All jobs in Administrative Jobs

Job Summary

Provides general administrative support to a facility/department. Maintains the facility/department daily operations.

Address: 2000 Chemin St Francois
City: Dorval
State: Quebec
Zip Code: H9P 1K2
Domicile Location: FXG-CAN/CAN/Q6103/Montreal - Hub
Auto req ID: 416046BR
Position Type: Full time
Employee Type: Non-Exempt

Other Job Description Information

Full time permanent position
Must be bilingual
Senior or executive leadership support in administrative capacity preferred
Must be available to work Monday to Friday 10:00 am to 6:30 pm
Must be available to work weekends based on operational needs and during peak period

EEO Statement: FedEx Ground is an equal opportunity employer

Being part of Air Canada is to become part of an iconic Canadian symbol. Are you passionate about reaching new heights, teamwork and making a meaningful contribution? Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.

Basic function:

• Performs operational and/or administrative duties of a complex nature, using a variety of software applications.  These positions require a high level of accuracy due to consequence of error and fines/penalties to the Company and/or loss of revenue. This position requires initiative and judgment. 

Tasks / responsibilities:

• Prepare letters & bulletins for Managers
• Prepare AME (Aircraft Maintenance Engineer) Service Anniversary (Monthly)
• Coordinate Command Upgrade frames
• Administer Locker requests
• Updating schedules and anomalies in Staff Admin
• Issue punch cards for new hires/transfers
• Assist with onboarding classes for Line Maintenance
• Assist with yearly shift bidding and vacation bidding
• Scheduling training
• Assist in AME internal transfer requests
• Ordering of office supplies
• Coordinate with GSOC (YYZ) for AME HID Cards
• Authorize & cancel RAIC cards for Line Maintenance (when required)
• Monitor & administer RAIC transfers for auditing purposes
• Maintain AME status changes (Base transfer, new hires, etc.)

In addition to the above, may be required to perform the Tasks / Responsibilities as outlined in Assistant Coordinator and Coordinator Levels.

Your benefits

As one of the leading employers in Canada, we like to ensure our employees are well rewarded with a range of benefits including:

• Air Canada staff love to travel and we have one of the most generous employee travel programs in the industry. You will be eligible for travel privileges for yourself and other eligible persons once you’ve completed twenty-eight (28) weeks of service.
• We value your wellbeing which is why we offer a wide variety of benefit plans, including health and dental, for you and your family.
• Training and development tools to help unlock your full potential.

Qualifications

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibly of the candidates applying for this position.

Education:

• High School graduation

Skills / knowledge:

• Good interpersonal skills
• Excellent communication skills both written and verbal, as well as formatting and proofreading skills
• Intermediate knowledge of Microsoft Office applications
• Proficiency in spelling, punctuation and grammar
• Aptitude for accuracy and detail
• Aptitude for math

Experience:

• Minimum 3 years office experience

Specific requirements:

• Ability to take minutes
• Driver’s license and AVOP an asset
•  Lifting and climbing.
• Position may require shift work and/or work staggered starting and stopping times
• Position may require exposure to weather conditions

Linguistic Requirements

Priority will be given to candidates that are bilingual in English and French. Air Canada, operating in a global industry and serving customers from all over the world, strives to offer all of its customers a positive and memorable travel experience.

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.

As our Field Operations Administrative Assistant you will provide comprehensive support to the Director, Field Operations-Corporate, Operations Management team, and Field Personnel with a high level of organization, time management and confidentiality.

Position Overview:

• Drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

• Organizes, prepares, and attends meetings, preps agendas, transcribes minutes and distributes in a timely manner.
• Coordinates shipments, prepares correspondence, work instructions, flow charts and presentations for Operations Manager(s) with a high level of accuracy and attention to detail.
• Coordinates the field apprenticeship program; keeps up to date with Provincial Apprenticeship programs and regulations.
• Schedules training for all members of the Field Operations team.
• Maintains and tracks field staff safety training certificates and notifies staff of expired training.
• Ensures Canadian Welding Bureau training certificates are up to date and participates in quarterly CWB Audits.
• Coordinates Superintendent, Lead Hand, CSO and Site Admin onboarding.
• Assists with confidential information and record keeping including scheduling of Corporate and Field Performance Reviews.
• Coordinates travel and accommodations for all members of the Field Operations team
• Coordinates travel and plans for annual Superintendent meetings/events, safety meetings and other meetings as required.
• Daily interaction with Payroll and refining documentation including, but not limited to New Hire Agreement Forms.
• Provides support to field staff on implementation of corporate directives.
• Ensures field personnel have access to all required documents and information as needed on site.
• Ensures timely flow of information to internal and external clients; liaise between head office and field staff.

Qualifications Needed:

• Ability to handle sensitive information with discretion and confidentiality.
• Ability to conduct research and create reports or presentations.
• Strong organizational skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Must be proficient with all software programs/products utilized in performance of duties; demonstrated high level of competence in Word and Excel; high level of understanding of accounting and payroll software, and other software as required.
• Ability to type at a speed rate of 40 to 60 words per minute.
• Superb written and verbal communication skills
• Some Travel may be required.

Hybrid Work Arrangements:

Due to the nature of the business, the FWS Group of Companies (“The Company”) remains committed to nurturing an environment that promotes connectivity, coaching, mentoring, and professional growth and development that only an on-site presence can provide.  That being said, the Company is flexible and open to alternative work arrangements as warranted in appropriate circumstances.  The Company has a robust Flexible Work Arrangement Policy to help ensure that the needs of both the employee and the Company are satisfied. 

About FWS

We’ve been receiving Best Managed company accolades for years and there’s a reason.  Our leadership team, our employees – we ensure collaboration, teamwork, and excellence in everything we do.  We’re honest, safe, entrepreneurial, creative and empower our employees.  We include a number of diverse group of companies to serve a wide market.  Ag-Industrial, Bulk Material Handling, Liquid & Gas Handling, Maintenance – are just a few of our business units. 

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email

[email protected]

Accountabilities:

• Provide administrative and support services for three Directors - Communications, External Relations and Brand
• Prepare routine correspondence and submissions, including reports, forms and memos
• Arrange meetings with internal staff, senior management, external groups, as required
• Maintain calendar, coordinate time request from Internal, Senior Management, external groups and government agencies
• Coordinate meetings, travel, hotel reservations and conference/forum registrations
• Develop and maintain effective working relationships with both senior level internal and external contacts
• Evaluate and screen telephone calls determining the urgency and confidentiality of issues
• Monitor all incoming mail and correspondence
• Manage expense reconciliations and coordinates payment of corporate expenses
• Coordinate, compile and prepare travel expense payments
• Format PowerPoint slides, Word documents and Excel spreadsheets to be presentation-ready
• Organize and make arrangement for Line of Business Team one-on-one meetings
• Review speeches and reports, editing as required
• Deal on a daily basis with highly sensitive and confidential material nonpublic information which must be protected from accidental disclosure
• Work on special projects as assigned
• Perform other duties as required

Selection Criteria:

• Bachelor’s degree preferred
• This position requires someone with 5+ years of experience supporting senior leaders
• Intermediate/Advanced in software applications such as Microsoft Excel, Word, PowerPoint
• Strong organizational skills and the ability to work independently, often with minimal supervision
• Ability to work in a fast paced environment
• Ability to multitask and manage multiple projects simultaneously and to adjust to competing and/or rapidly changing priorities
• Self-motivated with an upbeat can-do attitude and the ability to learn quickly
• Excellent project management skills with a consistent focus on prioritizing projects, communicating project status and meeting deadlines
• Must be knowledgeable in the practice of corporate communications as it pertains to the dissemination/disclosure of information
• Excellent command of English and writing skills
• Ability to present and work cross-organizationally with exceptional professionalism and diplomacy
• Extremely detail oriented with proven ability to effectively prioritize work flow
• Strong interpersonal and communication skills

At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.

We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2024.

Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [email protected]. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.

Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.

Deadline: April 15th, 2024

The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check. 

This position will be posted until end of day: 04/09/2024 

The Edmonton Police Service requires one (1) organized, detail-oriented, flexible individual to provide disclosure services to the Digital Media and Traffic Disclosure Unit of the Investigation Management and Approval Branch. Responsibilities will include:

• Reviewing and vetting digital media for initial disclosure to the Crown’s Office
• Receiving and processing Crown requests, including tasking members in NICHE UA
•  Electronic/physical distribution and disclosure of audio/visual media files and charge reports to the Crown Prosecutor’s Office.
• Liaising with the EPS members, Crown Prosecutors Office, and Property & Exhibit Unit for Court related matters.
• Liaising with various units/sections to facilitate the provision of missing relevant investigative records.
• Reviewing disclosure packages disseminated to the Provincial, Federal, and Specialized Crowns.
• Evaluating charge reports and identifying issues regarding completeness and deadlines.
• Searching charges, courtrooms, accused and assigned prosecutors using a secure province-wide software system.
• Searching, editing, and updating various databases and spreadsheets.
• Tracking reports, documentation, and diary dates.
• Providing Criminal Record Checks for all Crown Prosecutors offices.
• Receiving and returning requests for subpoena cancellations for EPS members.
• Preparing and distributing EPS members Subpoenas and Police witness cancellations.
• Cross training with other clerk positions within the unit to ensure that the workflow is managed efficiently as required.
• Performing general office duties, including telephone inquiries, mail distribution and other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Any further certificates, diplomas or degrees in an area related to policing, law or computer technology would be considered an asset.
• Strong organizational, interpersonal and time management skills.
• Proven technical ability working with various computer software programs and databases.
• Experience working with media technology, databases, and spreadsheets.
• Knowledge of the Criminal Code and court procedures would be an asset.
• Demonstrated self-initiative and the ability to work with minimal supervision.
• Experience with JOIN, NicheUA and Microsoft Access Database, Excel and Word are an asset
• Strong attention to detail with the ability to prioritize a high-volume workload in a demanding fast paced environment.
• Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:  40 hours per week, Monday - Friday, 0600-1430 hours. 
                            Hours of work may be subject to the terms and conditions of a variable hours of work program.

Salary Range:  21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). 
                          The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.  
General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
  
  The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

  HR Technician: CS

Classification Title: Word/Data Proccessing Clerk II
Closing Date: April 4, 2024 11:59:00 (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Various Locations Edmonton (City Wide)

Weekly Hours: 36.67

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 
 
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

#LI-Onsite

The Executive Assistant is responsible for providing senior administrative support for three VPs  across the Global Contact Centres.
 

Accountabilities:

• Support the executive in day to day management of his/her schedule by:

  • Establishing and coordinating calendars.
  • Arranging / scheduling appointments on behalf of the executives.
  • Anticipating scheduling conflicts / problems and providing alternatives.
  • Providing receptionist support by receiving / screening / referring incoming calls/visitors using a high degree of discretion.
  • Acting on telephone / mail requests received in the VP’s absence.

Support the executive with correspondence by:

• Dealing with correspondence as appropriate (responding, delivering, filtering based on knowledge of work).

• Composing correspondence for the executive’s signature.

• Producing material from written copy / rough notes.

• Proofreading work / output against source documents.

• Setting up / maintaining filing systems.

Organize meetings / conferences by:

• Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees.

• Arranging bookings for boardrooms / conference rooms (internal).

• Arranging for equipment and materials for meetings as appropriate.

• Meeting with outside providers of service (conference centers / hotels / caterers).

• Recommending facility alternatives.

• Overseeing arrangements, ensuring smooth execution and assessing outcomes for future reference.

• Preparing invitations for sign off by the executives.

• Tracking responses of meeting attendees, following up as appropriate.

• Booking travel arrangements, ensuring all requirements are met.

Provide administrative and project related support by:

• Verifying applicable bills/expense statements.

• Track completion of action items from meetings.

•  Preparation of Service Level Agreements, organization charts and other communications as required.

Preparing and submitting reports:

• Assist in maintaining the VP’s / department’s expense and other budgets by.

  • Preparing entries / transactions and supporting documentation to process payments.
  • Recording /inputting / documenting data to track, monitor and control expenses.
  • Providing supporting information reports to management to support decisions.

Dimensions:

• Supports up to 3 executives with administrative tasks.

• Proven track record of success in a complex matrix organization.

Education / Experience / Other Information:

• University Degree from an accredited university or college in Administration. Alternatively, an Associate Degree from an accredited university or college and 3 -4 years of related experience.

• Strong knowledge of MS Office applications and PC skills, particularly spreadsheets and presentation tools.

• Sound knowledge of business/bank terminology and departmental procedures.

• High level of discretion required when dealing with confidential matters

• Highly organized and strong organizational know-how (structures, key, staff, etc.)

• Good interpersonal relations

• Adaptable to change/flexible in a fast-paced, dynamic environment.

• Excellent problem resolution skills; resourceful and effective in a deadline-oriented environment.

• Demonstrated performance orientation with a results-focused approach

Working Conditions/ Other details:

• Hybrid working model with onsite work in a standard office-based environment.

• Location:11 Adelaide St. West / 888 Birchmount Road Scarborough

• Start date: ASAP

• Status: Full Time