All jobs within 50 km around Coquitlam

Overview

Overview

As an Administrative Assistant, you will be primarily responsible for working with Financial Planners to support the development of new wealth management business acquisitions and relationships in target markets.  Within this partnership model, you are an essential resource in the successful execution of day-to-day operational activities including, providing timely support, and delivering exceptional client experiences.  In addition to enabling the growth and servicing of the Financial Planners client-base, you will be responsible to support and contribute to a national Administration team.      

Is This Role Right for You?

The Scotia Financial Planning Team (SFP) is looking for a dynamic self-starter who embraces a team environment and shares our passion to helping each and every client realize their financial dreams!  The Administrative Assistant is an excellent opportunity to be part of a vibrant, enthusiastic, and high-energy team. 

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Responsible to execute on capacity enablers (National Practice Standards) for Financial Planner to grow their business portfolios.
• Support operational excellence through the execution of day-to-day administrative tasks and activities. 
• Influence a service excellence culture through the delivery of exceptional client experiences.
• Be a Trusted Business Partner; build cross-functional partnerships to optimize business outcomes.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day tasks, activities, and decisions.
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champions a high-performance environment and contributes to an inclusive work environment.

Do You Have the Skills?

• Self-motivated and disciplined with solid organizational and effective task prioritization skills.
• Strong processing and inputting skills coupled with a high attention to detail and follow-through capabilities.
• Outstanding interpersonal, communication and listening skills (empathetic skills).
• Ability to build rapport, establish trust and communicate effectively.
• Ability to work in a faced-paced dynamic environment along with multiple partners and stakeholders to achieve shared objectives.
• Excellent team player with the ability to work independently.
• Possess a growth mindset, which involves having the desire to continuously develop skills, knowledge and experiences through active learning and curiosity.
• Solid understanding of the investment sales process, gained through experience in financial planning/sales role, and familiarity with the interrelationships among people, products, processes, and technology.
• Post-secondary degree in business or a related field, or equivalent working experience.  
• Mutual Fund License is required.
• Bilingual in English and French is an asset.

What’s In It for You?

• You’ll be part of an inclusive and collaborative working environment that encourages creativity, curiosity and celebrates success.
• You’ll have the ability to make a lasting impact on clients.
• You’ll have the opportunity to make a significant impact, as you will contribute to revenue generation and growth.
• You’ll work with and learn from a diverse and talented team of administrative assistants, leading Financial Planners, and successful Sales Leaders.
• Supportive environment with coaches that are inspired to help you exceed your goals.
• Primarily work from home role with a mix of in-office work as required by business needs.

Location(s):  Canada : British Columbia : Vancouver || Canada : Alberta : Edmonton 

Main Purpose and Function
A member of the Board Support Team, the Board Support & Meeting Assistant provides a key role in the facilitation and delivery of Board meetings and provides complex and confidential administrative support to Park Board Commissioners, Park Board Senior Leadership Team, and Manager, Exec Office and Board Relations.

Specific Duties/Responsibilities
• Coordinates board report and presentation submission process (for all meetings, including confidential/In Camera) to ensure materials are ready for GM review: provides instructions, submission guidelines, and reminders to report authors; provides support with document formatting and templates; checks policy references and links are correct; ensures necessary staff/departmental concurrences obtained
• Reviews, formats, posts and distributes board meeting materials: agendas, reports, presentations, motions, and minutes, etc. (for all meetings, including In Camera)
• Assists with the formatting, preparation and confidential review of member motions
• Creates and posts speaker sign-up form online; generates speaker reports; tracks/saves correspondence
• Prepares meeting scripts, speaker lists, correspondence summaries, and final consolidated meeting decks (for all meetings, including In Camera)
• Schedules web stream, tests and troubleshoots meeting room A/V, loads presentations
• Attends meetings and provides back-up A/V and meeting clerk support (including In Camera when needed);
• Drafts meeting highlights; posts and distributes final report
• Creates and posts meeting video clips, decision documents and other meeting materials
• Updates decision tracking documents and distributes to relevant staff
• Distributes Board enquiries to staff; prepares responses for distribution at the next meeting
• Provides research services for past decisions
• Organizes/orders catering and supervises catering set-up and clean-up;
• Prepares and prints materials for meeting packages; supervises assembly of meeting binders, room set-up and clean-up
• Assists with collecting and preparing orientation, briefing, and other Board reference materials
• Provides back-up to meeting clerk to provide
• Prints, organizes and maintains official board records for archival purposes (minutes, reports, presentations)
• Responds to public and media enquiries and drafts responses on behalf of Commissioners
• Provides speaking notes for Commissioners when not officially representing the Board/Chair
• Assists with drafting member motions
• Assists with confidential Commissioner FOI requests
• Maintains event calendar for Commissioners; works with event organizers and protocol offices on Commissioner invitations, roles/participation and protocols;
• Manages multiple Outlook mail and calendar accounts, including Commissioner accounts
• Books travel and tracks expenses for Commissioners
• Provides general administrative support to Park Board Commissioners, Senior Leadership Team (as needed for Board/meeting related matters) and Manager, Exec Office and Board Relations
• Other duties/responsibilities as assigned.
 

Minimum Qualification Requirements
Grade 12 graduation supplemented by courses/training in administration, business writing, meeting management, Microsoft Office, and parliamentary procedure (e.g. use of Roberts Rules or Order and/or a municipal procedure bylaw) plus considerable related experience or an equivalent combination of training and experience.
 

Knowledge, Skills and Abilities:
• Working knowledge of the formal rules of procedure used in committee and board meetings.
• Working knowledge of government governance structures and systems, the role of Park Board Commissioners, the legislation and supporting bylaws that govern the City and Park Board, as well as record management practices and systems.
• Thorough knowledge of agenda preparations, minute taking and Board meeting protocols including formal rules of procedure.
• Ability to use Microsoft Office (Word, Excel, Outlook & PowerPoint), Adobe Acrobat, Contribute & CMS website update software, meeting AV systems and software (Crestron), and online webstream tools (currently SLIQ).
• A keen sense of accuracy and attention to detail and the ability to produce products that reflect the highest standards of accuracy and detail.
• Excellent written and verbal skills with a strong knowledge of business English including sentence structure, grammar and punctuation and a demonstrated writing skill.
• Ability to interpret and independently carry out written and oral instructions.
• Strong time-management skills, ability to prioritize tasks and work independently as well as ability to work under pressure with firm and at times, changing deadlines white remaining calm, respectful and professional.
• Ability to take and prepare the minutes of Committee and Board meetings, and to summarize the collective sense of meetings
• Ability to meet and deal tactfully and effectively with the public and to maintain harmonious working relationships with administrative officials and other employees.
• Ability to maintain confidentiality and security of confidential information is essential.
• Ability to use tact, discretion, and professionalism
• Ability to focus during meetings and remain in a static position for long periods of time.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: CUPE 15 Parks 

Employment Type: Temporary Full Time 

Position Start Date: March, 2025 

Position End Date: 1 year 

Salary Information: Pay Grade GR-017: $31.66 to $37.2 per hour

Application Close: February 27, 2025

PRELOADERS – EARLY MORNING SORT
Surrey Centre (Tuesday to Saturday)

UPS is currently looking for Preloaders (Early Morning Sorters) for our Surrey Centre Operations.

We are located at: 19088 38 Ave., Surrey BC

This position is responsible for loading, unloading, shipping, receiving, scanning, sorting, and stocking air and ground international packages. UPS Package Handlers may utilize heavy machinery to complete tasks and will be working with conveyor belts and other package/parcel moving equipment to assist them in the loading and unloading.

This position performs other tasks as assigned in a fast-paced environment.

-

• Shift is from Tuesday to Saturday, 4:00AM - 9:15AM (on Saturdays: 7:00AM - 12:15PM)
• Shift is subject to change due to operational needs
• Position is located at 19088 38 Ave., Surrey BC
• Guaranteed Wage Progression
• Guaranteed Top Rate¹

_

Responsibilities:

• Learns and properly executes UPS package handling methods.
• Loads and unloads UPS packages into trailers or package cars.

_

Qualifications:

• Ability to lift up to 70 lbs./32 kgs.
• Ability to read and memorize postal codes
• Ability to work in a fast-paced warehouse environment
• Commit to work in an Early Morning Shift, five days per week (Tuesday - Saturday)

_

What we offer:

UPS offers a competitive compensation and benefits package. The following includes:

• Tuition Reimbursement: UPS offers tuition reimbursement up to$2,000/per semester**;
• Training and Development: UPS provides full training for all positions to ensure safety and compliance to policies and regulations;
• Weekly Compensation: Employees are paid on a weekly basis;
• Guaranteed Wage Progression: Employees are to receive guaranteed wage progression with a guaranteed top rate. On completing progression, all UPS Package Handlers receive a top rate of above $28.00¹ per hour;
• Generous Benefits Package: All UPS employees have extended health, dental, and vision benefits**.
• Promotion From Within: UPS is a globally known brand and has expanded in many countries and so UPS offers lots of room for advancement in many areas of the business
• Employee discounts: All UPS employees have the chance to take advantage in employee discounts when purchasing UPS merchandise and other brands through UPSers.

_____

**Conditions Apply.

¹Based on Guaranteed Wage Progression. Current effective wage is based on regular wage plus rate premiums. Speak with the Talent Acquisitions team for more information on how these rate premiums enhances your pay.

We’re looking for an enthusiastic candidate to fill a full-time role as Executive Assistant to the Vice President, RBC Fellow AI. This role is responsible for providing exceptional administrative assistance and organizational coordination to the VP. This is an exciting opportunity to join an ambitious team, and we are looking for someone who takes initiative, can work independently, and is eager to provide exceptional support.
 

Your responsibilities include:

• Serving as the key point-of-contact for the Executive that you will be supporting;

• Managing and maintaining calendars, coordinate meetings, and travel arrangements for the Executive;

• Coordinating meeting agendas with necessary stakeholders and prepare pre-meeting notes or presentation materials;

• Providing white-glove support during meetings/events by ensuring all logistical requirements are met, taking meeting minutes, and independently following-up on action items;

• Coordinating all aspects of travel and accomodations for the Executive;

• Processing expense reports, maintain vacation schedule, and keep records updated in Outlook & Workday;

• Working closely and professionally with other Executive Assistants in the organization to effectively plan meetings, events, and manage calendar series.

You're our ideal candidate if you have:

• 5+ years’ experience of Executive Administration, providing support to senior level management or relevant experience;

• Strong interpersonal and diplomacy skills, comfortable dealing with individuals across all levels of the organization;

• Ability to thrive in a collaborative environment with a strong capability to prioritize activities;

• Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements;

• Ability to work efficiently and accurately with minimal supervision;

• Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided;

• Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills.

What's in it for you?

• Be part of a dynamic & flexible working environment;

• Become part of a team that thinks progressively and works collaboratively. We care about seeing each other reach full potential;

• Leaders who support your development through coaching and managing opportunities;

• Ability to make a difference and lasting impact from a local-to-global scale.
   

About RBC Borealis
 

RBC Borealis is the driving force behind Royal Bank of Canada’s AI and data innovation. As part of Canada’s largest financial institution, we bring together a team of architects, engineers, scientists, and product experts on a mission to revolutionize finance through world-class research, solutions, and a resilient data platform. With locations across Toronto, Waterloo, Montreal, Calgary, and Vancouver, we’re at the forefront of AI research and platform development. With a focus on cutting-edge research in areas like time series forecasting, causal machine learning, and responsible AI, we are seamlessly integrating AI research and data engineering, to solve critical challenges in the financial industry. We are building intelligent, and scalable, data-driven solutions that will help communities thrive and drive innovation for our customers across the bank.
 

Inclusion and Equal Opportunity Employment
 

RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status or any other legally-protected factors. Disability-related accommodations during the application process are available upon request.

#Ll-Hybrid
#Ll-POST

Job Skills

Additional Job Details

401 GEORGIA ST W:VANCOUVER

VANCOUVER

Canada

37.5

Full time

TECHNOLOGY AND OPERATIONS

Regular

Salaried

2025-01-27

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Overview

Overview

Job Description

• The candidate must plan and coordinate seminars, conferences, and other events.
• The candidate must record and prepare minutes of meetings, seminars and conferences.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and keep inventory.
• The candidate must arrange travel, itineraries, and make reservations.
• The candidate must greet people and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate must respond to employee inquiries and complaints.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must enter data.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of Secondary (high) school graduation.
• The ideal candidate will have at least 1 to 2 years of experience in a related industry.
• The candidate must have excellent oral and written communication skills.
• The candidate must be well-organized.
• The candidate should be reliable.

How to Apply

If you are interested in applying, apply through the given options.

Location: 30520 Landing Road, Abbotsford, BC V4X 2B1

By email

fraserviewvegetables@gmail.com