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We are searching for a Staffing and Scheduling Coordinator to join our Workforce Team based in Truro, Nova Scotia.

This is Temporary Full Time Opportunity with an approximate one (1) year Term.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (with employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity:

• Books off employees in accordance with the Collective Agreements, defined regional/facility rules and Shannex policy
• Follows established guidelines to fill vacant shifts resulting from immediate book offs, unfilled positions due to vacations/holidays and leaves of absences, per established guidelines and Shannex policy
• Receives and processes requests for unplanned leaves and requests for additional staffing, etc.
• Maintains accurate records of all employee hours worked (including agency staff, if applicable)
• Handles short calls and emergency schedule changes
• Makes future calls to fill vacancies 2 weeks in advance. Continually works to keep staffing in the future at levels that meet operational requirements and established guidelines
• Utilizes multiple phone lines to promptly answer incoming calls, address caller’s needs
• Utilizes Vocantas Automated Staffing program to assist with staffing calls
• Strategically plan schedules to ensure effective use of resources and minimal unnecessary overtime
• Creates, updates and modifies work schedules for assigned region in accordance with timelines
• Follows Collective Agreement (when applicable), Labour Standards and all assigned steps and checklists when generating schedules
• Verifies all schedules for accuracy prior to being shared with managers for review and sign off
• Works collaboratively with the Workforce Coordinator and operational leaders to assure that all scheduling needs are met

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• Secondary education or diploma in a related field
• Previous experience in scheduling and staffing
• Working knowledge of Excel and Microsoft Word
• Previous experience with a computerized staffing system (i.e. Kronos) considered an asset
• Demonstrated flexibility in a changing environment
• Has ability to follow written and verbal instructions
• Excellent communication, and organizational skills
• Ability to multi-task and prioritize
• High level of initiative and attention to detail
• Working with minimal supervision
• Listens effectively to others and responds appropriately
• Ability to read and write in the English language
• A passion for the healthcare sector and/or ensuring seniors have access to quality  accommodations, services and care.

Closing Date: June 14, 2024

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples. 

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

• Successful candidates will be required to provide proof of acquired education.

• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Number of Vacancies: 12   
Job Closing Date (MM/DD/YYYY): 06/07/2024

Language Requirement: Bilingual Imperative (BBCC) 
 

All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.

We are searching for a Workforce Coordinator to join our Parkland Ancaster team based in Ancaster, Ontario.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• In office
• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Coordinates all onboarding activities and facility orientation of new employees
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Ensures accuracy of seniority lists; follows established procedures for all internal job postings and associated employee assignments
• Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
• Ensures accurate schedules are completed and implemented within defined timelines
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• 2-3 years of previous experience in Human Resources, scheduling, and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care

The Recruitment Team is growing! We are searching for a Recruitment Assistant to join our team based in Halifax, NS.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development, and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Comprehensive health and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Employee discounts on select apparel, fitness, and retail partners through our Perks Program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

As a key member of the Recruitment Team, you will work closely with the Recruitment Specialists to achieve the common goal of improving the candidate experience. You will:

• Manage the job advertisement and posting process
• Pre-screen candidates to ensure the minimum requirements are met
• Coordinate and schedule interviews
• Complete due diligence checks for candidates
• Send, gather, and upload new hire paperwork
• Other administrative tasks and duties as required

About You

In addition to placing high value on continuous improvement, collaboration, and accountability, you bring:

• Post-secondary education in Office Administration, Human Resources, or a related field
• Previous experience in a similar role. Experience working in an administrative role in an office setting or in a Human Resources department is an asset
• Exceptional interpersonal, multi-tasking and organizational skills
• A high proficiency with MS Office and are eager and quick to learn new software
• Previous experience with Applicant Tracking Software is considered a strong asset
• Professionalism, adaptable and detail-oriented individual who thrives in a fast-paced role where you are part of a high-performing team
• Exceptional customer service and communication skills, both verbally and written
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services, and care.

The Manager Human Resources and Payroll Solutions will be responsible for leading the direction and maintenance of standard global processes in the Human Resources and Payroll areas.  It is critical that the incumbent have an understanding of best practices in the assigned business area. The incumbent must have a bias towards continuous improvement, an ability to understand process, and possess strong leadership and influencing skills. Most critical is the ability to develop a clear and communicable vision of how this critical area should operate in a new more effective and efficient world.

How You’ll Help

• The ability to forecast and prioritize activities which contribute to the strategic objectives of the organization
• Coach, manage and develop a team of Product Owners within the Human Resources & Payroll Solutions area.
• Demonstrated ability to coach and support in a hands on way when required
• Demonstrated ability to foster a mindset of continuous improvement
• The ability to lead and champion innovative approaches which result in improvements to business operations without compromising quality
• Ensure efforts are coordinated with other areas of the IT group through governance to mitigate cross functional impacts and achieve corporate priorities
• Collate business requirements to identify and document the design for approved priorities
• Foster and support coordination of efforts with other areas of the IT group through governance to mitigate cross functional impacts and achieve corporate priorities
• Provide strategic direction on requested/required changes to impacted stakeholders as they design and document impacts to data models, business processes and reporting. This can include: 
  • Parameters/characteristics for related master data.
  • Integration with other surround systems
  • KPI and reporting required to support newly designed processes
• Create and manage a governed list of roadmap deliverables which align to key business priorities
• Develop and manage relationships with key internal and external stakeholders in the business area to ensure solutions are aligned to priorities, opportunities and strategy 
• Provide inputs and advice for solutions to key business issues
• Assess current technology to ensure full potential is leveraged
• Support approval process of projects or initiatives
• Assess resource requirements for projects or initiatives 
• Support evaluation of current state processes and technology to ensure best practice processes and technology are fully leveraged in the Human Resources & Payroll Solutions area
• Support cross functional impact assessment of initiatives and projects
• Track benefits from delivered objectives with summary presentation to stakeholders
• Support Change Management efforts with all stakeholders

Your Skills & Experience: 

• Payroll Compliance Practitioner (PCP) designation or working towards PCP or Canadian Human Resources Professional (CPHR) Designation is required 
• Minimum of 5 years of experience in a Human Resources function, various roles within transportation would be beneficial
• 3-5 years within the relevant area with 2-5 years in a leadership role
• Previous experience with Continuous Improvement initiatives will be considered an asset
• Minimum of post-secondary education in Human Resources, Business (general stream), or a combination of education and experience
• Demonstrated ability to coach and influence across the organization
• Understand and articulate the company's, strategy in the relevant area
• Experience with Oracle HCM would be considered an asset
• Previous experience in project execution will be considered is required
• Ability to develop, communicate and support a vision that is clear and inspiring
• Aptitude towards translating visions and strategy into actionable short, medium and long term plans
• Drives change as the key to the success of the company’s future and growth and understands how to engage the organization to ensure commitment to change
• Has a bias towards openness and transparency of information. Effectively shares ideas, opinions and thoughts and most importantly solicits and builds on the ideas of others
• Utilizes influencing skills to build internal and external relationships
• A proven ability to use rational thinking and sound judgment to analyze and resolve issues
• A proven ability to communicate across stakeholder groups

To apply, visit our Careers page at dayross.com.

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such College/CEGEP
Experience: Candidates should have experience of 1 to less than 2 years

Location: 11 Steinway blvd. Etobicoke, ON M9W 6S9
Shifts: Day, Shift, Flexible Hours

Physical Requirements:

• • The candidates should be comfortable working in a fast-paced environment
  • The candidates should be able to work effectively under pressure
  • The candidates should be adept at managing repetitive tasks

• The candidates should demonstrate a strong attention to detail

Other Requirements:

• The candidates should be accurate in their work and demonstrate a strong client focus
• The candidates should possess efficient interpersonal skills, have excellent oral communication abilities, and exhibit excellent written communication skills
• The candidates should demonstrate flexibility in adapting to various situations and show good judgment in decision-making
• The candidates should be organized in their tasks, reliable in their responsibilities, and be a team player

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to identify current and prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applicants
• The candidates should be able to advise job applicants on employment requirements and terms and conditions of employment, review candidate inventories, and contact potential applicants to arrange interviews
• The candidates should be able to recruit graduates of colleges, universities, and other educational institutions, coordinate and participate in selection and examination boards to evaluate candidates, and notify applicants of the results of the selection process and prepare job offers
• The candidates should be able to advise managers and employees on staffing policies and procedures, organize and administer staff consultation and grievance procedures, and negotiate settlements of appeals and disputes, as well as coordinate the termination of the employment process
• The candidates should be able to determine eligibility for entitlements, arrange staff training, and provide information or services such as employee assistance, counseling, and recognition programs
• The candidates should be able to supervise personnel clerks performing filing, typing, and record-keeping duties

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

The Talent Acquisition Partner will be responsible for attracting and successfully placing top talent within their assigned region across multiple divisions. This would include partnering with business leaders within your assigned function, leading recruitment update calls, recommending solutions to reoccurring recruitment hurdles, reporting on active and closed positions, and building relationships with external partners (ie. Schools, community groups, etc).

How You’ll Help

• Partner with hiring managers and HR Directors to execute on the recruitment process including sourcing, screening, interviewing, and hiring qualified candidates
• Lead regional recruitment calls to review recruitment data, forecasted roles and areas of opportunity
• Develop working knowledge of each position assigned by conducting thorough intake meetings with the hiring managers to best understand full scope of business needs and requirements. 
• Conduct thorough phone interviews by utilizing active listening skills
• Act as an advisor to managers during the interview & selection process
• Posting job ads on our internal and external job sites
• Utilize various resources to headhunt and engage passive candidates
• Prepare and present candidate profiles for top candidates
• Subject matter expert for any recruitment inquiries and Brand Ambassador for Day & Ross
• Building a strong pipeline of candidates by collaborating with our COE team and participating in special career projects such as job fairs, business specific talent acquisition programs, school presentations, social media activities, networking events, etc.
• Identify and implement community partnerships
• Develop solutions to address recruitment challenges
• Promote talent brand awareness to attract top talent by assisting the COE in developing, sustaining and innovating strategies to cultivate talent for short- and long-term hiring needs
• Other projects related to Talent Acquisition as required

Your Skills & Experience: 

• Post-secondary education preferred.
• A suitable combination of education and experience may also be considered.
• Minimum 2 years of experience in full cycle recruitment
• Transportation experience is considered a strong asset
• Knowledge and ability to provide insight into different talent markets
• Experience working with cross functional teams is consider an asset
• Advanced communication skills, both verbal and written
• Experience with Stakeholder management 
• Computer skills – accuracy, MS products, web-based programs
• Resourceful – ability to think outside of the box to find suitable candidates for hard to fill positions.
• Demonstrated customer service and conflict resolution skills
• Strong organizational skills
• Attention to detail and demonstrating a high sense of urgency in delivering high quality service to internal and external clients
• Ability to champion business needs in a collaborative manner to colleagues
• Ability to work independently and to collaborate with a team
• Results focused
• Fluent in English and French considered an asset
• Up to 25% percent travel may be required within North America

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years
Computer and technology knowledge: MS Windows, Electronic mail, Electronic scheduler, MS Excel, MS Outlook, MS PowerPoint, MS Word, SAP (FI/CO/HR/MM/OT SD), and Internet

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment while demonstrating attention to detail

Other Requirements:

• The candidates should possess efficient interpersonal skills, as well as excellent oral and written communication

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to identify current and prospective staffing requirements accurately, analyzing organizational needs and planning for future staffing needs
• The candidates should be able to prepare and post notices and advertisements effectively, attracting qualified candidates to available positions
• The candidates should be able to collect and screen applicants efficiently, reviewing resumes and applications to identify suitable candidates
• The candidates should be able to review candidate inventories meticulously, assessing qualifications and experience to determine suitability for positions
• The candidates should be able to notify applicants of the results of the selection process promptly and prepare job offers accurately
• The candidates should be able to advise managers and employees on staffing policies and procedures, ensuring compliance and understanding
• The candidates should be able to negotiate settlements of appeals and disputes and coordinate the termination of the employment process professionally and sensitively
• The candidates should be able to supervise personnel clerks performing filing, typing, and record-keeping duties effectively, ensuring accuracy and efficiency in administrative tasks

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

The People Operations Partner serves as a strategic partner and  advisor to operational leadership teams.  This position provides strategic guidance and advice in areas of workplace investigations, payroll queries, employee relations, policy interpretation and employment law. The People Operations Partner uses system data and partners with internal teams to gather information to support the operations teams in making informed decision that ideally will have little to no impact on people.

Primary Responsibilities

•  Provides consulting to management on HR Policies and procedures.
• Provides guidance to  employees and managers for improved business performance and engagement.
• Partner with HR Associates and employees to solve employee relations issues and concerns.
• Investigates internal and external complaints, and employee relations issues up to management level
• Conducts exist interviews and provides trends and analysis reports to management.
• Develop action plans to comply with local laws and create applicable reports.
• Help facilitate  and follow up in the performance review process including:
• Coaching towards the right approach for Goal Deployment - Objective Setting – Self-Evaluation – Manager Evaluations
• Driving the Performance Development process, including succession analysis, development planning, and replacement planning, as well as taking a leading role in talent acquisition for key roles.
• Ensures compensation and benefit programs are administered in accordance with company policies and procedures. Understand compensation needs and challenges  and partner with Functional Leaders and corporate resources to develop sound pay practices.
• Assist in the coordination of merit increase process, promotions, market adjustments and other salary related needs with the senior leaders based on processes, tools and timing provided.
• Drive strategic staffing needs/support within business.
• Engage with HR Associates and Hiring Managers to solve for difficult / unique recruitment challenges.
• Actively identifies gaps, proposes and implement changes necessary to cover risks.
• Provide support on  organizational initiatives and build on current best practice within the regions in order to drive HR integration synergies.

Education/Experience 

• Bachelor’s Degree in related field preferred and 6 years of relevant experience.
• In lieu of degree, high school diploma or GED and 8+ years of HR Generalist/Business Partner experience.
• Proficient in Microsoft office applications and prior experience in HRIS systems.
• Excellent written and verbal communication skills and ability to handle employee relations issues and coaching at all levels.
• Must be detail oriented, possess a high degree of accuracy and work well under pressure.
• Strong written and verbal communication skills.
• Previous experience with best practices in workplace investigations relating to misconduct.
• Knowledge and experience with strategic advising on policies, processes and employment law.
• Customer service driven.
• Strong team player.

Physical/Cognitive Requirements

With or without accommodation: 

1. Ability to follow policies and procedures.
2. Ability to read, write and interpret information.
3. Ability to add, subtract, multiply and divide.
4. Ability to use hands to manipulate, handle, or feel.
5. Ability to sit/walk/stand for up to 8 hours per day. 
6. Must possess visual acuity, i.e., close, distance, and color vision, depth perception and the ability to adjust focus.

Working Conditions 

General office environment that is generally favorable.  Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.  Work is generally performed within an office environment with standard office equipment available.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as college/CEGEP
Experience: Candidates should have experience of 7 months to less than 1 year

Other Requirements:

• The candidate should be accurate, client focus, organized, flexible, reliable, and judgmental
• The candidates should have ability to multitask

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to identify current and prospective staffing requirements, prepare and post notices and advertisements, collect and screen applicants
• The candidates should be able to advise job applicants on employment requirements and terms and conditions of employment, review candidate inventories, contact potential applicants to arrange interviews
• The candidates should be able to co-ordinate and participate in selection and examination boards to evaluate candidates
• The candidates should be able to notify applicants of results of selection process and prepare job offers
• The candidates should be able to advise managers and employees on staffing policies and procedures, provide information or services such as employee assistance, counselling and recognition programs
• The candidates should be able to negotiate settlements of appeals and disputes and co-ordinate termination of employment process
• The candidates should be able to determine eligibility to entitlements and arrange staff training, supervise personnel clerks performing filing, typing and record-keeping duties

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]