All jobs in Administrative Jobs

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years
Computer and technology knowledge: Word processing software, accounting software, presentation software, spreadsheet, MS Excel, MS Word, internet, and TaxPrep
Security and safety: Criminal record check

Employment Type: Casual employment Part time
Location: Calgary, AB
Shifts: On Call
Type of data entry:  Alpha-numeric
Keystrokes per hour: 10,001 – 12,000 sph
Work setting: Private sector

Physical Requirements:

• The candidates should thrive in a fast-paced environment, maintaining productivity and efficiency, and be able to work effectively under pressure, managing tasks and priorities to meet tight deadlines
• The candidates should have attention to detail which is crucial for the candidates to ensure accuracy and quality in their work, and they should be willing and able to accommodate overtime if required to meet project demands
• The candidates should be comfortable with extended periods of sitting as part of their job responsibilities

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to receive and register documents for data entry, enter data according to specified format, and transfer data between software
• The candidates should be able to verify accuracy and completeness of data, store, update, and maintain databases, and perform backup procedures
• The candidates should be able to perform general office duties, classify, label, and store diskettes/disks and tapes of data, and create digital records using a scanner
• The candidates should be able to transfer handwritten data to Excel or Word documents, and answer the telephone and relay telephone calls and messages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter and copy of portfolio or relevant work examples) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Purpose
Contributes to the overall success of the Global Business Payments organization by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures. This is a temporary contract position. 

What You’ll Do:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.

• Support the Vice Presidents in day-to-day management of their schedule by:
  • Coordinating, managing, and optimizing schedules. Eliminating conflicts and providing alternatives, ensuring good time flow. Solving any unforeseen changes as required. 
  • Demonstrating ability to strategically plan workflow and projects as assigned to ensure efficiency and completion in a timely manner. Demonstrate effective time management/organizational skills and handle moderately complex problems with relative autonomy. Ensure VPs are kept apprised of all projects/task status/potential issues and concerns and escalate to applicable VP for guidance when necessary. 
  • Establishing and maintaining a BF system.

• Coordinate travel for Vice Presidents in the most cost-effective manner ensuring scheduling and individual travel requirements are met.
• Proactively recommend changes to established procedures and guidelines to increase responsiveness and reduce number of recurring questions/concerns. Provide backup to other Executive/ Administrative Assistants to ensure proper coverage. 

• Support the Vice Presidents’ Office correspondence by:
  • Dealing with correspondence as appropriate (responding, delivering). 
  • Composing correspondence for Vice Presidents’ signature.
  • Demonstrating good verbal and written skills. 
  • Proofreading work /output against source documents.
  • Providing receptionist support by receiving/screening/referring incoming calls and visitors using a high degree of discretion. Acting on telephone/mail requests received in their absence. Sorting and organizing incoming and outgoing correspondence.
  • Always engaging in positive communication. 

• Providing administrative support and assist in maintaining the Vice Presidents’ expense and other budgets by:
  • Monitoring assigned budgets and ensure adequate cost controls are in place. 
  • Verifying telephone bills and expense statements. Processing and maintaining the expense statements on T&E accurately for VPs.
  • Preparing entries / transactions and supporting documentation to process payments. 
  • Dealing with correspondence as appropriate (responding, delivering, filtering);
  • Composing correspondence for senior management officer’s signature.
  • Producing material from written copy / rough notes.
  • Proofreading work /output against source documents.
  • Sorting and organizing incoming and outgoing mail.
  • Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
  • Setting up / maintaining filing systems.
  • Monitoring/ ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
  • Maintaining records and information to ensure and control security access.

• Work collaboratively with the team to organize/plan special events by:
  • Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees.
  • Arranging bookings for boardrooms / conference rooms (internal). Recommending on facility alternatives. Arranging for equipment and materials for meetings as appropriate.
  • Meeting with outside providers of service (conference centres / hotels / caterers)
  • Overseeing arrangements, ensuring smooth execution, and assessing outcomes for future reference
  • Preparing invitations for sign off. Tracking responses of meeting attendees and follow up as appropriate.

• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively purses effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high-performance environment and contributes to an inclusive work environment.

What You'll Bring:

• Minimum High School Diploma (Grade 12) level high school completion
• Minimum 3-5 years in a related administrative role requiring significant multi-tasking – preferably in Financial Services Industry

Functional competencies

• Sound knowledge of business/bank terminology and departmental procedures. 
• Strong verbal/written communication skills. 
• Excellent organizational skills. 
• High level of discretion required when dealing in confidential matters. 
• Good PC skills – including Excel and Power Point.
• Strong organization know-how (structure, key staff). 

Behavioral competencies:

• Accuracy & thoroughness – organizes meetings, oversees arrangements, facilitating smooth execution. 
• Analytical thinking – assesses outcomes of arrangements previously made for future meetings/conferences.
• Communication – able to anticipate conflicting schedules and clearly and concisely suggest alternatives.
• Commitment – acts with discretion, takes on goals and aims of officer to which he/she reports, and overall Bank goals.

Work Arrangement: 

• Work in a standard office-based environment

#LI-Hybrid

Interested? 
If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank! 
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What's in it for you? 
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

The primary function of the Mobile Administrative Clerk at the Gatehouse will be to perform administrative duties, depending on the position assigned, and to ensure that the security rules and the accuracy and productivity standards of FedEx Supply Chain and its client are followed.

This position will be responsible for....

• Execute the tasks of administrative clerk, according to the assigned position;
• Monitor and control the activities of the yard;
• Enter data on a computer to monitor and control the activities of the yard;
• Communicating electronic and verbal information to the parking lot and other gatehouse services;
• Ensure the correct positioning of the trailers in the yard and the accuracy of the vehicle inventory;
• Respond to requests from the distribution center during vehicle requisitions and releases;
• Ensure that the trailers for shipping comply with the client’s requests;
• Make sure that the trailers that are being loaded are those that have been planned for the intended loads;
• Enter the data to properly identify the planned loads;
• Prepare all the documentation necessary for the shipment of trailers and ensure the conformity of the information;
• Transmit information related to shipping to carriers or other stakeholders;
• Produce, print and transmit the required reports;
• Execute different functions related to projects, studies, surveys etc;
• Perform any other tasks and responsibilities assigned by management;

You might be a great fit if….

Education/Experience

• Probation period successfully completed at FedEx Supply Chain;
  
• Excellent performance and safety records in their current position (no disciplinary measures whatsoever and no absenteeism problems);
  
• 1 to 2 years of experience in similar work at FedEx Supply Chain or elsewhere;
  
• Office automation skills;
  
• Bilingualism;
  
• Ability to solve problems, autonomy, versatility and flexibility;
  
• Sense of initiative, analysis and organization;
  
• Customer service oriented, good listening and communication skills;
  
• Good computer skills: Word and Excel knowledge; ability to learn different software;
  
• Ability to handle stress;
  
• Care for quality and accuracy in data entry, as well as compliance with procedures;
• Ability to work on rotating schedules.
  

Physical/Cognitive Requirements

With or without accommodation:

• Ability to follow policies and procedures.

• Ability to read, write and interpret information.

• Ability to add, subtract, multiply and divide.

• Ability to use hands to finger, handle, or feel.

• Ability to sit/walk/stand for up to 10 hours per day. 

• Ability to intermittently crawl, squat, climb, twist, bend, stoop, push or pull.

• Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.

• Ability to lift/carry items less than 25 pounds.

Often the Administrator is the first contact a person has with the school and has to be knowledgeable and represent the school well. This position requires the full understanding and active participation in fulfilling the mission of CEFA. Duties include but are not limited to:

• Keeping the school and office organized and managed efficiently, ordering supplies.
• Answering telephone calls and responding to specific requests
• Conducting tours for parents, new registrations, and entry of new students
• Organizing school events, parent meetings and celebration of occasions for staff and children
• Sending routine and non-routine correspondence to families 
• Maintaining the confidentiality of families (account statements, student information)
• Updating student files and documents
• Adjusting records and invoicing, processing payments and subsidies when applicable
• Assisting the Principal with administrative duties related to the school (maintaining files, parent requests, scheduling family interviews)
• Overseeing the Kitchen (ensuring menu meets nutritional standards, reviewing budget, evaluating Cook)

Qualifications

• Certificate in Early Childhood Education (Infant Toddler Licence will be a great asset)
• Successful candidates will be punctual, well spoken, efficient, discreet and pleasant on the telephone and in person.
• Must have knowledge with computer systems and computer systems and software used at CEFA (MS Office)
• Excellent communication skills – written and verbal
• Time management and organizational skills
• Familiar with BC Licensing Regulations
• Experience in a childcare or junior kindergarten setting

Salary and Benefits 

Expected start date: Immediate

Job Type: Permanent  

Schedule:  Monday to Friday

Salary:  Negotiable based on experience

Benefits:

• Spring break, summer break, and winter break off as well as professional days
• Daily am snack, lunch, and afternoon snacks provided
• Full medical benefits after 6 months

Reporting directly to the Associate Director, Credit & Trade Deductions, the OS&D (Overages, Shortages & Damages) Clerk will be responsible for working with a team to resolve all overages, shortages & damages claims and investigations on behalf of the organization. This individual will be required to work with all internal departments as well as retailers, carriers, brokers as part of regular investigations. This role impacts all areas of the business and requires a high level of attention to detail. The role will be based our of our Markham office.

Responsibilities include:

Manage a high volume of OSD&D items and provide a resolution to retailers, carriers, customers etc. as well as internal teams, brokers.

Liaise with different internal departments, external clients and brokers

Investigate claims for refusals, overages, shortages, damages to find root cause

Work with all carriers, warehouse and internal teams to resolve issues

File claims with carriers

Ability to be resources and proactive in dealing with issues that may arise

All duties are extremely critical, time sensitive and requires a high level of diplomacy

Maintain clear documentation for all claims & investigations

Ensure compliance with company processes & procedures

Required Skills:

Minimum 1 year OS&D experience, preference in the transportation industry

Ability to work effectively in a team environment

Ability to work effectively under pressure

Strong multi-tasker with ability to prioritize and re-prioritize as task importance changes

Strong Microsoft Excel skills – vlookup, pivot table ect.

Strong problem-solving skills. Ability to be creative and innovate in solutions.

Ability to perform in a fast-paced environment

Excellent verbal & written communication

Team player with a can do attitude

What’s In It For You…

Great team dynamic and a tight knit company culture. One of the most important factors in

choosing your next role is the people you work with and our people are AWESOME!

Flexible work environment. Ability to work from home 2-3 days per week.

Competitive compensation package (salary & bonus). We get it – money isn’t everything, but it’s

still a very important factor.

Benefits – Health & Dental, Life Insurance, Disability Insurance, Parameds – Massage!

Pension Matching (after 1 year – employees put in 5% and TLS matches with 5%)

Tuition and professional fees reimbursement.

Summer Hours Program – who doesn’t want to leave early on Fridays to spend more time with

friends and family while the sun is shining.

To apply for this position please send your resume to: [email protected]

Job Summary

Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, records management, quality assurance and customer service. Tends to damaged and incorrectly addressed packages in a timely manner to optimize delivery time. Serves as a customer’s first line of contact for a variety of issues.

Essential Functions

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing and answering telephone

• Reviews, researches and/or enters data in various systems to support respective functional area

• Compiles data and provides various regular and adhoc reports to management for review and determination

• Serves as frontline customer service to receive, solve and/or escalate customer inquiries and issues

• Assists management with Business Control Self Assessment (BCSA) audit activity by retrieving data and/or files for review

• Responsible for records management tasks such as maintenance, destruction and inventory In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below:

Additional Quality Assurance/Loss Prevention essential functions:

• Supports ability for timely delivery and mitigates loss and damage by performing address searches/corrections through various sources and ensuring packages are in good condition for the customer

• Prioritizes workflow to maximize the number of packages that can be resolved and sent out for delivery in the same day

• Ensures all packages receive appropriate scan statuses. Inspects and handles hazardous material damages as per policy. Ensures all loose product is accounted for as per company policy

• Researches missing packages to understand the root cause of scanning failures and compiles information on disputed deliveries for management review

• Reviews and trends loss and damaged claims filed to identify improperly charged claims and brings to the attention of management Additional Linehaul essential functions:

• Reviews and enters all Independent Contractor (IC) settlement information into appropriate system to ensure proper payments. Enters settlement adjustments as directed by manager

• Compiles required documentation to establish and maintain Department of Transportation (DOT)-required files. Verifies timely log entry into system

• Enters all individual vehicle mileage record information into the system and works with ICs and Linehaul staff to rectify any issues

• Tracks a variety of metrics, including the IC charge back program, complaints and maintenance compliance and prepares weekly reports for management review

• Serves as initial contact to receive IC inquiries or issues relating to settlement, uniforms, decals, etc., to route to management for appropriate resolution

Minimum Education

• High School Diploma or GED required

Minimum Experience

• Previous clerical or customer service experience preferred

Required Skills, Abilities and / or Licensure

• General business skills such as typing; data entry and review; and use of phone, copier, and fax

• Software skills, including use of Microsoft Office software and web-based applications

• Customer service skills necessary to effectively and professionally respond to requests

• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals

Address: 2000 Chemin St Francois
City: Dorval
State: Quebec

Other Job Description Information

Part Time permanent position
Must be bilingual
Must be available to work Tuesday-Saturday 16:00 to 21:00
Must be available to work weekends and peak period based on operational needs.

EEO Statement: FedEx Ground is an equal opportunity employer

Job Information

GNWT Inquiries

WHAT YOU WILL NEED TO SUCCEED:

• The ideal candidate will have demonstrated knowledge of administration processes and preferably within a professional services environment. 
• They will have strong diplomatic, negotiation and conflict resolution skills. 
• They must possess excellent communication and interpersonal skills to work with internal and external contacts.
• Must possess a high level of morale judgment for handling confidential information. 

RESPONSIBILITIES:

• Manage Work Order System (RealSuite) by updating the status of work orders and /or completing same 
• Support in fulfillment of new requests, along with guard extensions.
• Ensure that work order process is being followed per guidelines.
• Document all requests for guard and mobile service. 
• Follow-up on missing work orders number/purchase orders
• Run reports or pull data from Securitas Mobile Vision as required
• Collaborate with NAM on projects and assist in management project timelines.
• Produce and modify quotations in response to a request from a project manager.
• Complete and maintain Job Log for all service requests sent internally or subcontractors.
• Note any alarm trends identified and report to National Accounts Manager 
• Assist in promoting client satisfaction. 
• Knowledge of Microsoft Office applications including excel. 
• Bilingual in French, an asset
• Other duties as assigned.

QUALIFICATIONS:

• Post-secondary diploma in Business or related field is required.  
• 3 years of experience in an administration and operational experience, preferably within the Security industry.

The posting will remain open until filled.

Securitas Canada celebrates diversity, and we welcome and encourage applications from the four designated groups: namely women, aboriginal people, visible minorities, and persons with disabilities.

Jelly Marketing is looking to add an Admin and Office Coordinator to our high-energy team of go-getters, storytellers, and experts in all things digital. The ideal candidate would consider themselves a hospitable, welcoming, detail-oriented communicator with a knack for keeping things and places organized and efficient. If this sounds like it could be an expansion of your Instagram bio, we’d love to hear from you.

As the Admin and Office Coordinator, you will be the point of contact for visitors to our office and provide administrative support to Jelly’s Partners. You will handle the flow of people through the business and ensure that all front desk responsibilities are completed accurately and delivered with a high degree of quality and accuracy. The position requires strong computer skills and experience with the Microsoft Office Suite, with particularly high competence in Word and Excel.  This candidate must be able to both manage a dynamic workload as well as focus for extended periods of time on singular tasks.

Location: Fort Langley, BC
Reports To: Director of Operations and Personnel

Required Skills and Attributes:

• An eye for detail
• Experience in administrative duties
• Excellent written and verbal communication skills
• Excellent planning, organization, and time management skills
• Self-motivated, team player who thrives in a fast-paced environment

Primary Responsibilities: 

• Answering all incoming phone calls, taking and delivering messages with high level of accuracy, warmth and professionalism. 
• Greeting and hosting all incoming visitors in a friendly and warm manner: offering tea, taking coats etc 
• Assisting Director of Operations and Personnel with internal projects and tasks including but not limited to: scheduling meeting spaces, group hosting, staff meetings, team building activities, shipping and receiving, invoice filing, data entry, special occasions and other administrative support 
• Assisting the Principal with tasks related to business development including but not limited to: research, reporting, data entry and compilation etc 
• Daily organization and administration of communal spaces, reception, etc 
• Weekly inventory of communal resources: kitchen, office, etc. 
• Weekly purchasing of necessary supplies 
• Regular care for all plant life. 
• Other duties as assigned

Additional requirements:

• Personal smartphone
• Personal vehicle

Salary Range:
$45,000 – $55,000 plus bonuses upon meeting eligibility criteria

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Physical Requirements:

• The candidates should be able to work under pressure
• The candidates should be able to work with attention to detail

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorized (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to oversee and co-ordinate office administrative procedures, assemble data and prepare periodic and special reports, manuals and correspondence

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]