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Under supervision of the Corporate Payroll Manager, this position ensures the complete and accurate processing of the day-to-day payroll for the Corporation.

Duties & Responsibilities

• Reviews, calculates, completes and processes special pay, adjustments, deductions and final pay cheques and produces records of employment.
• Ensures that deductions taken properly reflect special situations, e.g. partial pay, termination, transfer etc.
• Receives, reviews, corrects, enters and processes payroll data from all departments.
• Prepares and reconciles all deductions withheld from employees and assigns them to the appropriate payees and prepares the payroll summary.
• Initiates running of payroll earnings, deduction, and tax reports, extracting large volumes of data to excel for analysis, reconciliation, and balancing.
• Responds to a variety of payroll-related enquiries from employees, administration and external agencies.
• Calculates, enters, processes and records manual and requested off-cycle cheques.
• Distributes payroll information to all departments and boards.
• Performs designated duties of the Payroll Supervisor as required.
• Performs other related duties as assigned.

Qualifications

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:
•    Grade 12 education.
•    Successful completion of a one-year post-secondary business or related program, plus successful completion of, and registered as, a certified Payroll Compliance Practitioner (PCP) from the National Payroll Institute.
•    Five years' progressively responsible related payroll experience.
•    Experience working with payroll in a large size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.
•    Possession of a valid Saskatchewan Class 5 Driver’s Licence.

KNOWLEDGE, ABILITIES AND SKILLS:
•    Considerable knowledge of business English.
•    Considerable knowledge of hourly and salaried payroll terminology and practices.
•    Considerable knowledge of federal and provincial laws, City regulations and union agreements applicable to payroll.
•    Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook, and SharePoint. Ability to develop and maintain Excel spreadsheets at an intermediate to advanced level of complexity.
•    Ability to interpret, and make decisions in accordance with, established policies and procedures.
•    Ability to maintain sustained attention to detail and work within deadlines.
•    Ability to make arithmetic calculations with speed and accuracy.
•    Ability to establish and maintain effective working relationships.

Additional Requirements

Under supervision of the Central Time and Attendance Supervisor, this position processes time and attendance related information, produces a variety of related reports, maintains related time and attendance records, and responds to enquiries from employees, management and outside agencies.  

Closing Date: 08/26/2024

Duties & Responsibilities

• Administers the processing of time and attendance records to ensure accurate and timely data for payroll processing.  
• Ensures the appropriate application of specific articles of the pertinent collective agreements.
• Researches and responds to a variety of time and attendance related enquiries from employees, management and outside agencies as well as providing reports and information as requested or required.
• Reviews sick and vacation balances and performs accrual or usage adjustments.
• Transfers time bank balances in the time and attendance system for employees with additional assignments or policy profile changes.
• Verifies employee set-up and/or master data changes transfers into the time and attendance system correctly, and works with employees, managers, and HRIS to correct errors.
• Processes time adjustments for in-scope staff relating to terminations, retirements, demotions, promotions, suspensions, disciplinary actions, arbitration awards, leaves of absences, retroactive pay and salary increments as needed.
• Reviews and corrects all time related errors in the time and attendance system prior to timesheet export and works with payroll clerks to resolve any pay-related issues.
• Coordinates additional timesheet exports required for off-cycle payroll batches.
• Assists with the review, development, implementation of standards, controls, processes, procedures, and forms related to time and attendance.
• Assists with testing time and attendance system software upgrades and enhancements as required. 
• Performs other related duties as assigned.

Qualifications

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:
•    Successful completion of a one-year post-secondary business-related program (i.e., Human Resources, Accounting, Business Administration).
•    Three years related experience in time and attendance processing, scheduling, or other payroll related activities.
•    Experience working with large scale ERP systems. Experience with SAP S4/HANA, SuccessFactors, and WorkForce would be considered an asset.

KNOWLEDGE, ABILITIES AND SKILLS:
•    Demonstrated knowledge of applicable legislation pertaining to both hourly and salaried staff in a unionized and non-unionized environment.
•    Demonstrated ability to read, understand and interpret payroll-related terminology, including collective bargaining agreements (CBA’s).
•    Demonstrated ability to use Microsoft Office Suite at an intermediate level (i.e., Microsoft Excel, Word, Outlook, PowerPoint and SharePoint).
•    Ability to recognize and investigate problems quickly and effectively, and to apply sound solutions to meet established deadlines.
•    Ability to express ideas and concepts effectively in oral and written form to a variety of audiences.
•    Ability to develop and maintain effective working relationships with all levels of civic staff, including senior administration.
•    Ability to provide objective, factual information to employees and management.
•    Ability to plan and organize and to work with minimal supervision.
•    Ability to interpret, and to make decisions in accordance with established policies and procedures.
•    Ability to maintain moderately complex records and to prepare reports from such records.
•    Ability to maintain sustained attention to detail.
 

Who we are looking for:

The type of person we are looking for is:

•    Service Orientation – Gives superior service to internal and external customers, with a focus on meeting stakeholder needs.  Builds value in the work conducted and in results achieved.
•    Accountability – Takes personal ownership and responsibility for the quality and timeliness of work commitments and departmental commitments. 
•    Collaboration –  Works cooperatively and effectively with others to reach a common goal. Gets others excited about and committed to furthering the corporation’s objectives.

The work you'll be involved in:

This position is responsible for delivering high quality, strategic, and responsive recruitment and talent acquisition services to all hiring managers and for both non-unionized and unionized positions. Responsibilities will include:

• Provides strategic, research based, consultation to departments in order to complete all aspects of the employment process, including advertising vacancies, evaluating applicants, interviewing candidates and making employment offers for a wide range of occupational groups.
• Verifies qualifications and seniority, interprets collective agreements and labour legislation, and provides information/recommendations to departmental representatives and employees on related issues, including the placement of employees affected by reversion and position abolishment.
• Collaborates with various stakeholders to develop a corporate advertising and branding strategy that promotes consistency, accessibility and prominently features the City as a preferred employer within the local, national and global community.
• Works collaboratively with the Human Resources Business Partners, Labour Relations, and Total Rewards to continuously improve quality of hire, reduce turnover, and enhance processes, tools, and practices. Works with the divisions on strategic workforce planning and to understand short and long term talent needs of the divisions and departments.   

What we are looking for:

Typically to be successful in this role, a person will have:

•    Degree in Human Resources, Commerce or related discipline combined with a minimum of four years' related Human Resource experience with an emphasis on Talent Acquisition/Recruitment.   An equivalent combination of education and experience may be considered.
•    Experience recruiting unionized positions is required.  Preferably in a multi collective bargaining agreement environment.
•    Chartered Professional in Human Resources (CPHR) would be considered an asset. 
•    Experience using an Applicant Tracking System will be considered an asset.
•    Considerable knowledge of a wide variety of occupations, organization structures, labour legislation, collective agreements, Human Rights Code etc. combined with the ability to interpret complex collective agreement and statue language.
•    Demonstrated attention to detail with the understanding of the impact of errors in the context of talent acquisition and recruitment administration. 

All applicants will be considered with an emphasis on relevant experience, education, and applicable skills. 

Requires Security Check

Additional Requirements

Job Summary

Under the supervision of the Corporate Payroll Supervisor, this position ensures the integrity of the data and payroll information in the City’s ERP system.  This position identifies and carries out system enhancements to ensure processes and required controls are in place and in operation.  This position also provides front line support with processing payroll transactions, with a focus on exception pay, producing a variety of related reports and maintains records, responds to enquiries from employees, management and outside agencies. 

Duties & Responsibilities

1.    Co-ordinates and administers the processing of the corporate payroll.  Develops, implements, and documents procedures required to control payroll processing.
2.    Provides support to the payroll section in the form of training, problem solving and trouble shooting.
3.    Administers and reconciles exception pay such as WCB, sick bank, maternity leave, etc.
4.    Develops and reviews payroll processes and controls to ensure entries to the ERP system are accurate.  Provides technical information when required to ensure consistency of data, and coordinates with the City’s ERP Program to provide payroll system configuration requirements, resolve payroll system problems, and participates in software updates, ensuring all testing is complete and accurate.
5.    Assists with the review, development, implementation and revision of standards, controls, processes, procedures and forms related to the payroll system.  Involved with identifying and developing new system initiatives.
6.    Researches and responds to a variety of enquiries pertaining to payroll from staff, supervisors and managers in other departments, employees and outside agencies.
7.    Ensures all legislative requirements regarding tax withholding, remittance and income reporting have been met.  Prepares all CRA payments and monitors direct deposit amounts sent to the bank each payroll.
8.    Calculates, reviews and balances payroll.
9.    Ensures correct production, yearend balancing and distribution of T4 and T4A forms.
10.    Perform balance sheet reconciliations as required.
11.    Performs the duties of all payroll clerk positions if required.
12.    Performs other related duties as assigned. 

Qualifications

•    Successful completion of a recognized one year post-secondary business administration related program, plus possession of the Payroll Leadership Professional (PLP) designation from the National Payroll Institute’s Certificate Program.
•    Five years' progressively responsible related payroll and general ledger experience in an automated environment.
•    Proficient in the use of Microsoft Office Suite programs; including Word, Excel, PowerPoint, Outlook and SharePoint.
•     Experience working with payroll in a large size ERP (SAP-S4) enabled organization.  Experience with SAP S4/HANA Payroll, SuccessFactors, and WorkForce would be considered an asset.
•    Possession of a valid Saskatchewan Class 5 Driver’s Licence.
•    Thorough knowledge of hourly and salaried payroll terminology and financial accounting procedures.
•    Thorough knowledge of federal and provincial laws, City regulations and union agreements applicable to payroll.
•    Considerable knowledge of large scale ERP systems.
•    Ability to interpret, and to make decisions in accordance with, established policies and procedures.
•    Ability to work within established deadlines.
•    Ability to work with minimal supervision in a team environment.
•    Ability to make mathematical calculations rapidly and accurately.
•    Ability to establish and maintain effective working relationships.
•    Ability to maintain attention to detail.
•    Skilled in the operation of modern office equipment
 

The City of Saskatoon's Fusion Team is looking for a ERP Functional Analyst (5 years term)

Who we are looking at:

The ERP Functional Analyst (Human Resources) is responsible for providing expertise in process development and business analysis within the functional area of human resources. Reporting to an ERP Portfolio Lead, this position will bring relevant business knowledge and subject matter expertise to the ERP (SAP) Program and will be responsible for supporting the sustainment of the SAP system and related business processes. 

The work you will be involved in:

• Leads engagement and requirements validation exercises within functional areas across the organization to sustain modernization of business processes. 
• Acts as a positive change agent within the organization to promote and support the ERP SAP program to accomplish goals.
• Analyzes and documents end-to-end business processes and functional requirements across multiple divisions, resulting in improved and standardized business process.
• Identifies and analyzes business data and reporting requirements and works with the program team to execute on these needs. 
• Plans and organizes ERP(SAP) program tasks and activities related to the functional area; meets commitments in a timely and effective manner.
• Develops functional processes and business requirement test scenarios, develops test data, and leads testing within the functional area.
• Assists in technical configuration within applicable ERP (SAP) modules and understands technical elements (tables, objects, fields, forms, etc.) within the system and how they interact.

To be successful in this role, a person will have:

• Degree in commerce, business or public administration, information systems, engineering or a related discipline plus four years’ experience within the functional area; and ERP implementation or large-scale software/process improvement with relevant business process and integrated systems design and configuration experience. OR
• Successful completion of a related two year post-secondary diploma program plus six years’ experience within the functional area and ERP implementation or large-scale software/process improvement with relevant business process and integrated systems design and configuration experience.
• An equivalent combination of education and experience may be considered.
• Experience implementing SAP S4/HANA, SuccessFactors, Workforce software, similar ERP, or large scale software solution is preferred .

Apply with us:

If you are interested in ERP Functional Analyst-Human Resources, but don’t have all these qualifications – apply anyway.  All applicants will be considered with an emphasis on relevant experience, education, and applicable skills.