All jobs in Administrative Jobs

Weekly Hours: 36.67

Weekly Hours: 40 

The Administrative Support Analyst is responsible for contributing to Private Banking’s overall success by providing administrative support to the SVP Private Banking and Managing Director Wealth Credit Solutions. The Administrative Support Analyst will also be responsible for supporting the Financial Reporting Team, assisting with preparation and distribution of regular reporting.

Is this role right for you? In this role you will:

Support the Senior leaders with their expenses by:

• Preparing entries / transactions and supporting documentation to process payments
• Recording /inputting / documenting data to track, monitor and control expenses
• Providing supporting information reports to management to support decisions
• Verifying telephone bills/expense statements/preparing and submitting reports
• Championing a high performance environment and contributing to an inclusive work environment.

Coordinate meetings & provide logistical support for Senior Leaders by:

• Arranging meeting invites, agenda preparation, power point decks for partner and Team meetings
• Assist with the update of Consolidated reporting and dashboards
• Providing calendar support as necessary
• Arranging travel including booking and itineraries

Support the Financial Reporting team by:

• Assisting with the preparation of annual, quarterly and monthly financial analysis reports
• Maintaining email distribution lists
• Co-ordinate system access for all Private Banking users
• Assisting with the preparation and validation of quarterly and annual compensation payments

Contribute to the effective functioning of the Private Banking Head Office team by:

• Participating actively in team learning development activities and team performance achievements.
• Building effective working relationships across the team and with various business line and corporate function contacts
• Maintaining a high level of client service 
• Facilitating a culture of open and honest communication
• Actively participating and contributing to touch bases and team meetings
• Encouraging the generation of new ideas and approaches 
• Actively share knowledge and experience to enhance the development of all team members
• Developing and executing a meaningful employee development plan

Do you have the skills to enable you to be successful in this role? We would love to work with you if you have:

• University or Community College degree preferred in Finance or Mathematics
• 2 + years of Executive Assistant Experience
• Must have good knowledge of the broad Wealth management offering, including the services of Private Banking, and familiarity with the Bank’s International Private Banking offering.
• Strong knowledge of Private Banking operations and sales environments
• Knowledge of Process Mapping and Business Architecture, including use of related software/tools
• Thorough business analysis, analytical and creative problem solving skills 
• Proven judgment as issues can be complex and without precedent.
• Strong written and verbal skills required to prepare communications and interact effectively with other Bank departments and external parties;
• Excellent time management skills 
• Thorough PC skills including Excel, Word, PowerPoint
• Thorough knowledge of field various reporting tools
• Strong written and verbal communication skills
• Expert knowledge of Retail and Commercial Lending policies and procedures
• Previous experience with writing business cases is an asset
• Strong analytical skills
• Ability to work with others of varying levels, expertise and skills

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• • The candidates should be able to arrange and co-ordinate seminars, conferences, etc.

• The candidates should be able to record and prepare minutes of meetings, seminars and conferences
• The candidates should be able to schedule and confirm appointments, answer telephone and relay telephone calls and messages
• The candidates should be able to answer electronic enquiries, order office supplies and maintain inventory
• The candidates should be able to arrange travel, related itineraries and make reservations, provide customer service
• The candidates should be able to greet people and direct them to contacts or service areas, set up and maintain manual and computerized information filing systems
• The candidates should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information, perform data entry

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Key Responsibilities:

Responsible for three (3) essential areas:

Payroll/ Kronos Administrator

• Process and manage the weekly payroll using Kronos and SAP application
• Ensure the Island Wage Agreement is being followed while processing payroll
• Responsible for maintaining the accuracy of employee profiles and accrual

Procurement and Vendor Management

• Manage the location’s purchasing requirement through the Procurement Systems MyBuy and SAP
• Responsible for maintaining the supplier’s database and adding new suppliers to the SAP Database
• Responsible for Purchase Order requisition according to Budget Plan and actual expenditure
• Process Travel and Mastercard Expenses

Location Control and Compliance

• Responsible for the location’s compliance according to the company’s guidelines and procedures

Other Responsibilities 

• Create a welcoming and warm environment for Pepsico Beverages visitors and contractors
• Responsible for the internal and external stakeholders’ communication
• Assist in company-specific initiatives

Qualifications

• Two years of administrative experience, Payroll Administrator Experience, is desired
• Experience in software programs/applications such as Kronos, SAP, and Microsoft Office, is preferred
• Successful completion of an administrative/office management program
• Successful completion of high school diploma
• Professional accomplishments that reflect self-motivation and initiative 
• Strong computer skills in Word, Excel, and PowerPoint
• Experience in software programs/applications such as Kronos, SAP, and Microsoft Office, is preferred
• Excellent communication and customer service skills
• The ability to multi-task is essential
• Attention to detail and organizational skills
• Must be self-motivated, punctual with demonstrated professional maturity

Salary Range

The expected compensation range for this position is between $41,600 - $69,200 based on a full-time schedule.  Your confirmed job-related skills, experience and qualifications will be considered in setting your actual starting salary

Express Scripts Canada is actively looking for a motivated Service Desk Analyst. The successful candidate shall possess a strong client-centric focus with a keen eye for problem solving and time management skills. This candidate must have a willingness to work a flexible schedule to accommodate deadlines, with on-call duties, as required.

ESSENTIAL FUCTIONS:

• Maintain a Product Care Centre processes that meets ITIL standards

• Monitor, investigate, answer and log internal application issues and service requests

• Impart business knowledge to assist and support Express Scripts Canada’s internal customers on day-to-day system issues

• Maintain incident management ticket queues and adhere to SLA’s by setting priorities and resolving technical issues

• Work with internal service providers to identify and resolve system-related issues

• Triage end user support issues and actively work with other teams within the Information Systems to resolve in a timely manner

• Develop and maintain documentation relating to the support process and procedures within the Business Resiliency Product Care Centre team

• Record, update and track all User ID setup requests for internal software application: modifications, terminations, password resets, including QA and external customer requests

• Review and update process documents and User templates on a regular basis to reflect current information and processes

• Answer support calls and participate in an afterhours on-call rotation schedule

• Provide remote assistance to all Express Scripts Canada locations

• Develop and maintain good working relationships with user community with a focus on providing best-in-class support services

• Assist with internal communications regarding system-related issues

• Liaise with other internal departments as required

• Meet all SLAs for both internal and external clients

• Other projects as assigned by Management

QUALIFICATIONS:

• Post-secondary degree with related job experience in insurance, customer service or computer science.

• Experience in a technology/service desk role with a focus on providing superior customer service based on ITIL standards

• ITIL 4 certification would be an asset

• Knowledge of FTP, TCP/IP and its relationship to feed transmission and receipt is an asset.

• Bilingualism in French & English both written and verbal

• Excellent problem solving skills to assist users in resolving issues and setting customer expectations

• Excellent time management skills to be able to handle multiple job functions and tickets each day

• Good working knowledge of Express Scripts Canada operations and systems

• Ideal candidate has excellent analytical and documentation skills, is proactive, energetic and a team-player

• A strategic thinker that can think outside the box and take the Product Care Centre to the next level

• Ability to work effectively with internal customers and other team members

• Flexible and adaptable to working additional hours and/or overtime

• Job requires precise finger/hand movements while working with a keyboard

NOTE: Internal candidates should apply before March 18, 2024.

As the Assistant Director of Front Office, you are a senior leader in the Front Office department, and directly lead the Front Desk and Royal Service teams, as well as manage our guest experience from arrival to departure.

• Oversee the Front Desk and Royal Service daily operations, exemplifying the values of a service focused organization.
• Frequent and direct contact with guests, both in proactive and recovery situations.
• Regular coaching of leaders and front-line employees to optimize performance. Participating in interviewing, recruiting and selection of new team members. Complete workforce planning including scheduling, payroll and recruitment.
• Overseeing adherence to brand guidelines, LQA standards and loyalty programming.
• Oversee group arrivals, ensuring all requirements outlined on the resume are executed. Attending pre-cons, resume meeting, and representing the Front Office as a whole.
• Lead monthly departmental meetings, communicating goals to increase colleague engagement, service scores and overall productivity.
• Thorough knowledge of emergency procedures (Emergency Preparedness Manual) and general crisis situation procedures

Physical Aspects of position:

• Frequent standing and walking throughout shift.
• Frequent lifting and carrying up to 30 lbs.
• Constant kneeling, pushing, pulling, lifting.
• Frequent ascending or descending ladders, stairs and ramps.

Qualifications

• Excellent knowledge of Rooms division operations. Knowledge of Micros Fidelio Opera and Microsoft Office Applications.
• Minimum of two years as a manager within the Front Office at a mid-sized to large hotel.
• Leadership experience in a unionized environment.
• Highly organized, career and result oriented with the ability to be flexible with hours, days off, assignments and additional duties.
• Diploma/Degree in Hotel Management an asset.

Additional Information

Visa Requirements: Must provide proof of eligibility to work in Canada.

Job Perks & Benefits:

• Complimentary meal in our staff cafeteria each shift
• Exclusive discounts at Accor branded properties worldwide with our colleague benefit card
• Complimentary dry-cleaning services for your work attire
• Learning programs tailored to hone your skills and talents
• Opportunities to make a meaningful impact by participating in our Corporate Social Responsibility initiatives, including our Sustainability Committee and Diversity, Equity & Inclusion (DEI) Committee
• Career advancement opportunities, with pathways to national and international promotions, the opportunities are limitless
• Access to our comprehensive benefits package, including extended health, dental, vision benefits; life and disability insurance; pension with company match; and Registered Retirement Savings Program (RRSP) and a Tax-Free Savings Account (TFSA) (for salaried roles)

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS

We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT'S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

Requirements:

Languages: Candidates must have knowledge of the English Language.

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 1 year to less than 2 years

Other Requirements:

• The candidate should have specialization on reports and records

Responsibilities:

• • The candidate should be able to determine and establish office procedures and routines

• The candidate should be able to schedule and confirm appointments
• The candidate should be able to answer telephone and relay telephone calls and messages
• The candidate should be able to answer electronic enquiries
• The candidate should be able to compile data, statistics and other information
• The candidate should be able to order office supplies and maintain inventory
• The candidate should be able to open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidate should be able to set up and maintain manual and computerized information filing systems
• The candidate should be able to type and proofread correspondence, forms and other documents

Benefits:

• The employees get other long term benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by email (along with your resume) through below mentioned details.

By email:
[email protected]

• Drafts tenders, Request for Proposals (RFP), Request for Quotations (RFQ); provides bid analysis and prepares reports.
• Checks work of contractors to ensure adherence to City by-laws, Building Codes, standards, policies and procedures.
• Represents the division at various committees and meetings.
• Carries out technical work for the planning and scheduling of work for capital projects. Prepares estimates and layouts. Verifies calculations by inspectors and performs on site visits.
• Prepares tenders, reports and determines quantity and cost estimate.
• Investigates and responds to inquiries and/or complaints from project clients, staff, elected officials and members of the general public.
• Assists with instructing, directing, providing technical guidance and expertise. Provides feedback to program staff, contractors and consultants with respect to projects. Ensures relevant construction practices/methodologies, contract documents, City by-laws, codes, legislation and acts are adhered to.

Key Qualifications:
Your application must describe your qualifications as they relate to:
 

1. Post-secondary education in a relevant discipline (e.g. Building Science, Facility Management,
2. Engineering Technologist, Automotive Mechanical Technology, etc.) or an equivalent combination of education and/or experience.
3. Considerable experience in fleet maintenance, coordination and procurement including: replacement cycles, fleet related issues resolution and inventory tracking methods.
4. Considerable experience with facility maintenance, materials and methods of construction, and construction  project coordination; planning, overseeing, coordinating, and assisting with implementing multidisciplinary projects which includes working in a multi-project environment and working collaboratively with internal and external stakeholders.
5. Experience in contract administration and related purchasing processes such as RFQ/RFP/RFTs, specifications, purchase orders, contract and contract release orders.
6. Experience implementing and coordinating maintenance operations using Computerized Maintenance Management Systems, and/or other software applications related to fleet and/or facility management.

You must also have:
 

• Ability to communicate, negotiate and develop solid internal and external relationships; analytical and conflict resolution skills.
• Strong analytical and problem solving skills.
• Ability to work independently and as part of a team.
• Experience and knowledge of MS Word, MS Project, Excel, Power Point
• Experience and knowledge of appropriate legislation such as Occupational Health and Safety Act, Construction Safety Act and other relevant legislation, including but not limited to Ontario Electrical Safety
• Code, Canadian Gas Association legislation, Technical Standards Safety Association regulations and the Ontario Highway Traffic Act..
• Strong ability to identify opportunities for improvements to service efficiency and effectiveness. Excellent verbal and written communication skills, highly developed interpersonal skills, dealing with all levels of the organization, government agencies and the public; preparing concise, accurate technical reports and correspondence.

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

We are currently looking for an intermediate Administrative Assistant/Accessible Document Specialist to join our Ontario Administration team. 

Bring your curiosity and passion to the technical challenges we solve at GHD. Then see how everyone gets behind you. 

With commitment, there’s no idea too big, no dream too far. We strive to create opportunity for all. Giving you leading training and development programmes to accelerate your growth.  

Come and see where your career can take you and the impact your commitment can make.

Let's solve the big problems together. 

This position is located in our Waterloo Office (Anywhere in GTA)

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

• Document product including typing, formatting, and revisions of reports and general correspondence based on preset templates and styles. Working in Word, Excel, PowerPoint, Adobe Acrobat DC, and creating bookmarked PDF documents.
• Ensuring all documents are filed electronically; ensuring all outgoing products meets company standards.
• Comfortable working independently and as part of a team.
• Working under multiple deadlines and communicating with employees, supervisors, and branch office employees on a regular basis.

Skills, Experience and Competencies:

• Grade 12 diploma; secretarial certificate/diploma, Accessible Document Specialist (ADS) Certification considered an asset.
• Minimum 1- to 5 years previous work experience in an administrative support role and AODA document remediation.
• Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
• Advanced knowledge of Microsoft Office (Word, Excel, Power Point)Adobe Acrobat DC).
• Required  Aadvanced experience creating accessible (AODA, WCAG, and/or PDF/UA), documents in Office 365 products.
• Experience with PAC2021 Checker and axesPDF strongly preferred.
• Strong command of the English language, grammar, written and verbal, is required.
• Independently driven with the ability to make independent decisions on various aspects of document production.
• Effective problem-solving skills.
• Excellent prioritization and multi-tasking skills are required.
• Some flexibility regarding work hours, may be required from time to time.

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Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.