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Main Purpose and Function
This Office Support Clerk III is responsible ensuring that time entry and HR action forms are accurate and align with CoV best practices and policies.  The OSCIII reviews and corrects time entry work of other clerical staff, providing training, guidance and trouble-shooting support as required.  Additionally, the OSCIII reviews, corrects, and tracks HR action forms, providing support and guidance to supervisors and managers throughout the process.  The OSCIII also performs time entry functions and provides general clerical support for the Park Board administrative office, including relief backup for other clerical staff as required. This role includes working with confidential information.

Specific Duties and Responsibilities

• Reviews and enters all payroll data bi-weekly for Beach Administration office, including CUPE 15, CUPE 1004 and Exempt staff.
• Confirms target hours for each employee, identifies missing or omitted information for management correction.
• Reviews and processes all corrections for time entry and activity allocation.
• Provides time entry guidance, trouble-shooting, training, and back-up for all sites within the Parks and Recreation Department.  
• Reviews, monitors and assists with employee quotas such as vacation and sick leave, provides information and policy/procedure guidance.
• Processes applications and administration of employee claims for WorkSafe BC, medium and long term disability (MTD & LTD), graduated return to work (GRTW).
• Reviews and processes applications and administration of employee benefits and new hires.
• Provides a primary point of contact for Corporate Payroll to troubleshoot time entry inconsistencies and inquires, and to clarify and correct payroll forms and documents.
• Provides recruitment, staff action form support and training for the Parks and Recreation department, including creating, correcting and tracking eSAFs and eCAFs where required.
• Receives payroll error reports and liaises with time entry clerks to resolve errors.
• Processes, maintains and monitors auxiliary/temporary employee hours and increments. Required to perform manual increment calculations.
• Assists Budget Analyst and HR with position control.
• Assists with new employee onboarding and orientation as requested, including preparing new employee orientation packages and ensuring organization charts and staff directories are updated.
• Creates, files and maintains accurate records of confidential personnel files for Parks & Recreation.
• Assists with identifying, documenting and implementing work process improvements, standardized forms and manuals.
• Tracks and enters training data and provides reports as required.
• Supports p-card reporting, reconciliation, and file management as required.
• Updates staff absence calendars when requested.
• Provides back-up reception duties to the Beach Administration office.
• Assists with meeting room set-up and clean-up as required.
• Takes minutes at staff meetings and prepares agendas as required.
• Performs other clerical duties/responsibilities as assigned.

Qualifications
Education and Experience

• Completion of Grade 12, supplemented by courses in administration and/or job related courses together with sound related experience performing administration responsibilities related to and including time entry and benefits administration in a unionized environment, or an equivalent combination of training and experience.  
• Completion of the CoV SAP Time Entry Course would be an asset

Knowledge, Skills and Abilities

• Sound knowledge and experience applicable to wage, salary, and time entry administration. 
• Thorough knowledge of business English, spelling, punctuation and math.
• Considerable knowledge of the applicable rules and regulations which govern departmental activities.
• Knowledge of office procedures and skill in the operation of office equipment. 
• Knowledge of the principles and practices for maintenance of office records and filing.
• Ability to understand and interpret oral and written instructions.
• Ability to understand and apply the regulations of the collective agreements for CUPE 15 and CUPE 1004 and the policies for Exempt staff.
• Ability to successfully, effectively, and tactfully deal with staff in interpreting and explaining policies, rules, regulations and processes.
• Ability to use tact, discretion, and maintain a high level of confidentiality.
• Ability to take action in solving problems while exhibiting good judgement.
• Ability to make repetitive and arithmetic calculations with speed and accuracy, and to adhere to rigid time schedules.
• Work effectively independently and in a team environment.
• Possess good organizational skills. 
• Handle a varied workload in a busy environment with frequent interruptions 
• Ability to evaluate work methods and procedures and make recommendations for appropriate changes.
• Skill in typing (keyboarding) rapidly and accurately 
• Proficiency using business software (e.g. SAP, CACS, VanDocs) and MS Office (Word, Excel, Outlook)

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: CUPE 15 Parks 

Employment Type: Regular Full Time 

Position Start Date: November, 2024

Salary Information: Pay Grade GR-015: $29.2 to $34.3 per hour

Application Close: October 1, 2024

This position is responsible for loading, unloading, shipping, receiving, scanning, sorting, and stocking packages. He/She may utilize heavy machinery to complete tasks. This position performs other tasks as assigned in a fast-paced environment.

Responsibilities
• Learns and properly executes UPS package handling methods.
• Loads and unloads UPS packages into trailers, containers or package cars.

Ability to pass an enhanced background check.

Qualifications
• Ability to lift up to 70 lbs./32 kgs.
• Ability to read and memorize postal codes
• Availability to work flexible shift hours, up to 5 days per week with availability starting at 3:30 pm.
• Warehouse experience - Preferred

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be comfortable working in a fast-paced environment and able to thrive under pressure, physically fit for physically demanding tasks, and capable of performing repetitive tasks efficiently
• The candidates should be willing and able to work overtime as needed and able to handle weights up to 23 kg (50 lbs) as required for their job responsibilities

Other Requirements:

• The candidates should prioritize client satisfaction and demonstrate a strong client focus, exhibit flexibility in adapting to changing client needs and work requirements, and demonstrate reliability by consistently delivering high-quality work and meeting deadlines
• The candidates should be team players, capable of collaborating effectively with colleagues to achieve shared goals

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to load, unload, and transport construction materials, mix, pour, and spread materials such as concrete and asphalt, and assist in framing houses, erecting walls, and building roofs
• The candidates should be able to assist the medical examiner in charge, clean and pile salvaged materials, and remove rubble and other debris at construction sites
• The candidates should be able to tend or feed machines or equipment used in construction

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be able to work under pressure and be adept at handling repetitive tasks while demonstrating attention to detail

Other Requirements:

• The candidates should have client focus, be organized, and be a team player

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to arrange and coordinate seminars, conferences, etc., record and prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines
• The candidates should be able to schedule and confirm appointments, answer telephone calls and relay messages, and answer electronic inquiries
• The candidates should be able to compile data, statistics, and other information, order office supplies and maintain inventory, and arrange travel, related itineraries, and make reservations
• The candidates should be able to greet people and direct them to contacts or service areas, open and distribute regular and electronic incoming mail and other material, and coordinate the flow of information
• The candidates should be able to set up and maintain manual and computerized information filing systems

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided 

Other Requirements:

• The candidates should be reliable, demonstrating consistency and dependability in their work
• The candidates should be team players, collaborating effectively with colleagues to achieve project goals

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to clear and clean tables, trays, and chairs efficiently, maintaining a tidy dining area for customers
• The candidates should be able to operate dishwashers to wash dishes, glassware, and flatware, ensuring cleanliness and sanitation standards are met
• The candidates should be able to keep records of the quantities of food used, accurately tracking inventory and minimizing waste
• The candidates should be able to package take-out food neatly and securely, ensuring orders are ready for pickup or delivery
• The candidates should be able to portion and wrap foods according to established guidelines, maintaining consistency in portion sizes and presentation
• The candidates should be able to prepare, heat, and finish simple food items as required, following recipes and instructions accurately
• The candidates should be able to stock refrigerators and salad bars with fresh ingredients, rotating stock to maintain freshness and quality
• The candidates should be able to take customers’ orders promptly and accurately, demonstrating strong communication and customer service skills

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided
Equipment and machinery experience: Tractor-trailer
Credentials: Driver’s License (Class 1 or A)

Other Requirements:

• The candidates should possess efficient interpersonal skills and demonstrate flexibility
• The candidates should exercise good judgment and be organized
• The candidates should exhibit reliability and be a team player

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to drive as part of a two-person team or convoy and oversee the condition of the vehicle, including inspecting tires, lights, brakes, cold storage, and other equipment
• The candidates should be able to load and unload goods, ensure tarping, and ensure the safety and security of cargo
• The candidates should be able to pay and receive payments for goods, receive and relay information to central dispatch, and record cargo information, hours of service, distance traveled, and fuel consumption

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be able to work in fruit and vegetable combination farming

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to do cleaning crop, hand harvesting vegetables, plant, cultivate and irrigate crops
• The candidates should be able to do weeding, harvest crops, operate and maintain farm machinery and equipment, detect disease and health problems in crops, livestock and poultry, examine produce for quality and prepare for market

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below-mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided 
Credentials: Security Guard License

Shifts: Day, Evening, Night, Weekend, Early Morning, Morning
Work setting: Various locations

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Finning Canada is seeking a Yard / Warehouse Person to join our team supporting our Calgary TCRS location on a full time Monday to Friday shift. As the Yard Person you are responsible for assisting with the day to day yard duties for the Branch. This is a temporary position.

Job Description:

• Loads and unloads company trucks, inspects equipment prior to shipment and on return for serviceability.
• Notifies the shop foreman on damaged or missing equipment.
• Assists rental counter personnel in selection of “rental ready” equipment for each transaction.
• Processes equipment returns and closing rental contracts.
• Performs other equipment inquiries through the company’s computerized programming.
• Verifies fuel consumed and inspects all details of equipment when returned.
• Installs service tags on equipment returned from rental.
• Moves rental ready equipment back to proper storage areas following routine maintenance procedures by service shop.
• Presents ready-to-rent equipment in an orderly fashion.
• Performs general house-keeping of both the warehouse and yard.

Customer Service Responsibilities:

• Greets customers in yard, helping direct them to office or unloading areas
• Assists customers and delivery drivers in loading and unloading rental equipment
• Gives customers start/stop and general operating instructions on rental equipment
• Follow approved shipping and receiving protocols to safely load/unload customer parts and components
• Accurately handle all incoming and outgoing paperwork
• Follow approved shipping and receiving protocol
• Load and unload customer parts and components

Qualifications:

• High School graduate
• Due to physical nature of the work, a requirement of the job is to be considered fit for work
• Minimum three months operating experience of rough terrain forklift, counterbalance forklift, compact construction equipment, large construction equipment
• Team player with a keen attention to detail
• Experience with heavy equipment or a similar industry would be considered an asset
• Excellent interpersonal skills with effective verbal and written communication skills

Notes:

• This position is for a Monday to Friday shift schedule, based in Calgary
• Candidate selection will be in compliance with the terms of the current collective agreement
• Union Membership: You are required to become a member of the Union associated with this position. This will be effective immediately and will result in union dues being deducted from your pay. The terms and conditions of your employment will be governed by the collective agreement.

Smythe is looking for an Administrative Assistant who can provide support on a range of activities for our Vancouver Accounting practice groups.

Responsibilities

• Provide support Partners and Managers with various administrative needs such as calendar management, arranging and coordinate meetings, travel, and other arrangements 

• Support Partners to ensure tasks and deadlines are met 

• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software. 

• Answer and manage incoming calls from clients or potential clients 

• Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed. 

• Liaise with internal staff at all levels to resolve administrative inquiries 

• Draft minutes of meetings for review 

• Prepare client materials and documents 

• Maintain electronic filing system 

• Prepare written responses to routine inquiries (CRA follow-up correspondence, forward mail to clients, etc.) 

• Assist in the preparation and submission of time and expense reports for the partner(s) supported. 

• Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents 

• Update and ensure the accuracy of the organization's databases 

• General clerical duties include scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required 

What we are looking for 

• 1+ years of experience in an office environment would be an asset as would experience in a professional services firm 

• Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat 

• Proficiency to quickly learn software and adopt new technology 

• Good judgment and analytical skills with a strong focus on attention to detail 

• Proven ability to deal with sensitive materials with a high degree of tact and discretion 

• Excellent client service and interpersonal skills 

• Excellent command of verbal and written English, with proven ability to communicate clearly and professionally 

• Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks 

• Excellent judgment and strong problem-solving skills 

You will need to 

• Occasional extra hours and attendance at events outside the regular workweek 

• Must be able to lift up to 25lbs 

As a recruiter at Vancity, you will be supporting the recruitment of our community branches and head-office roles.

A typical day would involve:

• Providing full-cycle recruitment services to assigned client groups
• Partnering with hiring managers to understand their line of business and staffing requirements
• Providing best advice to managers, enabling the attraction and selection of talent aligned with Vancity's vision in order to meet business needs
• Maintaining your social media presence and attend related industry events for purposes of increasing employment brand awareness and candidate sourcing
• Acting as point-of-contact for external agency / recruitment partners, developing and managing these relationships
• Collaborating with different HR teams and/or lines of business on cross-functional projects (e.g. process improvement)
• Developing your understanding of the best talent (both passive and active) within and outside the organization
• Proactively pipe-lining candidates for roles which are relevant based on discussions with your client group leaders
• Educating managers and candidates on the use of the applicant tracking system and other related systems
• Continuously looking to mitigate bias in recruitment operations in accordance to Vancity's commitment to Diversity & Inclusion

You have:

• Current knowledge of theory and best practice in Talent Acquisition
• Experience handling a recruitment role within a corporate environment (minimally 3 years)
• Exceptional time management, problem-solving and oral and written communication skills
• Demonstrated experience applying DEIR principles into recruitment practice
• Demonstrated experience / capability working with multiple leaders (of varying levels, from associate managers to Senior VP's) in developing and managing recruitment strategies and searches
• The above points acquired through a combination of various work experience and related education--minimally in possession of a Bachelor's Degree within a relevant discipline.

Bonus Points:

• Relevant Certifications, Licenses and Memberships related to Recruitment / Human Resources

You are:

• A relationship builder – you are able to adapt your interpersonal skills to various target audiences and are proactive in starting & developing key relationships in all relevant sectors
• A subject-matter expert – you possess significant knowledge in your functional area and ensure to keep updated with the most relevant developments in your space
• A solid researcher – you are resourceful and utilize the tools at your disposal to discover solutions, practices and knowledge that will assist you and your recruitment efforts
• A Project Manager – you can shift from big-picture to detail effortlessly and use your planning & organizational skills to achieve multiple objectives in a logical sequence.
• An Excellent Communicator – you use your written, spoken & interpersonal skills to communicate potentially complex material effectively to your target audiences.

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.

The salary range for the role is $64,500 to $96,500 and a candidate’s offer is likely to be up to the mid-point of the role ($80,500). The upper half of the salary range is typically reserved for individuals who have demonstrated consistent strong performance in the role and possess a high level of job knowledge and skill.