All jobs in Administrative Jobs

Reporting to the Garage Supervisor, the Shop Clerk role is responsible for coordinating a variety of administrative, operational, and financial processes to ensure the facility or facilities run efficiently.

As the only administrative professional in the operations environment, you will be the conduit between other departments and branch resources to disseminate information and are relied upon to proactively manage and support operations.

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Build, validate, and finalize quote estimates for repair work; coordinate with Forepersons or Technicians; seek approval from client and/or appropriate authorization level
• Monitor the ‘Parts Workflow Dashboard’ for quote status, creating action quote reviews, and adjusts and amends quotes as repair work progresses
• Manage the Supervisors’ calendar and coordinate garage specific functions, such as safety inspections, meetings, emergency response drills
• Perform weekly review of time entry data, investigating errors and consulting with Payroll, Forepersons, and employees to validate information and make necessary corrections
• Provide end-to-end processing of all payroll transactions, including auditing and processing time entries through payroll systems
• Create purchase orders in SAP Ariba, notifications, service orders, and reconcile financial data
• Maintain data to support monthly variance reporting
• Create, manage and complete work orders using M5 applications
• Review work orders for accuracy and verify labour hours, parts, fabrication costs, and vendor costs
• Coordinate with client for pickup and maintaining system data
• Maintain records for vendor invoicing, inspection forms, Commercial Vehicle Inspection documentation and licensing information
• Provide general administrative support to Garage Supervisor and Forepersons, including managing calendars, meeting management, creating agendas and minutes, and coordinating events
• Assist Controllers and Forepersons to coordinate vendor and other on-site activities and maintain documentation
• Assist employees with locker inventory, uniform ordering, and other coordination tasks
• Distribute mail and bulletins, order supplies
• Perform other related duties as required

Qualifications

• Completion of Grade 12 including business subjects related to word and information processing OR
• Completion of an appropriate certificate program from an approved school or college
• A minimum of 3 years of progressively responsible related experience, including payroll, work order management, finance, quote management and auditing
• Proficiency in with Google applications (Gmail, Calendar, Sheets, Docs), M5 work order management, SAP Plant Maintenance and Ariba
• An understanding of basic automotive terminology
• The ability to maintain awareness of current policies and procedures and make decisions accordingly, including an understanding of sharing protocols to maintain confidentiality
• The ability to maintain moderately complex records and to prepare reports 
• The ability to apply clauses of the Collective Agreements to verify and/or research time/payroll errors for corrective action
• Proven ability to work independently, as well as be a productive and collaborative member of a team
• Excellent communication skills with the ability to write accurately and concisely for a broad audience
• Excellent customer service and interpersonal skills, including the ability to work effectively with a clerical network to provide administrative advice, support, and assistance to meet the time-sensitive needs of a diverse group of stakeholders
• The ability to prioritize a variety of tasks with set timelines and adjust accordingly when unexpected priorities emerge
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit  edmonton.ca/our-culture
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply.

Hours of Work: 40 hours per week; Monday to Friday 7:00 am to 3:30 pm

Salary Range: $25.448 - $31.909 (Hourly)

Closing Date: Mar 20, 2024 11:59:00 PM (MDT)

Weekly Hours: 36.67

Duties:

1. Assists in processing and taking possession of exhibits by ensuring that all packaging, labelling, and accompanying computer, data entry and report form requirements are completed in accordance with SPS policy.
2. Assists with exhibit redundancy by doing a secondary check of daily intake to ensure all exhibits are tagged and labelled correctly upon intake.
3. Assists with the transfer, release, and disposal of exhibits in accordance with the Criminal Code, other relevant statutes, and SPS policy.
4. Assists with the relocation, storage, physical inventory, and release of exhibits with a focus on absolute accuracy.
5. Assists with the disposal and destruction of exhibits by referencing and continually updating files, determining the proper method and approvals for disposal and physically disposing of the exhibits. 
6. Ensures the exhibit preparation area is adequately stocked with items required for the packaging and labelling of exhibits, and the exhibit office is stocked with the necessary office supplies.
7. Provides backup support for other various office positions as needed.
8. Performs other related duties as assigned.

Qualifications:

• Grade 12 education.
• Graduation from a recognized business college.
• Two years’ police office experience, including current RMS maintenance experience.
• Possession of a valid Saskatchewan Class 5 Driver’s Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.
• Possession of, or ability to obtain within six months of hire the International Association for Property and Evidence (IAPE) Designation.
• Working knowledge of Versaterm RMS (Records Management System) Property Module.
• Ability to review exhibit files for clarity, completeness, accuracy, and adherence to policy and procedure.
• Ability to work safely and responsibly when handling and working with safety sensitive items.
• Ability to effectively handle multiple concurrent demands while maintaining a high degree of accuracy and attention to detail.

Hours of Work: 

Monday to Friday, 7:00 a.m. to 3:36 p.m.

Closing Date: Monday, March 11, 2024 - 5:00 pm

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION
 

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
 

IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 
 
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success.

Requirements:

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates need standard educational qualifications such as secondary (high) school graduation certificate
Experience: Candidates need an experience of 1-2 years

Responsibilities:

• The candidate should be able to determine and establish office procedures and routines also schedule and confirm appointments
• The candidate should be able to answer telephone and relay telephone calls and messages also answer electronic enquiries
• The candidate should be able to order office supplies and maintain inventory also greet people and direct them to contacts or service areas
• The candidate should be able to set up and maintain manual and computerized information filing systems also type and proofread correspondence, forms and other documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates should have a High School diploma or equivalent
Experience: Candidates should have three years of progressively responsible related office administrative experience or experience working with Microsoft Office, which is essential.

Other Requirements:

• The candidates should have a high level of communication skills in dealing with complex personnel, budgetary, and payroll issues
• The candidates should possess extensive knowledge of the pertinent rules, manuals, policy directives, and procedures
• The candidates should be able to take initiative and exercise sound judgment in deciding methods of handling day-to-day and emergent situations
• The candidates should be interested in learning, demonstrate initiative and flexibility, and be willing to perform additional tasks as required
• The candidates should have strong organizational and time management skills to deal with the complex and heavy workload, along with the ability to act independently with little or no supervision
• The candidates must exercise sound judgment in the decision-making process in relation to position duties
• The candidates should have computer keyboarding skills, which are essential, and they should have extensive knowledge of various software programs

Responsibilities:

• The candidates should be able to maintain a filing system for all correspondence and documents and update all manuals, statutes, Rules of Court, and policy directives
• The candidates should be able to work independently in completing assigned projects within tight timelines
• The candidates should be able to gather and prepare statistical reports as required
• The candidates should be able to schedule meetings for management, type agendas, attend meetings, and prepare minutes for distribution
• The candidates should be able to maintain and order office supplies, furniture, and equipment. Purchases are made using the Alberta Government procurement card, by phone/Fax, or by online over the computer
• The candidates should be able to assist with the preparation of a monthly variance report for Edmonton Court of Justice. Review expenditure reports and investigate and report any expenditure entries that appear unusual and take corrective action
• The candidates should be able to monitor telephone invoices using the EPS computer system, ensuring accuracy of billings and the telephone inventory
• The candidates should be able to maintain a fixed inventory asset inventory. Arrange for any repairs and make arrangements to surplus furniture and equipment
• The candidates should be able to answer inquiries from staff regarding benefits, entitlements, regulations, and administrative policies

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

SUMMARY

The Billing Clerk provides standard transactional support for a process within an accounting cycle for a single portfolio or business unit.

KEY DUTIES & RESPONSIBILITIES

• Provides standard transactional support for a process within an accounting cycle (i.e. validating an Accounts Payable invoice, expense reports and timesheets; booking the fixed management fee and basic accruals).
• Prepares and gathers data to support proper transaction reporting.
• Prepares basic bank reconciliations.
• Prepares month end journal entries.
• Enters data to sub ledger systems.
• Maintains accurate and complete records for audits.  Gathers audit support data upon request.  Documentation is reviewed prior to submission.
• Reviews and enters time cards and/or p-cards transactions.
• Codes and validates expense reports, vendor invoices and procurement cards.
• Prepares routine client invoices.
• Identifies issues or discrepancies in basic transactional accounting.
• Prepares basic memos and provides basic variance explanations.
• Works with I.T. on RealSuite set up for new buildings’ operations and maintenance projects.
• Other duties as assigned.

KNOWLEDGE & SKILLS REQUIRED

• Job-related experience: More than one year up to three years
• Community college diploma or equivalent training (e.g. RPA, CET)
• Ability to prepare month end journal entries to support proper transaction reporting
• Basic understanding of  the interactions between sub ledger and general ledger
• Understanding of audit requirements
• Ability to identify issues or discrepancies in basic transactional accounting
• Ability to communicate processes and procedures within the team and to internal customers
• Ability to prepare basic memos and provide basic variance explanations.
• Entry level knowledge of current accounting systems and MS Office suite of software

Licenses and/or Professional Accreditation

• Registered in an Accounting designation program (CGA, CMA)

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

The Edmonton Police Service requires one (1) self-motivated and energetic Records Management Clerk in the Digital Information Management Unit. Responsibilities of this position include:

• Review, sort and prepare reports for imaging.
• General file maintenance.
• Data entry for tracking imaged documents.
• Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
• Uploading and using custom software to link images to proper occurrences on a Records Management System (RMS).
• Maintain appropriate workflow to meet the Edmonton Police Service’s requirements.
• Performing other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
• Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
• Proven verbal and written communication skills and interpersonal skills.
• Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
• Strong computer and MS Office skills.
• Scanning/imaging and micrographics experience an asset.
• Experience in a police or records environment would be considered an asset.
• Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.
• Applicants may be required to undergo a knowledge or skills assessment test.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday through Friday.

Salary Range:

21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.1250 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
 
General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• This position requires an on-site presence and remote work is not available.

Closing Date: Mar 11, 2024 11:59:00 (MST)

Work Location(s): Central Registry Unit Offsite Location, 17406 116 Avenue Edmonton T5S 2X2

Is this role right for you? In this role you will:

• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. 
• Pre-fill and prepare New Account Application Forms including supporting documentation. (Investment Policy Statements, Investment Counselling Agreements, Family Pricing Agreements, RC518, RC519, W-8Ben Forms, etc.) in support of MD Private Investment Council line of business.
• Prepare documents for e-signature and distribution to clients.
• Review accuracy of completed and returned documentation.
• Maintain compliance related tasks as required i.e.) follow up on non-complaint paperwork. 
• Update client databases, as required, to ensure maintenance of accurate client information.
• Participate in projects and support other operational teams, as required.
• Maintain productivity and accuracy standards.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.  
• Champion a high performance environment and contributes to an inclusive work environment. 
• Occasional overtime (including weekends) may be required during peak business season and as required. Standard business hours are from 8am – 5pm EST.

The Must Haves:

• University degree, College diploma, or equivalent relevant experience in a related field;
• 2 years’ experience in office administration; preferably in a related field;
• Experience with .pdf editing software (Adobe, Nitro) is an asset.
• Experience with electronic signature software is an asset.
• Experience with customer relationship management software is an asset.
• Bilingualism (French/English) is required

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• The ability to work effectively with others to achieve optimal outcomes;
• Demonstrated initiative, resourcefulness and flexibility;
• Sound capacity to assess, develop and monitor complex business processes.

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
 

IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHATS IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

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