All jobs in Administrative Jobs

This is an exciting opportunity for an energetic and self-motivated individual to become a member of the administrative team in the Building Department. Your role will include performing complex clerical work requiring considerable knowledge of applicable departmental functions, procedures, policies and customer service duties in the Building Department. You will work collaboratively with team members and perform diversified clerical duties requiring the exercise of considerable independent action and judgement. The work includes routine typing assignments and/or the responsibility for assisting a supervisor in routine administrative functions. The work is distinguished from that of Clerk II by the greater degree of complexity and responsibility entailed in performing diversified departmental clerical assignments or by the entailed supervisory responsibilities. The work is performed under general supervision and results are reviewed and evaluated by a supervisor to ensure conformance with established procedures, policies, and maintenance of established standards.  Please indicate if you are interested in a regular full time position and/or if you would consider or prefer a job share as a regular part-time position. 

Requirements:
•    Grade 12 graduation including or supplemented by courses in word-processing, typing and business,  plus considerable related experience preferably as a Clerk II or an equivalent combination of training and experience as acceptable to the employer may be considered.
•    Experience with Tempest and Prospero is considered an asset.
•    Experience with JD Edwards and KRONOS is considered an asset.
•    Thorough knowledge of business English, spelling, punctuation, arithmetic and good vocabulary for preparation of reports and correspondence.
•    Considerable knowledge of applicable rules and regulations, methods and procedures governing departmental operations.
•    Ability to employ contemporary service excellence principles.
•    Sound knowledge of recordkeeping, billing, indexing, and related clerical functions.
•    Ability to maintain complex records and prepare narrative and statistical reports.
•    Ability to deal effectively with the public, other employees, and subordinates in processing a variety of enquiries, complaints and related matters.
•    Ability to assign, review, and direct the work of staff engaged in clerical and related duties.
•    Assists with the technical maintenance of the system; tests patches and upgrades.
•    Ability to perform complex clerical and typing assignments with minimum supervision.
•    Ability to compose non-routine correspondence, and prepare reports and related material independently.
•    Ability to effectively use PC industry standard applications/software including Word and Excel and to operate common office equipment.
•    Sound knowledge of the methods, practices and procedures used in operating computer word processing and other equipment as related to the work.

Apply by sending your cover letter and resume in one document

The Edmonton Police Service is seeking one (1) Warrant Management Clerks to work in the Warrant Management Unit. The successful candidate will be responsible for the following duties:

• Reporting any concerns to the supervisor in the Warrant Management Unit.
• Completing daily tasks and making the necessary updates on CPIC and the records management system.
• Maintaining the file awaiting disposition.
• Processing all incoming and executed Warrant files.
• Reviewing Brought Forward files received from court and making necessary updates on CPIC.
• Entering and maintaining Court Orders.
• Assisting the Warrant Processing Area as required (Recognizance, Undertakings, Probation orders, Warrants, etc.).
• Retrieving and re-filing of files.
• Maintaining records and producing monthly statistics on tasks completed.
• Performing other related assignments as required.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college.
• A minimum of two (2) years diversified word and information processing experience.
• Recent or active experience that uses the current Records Management Systems (EPROS, NICHE), CPIC, ORCA and JOIN.
• Proficient with MS Excel and Outlook.
• Able to process a large volume of work with a high degree of accuracy.
• Experience working in an analytical environment and able to prioritize incoming requests while maintaining great attention to detail.
• Excellent interpersonal, organizational, time management and multi-tasking skills are required.
• Proven ability to work independently with minimal supervision as well as part of a team.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

40 hours per week, Monday to Friday

Salary Range:

21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• Civic Service Union 52 members are asked to send a copy of their application to the union office.
• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and covering letter with your online application.
• Please note that the Warrant Management Unit is currently located at Southwest Division (1351 Windermere Way SW) and anticipates relocating to Nexus Business Centre (14315 118 Ave NW) in the upcoming months.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.
 
HR Technician: VH

Classification Title: Word/Data Processing Clerk II
Closing Date: Mar 25, 2024 11:59:00 (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Southwest Division, 1351 Windermere Way SW Edmonton

The Edmonton Police Service is presently seeking one (1) individual to perform the duties of an Administrative Clerk in the Forensic Services Section, Criminal History Unit.  The successful applicant will be responsible for:

• Responsible for the administrative functions supporting the collection of court-ordered DNA, including facilitating institutional attendances, database queries and audits, report writing, and communication with members of the public and EPS stakeholders.
• Managing the Automated Fingerprint Identification System (AFIS) CAR Y transactions ready for registration in the RCMP National Fingerprint Repository.
• Modification of existing CAR Y transactions for data correction/modification, and/or addition/deletion of charges.
• Conducting subject searches on EPROS, EMUGS, CPIC, JOIN and other databases.
• Validation checks of entry data in EMUGS.
• Data entry and updates to various databases which include EPROS, EMUGS and AFIS.
• When required, provide assistance by responding to telephone and counter queries from the general public, police members and other agencies relating to EPS identification processing and DNA collection services.
• When required, querying EPROS, EMUGS, CPIC, JOIN, ORCA, iNetviewer computer systems/databases to retrieve subject data and verify correctness of information on release documents.  
• Performing other related duties as required including cross training with other clerical positions within the unit for relief purposes. 

Qualifications

• Completion of the twelfth (12th) school grade including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications or equivalent experience.
• A minimum of two (2) years diversified word and information processing experience.
• The ability to process a large volume of work with a high degree of accuracy.
• Working knowledge of EPROS, EMUGS, CPIC, JOIN, ORCA and iNetviewer would be considered an asset.
• Working knowledge of the Criminal Code and the Identification of Criminals Act would be considered an asset.
• Working knowledge of Morpho AFIS systems would be considered an asset.
• Proficient with Microsoft Word, Excel, and Outlook.
• Effective time management and communications skills.
• Ability to work in a fast-paced environment with constant time demands while having great attention to detail.
• Strong customer service and interpersonal communication skills.
• Applicants may be tested.
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:
 
40 hours per week, between 0730 - 1600 hours, Monday - Friday.
 
Salary Range:
 
21B, Salary Grade: 007, $22.36 - $27.76 (Hourly), $1,788.90 - $2,221.20 (Bi-Weekly), $46,689.77 - $57,973.32 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton that expired on December 22, 2018.
 
General:   

•    Civic Service Union 52 members are asked to send a copy of their application to the union office.
•    The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
•    We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
•    Please note that the option to work remotely is not available at this time.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

• HR Technician:  CS

A Criminal Record and Judicial Matters Check (Level 2) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

What you'll be doing...

The Administrative Assistant is responsible for providing administrative support for Senior Management (VPs). As a member of the Campus Operations team, you are responsible for contributing to the overall success of the unit by providing a high level of professional administrative and service support to our campus and branch partners while adhering to Bank security and operational procedures and policies. You are responsible for contributing to the provision of human, straightforward and knowledgeable service through your daily interactions to foster a relationship of mutual trust and confidence with partners and other team members. Flexibility is key in a constantly changing environment (procedural and automated systems).

Is this role right for you? In this role, you will: 

1. Contribute to the overall business objectives of the Global Operations Senior Management Officers by: 

•  Establishing and co-coordinating calendars;
•  Arranging /scheduling appointments on behalf of the officer;
•  Anticipating scheduling conflicts / problems and providing alternatives;
•  Establishing and maintaining a BF system;
•  Providing receptionist support by receiving / screening / referring incoming calls / visitors using a high degree of discretion;
•  Acting on email, in-person or online requests received in the senior officer’s absence, or seek guidance, as required;
• Booking conference rooms / meeting rooms / arranging for catering services;
• Coordinate meetings, townhalls, and other events by preparing agenda items, helping with presentations, taking meeting minutes and sending recap emails, as requested by the VPs;
• Booking travel arrangements;
• Reconciling and processing expenses and budgeting on behalf of the VP and the leadership team, as required;
• Support onboarding and offboarding activities on behalf of the VPs
• Coordinate on/offsite meetings, team-initiated engagement events;
• Arranging for or making urgent deliveries of documents / packages
• Ensuring sorting / processing of incoming/outgoing mail;
• Support other GO VPs or higher when their Administrative Assistants or Executive Assistants are absent, on a planned and unplanned basis such as vacancies, vacations, or sudden absences;

2. Ensuring service provided to partners is of the highest quality by ensuring that all service level commitments to customers are met or exceeded by:

• Taking full responsibility for all partner enquiries/concerns/complaints directed to him/her by resolving those matters within his/her discretion, to the partners’ satisfaction or by referring the partner to the appropriate resource
• The incumbent works closely with BNS staff and outside vendors to ensure services rendered meets the established requirements and schedules
• Provide feedback and processing improvement to the Senior Manager Campus Operations.

3. Participate in the efficiency in all processes and functions performed in the department through ongoing review of new and existing processes:

• Verifying telephone bills/expense statements
• Ordering and managing stationery
• Gathering statistical information, presenting in organized formats, and conducting simple analysis
• Preparing and submitting reports
• Maintaining contact lists and employee information, as requested by the VPs.

4. Foster positive work environment by promoting, participating, and supporting team engagement events.

Do you have the skills that will enable you to succeed in this role?  We'd love to work with you if you have: 

• College or University Diploma, or relevant experience required
• Demonstrated organizational skills with a keen attention to details and the ability to manage multiple tasks simultaneously.
• Strong Word, Excel and PowerPoint Skills required.
• High level of discretion required when dealing with confidential matters
• Passionate about building and fostering relationships, while providing great customer service
• Minimum 6+ months of experience in a related administrative role requiring multiple calendar management, including one or more Leader
• Bilingual (Spanish/English) is a strong asset  

Working Conditions

The core hours of operation are scheduled between Monday-Friday, 7:00am - 5:00pm. Possibility of 2 days working from home (flexible to VP needs), after 3 months of on-site training. 

Location 

Must be able to travel to the Downtown Toronto and 888 Birchmount Rd,  2201 Eglinton Avenue sites.

As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION
 
As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

About Us: Proudly Canadian and Independently Owned, We are Coke Canada!

Coca-Cola Canada Bottling Limited is Canada’s premier bottling company. We are an independently owned business encompassing over 5,800 associates, more than 50 sales and distribution centers, and 5 production facilities nationwide. For more information about Coke Canada Bottling, please visit cokecanada.com

Reporting to the Manager, Housing Stability Services the Support Assistant A is responsible for the management, co-ordination, and delivery of administrative operations within the Housing Stability Services section. The focus of the role is to support procurement processes, program operations, inquiries from the public, reporting and IT System implementation.  

Major Responsibilities:

• Performs specialized administrative tasks, including preparation, investigation, research, review, reconciliation, control and co-ordination of various documentation and processes.
• Preparing, organizing and storing documents in both paper and digital formats.
• Ensures and checks the preparation and processing of documents in accordance with appropriate policies and legislation.
• The first point of contact with the public and housing program recipients by phone and email related to housing program questions, complaints and concerns.
• Interfaces with HSS service providers related to housing program implementation and challenges.
• Ensures service delivery of the unit and monitors/controls unit work standards. Reviews processes/work for accuracy, prior to authorizing. Identifies and recommends modifications and oversees implementation of changes.
• Assists with operational programs/functions.
• Administers, prepares, processes and composes documents, statistical summaries and reports.
• Assists with the development and documentation of policies and procedures for the unit and/or division. Interprets and applies regulations and practices.
• Prepares calculations and analysis of data. Compiles data for forecasting/budgeting.
• Reconciles, deposits/issues accounts, cash and statements.
• Provides work direction, coordination, training and guidance to assigned staff.
• Operates computers utilizing and manipulating a variety of software packages.
• Prepares and/or presents presentation materials.
• Provides information and guidance to staff, Councillors, the public, agencies, other levels of government etc. orally or in writing.
• Attends meetings and hearings and acts as the division and/or unit representative. Signs documents as a representative of the corporation.
• Co-ordinates meetings, events and schedules.
• Takes/transcribes minutes.

Key Qualifications:  
Your application must describe your qualifications as they relate to:   

1. Extensive office administration experience at a senior level within a team environment.
2. Extensive experience with administrative systems, relating to data management, procurement and finance systems.
3. Considerable experience with a variety of software packages including Microsoft Office Suite (i.e. Word, Excel, MS Access and PowerPoint) and Outlook.
4. Considerable experience in developing and implementing administrative work procedures and systems.

You must also have:  

• Excellent organizational and time management skills, with the ability to perform in a high volume, high stress environment.
• Ability to communicate effectively both verbally and in writing with politicians, the public, and all levels of staff.
• Ability to identify and analyze problems or inefficiencies and develop effective solutions.
• Ability to meet deadlines and deal with conflicting priorities and work demands.
• Ability to deal with confidential materials and matters.
• Ability to provide work direction to clerical and administrative staff including training and orientation.
• An understanding of issues of housing and homelessness, as well as the services provided by the Housing Secretariat.
• Customer service skills working with clients, service providers, the general public and/or staff to address service inquiries, requests and/or complaints.
• Good knowledge and understanding of City’s By-Laws, policies and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting.

Weekly Hours: 36.67

Weekly Hours: 40 

The Administrative Support Analyst is responsible for contributing to Private Banking’s overall success by providing administrative support to the SVP Private Banking and Managing Director Wealth Credit Solutions. The Administrative Support Analyst will also be responsible for supporting the Financial Reporting Team, assisting with preparation and distribution of regular reporting.

Is this role right for you? In this role you will:

Support the Senior leaders with their expenses by:

• Preparing entries / transactions and supporting documentation to process payments
• Recording /inputting / documenting data to track, monitor and control expenses
• Providing supporting information reports to management to support decisions
• Verifying telephone bills/expense statements/preparing and submitting reports
• Championing a high performance environment and contributing to an inclusive work environment.

Coordinate meetings & provide logistical support for Senior Leaders by:

• Arranging meeting invites, agenda preparation, power point decks for partner and Team meetings
• Assist with the update of Consolidated reporting and dashboards
• Providing calendar support as necessary
• Arranging travel including booking and itineraries

Support the Financial Reporting team by:

• Assisting with the preparation of annual, quarterly and monthly financial analysis reports
• Maintaining email distribution lists
• Co-ordinate system access for all Private Banking users
• Assisting with the preparation and validation of quarterly and annual compensation payments

Contribute to the effective functioning of the Private Banking Head Office team by:

• Participating actively in team learning development activities and team performance achievements.
• Building effective working relationships across the team and with various business line and corporate function contacts
• Maintaining a high level of client service 
• Facilitating a culture of open and honest communication
• Actively participating and contributing to touch bases and team meetings
• Encouraging the generation of new ideas and approaches 
• Actively share knowledge and experience to enhance the development of all team members
• Developing and executing a meaningful employee development plan

Do you have the skills to enable you to be successful in this role? We would love to work with you if you have:

• University or Community College degree preferred in Finance or Mathematics
• 2 + years of Executive Assistant Experience
• Must have good knowledge of the broad Wealth management offering, including the services of Private Banking, and familiarity with the Bank’s International Private Banking offering.
• Strong knowledge of Private Banking operations and sales environments
• Knowledge of Process Mapping and Business Architecture, including use of related software/tools
• Thorough business analysis, analytical and creative problem solving skills 
• Proven judgment as issues can be complex and without precedent.
• Strong written and verbal skills required to prepare communications and interact effectively with other Bank departments and external parties;
• Excellent time management skills 
• Thorough PC skills including Excel, Word, PowerPoint
• Thorough knowledge of field various reporting tools
• Strong written and verbal communication skills
• Expert knowledge of Retail and Commercial Lending policies and procedures
• Previous experience with writing business cases is an asset
• Strong analytical skills
• Ability to work with others of varying levels, expertise and skills