharePoint
• sound knowledge of the Bank’s organizational structure
• experience with Five Diamond service

Your education and experience
High School Diploma or post-secondary education in a hospitality program with a minimum of 5 years of progressively responsible experience working in the hospitality industry.

In addition:

• valid Food Handlers Certificate, Firs Aid, WHIMS, and Smart Serve Certificate and be prepared to re-certify as required
• knowledge of hospitality best practices and protocol
• ability to work flexible hours and do overtime as required.
• ability to bend, stand/sit for prolonged periods of time and to lift items that weigh up to 10 kg.
• proficient user of Word, Outlook, Excel

What you need to know

• Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Reliability 
• There will be no relocation assistance provided
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider. 

• Salaries are based on qualifications and experience and typically range from $50,680 to $56,310 (job grade 10)
• Depending on performance, you may be eligible for performance pay. The first tier of performance pay is for successfully meeting expectation, at  3 to 5% of your base salary. The Bank offers performance pay for those who exceed expectations (7% of your base salary).. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service #L

With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Provide reception duties for Kathleen Andrews Transit Garage, act as a liaison between employees, other departments and outside vendors by telephone, email correspondence or in person
• Process all incoming/outgoing mail for the building
• Provide additional telephone coverage on a rotational basis for other section clerks during lunch  hour and vacation 
• Provide clerical/administrative support to the Manager of Bus Operations and Transit Delivery Supervisors
• Process complex confidential documents in Google Docs and Google Sheets relating to Human Resources issues and maintaining data to provide statistical reports
• Create, update and maintain Google shared drives, filing structures, employee lists, Google groups, and email lists, ensuring confidential information is appropriately accessed
• Place all documents requiring signature into DocuSign
• Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, managing attendance lists and coordinating guests, assisting with meeting logistics (such as running presentations during meetings), taking minutes, and following up on action items
• Input monthly data entry for Safety Data Management System SDMS
• Process invoices through Cheque Requisition, Visa Card and Ariba
• Manage all logistical aspects for garage boardroom, order and maintain boardroom supplies, ensure technology is working, troubleshoot, arrange for repairs as required
• Coordinate weekly stationery order through E-way
• Process monthly Corporate Credit Card transactions
• Liaise with others in regards to computer hardware/software, process requests, order new, upgrade, or repair of all cellular requests and services, submit repair orders, furniture repairs/replacement, coordinate building maintenance request and follow up on actionable items
• Process responses to Council inquiries using POSSE;  Request and activate Corporate ID Cards through Inside Information
• Order medical requisitions, employment letters and Long-Term Service gifts for Operators and other garage staff
• Send bottles and cans for recycling using Skip the Depot
• Send used uniforms to Uniform Works using internal courier service
• Assign lockers and maintain a locker tracking system
• Access all areas of a large garage on a daily basis 
• Perform other related duties as required

Qualifications

• Grade 12, including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in computer applications
• Minimum of 2 years of diversified word and information processing experience, including experience and knowledge of general office practices, procedures and management
• Intermediate- advanced level proficiency with Google Workspace (Docs, Sheets, Forms, Calendar, Meet, etc.)
• Prior Reception and customer service experience  
• Prior experience using DocuSign and Ariba  
• Experience processing invoices 
• Demonstrated ability in producing quality work in a complex, demanding, time-sensitive environment
• Excellent verbal and written communication skills, including the ability to summarize and prepare various materials (such as meeting minutes) with high level of accuracy 
• Exceptional time management and organization skills, with proven ability to efficiently and effectively prioritize work and manage competing priorities
• Ability to work independently with minimal supervision as well as actively participating as a team member 
• Strong interpersonal skills, including the ability to effectively and tactfully communicate and develop relationships with various internal and external stakeholders and partners 
• Experience with ETDS, TOPS, PeopleSoft, POSSE, SDMS, Ariba and Remedy would be an asset
• This is a large transit garage, considerable walking is required  
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants will be tested

Hours of Work: 33.75 hours per week

As our Project Administrative Assistant you will provide support to the Project Management team by preparing routine correspondence, presentations and documentation.

Position Overview:

• Assist Project Management Team with organization and distribution of information.
• Prepare and track PCN’s and change orders.
• Assist with commitment processing including corrections as required.
• Schedule, organize and transcribe meeting minutes.
• Complete expense reports include Visa recaps for Project Managers.
• Field incoming calls and email inquiries from clients and suppliers and forward messages to appropriate individuals as required.

Qualifications Needed:

• 2+ years’ experience in an administrative role.
• High attention to detail and highly organized with strong time management and prioritization skills.
• Proficient with MS Office Suite.

To add to this expertise, we are recruiting for an Operations Coordinator for our Winnipeg office location, to join our collaborative and team focused organization.

We have a lot to offer you – profit sharing, RRSPs, benefits, professional training, just to name a few.  Find out more about our benefits: FWS Benefits and Support.

As our Operations Coordinator you will provide comprehensive support to the General Manager, Operations Management team, and Field Personnel with a high level of organization, time management and confidentiality

Position Overview:

• Drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

• Organizes, prepares, and attends meetings, preps agendas, transcribes minutes and distributes in a timely manner.
• Support to corporate services (i.e. Accounting, Payroll & HR) in regard to costing allocations, open work order monitoring and client purchase order management.
• Coordinates shipments, prepares correspondence, work instructions, flow charts and presentations for Management with a high level of accuracy and attention to detail.
• Coordinates the field apprenticeship program; keeps up to date with Provincial Apprenticeship programs and regulations.
• Works with Field Operations Coordinator - Corporate to ensure Canadian Welding Bureau training certificates are up to date and participates in quarterly CWB Audits (if required).
• Coordinates & performs new hire Onboarding orientation.
• Coordinates travel and plans for bi-annual Management meetings/events, and other meetings as required.
• Daily interaction with Payroll and refining documentation including, but not limited to, New Hire Agreement forms.
• Perform weekly payroll entries into corporate payroll management system
• Provides support to field staff on implementation of corporate directives.
• Ensures field personnel have access to all required documents and information as needed in the field.
• Perform monthly Visa expense recaps for field personnel.
• Set-up of client maintenance inspections in management software for field execution team.

Qualifications Needed:

• Ability to handle sensitive information with discretion and confidentiality.
• Ability to conduct research and create reports or presentations.
• Strong organizational skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Must be proficient with all software programs/products utilized in performance of duties; demonstrated high level of competence in Word and Excel; high level of understanding of accounting and payroll software, and other software as required.
• Ability to type at a speed rate of 40 to 60 words per minute.
• Superb written and verbal communication skills
• Some Travel may be required.

Hybrid Work Arrangements:

Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide.  That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances.  The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to register arriving guests, assign rooms, and process group arrivals and departures
• The candidates should be able to take, cancel, and change room reservations, provide information on hotel facilities and services, and offer general information about points of interest in the area
• The candidates should be able to investigate and resolve complaints and claims, process guests’ departures, calculate charges, and receive payments, and maintain an inventory of vacancies, reservations, and room assignments
• The candidates should be able to follow emergency and safety procedures, perform clerical duties such as faxing, filing, and photocopying, answer telephones, relay telephone calls and messages, and assist clients/guests with special needs
• The candidates should be able to handle wake-up calls and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
 

IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHATS IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates should have experience of 1 to less than 7 months
Security and safety: Basic security clearance

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment and be capable of working under pressure, as well as accustomed to tight deadlines
• The candidates should be prepared for repetitive tasks and have a strong attention to detail

Other Requirements:

• The candidates should demonstrate flexibility and be organized, exhibiting reliability and being team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people and direct them to contacts or service areas, obtain and process information required to provide services, and provide customer service
• The candidates should be able to order office supplies, schedule and confirm appointments, and maintain work records and logs
• The candidates should be able to arrange teleconferences

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

The Edmonton Police Service requires an organized and efficient administrative professional to provide support to the Southwest Branch in its entirety. Responsibilities will include:

• Creating and maintaining filing systems and diary date systems.
• Manage the Inspector and/or Staff Sergeant’s calendar in addition to booking meetings and appointments.
• Sorting and distributing incoming and outgoing mail. 
• Maintaining and distributing notebooks and notebook databases.
• Updating CARM with member court notices and providing CARM assistance when required.
• Monitor, collect and submit vacation schedules for branch members.
• Maintaining, sorting, processing, and distributing the City Photo Violation tracking database and forms.
• Maintaining, sorting, processing, and distributing the Criminal Flight Events, Professional Standards Branch concerns, APP branch tracking database and forms.
• Completing and managing transfer documentation.
• Managing and tracking divisional equipment resources (iPad and carbines)
• Maintaining stationery supplies and restocking as needed.
• Prepare agendas, taking meeting minutes (including ordering catering and sending out invites).
• Monitoring incoming (notifications) and emails for court cancellations and notifying applicable Members.
• Other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Proficiency with Microsoft Word, Excel, Outlook, CARM, Adobe Acrobat and the aptitude to learn new software systems.
• Data entry experience, with a high degree of accuracy.
• The ability to work independently with minimal supervision as well as part of a team. 
• Excellent interpersonal, organizational, time management and multi-tasking skills are required.
• Able to exercise sound judgment and to maintain respectful and effective working relationships.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
 
33.75 hours per week, Monday – Friday.  Hours of work may be subject to the terms and conditions of a variable hour of work program.
 
Salary Range: 
  
21M, Salary Grade: 006, $23.66 - $29.38 (Hourly), $1,597.30 - $1,983.50 (Bi-Weekly), $41,690.05 - $51,769.02 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General: 

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please note that the option to work remotely is not available at this time.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualifications such as a College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates must have 7 months to less than 1 year of experience.
Transportation/Travel Information: Public transportation is available
Work Location Information: Urban area

Physical Requirements:

• The candidate should be able to work in a fast-paced environment
• The candidate should work under pressure
• The candidate should be able to do attention to detail
• The candidate should be able to work under tight deadlines

Other Requirements:

• The candidate should have excellent interpersonal skills
• The candidate should be flexible
• The candidate should have excellent oral communication
• The candidate should have excellent written communication
• The candidate should be reliable
• The candidate should be organized

Responsibilities:

• The candidate should be able to carry out administrative activities of an establishment
• The candidate should be able to do administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidate should be able to oversee and co-ordinate office administrative procedures
• The candidate should be able to review, evaluate and implement new administrative procedures
• The candidate should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidate should be able to coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
• The candidate should be able to assist in the preparation of the operating budget and maintain inventory and budgetary controls
• The candidate should be able to assemble data and prepare periodic and special reports, manuals, and correspondence
• The candidate should be able to delegate work to office support staff

Benefits:

• The employees get to work in a well-known company
• The employees get to work in a natural environment
• The employees get a group insurance benefits
• The employees get paid leaves and sick leaves benefits

Company Overview:

Over the years, Multi risk Insurance Brokers & Financial Group has grown and prospered by paying attention to our clients. We have a strong commitment to giving personal service and providing competitive insurance products. Multi risk has been providing personalized service to customers in an industry that often leaves people feeling like a number. Our team will do everything we can to get you the protection you need at the best possible rate.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]