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Job Details:

UPS is currently looking for Part-time Warehouse Clerk at our Ottawa location, starting at $17.30/hr.

• Job Classifications: Part-time Warehouse Clerk

• Job Type: PT Permanent/Hourly

• Job Location:2281 Stevenage Drive, Ottawa ON

• Category: Warehouse Operations.

• * On-site parking is available

• Workdays: Monday – Fridays (5 Days/ Week)

• Scheduled Shift: 5 PM Start - 3-5 Hours/Shift ending around 10PM*

• Flexibility is required as you may need to start earlier or stay later at times

• Must be able to work a minimum of 25 hours per week.

Warehouse Clerks are responsible for performing checks on packages (check labels, packaging, and invoices). You must have top-notch customer service skills for this role, and must be able to lift 70lbs unassisted

Required Skills:

• Attention to detail

• Typing skills: at least 40 words per minute

• Must be able to lift up to 70lbs unassisted *this is a warehouse position

• Customer service skills

• Tracking, tracing, and scanning

• Problem resolution

• The environment is fast paced with temperatures changing daily inside of the warehouse

• Must wear good work shoes with non-slip rubber soles

• Must be flexible with start and finish times as they may vary

• Must be able to pass a 5-year extended background check

The above statements are intended to describe the general nature of the work required for the position and are not intended to be an exhaustive list of all duties and responsibilities.

Benefits:

• Full training provided

• Weekly pay (every Friday)

• Extended health and dental benefits

• Group insurance and pension benefits

• Opportunities for advancement

UPS is committed to Diversity in Employment and welcomes all applicants; however, only qualified candidates will be notified for interviews.

All candidates must successfully complete a 5-year criminal history and background check in order to qualify.

**This Posting is for one (1) full-time permanent and one (1) temporary position ending on or before Feb 22, 2025 **

The Edmonton Police Service requires two self-motivated and energetic Records Management Clerks in the Digital Information Management Unit. Responsibilities of this position include:

• Review, sort and prepare reports for imaging.
• General file maintenance.
• Data entry for tracking imaged documents.
• Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
• Uploading and using custom software to link images to proper occurrences on a Records Management System (RMS).
• Maintain appropriate workflow to meet the Edmonton Police Service’s requirements.
• Performing other related duties as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Able to meet the physical demands of the position, including lifting and moving boxes weighing up to twenty (20) kilograms.
• Able to process a high volume of work efficiently and accurately under the pressure of a fast-paced work environment.
• Proven verbal and written communication skills and interpersonal skills.
• Able to work independently, to exercise sound judgment, and to maintain effective working relationships.
• Strong computer and MS Office skills.
• Scanning/imaging and micrographics experience an asset.
• Experience in a police or records environment would be considered an asset.
• Knowledge of police applications including CAD, CPIC, JOIN, and Niche would be considered an asset.
• Applicants may be required to undergo a knowledge or skills assessment test.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday through Friday.

Salary Range:

21B, Salary Grade: 007, $23.787 - $29.534 (Hourly), $1,903.00 - $2,362.70 (Bi-Weekly), $49,667.26 - $61,666.99 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.
 
General: 

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
• This position requires an on-site presence and remote work is not available at this time. 

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: VH

Classification Title: Word/Data Proccessing Clerk II
Posting Date: Sep 18, 2024
Closing Date: Sep 25, 2024 11:59:00 (MST)
Number of Openings (up to): 2 - Permanent and Temporary Positions Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Central Registry Unit Offsite Location, 17406 116 Avenue Edmonton T5S 2X2

Job Summary
This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects. He/She performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings, and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities:

• Prepares reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.

Qualifications:

• High School Diploma, GED, or International equivalent
• 2+ years' office warehouse support experience - Preferred
• Strong analytical and oral/written communication skills
• Proficient in Microsoft Office Word, PowerPoint, and Excel

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

To provide professional administrative support to the Alberta and Central Banking Regions while maintaining a high level of confidentiality and professionalism. This position plays an integral role in ensuring efficiency and effectiveness in key support and administrative processes for the regions ensuring a positive and supportive team environment while providing excellent service to team members and clients. This includes general administrative support for the regional leadership teams, including expense, invoice and travel management, support for team activities, on premise admin support, assistance with budget tracking, meeting and communication support, and other coordination duties as required.

Specific accountabilities

• Receive incoming invoices, validate to budget detail and prepare payment coding instruction details for Accounts Payable, ensuring the proper signatory authorizations are obtained.

• Setting up contracts and blanket purchase orders for contract services.

• General budget tracking, as required.

• Support leaders with timely and accurate expense management (personal expenses and corporate expenses).

• Coordinate facility services, including seating/office plans, repair or maintenance, key/lock management, procurement of new furnishings

• Booking of rooms and organizing meetings for department level as required

• Other administrative duties, as assigned inclusive of: minute-taking, filing, invoicing, ordering office supplies at the discretion of business leaders

• Coordinates all travel/meeting arrangements and booking for the leadership team

• Manage incoming and outgoing correspondence per leader direction, as required.

• Manage travel requirements as assigned including airfare, and accommodations in line with CWB group travel policy. Support expense claim management process, as required.

• Receive incoming/forwarded phone calls in a professional manner, taking and distributing messages.

• Ordering and maintaining stationary supplies and supply room

• Capture and input information, both for presentation and storage, into the appropriate software

• Coordinating tasks within the department as assigned (e.g., ordering lunches, consolidating data, etc.)

• Other administrative duties, as assigned inclusive of meeting arrangements, minute-taking, filing, invoicing, meeting bookings, ordering office and kitchen supplies, mail runs and distribution of the daily mail

• Maintain strict confidentiality of employee information and leader interactions.

• Prepare and regularly review annual goals and career development plan with manager/supervisor

• Promote cooperation and commitment within the CWB Group towards the attainment of common goals enabling productive group interactions

Knowledge, Skills and Abilities

Education

• Some post-secondary education and/or learning courses preferred

Professional Experience

• Minimum 3-year administrative experience

Personal Competencies

• Portray a team player and a “can do” and proactive attitude at all times

• Excellent administrative and organizational skills with the ability to prioritize job responsibilities and manage high volumes of information effectively, particularly as this role supports multiple leaders at once

• Proficiency with Microsoft Office suite of products, including but not limited to Outlook, Word, Excel

• Able to deal with people sensitively, tactfully, diplomatically and professionally at all times

• Demonstrated ability to build and maintain relationships with management, staff, and clients to enhance professionalism and productivity

• Ability to execute role tasks with a high degree of confidentiality and professional discretion.

• Strong and highly flexible, solid interpersonal and communication skills, both written and verbal, that allow one to work effectively in a diverse environment

• Good analytical skills with strong attention to detail

• Clearly conveys information using the tools necessary, engaging the audience to ensure the message is delivered and understood, creating a positive first impression with confidence and respect

• Ability to work effectively with minimal supervision

• Follows policies and procedures when completing tasks

• Takes personal responsibility

Grow your career with CWB. Apply today.

Why work with us?  

Your success is our obsession! And our award-winning culture & benefits back it up. 
 
Proudly recognized by Great Place to Work® in 2023 as one of Canada’s top 50 Best Workplaces & recipient of Waterstone Human Capital’s Most Admired Corporate Culture 2023.  

Wellness matters. We offer an award-winning benefits package that includes: 

• Hybrid work environments 

• Everyday flexibility 

• Generous company-funded health coverage 

• Health care spending account 

• A flexible wellness program 

• generous time-away options to unplug, rest & recover  

Career development. We commit to our employees’ development and help them reach their professional goals with: 

• Organization wide coaching services 

• Mentorship 

• Education support & training programs  

Bring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups. 

We are searching for a Administrative Coordinator to join our Moody Hall team based in Halifax, Nova Scotia

Opening in November 2024, Moody Hall will be home to 144 residents and will feature private suites and washrooms, ample natural light, wider hallways, and new equipment. The home is designed with six neighbourhoods for 24 residents. Every neighbourhood has dedicated nursing stations, dining rooms, living rooms, libraries and activity spaces.

At Moody Hall, we will introduce our innovative Main Street, a purposefully designed space that creates a charming, small-town atmosphere encouraging independence and community spirit among residents.

Main Street is a vibrant hub that includes a cozy café, a town hall, theatre, chapel and schoolhouse.

The home is named after Dr. Harold Moody who was a prominent humanitarian and civil rights activist. He spent time in the Bloomsbury area of London where he set up his own general practice after being denied from hospitals because of the colour of his skin. He also formed ‘The League of Coloured People’ with 70 other Central YMCA Club members (Bloomsbury) to support other people suffering racial discrimination.

Together, these features create an inviting, community-focused environment for social interaction and personal independence, making Moody Hall a unique and enriching place to call home.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Provides support for the admission of Residents and Clients
• Performs a wide variety of typing assignments, and operates the computer to enter data, edit, revise, and print minutes, letters, memos, tables, and other material
• Maintains and updates Client files, and documents, including Client lists
• Coordinates Client transportation
• Performs basic accounting functions, which may involve Client banking reconciliation and payments on Client accounts
• Supports the facility inventory supply program, which may involve ordering, receiving and distributing supplies
• Monitors fire and security alarm panels, and follows safety and security duties as per facility policy
• Provides support and guidance to employees in assistance with payroll, scheduling and benefits information
• Prepares photocopies and facsimiles and sorts and distributes incoming/outgoing mail.

About You

• As the successful candidate, you will be a graduate of an approved Office Administration or Professional Secretarial diploma, you will have excellent computer skills and experience in Microsoft Office Suite and previous Long-Term Care experience is an asset.
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care.

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional updating and tracking, handling and coordinating shipments, placing orders for equipment, uniforms and supplies, purchase requisitions and in some cases supports other Administrative Assistants.

KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of administrative duties to ensure BGIS ITS operations are provided with support on National level
• Daily monitoring of administrative email box and process all requests in timely manner
• Coordinate corporate initiatives throughout their region
• Support Regional Operations Managers in the onboarding and offboarding of employees
• Coordinate with other support departments within BGIS
• Continuous updating of administrative documentation and trackers based on requests and provided reports
• Coordinate regional shipments of supplies to employees efficiently and timely
• Assist in ordering uniforms and providing proper PPE to employees
• Assist with Trade and HSE certification management through tracking system
• Update Team Members’ information when required and inform all departments where necessary
• Process Purchase Requisitions in various systems
• Assist in Purchase Card management 
• Assist in documentation translation when required 
• Other related general administrative duties as required
• Other duties as assigned

KNOWLEDGE & SKILLS REQUIRED

• Requires three (3) to five (5) years of administrative experience
• High school education completed
• Excellent computer skills, proficient with MS Office
• Ability to work independently with little or no supervision
• Excellent interpersonal skills
• Problem solving skills
• Effective leadership skills when working in a group
• Strong time management skills and organizational skills
• Strong professional written and verbal communication skills
• Strong customer focus
• Strong care for accuracy and attention to details 

This position assigns Broker to import shipments through BLUE2. Other data entry may be requred based on Volume availability

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

• Location: 207 Rue des Alouettes, St Alphonse de Granby, QC J0E 2A0, Canada

Supports station/call centre operations and management in all aspects of business and office procedures including liaison with internal and external customers, suppliers and employees. Co-ordinates all administrative aspects of the station/call centre and directly assists senior manager in achievement of departmental goals.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/educational equivalent with secretarial courses or business college training preferred.

Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.

Standard level MS Excel, Word. PowerPoint is preferred.

Good communication (verbal/written), interpersonal and organizational skills required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/educational equivalent with secretarial courses or business college training preferred.

Two (2) years experience in a customer contact environment of which one (1) year is in a secretarial/administrative role.

Standard level MS Excel, Word. PowerPoint is preferred.

Good communication (verbal/written), interpersonal and organizational skills required.

Preferred Qualifications:Must be bilingual French and English Doit maitriser le français et anglais

The Administrative Assistant will provide administrative, managerial and organization assistance to the Vice President, Legacy Modernization. The successful candidate will be a high-energy, experienced executive assistant with an extremely professional demeanour, business maturity and discretion. This role will satisfy the self-starter who takes pride in contributing through support for the C-suite and has enthusiasm for coordinating key financial events, recognizing that s/he is an extension of the office of the VP and will represent their presence accordingly.

• Proven track record in an administrative role

• High degree of professionalism, business maturity, common sense and good judgement

• Strong organization skills and attention to detail and accuracy

• Flexibility and able to thrive in a fast-paced environment

• Able to maintain confidentiality on highly sensitive matters

• Takes pride in contributing through support with a positive attitude

• Takes personal accountability

• Critical thinker

• Responsibilities

• Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively

• Schedule and organize the quarterly business review meetings and annual planning meetings

• Act as the key point of contact for several vendors providing reliable and timely resolution to inquiries

• Onboard new employees

• Plan and co-ordinate team events, PI Planning and Quarterly meetings including catering and PowerPoint Presentations

What you bring

• 5+ years of experience supporting VP executives’ role within a fast paced and/or professional firm

• Advanced working knowledge of Adobe and Microsoft Office Suite. Knowledge of Concur is an asset.

• Superior written and verbal communication skills

• High level of independence and can be relied upon to follow work through to completion

• Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs

• Proven ability to establish valuable relationships within an organization

• Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision

• Provide professional administrative support in a helpful, respectful and friendly manner

• Extremely professional with executive presence, tact, and political savvy

• Willing to occasionally monitor email off-hours

• Work onsite 3 days a week

• Provide back up support to the other IT Administrative Assistants

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

#LI-NV1

The Maintenance Inventory Controller is responsible to ensure the smooth and efficient operation of the Maintenance Stores Department, providing parts and materials for the maintenance, repair & overhaul of building and operational equipment while optimizing Stores levels to improve efficiency and reduce costs.

locationsBolton, ONAJ Billes Distribution Centre [AJBDC]

• Conform to all safe operating practices. Maintain a clean and safe workplace.
• Manage the MRO inventory through the CMMS inventory and purchasing modules.
• Procurement of needed inventory and replacement parts to meet min/max guidelines, project and planned work requirements in a cost and quality manner.
• Manage inventory supplier contracts to agreed vendor performance levels, (could include EDI, preferred vendor, blanket order).
• Conduct ongoing ABC analysis of MRO inventory and make recommendations for necessary change.
• Maintain CMMS inventory and purchasing data base for accuracy, ie: pricing, vendor files and location. Ensure integrity or CMMS data within your given level of security.
• Receive incoming shipments and process documentation for receivables, payables and maintain files for all such transactions.
• Restock shelves on a daily basis
• Assist in quotations for W.O., projects, retrofits.
• Create new part record and maintain parts identification system. Monitor and ensure an accurate parts transaction history on a daily basis.
• Ensure bar code labeling system is accurate and updated.
• Perform inventory audit (cycle counts) as required, to maintain accurate inventory levels.
• Maintain appropriate confidentiality for all business plans and activities
• Monitor remote parts cribs, ie: Mobile.
• Work constructively and effectively with all internal and external contacts, maintaining dignity and respect at all times.
• Creating Purchase Order in Maximo and COUPA

What you bring:

• Strong organizational skills and computer skills with working knowledge of Computerized Maintenance Management System (CMMS), Microsoft Word, Excel and Microsoft project
• Self motivated individual who works well with minimal supervision.
• Demonstrated knowledge of maintenance techniques on work order flow and work order backlog.
• Excellent communication skills and strong analytical and problem-solving skills.
• Post-secondary education or equivalent experience in production inventory management
• Minimum 3-5 years’ experience within production/ inventory. Experience in high paced distribution center preferred
• Able to rely on judgment and experience to plan and accomplish goals.
• Excellent time management skills. Detail orientated
• Ability to work Monday-Friday 7:00am-3:00pm

CLOSING DATE: September 24, 2024

AREA OF RESPONSIBILITY:

Reporting to the Manager, Accounting, this position is responsible for running various scheduled accounts payable payment runs and data entry of General Ledger journals into PeopleSoft Financial system. Reviews employee expense reimbursement requests. Completes filing duties.

• Complete Weekly Accounts Payable payment run.
• Complete Bi-weekly Accounts Payable payment run.
• Complete Miscellaneous Accounts Payable payment run.
• Complete Refund Accounts Payable payment run.
• Complete Employee Accounts Payable payment run including employee reimbursements.
• Print electronic Accounts Payable invoices.
• Review, verify and enter General Ledger journals into PeopleSoft Financial system.
• Review employee expense reimbursement requests and verify backups and appropriate approvals.
• Assist with internal and external audits.
• Filing of Purchasing Cards.
• Create and archive Accounts Payable vendor files.

SELECTION CRITERIA:

• High school (Grade 12) graduation plus an additional program of over one year and up to two years or equivalent in Accounting.

• Over one (1) year, up to and including two (2) years’ experience

• Requires strong analytical skills.
• Must be proficient in Excel and other Microsoft Window applications.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Able to work independently and as part of a team.

**Preference will be given to students that have a permanent residency in Brampton. 

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology.