All jobs in Administrative Jobs

Pay Grade:  CL 14  

Salary Range:  $1,529.39 - $1,684.00 Bi-Weekly

CLOSING DATE:  June 26, 2024

AREA OF RESPONSIBILITY:

This job is responsible to coordinate and organize the digitization of records as part of Divisional projects to scan all hard copy documentation to PDF.

• Coordinate and organize the transferring of hard copy documentation, microfilm drawings and property records to the vendor for scanning.
• Create and update tracking sheets to monitor scanned files and drawings.
• Analyse the microfilm and identify the scope of work shown.
• Purge, cull, reconcile and pack existing property files and microfilm; Review existing property files, document types of records, and back-up copies.
• Attach digital property files and drawings returned from the vendor to the tracking system, and make corrections as appropriate.
• Perform quality assurance checks and conduct follow up on the digital documentation returned from the vendor.
• Act as the primary contact to internal and external customers regarding documentation that may be out for scanning and in searching for records.
• Troubleshoot issues, verify scanned copies and shred hard copy documentation that is no longer required.
• Participate as a team member and subject matter expert on the Divisional Scan Project; Provide regular updates and circulate agendas and meeting minutes.
• Train other contract staff on the project as required.
• Perform other similar or related duties as assigned.

SELECTION CRITERIA:

• Completion of Grade 12 or equivalent.
• Over one year, up to and including two years of related experience.
• Solid working knowledge of Tracking Systems, such as AMANDA & ACCELA an asset.
• Accuracy and attention to detail for data entry.
• Sound judgment; good decision making and analytical skills.
• Ability to work independently and as part of a team.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Working knowledge of Microsoft Office Suite.

STARTING SALARY:  $989.10 per Week

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

PepsiCo Canada employs nearly 10,000 Canadian workers and is made up of two business units: PepsiCo Canada Beverages, which includes brands such as Pepsi, Gatorade and Tropicana, and PepsiCo Canada Foods, which notably manages the Frito Lay Canada brands as well as Quaker foods and snacks. PepsiCo Canada belongs to the international group PepsiCo, Inc.

PLACE :

Montreal: 3700 boulevard Thimens, Saint-Laurent, Quebec H4R 1T8

Schedule: Monday to Friday (face-to-face)

Type of employment: 8 month contract

Responsibilities

• Support the management team in global communications and keep the organization chart up to date;
• Ensure document management, data organization, archiving and their protection;
• Perform all other complex administrative tasks necessary for the operation of the unit and in a context of development and growth.
• Manage certain orders for materials, equipment or supplies and complete the required credit applications if necessary;
• Collaborate with the director and the management committee in the implementation, monitoring and improvement of policies and procedures

Responsibilities

• 5 years of experience in a similar position;
• Hold a diploma in office automation technology, document management or a combination of equivalent experience;
• Mastery of the English language, both oral and written, and strong writing skills;
• Mastery of the French language, both oral and written, and strong writing skills;
• Autonomous person, able to manage priorities, numerous simultaneous files and unforeseen events;
• Sense of detail and confidentiality developed;
• Good sense of initiative and able to work effectively in a team;

The ideal candidate is an experienced Medical Coordinator who possesses excellent communication and client service skills. The role is primarily responsible for obtaining medical laboratory reports, fulfilling prescription requests, answering phones and administrative work for the Year Round Care Team.

The Accountabilities:

• Coordinate follow up care from the Year Round Care appointments including follow up appointments, prescription renewals, and results.
• Work with Year Round Care Physicians and Nurse Consultants in managing client care
• Respond to all communications including e-mails and phone calls regarding patient inquiries
• Assist with organization and tracking of medical reports and results
• Coordinate with other clinic staff to ensure exceptional delivery of service
• Other administrative duties as required
• Results Management including distribution of results to Physicians and Nurse Consultants
• Assist with administrative functions like chart preparation, chart pulls, faxing, scanning and mailing of results to patients and to facilities
• Read and interpret physician notes
• Answer Year Round Care line

There is no face-to-face patient contact in this role; the primary interaction with patients is through the telephone or by e-mail so the successful applicant must have similar experience. The role is well suited to candidates who have demonstrated the ability to thrive in a changing environment, have excellent organizational skills, an ability to prioritize and work independently and have experience working with multi-disciplinary teams including nurses and physicians.

The Requirements:

• 1-2 years Medical Office experience
• Medical Office Administration diploma
• Excellent written, verbal and electronic communication skills
• Intermediate level in MS Word, Excel, and Outlook
• Prior switchboard or reception experience is an asset
• Exceptional client service skills
• Sound knowledge of medical terminology and laboratory results

This is a 6 month contract role with full-time hours. The position will be remote while we continue to navigate the current global pandemic, it may require partial or full on-site requirements in future. This role is primarily scheduled during business hours Monday - Friday 9:30am-6pm.

Our benefits:

Medcan’s philosophy of Live Well, For Life applies not only to our clients, but also our valued staff members. We provide paid Wellness Days along with a variety of programs to help our employees manage their mental and physical well-being. We offer special employee rates on fitness sessions, in-house specialty services, and a complimentary membership to our clinic to name a few.

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:
Be responsible for onboarding new client relationships through digital account opening and documentation administration 
Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

What is the opportunity?

This position will support the Regional Vice President, Business Financial Services in the day-to-day running of the market by completing administrative duties including organizing and managing: correspondence, calendar, reporting, and the market office. Responsible for managing mandated duties to allow the Regional Vice President to focus on effective sales leadership practices in the market. You may also participate in scheduled meetings for transcription purposes.

What will you do?

Duties include but are not limited to:

• Supporting a Regional Vice President, Business Financial Services in MSNWO (Manitoba, Saskatchewan, Nunavut and North West Ontario)
• Calendar Management - Maintain the appointment diary of the Regional Vice President ensuring all related materials and/or background information are provided in advance of meetings.
• Reviews phone messages, e-mails and distributes incoming mail - ensures priority items are brought to the attention of the Regional Vice President
• Prepare various forms of communication
• Maintains correspondence files and circulates materials as required
• Controls expenses and certain reporting requirements
• Responsible for managing the office administration related to RVP specific needs
• Supports client and employee event planning
• Support with client concerns

What do you need to succeed?

Must-have

• Prior Executive Assistant experience considered an asset
• Consistently demonstrates the highest level of professionalism and judgment and problem resolution skills
• Must be able to recognize and prioritize critical situations and act to resolve independently in a confidential manner
• Must have ability to act decisively in the absence of the Regional Vice President
• Able to multi-task in a calm and equitable manner and is considered a Self-starter - Able to take initiative and to work independently
• Must be a team player
• Well organized with strong attention to detail
• Must possess excellent interpersonal / communication skills
• Takes an interest in and is an advocate of the business strategy
• In-depth knowledge of PC software programs such as Windows, Word, Excel, Power Point and Outlook

Nice-to-have

• Knowledge of Banking / Financial industry

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

220 PORTAGE AVE:WINNIPEG

WINNIPEG

Canada

37.5

Full time

Personal and Commercial Banking

Regular

Salaried

2024-06-19

2024-06-29

As our Project Coordinator, you will work with internal/external consultants, sub-trades and project team participants throughout the management of the project.

Position Overview:

• Manage contract changes, field orders and site instructions in support of the Project Manager and Site Superintendent.
• Collaborate and assist in the design, estimating and scheduling of the project.
• Monitor costs and assist in the monthly fee projection process.
• Create and implement log sheets for sites.

Qualifications Needed:

• Post-secondary education in the field of engineering OR minimum of 5 years’ experience as a Project Coordinator in the construction industry.
• A clear communicator offering creative solutions while providing strong time management and prioritization skills.
• Experience using MS Office and MS Project

Want to know more?  Apply through sending your resume to [email protected]

Application Close: 03/07/2024

WHAT YOU NEED TO KNOW

• Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.       
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.  
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

We are seeking an experienced administrative professional to join the Edmonton Elections team! Reporting to the Director, the Administrative Coordinator will contribute in a meaningful way to the success of the Edmonton Election Project, which is a large-scale, multi-stakeholder, complex and highly legislated civic project that occurs every four years with very tight and legislated timelines. 

We are looking for a highly organized individual who is able to manage and prioritize duties in a complex, demanding and time sensitive environment.

You will:

• Manage the Director and Substitute Returning Officer’s calendar and schedule meetings to support operations
• Schedule and support meetings chaired by the Director, such as the Steering Committee, the Elections Leadership Team, and School Board meetings. This includes handling meeting logistics, preparing agendas, taking and distributing meeting minutes and tracking action items
• Compile background materials, information and briefings for the Director in preparation for meetings
• Draft and edit documents to support day to day operations such as agendas, reports, memos, letters and other correspondence
• Monitor and track the Director’s email to ensure that requests and inquiries are routed appropriately, tracked and monitored, and responded to within an appropriate time frame
• Ensure all correspondence and submissions are in the proper format, proofread and convey the appropriate information prior to the Director's approval
• Coordinate the workflow and tracking of reports assigned to the Election Team, ensuring the Director and City Clerk’s Office is kept informed
• Recognize sensitive and/or confidential issues and bring matters to the attention of the Director and Substitute Returning Officer
• Advise the Director of steps taken to resolve issues requiring the Director's approval
• Oversee the coordination and handling of workflow and activities that come into the Election Team to ensure needs are captured, tracked and processed in a timely manner
• Provide indirect support to the Election Leadership Team as it relates to assigning routine reports or requests for information from the Director and/or City Clerk’s Office, as required
• Support the Director in managing expense report reviews, monthly cost reporting, etc
• Act as the administrative liaison between the Election Team and the Branch Manager’s Office and other departments

Qualifications

• Completion of a high school diploma including business subjects with an emphasis on office administration, or completion of an appropriate administrative professional certificate program from an accredited business school or college
• A minimum of two (2) years progressively responsible and diversified office and administrative experience, providing support at the senior leadership level
• Experience working in a public sector environment would be an asset

Skills Required for Success:

• Ability to manage duties, take initiative and be responsive to changing priorities and circumstances in a complex, demanding and time sensitive environment
• Ability to work and make decisions related to coordinating and assigning tasks to be actioned, scheduling, and responding to inquiries with a high degree of independence
• Ability to handle confidential information on a routine basis with a high degree of judgement and discretion, and recognize politically sensitive issues and bring matters to the Director’s attention
• Must be able to maintain a general level of understanding of the Local Authorities Election Act
• Ability to oversee and supervise the work of other administrative support staff
• Excellent organizational, time management and prioritization skills are required
• Superior written and verbal communication skills are required, along with excellent proofreading skills and a high level of accuracy
• Ability to establish and maintain effective working relationships
• Advanced skills are required in Google (mail, calendar, drive, docs, slides, sheets, forms)
• Knowledge of City of Edmonton processes and procedures is an asset
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework 
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies

Conditions of Employment:

• Hours of Work: 33.75 hours per week

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected]. 

Up to 1 temporary, benefits-eligible position  that may continue for up to 18 months

Salary Range:  $25.172 - $31.257 (Hourly); $44,346.770 - $55,067.020 (Annually)
Talent Acquisition Consultant: NC/MZ

Classification Title: Word/Data Processing Clerk II
Posting Date: Jun 18, 2024
Closing Date: June 28, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Project Term (Up to 36 months) Full-time
Union: CSU 52
Department: Office of the City Manager
Work Location(s): Elections Office, 16304 - 114 Ave Edmonton T5J 3R8

Number of Positions: 15  
Closing Date: 07/02/2024

Hourly Rate/Salary: 20.37 - 24.85 
Hours of Work: up to 40 hours a week 
Work Location: Small Arms Inspection Building (1352 Lakeshore Rd E, Mississauga, ON L5E 1E9) and various food and event locations throughout Mississauga 
Department/Division/Section: CMS/Community Services Dept , CMS/Recreation & Culture Division , South District 
Non-Union/Union: Non Union