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We are searching for a Administrative Coordinator to join our Moody Hall team based in Halifax, Nova Scotia

Opening in November 2024, Moody Hall will be home to 144 residents and will feature private suites and washrooms, ample natural light, wider hallways, and new equipment. The home is designed with six neighbourhoods for 24 residents. Every neighbourhood has dedicated nursing stations, dining rooms, living rooms, libraries and activity spaces.

At Moody Hall, we will introduce our innovative Main Street, a purposefully designed space that creates a charming, small-town atmosphere encouraging independence and community spirit among residents.

Main Street is a vibrant hub that includes a cozy café, a town hall, theatre, chapel and schoolhouse.

The home is named after Dr. Harold Moody who was a prominent humanitarian and civil rights activist. He spent time in the Bloomsbury area of London where he set up his own general practice after being denied from hospitals because of the colour of his skin. He also formed ‘The League of Coloured People’ with 70 other Central YMCA Club members (Bloomsbury) to support other people suffering racial discrimination.

Together, these features create an inviting, community-focused environment for social interaction and personal independence, making Moody Hall a unique and enriching place to call home.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Provides support for the admission of Residents and Clients
• Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material
• Maintains and updates Client files, and documents, including Client lists
• Coordinates Client transportation
• Performs basic accounting functions, which may involve Client banking reconciliation and payments on Client accounts
• Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies
• Monitors fire and security alarm panels, and follows safety and security duties as per facility policy
• Provides support and guidance to employees in assistance with payroll, scheduling and benefits information
• Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.

About You

• As the successful candidate, you will be a graduate of an approved Office Administration or Professional Secretarial diploma, you will have excellent computer skills and experience in Microsoft Office Suite and previous Long-Term Care experience is an asset.
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care.

     Key Qualifications:

1. Considerable Experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures, some of which must relate specifically to the actual duties of the position.
2. Considerable Experience in the use of a variety of software packages including advanced knowledge of Microsoft Office Suite (such as Word, PowerPoint, Excel and Outlook), to prepare correspondence, presentations, create statistical reports and charts related to organizing, analyzing and reporting data.
3. Experience conducting research, gathering information, drafting, editing and the formatting of complex reports, correspondence, charts, tables and statements for senior management, Council and Committees, or equivalent.
4. Experience taking minutes at meetings and handling required follow up activities.
5. Experience working with sensitive materials/information for senior management and ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.
6. Experience in developing and implementing administrative work procedures and systems.
7. Experience in planning and organizing appointments, meetings, interviews, conferences and special events.
8. Strong analytical and problem solving skills with the ability to manage interruptions, demonstrate initiative and assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
9. Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, members of the public and external partners and agencies.
10. Excellent organizational and time management skills, including attention to details, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
11. Demonstrated knowledge of, and the ability to handle municipal operations, Council proceedings, and current political issues.
12. Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.
13. Must be flexible to work long hours in peak periods and be able to work flexible hours.

The primary role of the Administrative Receptionist is to ensure a positive first impression of CWB Financial Group.  Key responsibilities are to provide a professional and friendly front line reception experience to colleagues and guests over the phone and in person

The Administrative Receptionist will perform a variety of administrative duties, maintain databases and records, and will maintain positive relationships with the executive and staff, members of the Board, clients and third-party vendors.

Areas of focus

Reception:

• Greet and welcome guests in a friendly and professional manner.

• Manage incoming calls, triage inquiries, and transfer calls efficiently.

• Respond to client inquiries and handle complaints following established procedures.

• Manage meeting room bookings and maintain a tidy, organized reception area.

• Ensure availability of informational materials and refreshments for visitors.

• Train and supervise relief reception staff as needed.

Mail & Courier Support:

• Receive, sort, and distribute incoming and outgoing mail and couriers.

• Manage postage allocation and postage meter funds.

• Process shipping labels and manage fax communications.

• Track, scan, and arrange registered mail deliveries.

Administrative Support:

• Order and maintain office and kitchen supplies, ensuring stock levels are met.

• Process invoices and prepare payment instructions for Accounts Payable.

• Coordinate building and maintenance issues with Property Management.

• Update employee contact information and maintain access card inventory.

• Assist with office-related administrative tasks, such as meeting arrangements, document scanning, and filing.

• Participate in office committees and project teams as required.

Qualifications

• High School Diploma required; post-secondary education is a plus.

• Minimum 1 year of administrative experience, preferably with multiple phone lines and invoice processing.

• Proficiency in MS Office (Excel, Outlook, Word).

Skills & Competencies:

• Strong communication skills (verbal and written), with a polished, professional telephone manner.

• Excellent time management, organization, and multitasking abilities.

• Ability to work independently and make decisions with minimal supervision.

• Friendly, customer-focused attitude with the ability to handle high-pressure situations calmly.

• High attention to detail and strong problem-solving skills.

• Ability to handle sensitive and confidential information with discretion.

Working Conditions:

• Primarily office-based; ability to sit for extended periods.

• Occasional fluctuations in workload, requiring flexibility to meet deadlines.

Key Relationships:

• Internal: CWBFG employees, including senior executives.

• External: Clients and third-party vendors.

Impact:

• Individual contributor with no direct reports or signing authority.

• Works independently within established policies and procedures, exercising judgment as needed.

Why work with us?

Your success is our obsession! And our award-winning culture & benefits back it up.

Proudly recognized by Great Place to Work® in 2024 as one of Canada’s top 50 Best Workplaces & member of Waterstone Human Capital’s Most Admired Corporate CulturesTM Hall of Fame.

Wellness matters. We offer an award-winning benefits package that includes:

• Generous company-funded health coverage

• Health care spending account

• A flexible wellness program

• generous time-away options to unplug, rest & recover

Career development. We commit to our employees’ development and help them reach their professional goals with:

• Organization wide coaching services

• Mentorship

• Education support & training programs

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.

Closing Date:

* Position closes at 12:01am on the close date identified below.

09/19/2024

The Administrative Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You’ll Help

• Administrative duties including fielding telephone calls; providing assistance to outside agents and other terminals when necessary.
• Complete inbound reports
• Coordinate deliveries and pick up with SQC agent  / Process dock scan / process web pick up / Follow up with agent / Reply to agent requests.
• Complete osd including return shipment to agent / follow-up with shipper / request RA / give instructions to agent.
• Customer service (POD requests, delivery ETA requests, LMT reports, etc).
• Update system with appointment information. Manifest and arrange appointments from agents.
• Input pick up BOL’s and update POD’s.
• Agent Freight: Tracking and updating system information on shipments for agent delivery.
• Reports: POD reports – following up on PODs Make sure PODs are imaged. Follow up on appointments from agent.
• Call customers regarding appointment change, status, issues regarding appointment. 
• Monitor email at all times. 
• Dispatch tasks (occasionally perform dispatch tasks to help and  dispatcher replacement when needed  (vacation , sickness)
• Dock equipment maintenance (fork lift , pallet jacks , dock door, snow removal device ) / Contacting contractors for maintenance and repairs).
• Tasks related to handheld support ( inventory control / Train new drivers on how to use the handheld )
• COS / truck mate support for the terminal.
• Other related duties as may be required. 
• Order supplies for the terminals when necessary.

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial.  Business Management experience.
• Communication skills – advanced.
• Computer skills – accuracy, MS products, AS400, web based programs.
• Attention to detail.
• Demonstrated customer relationship skills.
• Strong conflict resolution skills.
• Able to work deadlines in high transactional environment.
• Ability to champion business needs in a collaborative manner to colleagues.
• Results focused.
• Leadership and team building orientation; negotiation and conflict resolution skills.
• Troubleshooting and problem solving skills, the ability to evaluate current situation, respond quickly to changing requirements, execute and escalate accordingly.
• Strong organizational and time management skills, including the ability to work under pressure in a fast paced setting.
• Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency.
• Ability to work independently and to collaborate with others to meet customer expectations.
• English and French.
• Subject to a clear criminal background check prior to employment.
• Able to work with little supervision.
• Travel not normally required.
• Office environment with computer work and handling of documentation.
• Extended period sitting in a work station working on a computer and on a phone.
• Walking and standing through the office to monitor, engage and support staff. 
• Normally Monday to Friday, evening time hours but may be required outside of these hours.  
• Follows all company expectations to promote a safe work environment. Perform all work safely in a fast-paced work environment. Required PPE must be worn at all times in applicable areas.

RESPONSIBILITIES

• Ensure replacement in the administration and logistics sectors;
• Perform data entry into SAP software;
• Classify documents;
• Carry out verification of the conformity of the information entered on the various documents;
• Forward documents to the relevant sectors;
• Use the Microsoft Office package;
• Any other related tasks.

REQUIRED QUALIFICATIONS

• DEC in administrative techniques or other equivalent relevant training;
• Proficiency in the English language;
• Sense of priorities and ability to manage multiple tasks at the same time.

We are looking for versatile, autonomous people who are good at working in a team. In addition, they must be recognized for their concern for quality and their sense of initiative.

Are you interested in this type of challenge? Do you think you have the profile we are looking for? Send us your application!

We subscribe to the principle of equal access to employment.

Only selected candidates will be contacted.

Job Type: Full Time

Compensation: starting at $28.86 per hour

Expected hours: 34.5 per week

Benefits :

• Paid leave
• Discounted or Free Food
• On-site parking

Hourly :

• Monday to Friday
• Day shift

Additional compensation:

• Increased overtime

Ability to commute or relocate:

• Victoriaville, QC G6T 1S8: Make the trip without any problems or plan a move before taking up your position (Required)

Experience:

• Administrative experience: 1 year (Mandatory)

Job location: In person

Job Summary

The Assistant Track Supervisor is responsible for leading the operations of an assigned territory that involves track inspection and repairs. The role oversees replacing rails, ties, switches, and ballasts. In addition, the position provides daily support to the Track Supervisor.

Main Responsibilities

·       Lead engineering operations as outlined in CN’s operating plan

·       Supervise and lead activities of track gangs, track employees, and hi-rail operations

·       Handle engineering operations which include compliance with safe work procedures, Transport Canada guidelines, and CN standards, policies, and regulations

·       Lead people with clear direction and goals while providing coaching and guidance to employees through regular performance monitoring

·       Apply collective agreement and company policies by conducting investigations, recommending corrective actions, and responding to grievances

·       Oversee budgets and workforce productivity within CN policies and the Five Guiding Principles

·       Ensure clear communication of track condition and daily production information to senior management in order to adjust

·       Ensure the safety of the track through regulatory inspections and input findings into the Track Inspection System (TIS) to monitor track condition

·       Follow up on reported track issues to ensure they maintain compliance with standards

·       Participate in activities related to derailments and disruptions in service, while working with Transportation and Mechanical to establish cause and future prevention

·       Perform safety audits for the unionized workforce and conduct safety engagements

·       Plan, schedule and perform track repairs and maintenance

·       Respond to emergencies

Working Conditions

The role will be partially performed in an office environment and outdoors in various types of weather and environmental conditions with irregular hours, including nights, weekends, and holidays. The role requires regular travel (up to 50%) across their assigned territory at times without advance notice. Due to the nature of the role, the incumbent must be able to meet tight deadlines, handle pressure and stress. The position requires responding to unexpected and emergency situations, and being able to lift up to 70 lbs.

Requirements

Experience

Safety Compliance

·       Between 3 to 5 years of experience in safety compliance

o   Experience in troubleshooting and problem solving

o   Relevant work experience in similar working conditions or in a regulatory or safety environment*

o   Budget management experience*

o   Labour Relations experience (i.e., interpretation of collective agreements, response to grievances, negotiations with union representatives, discipline, etc.)*

o   Experience supervising a unionized workforce*

*Any experience for these above would be considered as an asset

Education/Certification/Designation

·       High School Diploma or General Education Development (GED)

·       Bachelor’s Degree*

·       Valid Driver’s Licence

·       Certified in Railroad Operating Signals*

*Any designation for these above would be considered as an asset

Competencies

·       Leads by example for the safety and security of all

·       Considers ESG principles in all operations

·       Identifies potential safety and security risks

·       Demonstrates active listening

·       Solves problems to create value

·       Develops self and others

·       Delegates and empowers others to create accountability

·       Collaborates with others and shares information

·       Sets direction and inspires others

·       Communicates with impact

·       Demonstrates agility and drives change

Technical Skills/Knowledge

·       General Microsoft computer skills*

·       Ability to conduct investigations after an accident*

*Any knowledge for any of the above would be considered as an asset

Hatch:  Where people are passionately engaged in the pursuit of a better world through positive change! Where we believe in exceptional ideas delivered in exceptional ways!

The Team:  We foster a team culture where everyone can be a leader, challenge the status quo and be heard. A culture where employees demonstrate entrepreneurial spirit every day! The team, a big family, focused on collaboration and collective success. Here, all doors are open and all ideas are welcome!

The role:  In addition to managing your mandates on a daily basis, you will have the opportunity to collaborate regularly with colleagues from all over the world! You will also be able to work on large-scale international projects with various multidisciplinary teams. Here, we have a role that meets your expectations. Through our different disciplines, we can assure you that your contribution will directly impact the projects and Hatch, you will be able to see this as soon as you arrive. Your career development will be at the heart of the discussions!

Your future manager:  A human, attentive and motivated leader, he is aware of the new realities of the market and recruits to form the team of tomorrow. He is always ready to contribute to the influence of each member of his team. Easy to approach, available, for him, you are a priority!

Your challenges with us!

• Administer the management of construction contracts in large-scale projects in the mining and metals, infrastructure and energy sectors;
• Responsible for change management and monitoring of contractual deliverables in compliance with deadlines;
• Management and development of strategies for claims management;  
• Maintain rigor in relation to the processes and tools/management system in place.
• Be able to monitor and communicate the status of construction contracts in progress and intervene to resolve any issues that may arise with a proactive and collaborative approach.
• Play a key role in coordinating exchanges between Clients, project management and contractors

Your profile:

• 10+ years of experience in IAGC type projects in construction contract administration
• Experience in contract writing.
• Communication and negotiation skills, meticulous and innovative approach
• Good command of procurement processes
• Hold a bachelor's degree in engineering and/or a university degree in law and perform paralegal duties (an asset)

• Experience on large-scale projects (an asset)
• Good command of French and English
• Be versatile, comfortable with change and able to establish effective working relationships in a dynamic environment in cohesion with colleagues, contractors and clients.
• Be comfortable with computer tools and the Windows suite (Word, Excel, etc.)

PAL Technical Services is seeking a Stores Clerk to join our team in Halifax, NS. 

Duties and Responsibilities: 

• Provide inventory control of aircraft parts
• Entering parts data into company’s maintenance tracking system
• Shipping/receiving
• Issuing parts
• Maintain company tool crib
• Maintain inventory stock levels
• Control quarantine stores as per company’s MCM
• Other duties as assigned. 

Qualifications: 

• Strong interpersonal, written, and verbal communication skills 
• Excellent computer skills; experience with Microsoft Word, Outlook and Excel are essential 
• Strong attention to detail, ability to meet regular deadlines, and effective time management is required 
• Exceptional organizational skills 
• An ability to work both independently and in a team environment 
• Previous inventory and related work experience preferred 
• Ability to work flexible hours and shift work (please note: these are primarily overnight shifts)
• Must be flexible to work all shifts and adapt to fluctuations in shift times due to operational and/or unforeseen situations. 

 What we offer: 

• Personal travel privileges with PAL and interline agreements with other airlines
• Comprehensive health benefits including medical, dental, vision, and life insurance
• Defined Contribution Pension Plan
• Employee Stock Purchase Plan
• Employee Tuition Assistance Program
• Employee and Family Assistance Programs
• Opportunities for growth

CLOSING DATE: Applications will be accepted until October 1, 2024.

This position is located in the logistics department where you will support the processing of invoices, billing accruals and support in the management of our suppliers' business plans as well as various accounting tasks relating to Quebec's logistics activities.

Salary : $24.06 per hour

Responsibilities

• Perform entry, validation and verification of supplier contracts
• Perform supplier accounts reconciliation
• Validation of invoices and redirection of these when they belong to another department
• Support the logistics team in the management & payments of various suppliers
• Request for payment exception
• Opening tickets for bill reversal
• Analysis and reconciliation of supplier accounts
• Point of contact for our various suppliers for details on upcoming payments
• Opening tickets when interface problem (Coupa & SAP)
• PO Creation: Coupa & SAP Platform
• Receipt of invoices on our platforms (GR) and management of open POs
• Preparation & data entries for month-end activities
• Filing of documents and invoices
• Support for various tasks related to other positions in the team
• Replacement of vacations for other clerks

Education/Qualifications/Experience

• Have a DEC in administration or any other combination of equivalent training and experience.
• Minimum of 2 years of experience in accounting or any experience in accounts payable management
• Great ability to work under pressure and in a team.
• Good analytical skills and willingness to direct actions towards achieving defined objectives.
• Excellent organizational skills and rigor in the execution of work.
• Autonomy, initiative, dynamism and good judgment.
• Very good skills in working with Excel software.
• A good knowledge of the SAP system would be an asset
• Good communication skills, both oral and written, in French and English

What is the opportunity?

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.

The RBC Dominion Securities branch located in Orillia is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative Assistant.

By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering efficient internal support, you will be invaluable in ensuring the Advisory team functions fluidly and that each member receives the assistance they need to perform at their best.

What will you do?

• Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.
• Maintain existing client accounts and identify opportunities to contact clients. You will be responsible for managing timelines and key dates for accounts to help ensure clients feel supported by our team.
• Become well-versed in internal controls and industry regulatory requirements, ensuring client files and other necessary documentation is accurate, up-to-date and compliant.
• Respond to client inquiries in an understanding and time-efficient manner (account transactions, requests, account documentation, account reporting, etc.).
• Assist the Advisor team in welcoming and onboarding new clients.
• Leverage your passion for planning to coordinate and prepare meetings for Advisors with their clients/prospects.
• Tap into your superior problem resolution skills to provide proactive client service.
• Effectively manage incoming communications from clients, Advisors and other internal and external partners.
• Draw on your social media skills to update the team’s communication channels, including websites, LinkedIn, Facebook, brochures, newsletters.

What do you need to succeed?

Must-have

• Strong skills in working with various business applications/technology
• High level of time management and organization skills
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients

Nice-to-have

• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures
• Experience in the securities industry is an asset

What’s in it for you?

We thrive on the challenge to be our best, to think progressively to keep growing, and to work together to deliver trusted advice that will ultimately help our clients thrive and communities prosper. We care about each other and collectively work hard to reach our potential, make a difference to our communities, and achieve success that is mutual. You will also benefit from:

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• An opportunity to make a difference and have a lasting impact on the lives of others
• The chance to work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

19 FRONT ST N:ORILLIA

ORILLIA

Canada

37.5

Full time

WEALTH MANAGEMENT

Regular

Salaried

2024-11-02