All jobs in Administrative Jobs

The selected candidate must be able to obtain a reliability status issued by the federal government.

MAIN TASKS AND RESPONSIBILITIES

• - Update various databases;
• - Archive various files on the network;
• - Prepare prints and assemble thematic binders;
• - Make shipments via messengers;
• - Carry out all other related tasks for the department.

KNOWLEDGE AND SKILLS

• Training in office automation, secretarial or administrative skills or equivalent experience;
• Mastery of Microsoft Office office software (Word, Excel, PowerPoint);
• Oral and written communication skills, ability to work in a team, discretion, and professionalism;
• Ability to manage several tasks at once, prioritize, and meet deadlines;
• French, spoken and written.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

The Administrative Assistant works closely with and provides major support to the Site Manager of the Canmore General Hospital. This position provides senior administrative support and is the first contact for many requests or issues that may arise at the site. The candidate will support effective and efficient operations administratively and clinically. The candidate is self-directed and able to work with minimal supervision, demonstrate flexibility, initiative and a high degree of organizational skill. The candidate is required to provide a high standard of interpersonal communication and must demonstrate confidentiality, flexibility and initiative. The candidate will have a proven ability to establish and maintain professional and effective working relationships with internal and external stakeholders and have effective time management skills. The candidate is willing to learn, take on additional responsibilities and be committed to adapting to a changing healthcare environment. The administrative assistant will also provide support for the Clinical Nurse Educator as needed.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Closing Date:

September 09, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Position Purpose:

Reporting to the Supervisor of Academic Administration, the incumbent coordinates frontline service and business processes by directly supervising academic office staff and serving as their main point of contact. Finds solutions to special requests and capitalizes on opportunities to review, develop, and implement processes based on industry best practices. Displays a positive, professional attitude to foster harmony and team spirit.

In this role, your responsibilities will include:

• Supervision: Supervises work performed by officers, sets priorities, provides advice with a view to meeting individual goals, develops individual and group training plans, motivates staff, and provides guidance and feedback. Shares knowledge about management tools to bolster employee engagement within the section in order to maximize productivity and minimize staff turnover.
• Needs evaluation and recommendations: Anticipates, analyzes and interprets student needs, determines policies and procedures to put in place, diagnoses and formulates recommendations to solve student problems and ensures that these recommendations are implemented. Solves complex problems and follows up as required.
• Project management: Plans and manages assigned projects. To this end, determines project scope and phases, monitors progress when relevant, makes adjustments throughout the process and ensures effective communication between stakeholders. Manages and monitors delivery of projects assigned to own team.
• Recruitment activities: Promotes the University of Ottawa and its programs and services at trade shows and recruitment events. Helps assign necessary recruitment resources in partnership with the supervisor, academic services.

What you will bring:

• In-depth knowledge of high school, college, undergraduate and graduate academic programs, with at least five years’ experience in an academic setting
• Knowledge of administration usually acquired through postsecondary studies and several years’ experience in a similar role 
• Experience in leading a team in a constantly changing environment
• Experience in providing customer service
• Experience in interpreting, communicating and implementing processes, policies, and procedures
• Experience in using Microsoft Office, Windows, the internet, student information systems, Talisma, and email
• Ability to deal with conflicting priorities and to meet strict deadlines in a fast-paced work environment
• Ability to concentrate in an open, dynamic environment in which several interruptions can occur at any time 
• Ability to manage multiple files with attention to detail
• Ability and willingness to take decisions that could affect students, employees or department members
• Demonstrated ability to show tact, diplomacy, discretion and good judgment 
• Knowledge of the University’s administrative structures and processes (an asset) 
• Experience in gathering and analyzing data and in writing administrative and statistical reports
• Experience in implementing strategies and activity plans for students
• Excellent communication skills to understand the needs of students and employees 
• Strong organizational skills 
• Strong analytical skills, excellent judgment and close attention to detail 
• Bilingualism – French and English (spoken and written)

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as Bachelor’s degree
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment, and a repetitive tasker
• The candidates should be able to work with attention to detail
• The candidates should be able to work under tight deadlines

Other Requirements:

• The candidate should be accurate, client focus, organized, reliable, and multitask
• The candidates should have excellent oral communication, and excellent written communication, and be able to work as a team player

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., record and prepare minutes of meetings, seminars, and conferences, determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages, answer electronic inquiries, order office supplies and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to plan, develop and implement recruitment strategies, manage contracts, assign, co-ordinate and review projects and programs
• The candidates should be able to oversee payroll administration, oversee payroll administration

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years

Physical Requirements:

• The candidates should be comfortable working in a fast-paced environment and able to work under pressure
• The candidates should be experienced in performing repetitive tasks and demonstrate attention to detail

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to receive and register documents for data entry, verifying accuracy and completeness of data
• The candidates should be able to store, update, and maintain databases, and classify, label, and store diskettes/disks and tapes of data
• The candidates should be able to create digital records using a scanner and transfer handwritten data to Excel or Word documents

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: Electronic mail, Spreadsheet, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word

Location: 705 Progress Avenue, Scarborough, ON M1H 2X1
Shifts: Day, Evening, Night, Weekend, Shift, Overtime, On Call, Flexible Hours, Early Morning, Morning

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment
• The candidates should be able to work in tight deadlines with attention to detail
• The candidates should be able to handle large workload

Other Requirements:

• The candidates should be dependable, flexible, organized, reliable, and judgmental
• The candidates should have interpersonal awareness, excellent oral communication, excellent written communication, efficient interpersonal skills, and be able to work as a team player

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures, delegate work to office support staff
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation, co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assist in the preparation of operating budget and maintain inventory and budgetary controls
• The candidates should be able to assemble data and prepare periodic and special reports, manuals and correspondence, oversee and co-ordinate office administrative procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

By mail:
705 Progress Avenue suite 108
Scarborough, ON
M1H 2X1

POSITION SUMMARY:

• The Key Account Executive (KAE) is responsible for all Business Development activities concerning small to medium accounts. 
• The KAE may also service a large customer due to logistical reasons. 
• The KAE identifies volume and sales opportunities reviews new and current services resolves claims and service challenges and conveys information regarding the marketplace competition and customer needs to the Area Sales Manager. 
• The KAE is responsible for achieving aggressive conversion and penetration of revenue goals.  She/he will report directly to the Area Sales Manager.

KEY ACCOUNTABILITIES:

• Volume and revenue development through customer visits and contacts by phone
• Follow up on sales leads through employee/phone centre
• Handle multiple responsibilities
• Ability to work flexible hours (longer hours when required)

EDUCATION/WORK EXPERIENCE:

• Post secondary education and/or 3 years’ related experience in customer service or an equivalent combination of education training and experience
• Excellent PC skills and knowledge of Microsoft Office applications
• Strong interpersonal and communication skills
• Ability to handle stressful situations and a high volume of work
• Good time management skills and attention to detail
• Strong customer service orientation

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

• Location: 46 Aero Drive Northeast, Calgary, AB T2E 8Z9, Canada

Minimum Education

• High school diploma or GED required.

Minimum Experience

• Three (3) years experience required in clerical support or related area; two (2) of those years an Office Administrator I or equivalent administrative experience supporting a manager-level or district staff position.

Knowledge Skills and Abilities

• Software skills, including use of Microsoft Office software and web-based applications.
• General business skills such as typing; data entry and review; and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Customer service skills necessary to effectively and professionally respond to requests.
• Verbal and written communication skills necessary to explain complex and/or confidential information.
• Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Job Conditions

Additional Details:$17.75- $22.23Thurs, Fr, Sat and Mon. Schedule: 2:00Pm-7:00Pm

What is the opportunity?

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals.

The RBC Dominion Securities branch located in Cranbrook, BC is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative Assistant.

By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering efficient internal support, you will be invaluable in ensuring the Advisory team functions fluidly and that each member receives the assistance they need to perform at their best.

What will you do?

• Impact client experience through execution of client account administration, including account opening, account maintenance and efficient resolution of client request.
• Maintain existing client accounts and identify opportunities to contact clients. You will be responsible for managing timelines and key dates for accounts to help ensure clients feel supported by our team.
• Become well-versed in internal controls and industry regulatory requirements, ensuring client files and other necessary documentation is accurate, up-to-date and compliant.
• Respond to client inquiries in an understanding and time-efficient manner (account transactions, requests, account documentation, account reporting, etc.).
• Assist the Advisor team in welcoming and onboarding new clients.
• Leverage your passion for planning to coordinate and prepare meetings for Advisors with their clients/prospects.

What do you need to succeed?

Must-have

• Strong skills in working with various business applications/technology
• High level of time management and organization skills
• Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
• Exceptional verbal and written communication

Nice-to-have

• Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures
• Experience in the securities industry is an asset

What’s in it for you?

We thrive on the challenge to be our best, to think progressively to keep growing, and to work together to deliver trusted advice that will ultimately help our clients thrive and communities prosper. We care about each other and collectively work hard to reach our potential, make a difference to our communities, and achieve success that is mutual. You will also benefit from:

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• An opportunity to make a difference and have a lasting impact on the lives of others
• The chance to work in a dynamic, collaborative, progressive, and high-performing team
• A world-class training program in financial services

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

926 BAKER ST:CRANBROOK

CRANBROOK

Canada

37.5

Full time

WEALTH MANAGEMENT

Regular

Salaried

2024-08-27

2024-09-27