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Overview

Overview

The Payroll Specialist will be responsible for the full cycle processing of assigned Canada and/or US payrolls including participating in year-end activities, 3rd party remittances, garnishment set up, payroll journal entries.

Your Responsibilities

 Payroll Responsibilities

• Prepare and process assigned Canada and US payroll(s) on a weekly and bi-weekly basis for hourly and salaried employees in union and non-union environments which can include garnishment processing, incentive payouts, and deferred incentive payments, stock options, hypo tax, shadow payroll reporting, and pension payrolls
• Balance assigned payrolls based on year-end calendars, participate in audit of other payrolls as assigned
• Initial Garnishment set up
• Prepare and reconcile 3rd party remittances as defined by due dates
• Maintain accurate and up-to-date payroll records
• Complete year end balancing, filing and delivery of T4s and/or W2s, complete yearend tax form amendments as required
• Preparing monthly, quarterly and annual reporting as required by various internal/external stakeholders such as Finance and Operations and Statutory Reporting as assigned
• Prepare payroll journal entries, reconcile payroll general ledger accounts as requested
• Maintain complete and accurate Division notes and processing instructions (run books)

General Responsibilities

• Support questions received in a manner that ensures employee satisfaction
• Participate in systems implementations related to payroll by defining requirements, participate in preparing test plans, and documenting test results
• Document and maintain processing instructions (run books) and maintain checklists for payroll processing
• Excellent problem-solving skills, and high level of attention to detail and accuracy
• Strong organizational skills and ability to handle and prioritize multiple tasks to meet deadlines

Who we are looking for

• 3 to 5 years processing large scale US and Canada payroll (2500+ employees)
• Expatriate/commuter payroll exposure is considered an asset
• Active PCP or FPC Designation or willingness to obtain designation
• Advanced Excel skills for reporting, metrics and data validation
• Strong planning and organizational skills with proven ability to manage competing priorities, maintain sensitive and highly confidential information
• Very detailed oriented with a superior track record of achieving high quality results

The HR Systems Coordinator will support and maintain HR Systems within the Group - HRIS (Workday). This role supports divisional teams to ensure effective data quality & auditing, training and knowledge transfer on key concepts, and the effective troubleshooting of issues that arise in these systems and any downstream integration impacts to payroll/time systems.   

KEY FUNCTIONS & RESPONSIBILITIES:

• Support effective data management and system administration for Workday systems, including troubleshooting user issues via Matrix42 and escalating to Magna Corporate Systems as needed.
• Assist with auditing system data, notifying responsible persons of discrepancies to improve data integrity, and acting as a liaison between Cosma Group HR teams and Magna Corporate Systems Administrators.
• Prepare reports and system analytics to support HR programs, assist with system testing for new configurations, and communicate updates/releases and new functionalities to end users.
• Administer user access for HR systems and liaise with external vendors to escalate system issues.
• Coordinate and deliver end-user training to support effective application of HR systems at the site level.
• Support divisions in preparing and loading Enterprise Interface Builder (EIBs), create ad hoc custom reports, and assist with projects and other duties as required.

KNOWLEDGE, SKILLS, & ABILITIES:

• Must have post-secondary degree/diploma in Human Resources or a related field, with at least 1 year of HR systems experience in a fast-paced environment.
• Proficiency with social media platforms, web-based applications, and excellent computer literacy, particularly with Microsoft Office; experience with HR systems like Workday is strongly preferred.
• Excellent communication skills, both verbal and written, with the ability to communicate concisely at all organizational levels.
• Strong initiative, sense of ownership, attention to detail, and project management skills.
• Strong analytical and problem-solving abilities, excellent organizational and multi-tasking skills, and the ability to coordinate and collaborate globally with cultural awareness.
• Excellent presentation, meeting facilitation, and training skills, with a high level of comfort and curiosity toward technology and web-based applications, and the ability to handle confidential matters with integrity.

The HR Systems Analyst will support and maintain HR Systems within the Group - HRIS (Workday). This role supports divisional teams to ensure effective data quality & auditing, training and knowledge transfer on key concepts, and the effective troubleshooting of issues that arise in the system and any downstream integration impacts to payroll/time systems.

• Support the effective data management and system administration requirements for Workday systems.

• Troubleshoot user issues through Matrix42 ticketing system and elevate to Magna Corporate Systems team, as needed to resolve issues.
• Assist with auditing system data and notifying responsible persons of discrepancies and/or errors to improve data integrity.
• Acts as the liaison between Magna Exteriors Group HR teams and Magna Corporate Systems Administrators to ensure ongoing continuous improvement of system effectiveness and the timely resolution of problems.
• Prepare reports and system analytics as necessary to support HR Programs. 
• Assist with system and integrations testing as needed when new configuration is to be implemented.
• Assist with ongoing communication to end users regarding system updates/releases, as well as new functionality.
• Administer user access and security roles.
• Liaise with external vendors to escalate system issues.
• Assists with coordination and delivery of end user training as necessary to support the effective application of HR systems at division level.
• Support division in preparation and loading of Enterprise Interface Builder (EIBs).
• Creates ad hoc custom reports, as required.
• Support future Group Workday implementations, as required.
• Perform all job functions in a safe and healthful manner, abiding by all health, safety and environmental rules and regulations, promoting safety in the workplace
• Report all accidents/incidents and unsafe conditions/behavior
• Conduct business in an ethical manner in compliance with the Magna Code of Conduct
• Participate in and support Continuous Improvement initiatives
• Take on any special projects as assigned by management
• Perform other duties as required

QUALIFICATIONS:

EDUCATION:

• Minimum completion of Post-Secondary Degree/Diploma in a related field of study i.e. Human Resources,  Information Systems, Business, etc.

EXPERIENCE:

• Experience with Social Media platforms and/or Internet/Intranet (web-based) applications.
• Experience in industrial manufacturing environment or Magna Operating Division is strongly preferred.
• Experience with HR systems (Workday) is strongly preferred.
• Experience implementing business processes, projects, software strongly preferred.

SKILLS:

• Technology savvy – high level of comfort, interest and curiosity toward technology and web-based applications.
• Ability to handle confidential and sensitive matters with objectivity and discretion, high personal standard of integrity
• Excellent communication skills (both verbal and written). Confidence and flexibility to communicate concisely at all levels of the organization.
• Strong Customer-service focus.
• Strong initiative; sense of ownership and responsibility toward work.
• Strong attention to detail and project management skills. 
• Strong analytical problem-solving skills, capable of dealing with ambiguous situations.
• Excellent organizational and multi-tasking skills; ability to execute objectives timely and accurately. 
• Strong ability to coordinate and collaborate globally with cultural awareness/sensitivity (virtual teamwork).
• Ability to work effectively with multiple stakeholders in a team environment to accomplish common goals.
• Excellent meeting facilitation/training skills.

Awareness, Unity, Empowerment:

Our Technology team wakes up every day with one goal in mind - connecting Canadians to the people and things that matter most. Together, we are proud to support 30 million Canadians each month through managing a robust portfolio that champions leading-edge technology. We drive large-scale, complex, and high-visibility technology projects and programs that shape the future of technology in Canada and expand connectivity from coast to coast. If you are interested in being a part of this, consider applying for the following opportunity:

Who we’re looking for: 
We are looking for a talented Critical Infrastructure Operator to support the Sr. Manager of Critical Infrastructure Implementation and Operations as an individual contributor.  We’re seeking someone with a genuine passion for the operations of data centers and all the electrical and mechanical components that keep them running.  You will be accountable for maintaining 100% uptime through outstanding maintenance and skillful operations.  An entrepreneurial spirit and customer-focused mindset will be key in making your mark on this unique operations team within Canada’s leading wireless, cable and media company.

What you’ll do: 
•    Operate multi megawatt emergency power generation and distribution systems.
•    Generators, UPSs, DC Plants, Switchgear, etc.
•    Operate a wide variety of HVAC systems
•    Chillers, Pumped refrigerant, RTU’s, Splits, CRACs and others.
•    Complete minor repairs and routine maintenance independently and assist with complex repairs and work orders. 
•    Plumbing, belts, lubes, bearings, filter replacements, etc.
•    Operate/Maintain/Repair all manner of building automation devices including valves, dampers, humidifiers, actuators, pumps, etc. 
•    Operate/maintain/repair fire systems and their components including smoke and heat detectors, pre-action wet/dry sprinklers, standpipes, and related auxiliaries. 
•    Investigate and mitigate alarm causation and reset the system as required. 
•    Coordinate/Escort external trades. 
•    Perform daily routine water analysis and maintain defined chemical levels as per the water treatment programs. 
•    Maintain daily operators’ logbook.
•    Participate in the upgrading and upkeep of the building including cleaning/painting floors and equipment, painting of walls, piping, etc. 
•    Participate in the emergency response team. 
•    Other duties as assigned. 

What you bring: 
•    Trades ticket:  Power Engineering, Refrigeration Mechanic, Electrician. 
•    Shift work:  Ability to work in a rotational shift, mix of days and nights, ensuring 24/7/365 coverage. 
•    Certifications:  Building Environmental Systems, IFMA, or BOMA. 
•    Experience: Three years directly related. 
•    General building operations knowledge: Mechanical, electrical and automation systems.
•    BMS: Direct experience using and programming Siemens Desigo.
•    Safety: Familiarity with WHMIS regulations and practices. 
•    Ability to operate vertical platform lifts and/or forklifts. 
•    Strong organizational skills with the ability to manage multiple projects.
•    Involvement with Learning and training facilitation 
•    Strong communication skills - individuals and groups in oral and written form.
•    Comfort with the potential hazards of the role:
o    Exposure to heights when climbing on roof, equipment and ladders. 
o    Exposure to water treatment chemicals and fumes from paints, solvents, cleaners. 
o    Exposure to noise when maintaining and operating equipment. 
o    Exposure to low and high voltages and amperages. 
o    Exposure to working outdoors in inclement weather conditions. 
o    Exposure to heavy lifting.
o    Exposure to working in awkward positions.

What’s in it for you? 
We believe in investing in our people and helping them reach their potential as valuable members of our team. As part of our team, you’ll have access to a wide range of incredible resources, growth opportunities, discounts, and perks, including: 
•    Competitive salary & annual bonus.
•    Competitive & flexible health and dental benefits, pension plan, RRSP, TFSA, and Stock matching programs. 
•    Discounts: Enjoy up to 50% off Rogers Services and Blue Jays Tickets, 25% off TSC items, and a 20% discount on all wireless accessories sold in Rogers stores. 
•    Paid time off for volunteering.
•    Company matching contributions to charities you support.
•    Growth & Development Opportunities: 
o    Self-driven career development programs (E.g. MyPath program).
o    Rogers First: priority in applying to internal roles of interest.
•    Wellness Programs: 
o    Homewood employee & family assistance program.
o    Cognitive Behavioral Therapy (CBT) & Virtual therapy sessions.
o    Low or no-cost fitness membership with access to virtual classes.
•    Our commitment to the environment and diversity: 
o    Work for an organization committed to environmental protection.
o    Strong commitment to diversity and inclusion with employee resource groups supporting equity-deserving groups including groups representing People of Colour, 2SLGBTQIA+, Indigenous Peoples, Persons with Disabilities and Women. We all bring something different, and we know what makes us different makes us great. 
This is a site-based shift-work position requiring you to be at the specified site every shift as per the schedule.   Currently this team follows a 4 on 4, off alternating days/nights, 12 hr shift schedule.    There is no work from home component.  This team is deemed critical infrastructure and worked at site all through covid and would have to during potential future emergencies.

If you are selected to move forward in the recruitment process, here is what you can expect: 
•    15-minute phone screen with your recruiter, 1-hour virtual interview with Hiring Manager, 30-minute final round virtual interview with Director of the team. Best of luck!

To protect our people, brand and assets, a pre-employment background check will be conducted. As part of our selection process, all candidates must clear a criminal background check. Additionally, a credit check and drivers abstract may be required depending on the role.

Schedule: Full time
Shift: Day
Length of Contract: Not Applicable (Regular Position)
Work Location: Barlow 2400 32 Ave NE (7789), Calgary, AB 
Travel Requirements: Up to 10%
Posting Category/Function: Technology & Engineering
Requisition ID: 317606

Position's anticipated start date: 2025-04-07 
Position's anticipated end date: 2026-11-06 

Classification:  PTS/MGT/IT B
Salary/Rate of pay:  $62,600 - $71,200

Application deadline:  2025-02-28 

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

Responsibilities and Duties:
•    Move/shift Company trailers within a defined area.
•    Adhere to and follow company established safety rules and procedures.
•    Follow and execute company-established safe/defensive driving methods.
•    Drive with and reverse dollies, 28’ trailers and 53’ trailers.

Qualifications:
•    Minimum 18 years of age
•    Valid Ontario G2/G Driver’s License
•    Clean Driver’s Abstract showing:

a) No violations for the current year (last 12 months) and no more than 2 violations for the previous 3-year period (last 36 months)
b) No accidents and maximum 5 demerit points for the previous 3-year period (last 36 months)
•    Full availability to work Tuesday to Saturday (all five days of the week) with a start time of 2:00 AM
•    Comfortable working in a fast-paced and physically demanding environment and staying longer than the usual shift hours depending on the operational needs and package shipment volume
•    Ontario AZ Driver’s License and/or Tractor-Trailer experience would be considered an asset
•    Ability to lift and push up to 75 pounds.
•    Able to assist with extra weekend work occasionally.

Compensation and Benefits:
•    $16.10/hr (base rate of $16.00  + an hourly bonus of $0.10) and automatic progression as per the existing Union Collective Agreement
•    Health and dental benefits after 12 months of employment (commences on the first day of the month after meeting the requirement)
•    2 weeks of paid vacation after one year of service
•    Employee Referral Bonus Program ($300 per referred Package Handler)
•    Immediate access to UPS ‘Employee Discounts’ upon hiring
•    Paid training
•    Opportunity for advancement within a Fortune 100 Company
•    Free parking

Expenses:
•    Monthly union dues (approximately $40/month)
•    A union initiation fee of $50 (will be deducted after completing 90 working days with UPS)
•    A criminal background check fee of $20.50 (will be deducted from your Human Resources Orientation pay and reimbursed after 90 working days with UPS)

Working Conditions:
•    Exposed to changing/extreme temperatures while working in a warehouse environment and/or outdoors.
•    Working in loud environments.

Of Note:
•    In our industry this position is also known as Yard Driver, Shifter, Shunter etc. AZ is not required but is considered an asset.