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This is an opportunity for a position in the RAH Diagnostic Imaging department. The successful candidate will rotate on 1500-2315 shift seven days on, seven days off.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

The Unit Clerk in the DTCOR is part of a multi-disciplinary team that provides support for a fast paced, high acuity 13 theater Operating Room. They maintain a high traffic control desk, take emergency bookings, and answer telephones and intercoms. They are required to perform a variety of detailed clerical and computer tasks including preparing and maintaining OR slates using Connect Care programs. Unit Clerks assist with OR staff replacement as necessary. Critical thinking and the ability to prioritize multiple competing tasks is essential. The Unit Clerk is often the first point of contact for the OR so strong interpersonal skills are required. Given the high acuity of our patients and the fast-paced nature of our environment, effective communication and organizational skills are essential. Record keeping must be neat and accurate. Unit Clerks have access to a large amount of confidential patient information therefore candidates must have a strong understanding of confidentiality requirements.

Description:

As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and directing visitors, patients and health professionals, maintaining patient records and charts, transcribing and processing physician orders as well as scheduling patient tests and/or treatments. You will also be responsible for performing a range of administrative activities in support of the unit.

Salary Range:

$30.00-$34.77-Hourly

Scheduled Weekly Hours:

36.25

Anticipated Start Date:

July 22, 2024

Length of Contract:

6 months

Posting Information

This job posting is now accepting applications from all qualified individuals.

Posting Closing Date:

July 4, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

The incumbent is responsible to provide front line customer and client service support as well as direct administrative support to the Algonquin Centre for Construction Excellence departments. This includes all its programs and activities, not limited to providing welcome services to students (including apprentices), staff, internal departments (e.g. Registrar’s Office) and external clients/stakeholders by responding to telephone, email and in-person inquiries, preparing routine correspondence, and maintaining the appointment schedules for the various Academic Managers (i.e. Chairs, Associate Chair).

The incumbent is also responsible for all adding/dropping courses, Program Council management (e.g. class rep communication to student association), Program Advisory Committee scheduling, database updating and completing minutes. The incumbent also works with the Head of Apprenticeship to provide administrative support related to the college’s required tasks for implementing apprenticeship program delivery.

Required Qualifications:

• Minimum one (1) year certificate or equivalent education related to Office Administration;

• Minimum three (3) years’ experience in a busy client service oriented environment, some of which should be at a post-secondary institution;

• Advanced proficiency with MS Office software including Word, Excel, Outlook, and PowerPoint;

• Highly effective communication (oral and written), interpersonal and client skills;

• Ability to work well independently within tight time frames and deadline;

• Demonstrated ability to work effectively as a member of a team;

• Ability to multi-task and work in a fast paced environment;

• Self-motivated with strong attention to details;

• Ability to work under pressure, coordinate activities with conflicting deadlines;

• Proven ability to analyze a situation to provide information according to policies and procedures;

• Experience using a student information system such as GeneSIS, would be considered an asset;

• Demonstrated ability to adapt to new office technology and to learn new software as required;

• Some knowledge of SharePoint, Visio and Microsoft Access, would be considered an asset.

Anticipated Weekly Schedule:

Four (4) days/week (Tuesday to Friday) and is required to be fully on-site.

This position may be subject to extra hours per week on an as needed basis.

* This position is paid at Payband F

* Vacancy is for P21233

Pay Grade:  CL 14  

Salary Range:  $1,529.39 - $1,684.00 Bi-Weekly

CLOSING DATE:  June 26, 2024

AREA OF RESPONSIBILITY:

This job is responsible to coordinate and organize the digitization of records as part of Divisional projects to scan all hard copy documentation to PDF.

• Coordinate and organize the transferring of hard copy documentation, microfilm drawings and property records to the vendor for scanning.
• Create and update tracking sheets to monitor scanned files and drawings.
• Analyse the microfilm and identify the scope of work shown.
• Purge, cull, reconcile and pack existing property files and microfilm; Review existing property files, document types of records, and back-up copies.
• Attach digital property files and drawings returned from the vendor to the tracking system, and make corrections as appropriate.
• Perform quality assurance checks and conduct follow up on the digital documentation returned from the vendor.
• Act as the primary contact to internal and external customers regarding documentation that may be out for scanning and in searching for records.
• Troubleshoot issues, verify scanned copies and shred hard copy documentation that is no longer required.
• Participate as a team member and subject matter expert on the Divisional Scan Project; Provide regular updates and circulate agendas and meeting minutes.
• Train other contract staff on the project as required.
• Perform other similar or related duties as assigned.

SELECTION CRITERIA:

• Completion of Grade 12 or equivalent.
• Over one year, up to and including two years of related experience.
• Solid working knowledge of Tracking Systems, such as AMANDA & ACCELA an asset.
• Accuracy and attention to detail for data entry.
• Sound judgment; good decision making and analytical skills.
• Ability to work independently and as part of a team.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Working knowledge of Microsoft Office Suite.

STARTING SALARY:  $989.10 per Week

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

PepsiCo Canada employs nearly 10,000 Canadian workers and is made up of two business units: PepsiCo Canada Beverages, which includes brands such as Pepsi, Gatorade and Tropicana, and PepsiCo Canada Foods, which notably manages the Frito Lay Canada brands as well as Quaker foods and snacks. PepsiCo Canada belongs to the international group PepsiCo, Inc.

PLACE :

Montreal: 3700 boulevard Thimens, Saint-Laurent, Quebec H4R 1T8

Schedule: Monday to Friday (face-to-face)

Type of employment: 8 month contract

Responsibilities

• Support the management team in global communications and keep the organization chart up to date;
• Ensure document management, data organization, archiving and their protection;
• Perform all other complex administrative tasks necessary for the operation of the unit and in a context of development and growth.
• Manage certain orders for materials, equipment or supplies and complete the required credit applications if necessary;
• Collaborate with the director and the management committee in the implementation, monitoring and improvement of policies and procedures

Responsibilities

• 5 years of experience in a similar position;
• Hold a diploma in office automation technology, document management or a combination of equivalent experience;
• Mastery of the English language, both oral and written, and strong writing skills;
• Mastery of the French language, both oral and written, and strong writing skills;
• Autonomous person, able to manage priorities, numerous simultaneous files and unforeseen events;
• Sense of detail and confidentiality developed;
• Good sense of initiative and able to work effectively in a team;

The ideal candidate is an experienced Medical Coordinator who possesses excellent communication and client service skills. The role is primarily responsible for obtaining medical laboratory reports, fulfilling prescription requests, answering phones and administrative work for the Year Round Care Team.

The Accountabilities:

• Coordinate follow up care from the Year Round Care appointments including follow up appointments, prescription renewals, and results.
• Work with Year Round Care Physicians and Nurse Consultants in managing client care
• Respond to all communications including e-mails and phone calls regarding patient inquiries
• Assist with organization and tracking of medical reports and results
• Coordinate with other clinic staff to ensure exceptional delivery of service
• Other administrative duties as required
• Results Management including distribution of results to Physicians and Nurse Consultants
• Assist with administrative functions like chart preparation, chart pulls, faxing, scanning and mailing of results to patients and to facilities
• Read and interpret physician notes
• Answer Year Round Care line

There is no face-to-face patient contact in this role; the primary interaction with patients is through the telephone or by e-mail so the successful applicant must have similar experience. The role is well suited to candidates who have demonstrated the ability to thrive in a changing environment, have excellent organizational skills, an ability to prioritize and work independently and have experience working with multi-disciplinary teams including nurses and physicians.

The Requirements:

• 1-2 years Medical Office experience
• Medical Office Administration diploma
• Excellent written, verbal and electronic communication skills
• Intermediate level in MS Word, Excel, and Outlook
• Prior switchboard or reception experience is an asset
• Exceptional client service skills
• Sound knowledge of medical terminology and laboratory results

This is a 6 month contract role with full-time hours. The position will be remote while we continue to navigate the current global pandemic, it may require partial or full on-site requirements in future. This role is primarily scheduled during business hours Monday - Friday 9:30am-6pm.

Our benefits:

Medcan’s philosophy of Live Well, For Life applies not only to our clients, but also our valued staff members. We provide paid Wellness Days along with a variety of programs to help our employees manage their mental and physical well-being. We offer special employee rates on fitness sessions, in-house specialty services, and a complimentary membership to our clinic to name a few.

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:
Be responsible for onboarding new client relationships through digital account opening and documentation administration 
Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

What is the opportunity?

This position will support the Regional Vice President, Business Financial Services in the day-to-day running of the market by completing administrative duties including organizing and managing: correspondence, calendar, reporting, and the market office. Responsible for managing mandated duties to allow the Regional Vice President to focus on effective sales leadership practices in the market. You may also participate in scheduled meetings for transcription purposes.

What will you do?

Duties include but are not limited to:

• Supporting a Regional Vice President, Business Financial Services in MSNWO (Manitoba, Saskatchewan, Nunavut and North West Ontario)
• Calendar Management - Maintain the appointment diary of the Regional Vice President ensuring all related materials and/or background information are provided in advance of meetings.
• Reviews phone messages, e-mails and distributes incoming mail - ensures priority items are brought to the attention of the Regional Vice President
• Prepare various forms of communication
• Maintains correspondence files and circulates materials as required
• Controls expenses and certain reporting requirements
• Responsible for managing the office administration related to RVP specific needs
• Supports client and employee event planning
• Support with client concerns

What do you need to succeed?

Must-have

• Prior Executive Assistant experience considered an asset
• Consistently demonstrates the highest level of professionalism and judgment and problem resolution skills
• Must be able to recognize and prioritize critical situations and act to resolve independently in a confidential manner
• Must have ability to act decisively in the absence of the Regional Vice President
• Able to multi-task in a calm and equitable manner and is considered a Self-starter - Able to take initiative and to work independently
• Must be a team player
• Well organized with strong attention to detail
• Must possess excellent interpersonal / communication skills
• Takes an interest in and is an advocate of the business strategy
• In-depth knowledge of PC software programs such as Windows, Word, Excel, Power Point and Outlook

Nice-to-have

• Knowledge of Banking / Financial industry

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

220 PORTAGE AVE:WINNIPEG

WINNIPEG

Canada

37.5

Full time

Personal and Commercial Banking

Regular

Salaried

2024-06-19

2024-06-29