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WHAT YOU NEED TO KNOW

• Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.       
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Position Overview

The Department of Undergraduate Medical Education in the Cumming School of Medicine is currently seeking a Full -time Temporary Relief MD Admissions Advisor for approximately 9 months.

The MD Admissions Advisor is responsible for coordinating the admissions process for the Cumming School of Medicines MD Program. Responsibilities include providing advising to prospective and current applicants, providing administrative support for the Admissions Committee and acting as the primary adjudicator of questions regarding applicant eligibility.

Reporting to the Manager, MD Admissions with accountabilities to the Assistant Dean and to the Associate Director.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Program Coordination
  • Provides technical assistance/advice to applicants and referees during the application cycle
  • Advises applicants on accurately entering transcript information into UCAN and advises on the calculation of their GPA
  • Assists applicants with graduate degree forms and general advice with the online application process
  • Manages the intake of thousands of transcripts and prepares them for entry into UCAN, including manual uploading and prepping for outside agency to scan
  • Liaises with main campus recruiters to advise them of the current requirements to the MD program
  • Liaises with the Leaders in Medicine (LIM) Program Coordinator and LIM Director regarding incoming students and current requirements for both programs
  • Accountable for the Applicant Manual and ensures it is updated and edited for the start of the application process
  • Coordination of the Multiple Mini Interviews (MMI) in collaboration with the Assistant Dean and Manager
  • Works closely with the Admissions Team in the admission offer process, including acceptance emails, waiting lists and refusals
  • Verifies the list of admitted students
  • Meets and advises prospective students to answer any specific questions before sending an application
  • Advises candidates whose file requires special attention owing to exceptional circumstances 
• Leadership
  • Communicates as required with other medical school Admissions Offices regarding common issues
  • Advises current/prospective applicants to the MD program in both a one-one-one and group setting regarding the requirements for application into the MD program, and guides them through the admissions process
  • Corresponds with current/prospective applicants via email, phone or mail regarding the MD admissions requirements
  • Coordinates meetings and workshops for the Admissions Selection Committee (ASC). This includes recruiting ASC members, attending meetings, taking the minutes and supporting the ASC Committee as required
  • Advises and assists other college/high school career advisors on the MD admissions process
  • Represents the Cumming School of Medicines MD Program on the MD Admissions process, on and off campus, to prospective students
  • Plans and implements recruitment activities for high schools and post-secondary institutions, and evaluates the success of these recruitment efforts
  • Working closely with the Admissions Assistant Dean and manages ongoing strategic communications with high school and post-secondary independent counselors, including email, print, web and other media

Qualifications / Requirements:

• Bachelors Degree required
• Minimum of 5 years of related experience is required
• Experience in an undergraduate medical environment is required
• Previous experience in an advisory role is required
• Ability to successfully manage and keep track of large volumes of applicant inquiries and provide accurate and timely advice is required
• The ability to work independently demonstrating good judgment in a fast-paced environment with many conflicting priorities
• Ability to work outside of regular work hours as required. Regular work week schedule (Monday to Friday - 830 am – 430 pm) with occasional variances in start and end time, and may be expected to attend events or provide service outside normal working hours
• Demonstrated outstanding interpersonal communication skills, including written and verbal required
• Strong critical thinking, judgement and decision-making skills
• Ability to work under pressure to meet strict and multiple timelines
• Ability to work effectively individually and as a team member
• Excellent computer skills including experience using Microsoft Office suite of programs
• PeopleSoft and UCAN experience is an asset
• Strong organization, multi-tasking and time management skills with the ability to set priorities and meet deadlines
• High level of integrity, discretion, professionalism and ability to maintain confidentiality is required
• The ability to perform moderately heavy lifting, move tables, push carts and carry items is required
• Requires the ability to stand / walk for long periods of time

Application Deadline:  February 21, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. 

The Senior Consultant, Process Transformation works across HR teams to analyze, identify, re-engineer and implement process improvements that deliver seamless employee and manager experiences across HR programs, technologies, and services. Leveraging data and insights they implement strategic changes with the goal of continuously improving HR processes, simplifying the overall HR experience and driving efficiency. They relentlessly look for opportunities to digitize and automate first, implementing opportunities to optimize current tools (e.g. Workday) to the greatest extent possible, creating capacity and enabling HR processes in a simple and intuitive way. They make recommendations and build business case materials to secure funding to drive further improvements with a focus on articulating resulting efficiency & savings.

The Senior Consultant leads the strategic design of process data and analytics solutions for both project and run-state to enable data-led decision making and robust monitoring of process health. The Senior Consultant acts as trusted expert to consult on process problems.

In partnership with key stakeholders (e.g. Centres of Expertise Domains, HR Vendors and external providers) designs, develops, tests, implements and measures various employee & manager processes. Ensures that process design reflects current business strategy and requirements and supports the desired manager & employee experience. 

Designs, develops, tests, implements, measures and manages processes. Ensures that process design reflects current business strategy and business/stakeholder requirements and supports the desired customer experience. Processes may be related to (but are not limited to) fulfillment, operations, services, sales, etc.

• Collaborates in the design, implementation and ongoing tracking and measurement of key HR processes
• Designs processes based on business requirements and best practices. Ensures the processes adhere to applicable risk, regulatory and compliance requirements.
• Acts as a trusted advisor to assigned business/group.
• Influences and negotiates to achieve business objectives.
• Recommends and implements solutions based on analysis of issues and implications for the business.
• Assists in the development of strategic plans.
• Identifies emerging issues and trends to inform decision-making.
• Helps determine business priorities and best sequence for execution of business/group strategy.
• Conducts independent analysis and assessment to resolve strategic issues and recommends approaches or changes to streamline and integrate processes to improve overall efficiency.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders and looks for opportunities to eliminate, simplify, automate and digitize processes.
• Builds effective relationships and collaborates with internal/external stakeholders.
• Ensures alignment between stakeholders.
• Monitors and tracks performance, and addresses any issues.
• Designs and produces regular and ad-hoc reports, and dashboards.
• Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
• Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.
• Leads or participates in defining the change/communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels.
• Provides input into the planning and implementation of operational programs.
• Develops and documents processes, procedures, etc. and/ or end-user materials.
• Assists with the documentation of end user materials.
• Assists with training and transition of processes and tools/templates to appropriate process owners.
• Collaborates in the design, implementation and management of core business/group processes.
• Designs processes based on business requirements and best practices. Ensures the processes adhere to applicable risk, regulatory and compliance requirements.
• Streamlines, simplifies and continuously improves existing processes.
• Documents processes (including, but not limited to, process flows, playbooks, etc.) for vetting, communicating, and implementing processes with stakeholders.
• Ensures all processes meet established standards, effectively utilize templates and tools to track compliance and operational effectiveness standards.
• Looks for opportunities to eliminate, simplify and automate processes. Recommends approaches or changes to streamline and integrate processes to improve overall efficiency.
• Maintains current process documentation to ensure available for stakeholders as required.
• Supports management of processes using established methodologies and tools/system/technology.
• Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
• Participates in the integration of Core Process transformation across business/groups to deliver process improvements for productivity savings and enhanced customer/employee experience.
• Develops an understanding of organizational interactions and complexity to engage with the appropriate stakeholders.
• Stays abreast of industry technical and business trends through participation in professional associations, practice communities & individual learning.
• Resolves issues regarding processes that are raised from all sources/stakeholders.
• Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.
• Provides specialized consulting, analytical and technical support.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works independently and regularly handles non-routine situations.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• Typically between 5 - 7 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
• Lean / Six Sigma designation or relevant experience
• Possesses a deep understanding of and problem solving ability for issues within the business/group.
• Knowledge of business analysis, project delivery practices and standards across the project lifecycle - In-depth.
• Knowledge of business/group processes, procedures and controls - In-depth.
• Understanding of risk, regulatory and compliance requirements - In-depth.
• Deep knowledge and technical proficiency gained through extensive education and business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.
• Data driven decision making - In-depth.

We’re here to help

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a core colleague on the Corporate Areas HR team, provides advice and counsel to a designated business/group to execute the HR strategy and business/group strategy. Completes specific operational/strategic work to deliver business results and/or minimize risk.

• Supports change management of varying scope and type; tasks typically focused on execution and sustainment activities.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications.
• Develops solutions & makes recommendations based on an understanding of the business strategy & stakeholder needs.
• Provides advice and guidance to assigned business/group on implementation of wide range of HR topics & solutions.
• Analyzes data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards.
• Builds effective relationships with internal/external stakeholders.
• May network with industry contacts to gather and identify competitive insights and best practices.
• Provides input into the planning & implementation of programs & solutions and executes within required service level agreements and standards.
• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.
• Focus may be on a business/group.
• Thinks creatively and proposes new solutions.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works mostly independently.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• Typically between 3 – 5 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.
• Appropriate HR designation (i.e. CHRP, ADR) preferred.
• Knowledge in HR disciplines.
• Risk mindset.
• Knowledge of systems thinking & agility.
• Specialized knowledge from education and/or business experience.
• Verbal & written communication skills - In-depth.
• Collaboration & team skills - In-depth.
• Analytical and problem solving skills - In-depth.
• Influence skills - In-depth.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as Bachelor’s degree or equivalent experience
Experience: Candidates should have experience of 5 years or more

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to identify current and prospective staffing requirements and prepare notices and advertisements
• The candidates should collect and screen applicants, advising them on employment requirements and terms and conditions
• The candidates should review candidate inventories, contact potential applicants for interviews, and coordinate selection and examination boards
• The candidates should notify applicants of results and prepare job offers, advising managers and employees on staffing policies and procedures
• The candidates should determine eligibility for entitlements, arrange staff training, and supervise personnel clerks in filing, typing, and record-keeping
• The candidates should be responsible for recruiting and hiring staff

Benefits:

• The candidates will get maternity and parental benefits, and a wellness program

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, job reference number, cover letter, references attesting experience, letter of recommendation, and writing sample) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?

Provides expert employee relations advice and governance to an assigned portfolio to ensure that employee relations policies, practices and strategies support the business/group strategies and meet regulatory/legal requirements. Ensures that initiatives and HR solutions (programs and processes) are consistently and effectively implemented across the business groups. Supports various employee relations programs & initiatives managed internally and with vendors, including work related to acquisitions, divestitures, employment transitions, separation agreements, and outsourcing.

• Acts as a trusted advisor to assigned business/group.

• Influences and negotiates to achieve business objectives.

• Assists in the development of strategic plans.

• Identifies emerging issues and trends to inform decision-making.

• Provides expertise related to general operating procedure interpretation, misconduct, corrective action, attendance, leaves of absence, absenteeism, performance management and addressing underperformance, interpersonal conflict, work environment, coaching, displacement with redeployment or demotion, harassment and discrimination, workplace accommodations, and adjudication.

• Designs and produces regular and ad-hoc reports, and dashboards.

• Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.

• Manages high risk ER matters i.e. Legal case management, human rights & harassment investigations, workforce transformation initiatives etc. and represents the business in legal proceedings as required.

• Reviews all documentation, performs any required negotiation and authorizes separation agreements up to the prescribed limit and commits BMO FG legally on employment law challenges.

• Monitors legislation and manages required compliance/regulatory program activities to achieve objectives.

• Develops employee relations solutions and makes recommendations based on an understanding of the business strategy and stakeholder needs.

• Provides employee relations advice and guidance to assigned business/group on the implementation of solutions.

• Educates managers on all aspects of Labor Relations management including relevant HR policies, appropriate procedures and practices, legislation and regulations and employee relations related training and learning opportunities.

• Acts as a subject matter expert to interpret applicable regulations & policies and makes recommendations on how to resolve business issues.

• Supports the execution of strategic initiatives in collaboration with internal and external stakeholders.

• Conducts independent analysis and assessment to resolve strategic issues.

• Provides support for severance and reductions in force (e.g., consulting with businesses, providing templates for severance packages, producing calculations & outplacement estimates, responding to inquiries from impacted employees/managers).

• Performs the initial intake and primary assessment for employee relations requests to determine facts, identify issues & mitigate risks.

• Provides input into the planning & implementation of operational programs and executes within required service level agreements and standards

• Provides governance over employee relations matters by advocating the fair and equitable treatment of employees while ensuring that employee relations practices and strategies clearly support the business/group and enterprise strategies; has the dual challenge to protect the legal and legislative rights of both employees and the organization.

• Investigates employee complaints within area of expertise, provide solutions for resolution and ensuring that finds are documented.

• Builds effective relationships with internal/external stakeholders.

• Ensures alignment between stakeholders.

• May act as the point person for key vendor relationships (Supplemental Unemployment Benefit Plan Administrator, Career Transition Services, and Unemployment Claims Management) and manage operational programs.

• Breaks down strategic problems, and analyses data and information to provide employee relations insights (including employee transitions) and recommendations.

• Monitors and tracks program performance, and addresses any issues.

• Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.

• Provides specialized consulting, analytical and technical support.

• Exercises judgment to identify, diagnose, and solve problems within given rules.

• Works independently and regularly handles non-routine situations.

• Broader work or accountabilities may be assigned as needed.

   

Qualifications:

• Typically between 5 - 7 years of relevant experience and post-secondary degree in related field of study or an equivalent combination of education and experience.

• Law degree preferred.

• Appropriate HR designation preferred.

• Deep knowledge and technical proficiency gained through extensive education and business experience.

• Verbal & written communication skills - In-depth.

• Collaboration & team skills - In-depth.

• Analytical and problem solving skills - In-depth.

• Influence skills - In-depth.

• Data driven decision making - In-depth.

• Bilingual (French and English) is required.

02/29/2024

Address:

105-119-129 rue St-Jacques O

About the Role:

At Conduent, we're seeking dynamic individuals to be part of our fast-paced, high-volume, team-driven work environment. We're looking for someone experienced in high-volume recruitment, capable of handling multiple roles with ease.

As a recruiter at Conduent, your role involves managing the entire recruitment process and implementing strategic recruitment marketing to consistently attract and retain top talent.

Key Responsibilities:

• Actively source and engage potential candidates across multiple platforms, including job boards, social media, and industry-specific networks.
• Conduct extensive interviews and assessments to evaluate candidates' qualifications, skills, and alignment with client-specific requirements.
• Manage and prioritize a high volume of job requisitions concurrently while meeting tight recruitment deadlines.
• Collaborate closely with client representatives to understand their unique staffing demands and craft tailored recruitment strategies.
• Execute initial candidate evaluations and facilitate candidate assessments.
• Deliver a top-notch candidate experience by ensuring transparent and effective communication throughout the hiring process.
• Utilize advanced applicant tracking systems and other tools to efficiently manage candidate data.
• Assist other teams, when necessary, based on business needs and changes, fostering a spirit of cooperation and adaptability.
• Hire 7000 candidates across the Annual Enrollment period, spanning from May to December, ensuring staffing requirements are met.

Requirements

To be successful in this role you will:

• Have a High School Diploma or an equivalent level of education.
• Have legal authorization to work permanently in Canada without requiring a visa transfer or visa sponsorship.
• Be fully bilingual (English and Canadian French)
• Have experience in a high-volume recruiting role.
• Have experience with recruiting software (ATS), HRIS or HRMS
• Be proficient in using Windows Operating System as well as Microsoft Office applications.
• Have excellent written and verbal communication and interpersonal skills.
• Be able to work from home.

Working with us
Join a rapidly growing organization that can support your career goals.

Working for you
What you get:

• Paid Training
• Career Growth Opportunities
• Full Benefit Options
• Great Work Environment

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates need standard educational qualification such as college, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates needs an experience of 1-2 years

Other Requirements:

• The candidate should be able to work in an organized way and be someone who can be relied on

Responsibilities:

• The candidate should be able to identify current and prospective staffing requirements also prepare and post notices and advertisements
• The candidate should be able to collect and screen applicants also advise job applicants on employment requirements and terms and conditions of employment
• The candidate should be able to review candidate inventories and contact potential applicants to arrange interviews

• The candidate should be able to notify applicants of results of selection process and prepare job offers also advise managers and employees on staffing policies and procedures
• The candidate should be able to determine eligibility to entitlements and arrange staff training

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume, and Cover letter) through below mentioned details.

By Email:
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: MS Office

Physical Requirements:

• The candidates should be prepared for repetitive tasks while possessing attention to detail

Other Requirements:

• The candidates should possess efficient interpersonal skills and exhibit flexibility in their approach
• The candidates should be highly organized team players with the ability to multitask

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people, direct them to contacts or service areas, and provide customer service
• The candidates should be able to order office supplies, schedule and confirm appointments, and maintain work records and logs
• The candidates should be able to perform clerical duties, such as filing, sorting, and distributing mail, as well as answering the telephone and relaying messages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
1803 91 Street SW suite 111
Edmonton, AB
T6X 0W8

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 7 months
Computer and technology knowledge: Electronic mail and MS Office

Physical Requirements:

• The candidates should be accustomed to working under tight deadlines and proficient in handling repetitive tasks
• The candidates should possess a high level of attention to detail

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to greet people and direct them to contacts or service areas, operate a switchboard or telephone system, and provide customer service
• The candidates should be able to order office supplies, schedule and confirm appointments, and perform clerical duties, such as filing and sorting and distributing mail
• The candidates should be able to answer the telephone and relay telephone calls and messages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]