All jobs in Administrative Jobs

The Assistant Branch Administrator is responsible for supporting the Branch Management Team in ensuring a high level of success is achieved through effective operations and administrative efficiencies. 
   
IS THIS ROLE RIGHT FOR YOU 

In the role you will: 

• Consistently demonstrate high levels of internal and external client service
• Assist in the management of branch support staff, including executing development plans
• Ensure quality and efficiency of branch operations
• Assist with the execution and implementation of procedures to ensure compliance with corporate policies and industry regulations
   

We would love to work with you if you have: 
 

• Experience in the securities industry 
• Excellent verbal and written communication skills  
• Meticulous attention to detail and excellent time management skills 
• Provide excellent client service in a professional and respectful manner
• Strong organizational skills
• Ability to take initiative and work independently
• Investment Representative (IR) license is an asset or obtain license within 15 months of hire which includes:
  • Canadian Securities Course (CSC), 
  • Canadian Practices Handbook (CPH),
  • Investment Representative Training Program (IRT)
  • ScotiaMcLeod internal 30-Day training program

 What’s in it for you:

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers.  
• An organization committed to making a difference in our communities– for you and our clients. 
• An inclusive working environment that encourages creativity, curiosity and celebrates success.  
• Learning and Development – free access to Scotia Academy to upskill and develop your skills. 

CLOSING DATE:  April 24, 2024

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

Key Duties and Responsibilities

1. Payroll Timekeeping and Scheduling

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.
• Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
• Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.

1. Customer Service Tasks

• Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
• Provide recommendations to enhance operational efficiencies across all Transit departments.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.

1. Special Projects – Analysis and Tracking

• Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
• Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.

1. Database and Records Management

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and departmental files.
• Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.

1. Support Process Improvement Initiatives and Change Management

• Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
• Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
• Ensure tracking of unique payroll instances, to allow consistency in future occurrences.

1. Human Resource, Administrative and Financial Support

• Maintain up-to-date employee and payroll files, documentation, and correspondence.
• Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
• Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
• Support annual pay outs as outlined in the ATU Collective Agreement.
• Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
• Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
• Support administrative team and functions on an as needed basis

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.
• Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

SELECTION CRITERIA:

EDUCATION:

• Post secondary certificate in Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Relevant previous payroll experience would be an asset.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience although having experience is an asset 

Location: 138 Titanium Way Whitehorse, YT Y1A 0E8
Shifts: Day

Physical Requirements:

• The candidates should be capable of thriving in a fast-paced environment while demonstrating meticulous attention to detail
• The candidates should be adept at working effectively under pressure, showcasing their ability to thrive in fast-paced environments
• The candidates should demonstrate meticulous attention to detail in their work, even under pressure in a fast-paced environment

Other Requirements:

• • The candidates should demonstrate accuracy in their work, along with possessing excellent oral and written communication skills

• The candidates should showcase excellent oral and written communication skills, coupled with accuracy in their work
• The candidates should be organized in managing tasks and responsibilities while also being team players capable of effective collaboration

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Benefits:

• The candidates will get dental plan, disability benefits, health care plan, paramedical services coverage, vision care benefits, and group insurance benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

In person
138 Titanium Way
Whitehorse, YT
Y1A 0E8
Between 09:00 a.m. and 05:00 p.m

Reporting to the Clerk of the Supreme Court, the Court Services Counter Clerk works within the Whitehorse Court Registry and supports the operation of the Yukon courts.  This position:

•  processes and files legal documents in accordance with court rules, forms, practice directions and applicable legislation;
• provides legal information and assistance to court users with respect to civil court procedures;
•  prepares and maintains court records and files;
•  handles requests for transcripts and court audio recordings; and
• accepts fees, fines and other payments into court. 

The incumbent handles a high volume of sensitive and confidential information and is expected to meet high standards of tact, confidentiality, and sound judgment.

The friendly and cohesive front counter team is looking for a professional individual who is a team player as well as detail-oriented, organized, and self-motivated.  A significant amount of the incumbent’s time will be spent helping members of the public navigate complex court forms and processes.

Essential Qualifications:

Please submit your resume clearly illustrating how you meet each of the following qualifications – specifically, how your work experiences and related duties align with the essential qualifications listed below. Note that selection for further consideration will be based solely on the information you provide in your resume.

• Successful completion of post-secondary program in Secretarial, Business, Office or Legal Administration, or other related field.
• Experience performing senior administrative functions (preferably in a legal environment)
• Experience researching and interpreting and applying legislation.
• Experience working with the Yukon Rules of Court and knowledge of the Yukon justice system is an asset.
• Proficiency in French language will be considered an asset.

Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above will be considered.

Desired Knowledge, Skills and Suitability

Candidates should possess and may be assessed on the following:

• Excellent interpersonal and written communication skills
• Commitment to client service
• Tact and good judgment
• Strong organization and work prioritization skills
• Attention to detail
• Self-motivation, and ability to work well independently and as part of a team
• Ability to maintain high levels of confidentiality
• Ability to perform multiple tasks under pressure
• Problem solving skills

Additional Information

Conditions of Employment: The incumbent must become a Notary Public within 6 months of hire.

Relocation: Relocation costs will not be considered for this position.

For more information about this position, please contact Clerk of the Supreme Court, Maria Gella Vargas at [email protected]

For more information about the recruitment process, please contact Human Resources Consultant, Laura Figueroa at [email protected]

If you need technical support submitting your application, please contact:(867) 667-9453 or [email protected]

Please do not email resumes to any of the above addresses; resumes will only be accepted through the E-Recruitment application system.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, and cover letter) through below mentioned details.

By email
[email protected]

This position performs basic administrative responsibilities including preparation and analysis of reports, compilation of information from various sources, and analysis using various software packages. Employee may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general warehouse duties including word processing, data entry, auditing/rewrapping damaged packages, answering phones, and other duties as assigned.

Location and hours:

Located at 8825 Campeau Drive, Stittsville, ON

Days: Monday to Friday

Hours: Starts between 4:30 AM to 5:30 AM (Approx), ends between 8:00 AM and 9:00 AM. Guaranteed at least 5-hour shifts based on delivery volume.

Responsibilities:

-Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.

-Researches and corrects errors resulting from incorrect pre-advise information.

-Compiles and saves shipping documents (paper or electronic) to comply with government regulations.

-Physically handling/moving and re-wrapping packages. (Lifting up to 70 lbs unassisted)

-Performs analysis using various software packages and databases

-Provides advanced office support knowledge and skills.

-Prepares and/or coordinates information for internal and external contacts

Compensation and Benefits

-Starting rate $17.30 (guaranteed pay progression up to 24.65 after 48-month progression).

-On site parking

-Casual dress

-Tuition reimbursement up to $3000 per semester (conditions apply)

-Health and Dental Benefits after 1 year

-Employee Assistance Program (wellness)

-Unionized position.

-Full training provided.

Qualifications:

-High School Diploma, GED, or international equivalent

-Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills

-Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)

-Accurate and rapid data entry

BRIEF INTRODUCTION
 
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years
Computer and technology knowledge: Word processing software, accounting software, presentation software, spreadsheet, MS Excel, MS Word, internet, and TaxPrep
Security and safety: Criminal record check

Employment Type: Casual employment Part time
Location: Calgary, AB
Shifts: On Call
Type of data entry:  Alpha-numeric
Keystrokes per hour: 10,001 – 12,000 sph
Work setting: Private sector

Physical Requirements:

• The candidates should thrive in a fast-paced environment, maintaining productivity and efficiency, and be able to work effectively under pressure, managing tasks and priorities to meet tight deadlines
• The candidates should have attention to detail which is crucial for the candidates to ensure accuracy and quality in their work, and they should be willing and able to accommodate overtime if required to meet project demands
• The candidates should be comfortable with extended periods of sitting as part of their job responsibilities

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to receive and register documents for data entry, enter data according to specified format, and transfer data between software
• The candidates should be able to verify accuracy and completeness of data, store, update, and maintain databases, and perform backup procedures
• The candidates should be able to perform general office duties, classify, label, and store diskettes/disks and tapes of data, and create digital records using a scanner
• The candidates should be able to transfer handwritten data to Excel or Word documents, and answer the telephone and relay telephone calls and messages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter and copy of portfolio or relevant work examples) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for shift or on-call work?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Purpose
Contributes to the overall success of the Global Business Payments organization by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures. This is a temporary contract position. 

What You’ll Do:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.

• Support the Vice Presidents in day-to-day management of their schedule by:
  • Coordinating, managing, and optimizing schedules. Eliminating conflicts and providing alternatives, ensuring good time flow. Solving any unforeseen changes as required. 
  • Demonstrating ability to strategically plan workflow and projects as assigned to ensure efficiency and completion in a timely manner. Demonstrate effective time management/organizational skills and handle moderately complex problems with relative autonomy. Ensure VPs are kept apprised of all projects/task status/potential issues and concerns and escalate to applicable VP for guidance when necessary. 
  • Establishing and maintaining a BF system.

• Coordinate travel for Vice Presidents in the most cost-effective manner ensuring scheduling and individual travel requirements are met.
• Proactively recommend changes to established procedures and guidelines to increase responsiveness and reduce number of recurring questions/concerns. Provide backup to other Executive/ Administrative Assistants to ensure proper coverage. 

• Support the Vice Presidents’ Office correspondence by:
  • Dealing with correspondence as appropriate (responding, delivering). 
  • Composing correspondence for Vice Presidents’ signature.
  • Demonstrating good verbal and written skills. 
  • Proofreading work /output against source documents.
  • Providing receptionist support by receiving/screening/referring incoming calls and visitors using a high degree of discretion. Acting on telephone/mail requests received in their absence. Sorting and organizing incoming and outgoing correspondence.
  • Always engaging in positive communication. 

• Providing administrative support and assist in maintaining the Vice Presidents’ expense and other budgets by:
  • Monitoring assigned budgets and ensure adequate cost controls are in place. 
  • Verifying telephone bills and expense statements. Processing and maintaining the expense statements on T&E accurately for VPs.
  • Preparing entries / transactions and supporting documentation to process payments. 
  • Dealing with correspondence as appropriate (responding, delivering, filtering);
  • Composing correspondence for senior management officer’s signature.
  • Producing material from written copy / rough notes.
  • Proofreading work /output against source documents.
  • Sorting and organizing incoming and outgoing mail.
  • Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
  • Setting up / maintaining filing systems.
  • Monitoring/ ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records.
  • Maintaining records and information to ensure and control security access.

• Work collaboratively with the team to organize/plan special events by:
  • Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees.
  • Arranging bookings for boardrooms / conference rooms (internal). Recommending on facility alternatives. Arranging for equipment and materials for meetings as appropriate.
  • Meeting with outside providers of service (conference centres / hotels / caterers)
  • Overseeing arrangements, ensuring smooth execution, and assessing outcomes for future reference
  • Preparing invitations for sign off. Tracking responses of meeting attendees and follow up as appropriate.

• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively purses effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high-performance environment and contributes to an inclusive work environment.

What You'll Bring:

• Minimum High School Diploma (Grade 12) level high school completion
• Minimum 3-5 years in a related administrative role requiring significant multi-tasking – preferably in Financial Services Industry

Functional competencies

• Sound knowledge of business/bank terminology and departmental procedures. 
• Strong verbal/written communication skills. 
• Excellent organizational skills. 
• High level of discretion required when dealing in confidential matters. 
• Good PC skills – including Excel and Power Point.
• Strong organization know-how (structure, key staff). 

Behavioral competencies:

• Accuracy & thoroughness – organizes meetings, oversees arrangements, facilitating smooth execution. 
• Analytical thinking – assesses outcomes of arrangements previously made for future meetings/conferences.
• Communication – able to anticipate conflicting schedules and clearly and concisely suggest alternatives.
• Commitment – acts with discretion, takes on goals and aims of officer to which he/she reports, and overall Bank goals.

Work Arrangement: 

• Work in a standard office-based environment

#LI-Hybrid

Interested? 
If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank! 
At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture.

What's in it for you? 
Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

The primary function of the Mobile Administrative Clerk at the Gatehouse will be to perform administrative duties, depending on the position assigned, and to ensure that the security rules and the accuracy and productivity standards of FedEx Supply Chain and its client are followed.

This position will be responsible for....

• Execute the tasks of administrative clerk, according to the assigned position;
• Monitor and control the activities of the yard;
• Enter data on a computer to monitor and control the activities of the yard;
• Communicating electronic and verbal information to the parking lot and other gatehouse services;
• Ensure the correct positioning of the trailers in the yard and the accuracy of the vehicle inventory;
• Respond to requests from the distribution center during vehicle requisitions and releases;
• Ensure that the trailers for shipping comply with the client’s requests;
• Make sure that the trailers that are being loaded are those that have been planned for the intended loads;
• Enter the data to properly identify the planned loads;
• Prepare all the documentation necessary for the shipment of trailers and ensure the conformity of the information;
• Transmit information related to shipping to carriers or other stakeholders;
• Produce, print and transmit the required reports;
• Execute different functions related to projects, studies, surveys etc;
• Perform any other tasks and responsibilities assigned by management;

You might be a great fit if….

Education/Experience

• Probation period successfully completed at FedEx Supply Chain;
  
• Excellent performance and safety records in their current position (no disciplinary measures whatsoever and no absenteeism problems);
  
• 1 to 2 years of experience in similar work at FedEx Supply Chain or elsewhere;
  
• Office automation skills;
  
• Bilingualism;
  
• Ability to solve problems, autonomy, versatility and flexibility;
  
• Sense of initiative, analysis and organization;
  
• Customer service oriented, good listening and communication skills;
  
• Good computer skills: Word and Excel knowledge; ability to learn different software;
  
• Ability to handle stress;
  
• Care for quality and accuracy in data entry, as well as compliance with procedures;
• Ability to work on rotating schedules.
  

Physical/Cognitive Requirements

With or without accommodation:

• Ability to follow policies and procedures.

• Ability to read, write and interpret information.

• Ability to add, subtract, multiply and divide.

• Ability to use hands to finger, handle, or feel.

• Ability to sit/walk/stand for up to 10 hours per day. 

• Ability to intermittently crawl, squat, climb, twist, bend, stoop, push or pull.

• Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.

• Ability to lift/carry items less than 25 pounds.