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Job Summary

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.
Responsibilities:
Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
Researches and corrects errors resulting from incorrect pre-advise information.
Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
Prepares complex reports/presentations.
Performs analysis using various software packages and databases (e.g. MS Access).
Provides advanced office support knowledge and skills.
Prepares and/or coordinates information for internal and external contacts.

Qualifications:
High School Diploma, GED, or International equivalent
2+ years' office warehouse support experience - Preferred
Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
Accurate and rapid data entry

Hours:

3:00am to 9:30am

Requires flexibility with work hours depending on the day.

The Administrative Assistant - Fleet contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Ottawa, Ontario location.This is a 6-month contract. 

Responsibilities

• Schedule and coordinate Ottawa fleet maintenance and repairs
  • work with other departments effectively to achieve understanding/resolutions of fleet/maintenance
• Ensure PepsiCo compliance with governmental and internal equipment and safety standards
• Facilitate parts ordering and inventory controls
• Coordinate with outside vendors
  • co-ordinate payment of all invoices
  • reconcile visa statement
  • advise finance of all cross charges
  • identify cost management opportunities
• Ensure regulatory compliance and support with system expertise through an in-depth knowledge of fleet tools such as Geotab, EAM infor, APS, MyBuy, etc (training provided)
• Perform general administrative support work such as running reports, copying, filing, faxing, etc.
• Assist in location specific initiatives, including organizing employee events and liaising with internal and external service provider
• complete manifests for waste removal
• Maintain and order office supplies
• Provide ongoing support for the Ottawa Fleet team
• Organize meetings and travel arrangements
• Process both travel and P Card expenses

Qualifications

• Two years of administrative experience, preferred
• Successful completion of an administrative/office management program, required
• Successful completion of high school diploma required
• Professional accomplishments that reflect self-motivation and initiative
• Strong computer skills in Word, Excel, PowerPoint required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity and confidentiality
• Bilingual French & English is an asset

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as Bachelor’s degree
Experience: Candidates should have experience of 1 to less than 2 years’
Computer and technology knowledge: MS Excel, MS Office, MS PowerPoint, MS Word, MS Windows

Physical Requirements:

• • The candidates should be able to work under pressure in a fast-paced environment, and a repetitive tasker

• The candidates should be able to work with attention to detail
• The candidates should be able to work under tight deadlines

Other Requirements:

• The candidate should be accurate, client focus, organized, reliable, and multitask
• The candidates should have excellent oral communication, and excellent written communication, and be able to work as a team player

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to arrange and co-ordinate seminars, conferences, etc., record and prepare minutes of meetings, seminars, and conferences, determine and establish office procedures and routines, schedule and confirm appointments
• The candidates should be able to answer telephone and relay telephone calls and messages, answer electronic inquiries, order office supplies and maintain inventory
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• The candidates should be able to plan, develop and implement recruitment strategies, manage contracts, assign, co-ordinate and review projects and programs
• The candidates should be able to oversee payroll administration, oversee payroll administration

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 7 months to less than 1 year 

Location: 7080 144 Street Surrey, BC V3W 5S2
Shifts: Evening, Morning

Other Requirements:

• The candidates should demonstrate the ability to multitask effectively and be organized in managing their workload and tasks

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to open and distribute mail and other materials promptly, determine and establish office procedures and routines efficiently, and schedule and confirm appointments promptly and professionally
• The candidates should be able to answer the telephone, relay messages, and handle electronic inquiries effectively, order office supplies and maintain inventory accurately, and set up and maintain manual and computerized information filing systems meticulously
• The candidates should be able to provide excellent customer service to clients, perform basic bookkeeping tasks competently, and consult with clients after sale to provide ongoing support
• The candidates should be able to assign, coordinate, and review projects and programs efficiently

Benefits:

• The candidates will get free parking area

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates should have completion of a related Bachelors degree
Experience: Candidates should have a minimum of three years of secretarial or administrative support experience

Physical Requirements:

• The candidates should be self-motivated individuals who work well independently and participate fully in a team environment. Exceptional organizational skills and the ability to manage competing priorities
• The candidates should exhibit the ability to work independently in a busy and challenging environment, exercising sound judgment around issues requiring a high degree of tact and diplomacy
• The candidates should demonstrate attention to detail and a high level of accuracy in their work
• The candidates should expect to spend most of their time in a comfortable office setting
• The candidates should be prepared for occasional requirements to move or lift light objects such as office supplies, equipment and files
• The candidates should anticipate daily contact with the public, various government departments, as well as other local agencies and institutions
• The candidates should be prepared for a normal work week of 35 hours, with each day lasting 7 hours

Other Requirements:

• The candidates should have completed a one (1) year business course
• The candidates should be collaborative team players with demonstrated proficiency in Microsoft Office Suite, case management systems, and experience with records management processes and filing or bring forward systems Experience with STAR or STOR
• The candidates should possess excellent organizational, communication (written and verbal), and interpersonal skills
• The candidates should be open to equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise
• The candidates should have completion of a 2-year diploma and 2 years of related experience or at least 4 years of related experience

Responsibilities:

• The candidate should be able to act as a resource for the Service Delivery Manager and staff, supporting daily operations and contributing to the development of administrative process improvements
• The candidate should be able to prioritize and manage incoming mail and emails, responding or redirecting
• The candidate should be able to handle incoming calls, emails, and reception walk-ins with professionalism
• The candidate should be able to manage electronic calendars, schedule meetings, and arrange travel accommodations
• The candidate should be able to prepare agendas and take accurate minutes to ensure key decisions are recorded
• The candidate should be able to assist with budget coordination, process invoices, and ensure compliance with procurement procedures
• The candidate should be able to maintain data, prepare statistics, and generate reports
• The candidate should be able to maintain filing and retrieval systems, keeping manuals and reference materials current

Benefits:

• The candidates will get health, dental, life insurance, pension, general illness and Family Assistance Programs
• Salary: $1684.00 – $1884.17 Bi Weekly

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume and competition number) through the below-mentioned details.

Weekly Hours: 36.67 

The contract administrator supports the construction and real estate development teams, responsible for developing and building CT REIT properties across Canada. The successful candidate will preferably have experience in development, construction, or consulting in an administrative capacity, working both independently and in a team environment; must be able to work in a fast-paced setting while maintaining accuracy and reliability of work performed.

• General office management and assist Vice President - Construction with administrative duties

• Provide support to the development and construction teams

• Maintain accurate records and an extensive filing system

• Assist the AVP Development and Construction Director with contract administration as follows -

• Assist design and construction with administration

• Assist development and real estate managers with administration

• Preparation of client-architect agreements and construction contracts. Obtaining relevant documentation and ensuring accuracy

• Processing and ensuring accuracy of vendor invoices relevant to purchase orders and change orders, including but not limited to real estate, design, construction progress claims, supplies, etc.

• Coordination of construction documents including drawings, specs, insurance and coordination of as-built drawings and maintenance manuals

• Project documents creation and distribution in a variety of formats

 What you bring

• 3 to 5 years similar experience supporting design and construction staff or general contractors

• Ability to communicate with individuals at all levels from within the corporation, as well as external clients

• Highly developed technical skills with Microsoft products

• High level of independence and initiative to prioritize multiple tasks and follow through with a sense of urgency

• Basic accounting skills are essential

• Agile and innovative, you can manage in an environment of change and ambiguity to help us take bold and strategic moves in this rapidly evolving retail environment

• Creative thinker who takes initiative and are capable of building, launching, and managing projects/programs that drive results for our customers

• Problem solvers with the ability to analyze and prioritize to meet business objectives

• Collaborative team player with superior influencing skills, who build relationships easily across various stakeholder groups to move initiatives forward

#LI-NV1

What is the opportunity?

As a Wills Administrator with RBC Royal Trust, you will support Will and Estate Advisors in enhancing the relationship management of their clients. The main focus of this role is to provide exceptional and efficient service and to take care of the general administrative duties related to the management of client accounts.

What will you do?

• Provide administrative support to the Advisors in an accurate, efficient, and timely manner
• Facilitate the delivery of quality service to ensure client satisfaction
• Maintain timely written, verbal, and electronic communication with internal and external contacts in a professional manner
• Coordinate client meetings, help prepare documentation, manage filing system, scan and upload documents, assist in preparing client mailings, prepare expense reports, assist with the preparation of client presentations, etc.
• Ensure all account information is up to date, complete, and accurate in Royal Trust’s internal client relationship management (CRM) tool
• Recognize and direct new business and referral opportunities to the appropriate partner
• Ensure all activities are carried out in accordance with Royal Trust policies and procedures

What do you need to succeed?

Must-have

• Exceptional verbal and written communication skills in English and French
• Strong proficiency with Microsoft Office Suite
• Post-secondary education or relevant work experience
• Excellent time management skills and the ability to prioritize work
• Meticulous attention to detail and strong organizational skills

Nice-to-have

• One year of experience within the financial services industry, preferably in the trusts and estates sector
• Ability to work effectively with others

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Flexible work/life balance options
• Opportunities to do challenging work
• Opportunities to take on progressively greater accountabilities   
• Access to a variety of job opportunities across business and geographies

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

RBC CENTRE, 155 WELLINGTON ST W:TORONTO

TORONTO

Canada

37.5

Full time

Wealth Management

Regular

Salaried

2024-04-30

2024-06-12

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 1 year to less than 2 years
Computer and technology knowledge: Candidates must have knowledge of Electronic mail, MS Windows and MS Word

Location: 35 Paul Stober Drive SE, Medicine Hat, AB, T1B 4Y2

Physical Requirements:

• The candidate should be able to work under pressure and also in fast-paced environment

Other Requirements:

• The candidate should be able to work in an organized way and also reliable
• The candidate should have efficient interpersonal skills and also an excellent oral and written communication

Responsibilities:

• The candidate should be able to review, evaluate and implement new administrative procedures and also oversee and co-ordinate office administrative procedures
• The candidate should be able to establish work priorities and ensure procedures are followed and deadlines are met, carry out administrative activities of establishment and also assemble data and prepare periodic and special reports, manuals and correspondence

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

By mail:
35 Paul Stober Drive SE
Medicine Hat, AB
T1B 4Y2

JOB PURPOSE:

Reporting to the Chief Technology and Information Officer, the Executive Assistant provides administrative and analytical support.

JOB RESPONSIBILITIES:

• Manage the overall coordination of calendars, as well as meetings and conference calls in multiple time zones using Outlook.  
• Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.  
• Manage information flow and emails from both internal and external sources, organizing and responding accordingly. 
• Travel arrangements via Concur– organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.  
• Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).  
• Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel. 
• Maintain organization charts using Visio.  
• Assist with the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings. 
• Creating and submitting expense reports using SAP software. 
• Process departmental invoices and respond to vendor queries re. payment through our Coupa system.  
• Act as a back-up for other assistants during illness or vacations, as needed. 
• Troubleshoot laptop/phone issues occasionally.  
• May be assigned additional administrative tasks as required to support business needs. 

KEY QUALIFICATION & EXPERIENCES:

• Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.  
• Excellent verbal and written communication skills.  
• An ability to work in a team environment and be equally comfortable working independently. 
• A positive attitude even in intense situations with tight deadlines.  
• Exceptional organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.  
• Ability to problem solve daily exercising sound administrative judgement with a sense of urgency and in absence of supervision. 
• An adaptable and collaborative style respecting the needs and contributions of others.  
• This position requires diplomacy, confidentiality, and the ability to prioritize. 

The above information indicates the general nature and level of work performed by employees within this classification.  It is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have completed college or CEGEP
Experience: Candidates should have experience of 7 months to less than 1 year

Physical Requirements:

• The candidates should be comfortable working in a fast-paced environment and capable of handling repetitive tasks with a strong attention to detail

Other Requirements:

• The candidates should be organized

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to schedule and confirm appointments, answer the telephone, relay calls and messages, and respond to electronic inquiries
• The candidates should be able to order office supplies, maintain inventory, and open, distribute, and coordinate regular and electronic incoming mail and other materials
• The candidates should be able to provide customer service and plan, organize, direct, control, and evaluate daily operations

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]