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Administrative assistant Full-time Job

Aviation Unlimited Maintenance

Administrative Jobs   Oshawa
Job Details

Overview

Languages

English

Education

  • College/CEGEP

Experience

2 years to less than 3 years

On site

 Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Process claims transactions
  • Invoice clients
  • Record incoming stock

Experience and specialization

Computer and technology knowledge

  • Microsoft Publisher
  • Sage Accounting Software
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • SharePoint
  • Accounting software
  • MS Office

Technical terminology

  • Business

Area of specialization

  • Correspondence
  • Invoices

Additional information

Work conditions and physical capabilities

  • Attention to detail

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Accurate
  • Reliability

 

How to apply

By email

josephine@aviationunlimited.com

Administrative assistant

Aviation Unlimited Maintenance
Oshawa
  Administrative Jobs Full-time
  45,000  -  47,000
Overview Languages English Education College/CEGEP Experience 2 years to less than 3 years On site  Work must be completed at the physical location. There is no option to work remo...
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Mar 18th, 2025 at 17:09

Site supervisor-SAT/SUN 0000-1200 Full-time Job

Securitas Canada

Security & Safety   Oshawa
Job Details
 Provides lead direction to Security Guards at assigned client site(s) on assigned shift(s). Performs duties of Security Guard within scope of assignment. Observes and reports activities and incidents, providing for the security and safety of client property and personnel. Makes periodic tours to check for irregularities and to inspect protection devices and fire control equipment. Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises. 

 
Distinguishing Characteristics:
 Applies only to Shift Lead Guard jobs specifically designated as Site Supervisor in client contracts, for jobs that perform duties of a more responsible or demanding level as defined by contract. 

 
ESSENTIAL FUNCTIONS 
• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. 
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. 
• Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. 
• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. 
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. 
1. Performs the duties of a Security Guard in accord with post orders and company policy. 
2. Provides lead direction at assigned client site(s) on assigned shift(s); acts to ensure that post orders are followed, that established rounds are completed, and that adequate reports are filed; notifies proper authorities and client in emergency situations. 
3. May counsel and discipline personnel as appropriate; seeks advice from company management or designated representatives as appropriate; meets personally with employees and documents counseling and disciplinary actions. 
4. Assists in the training of Security Guards and review of post orders. 
5. Assists in the submission of payroll and personnel information to the company as designated.
6. In conjunction with company management or designated company representatives acts to ensure adequate security coverage of all posts. 
7. Prepares, files and submits various reports as required. 
8. Inspects posts as scheduled and meets with subordinates to outline tasks and responsibilities. 9. Meets with client representatives as scheduled or as needed to provide assurance that all security requirements are being met and to provide quality customer service. 
10. As assigned, in accordance with applicable company policies and procedures and in compliance with provincial and federal laws, carries out lead or supervisory duties that can include some or all of the following: interviewing, orienting and training employees; planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; and, making hiring and termination recommendations. 

 
MINIMUM QUALIFICATIONS AT ENTRY 
Additional qualifications may be specified and receive preference, depending upon the nature of the position. 

 
MINIMUM HIRING STANDARDS 
• Must be at least 18 years of age. 
• Must have a reliable means of communication (i.e., pager or phone). 
• Must have a reliable means of transportation (public or private). 
• Must have the legal right to work in the Canada. 
• Must have the ability to speak, read, and write English and French in the province of Quebec. 
• Must have a High School Diploma or GED. If not, must be willing to complete the GED program within six months. 
• Must be willing to participate in the Company’s pre-employment screening process, including background investigation. 

 
Education/Experience: 
H.S. diploma or G.E.D., and 1 year of security-related training or experience sufficient to meet the requirements of the assigned site, or an equivalent combination of education and experience, as determined by the company. 

 
Competencies (as demonstrated through experience, training, and/or testing): 
• Must be able to meet and continue to meet any applicable licensing requirements for Security Guards. 
• Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned site. 
• Knowledge of security operations and procedures. 
• Knowledge of supervisory practices and procedures. 
• Ability to provide positive direction and motivate performance. 
• Understanding of a variety of security and safety devices and controls. 
• Ability to learn quickly and carry out instructions furnished in written, oral, or diagrammatic form. 
• Ability to track and maintain schedule assignments. 
• Ability to be an effective team member. 
• Ability to maintain professional composure when dealing with unusual circumstances. 
• Courteous telephone manner. 
• Ability to adapt to various sites and changes in post procedures. 
• Ability to adapt to changes in the external environment and organization. 
• Ability to write routine correspondence, including logs and reports. 
• Good organizational skills. 
• Strong customer service and results orientation. 
• Strong interpersonal skills, with the ability to interact effectively with clients, at various social levels and across diverse cultures. 

 
WORKING CONDITIONS (Physical/Mental Demands) 
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: 
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. 
• May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area. 
 Must undergo and meet company standards for background and reference checks and behavioral selection survey, in addition to any mandatory licensing requirements and site-specific requirements. 
• Directing and disciplining staff in a positive manner. 
• May be required to work overtime without advance notice. 
• Required ability to handle multiple tasks concurrently. 
• Keyboarding, basic computer usage and operating controls. 
• Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others. 
• Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain. 
• Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling. 
• Frequent lifting and/or moving up to 10 pounds, occasional lifting and/or moving up to 25 pounds, and additional lifting and/or moving ability as might be required for the assigned site. 
• Close vision, distance vision, and ability to adjust focus. 
• May be required to use vehicle for the performance of duties. 
• On occasion may be required to perform stressful and physical activity. 
• Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others. 
 
• May be exposed to or required to handle sensitive and confidential information.

Site supervisor-SAT/SUN 0000-1200

Securitas Canada
Oshawa
  Security & Safety Full-time
 Provides lead direction to Security Guards at assigned client site(s) on assigned shift(s). Performs duties of Security Guard within scope of assignment. Observes and reports acti...
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Mar 10th, 2025 at 15:58

Floater pool Security Guards/ Darlington area Full-time Job

Securitas Canada

Security & Safety   Oshawa
Job Details

Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment. Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises. Controls access to client site or facility through the admittance process Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons. Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations. Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather, and other incidents. Prepares logs and reports as required. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. 

Job Requirements
  • With or without reasonable accommodation, the physical and mental requirements of this job may include the following: seeing, hearing, speaking, and writing clearly. 
  • Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain. 
  • Additional physical requirements may include, frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds. 
  • Must be able to meet and continue to meet any applicable licensing requirements for Security Guards.

Floater pool Security Guards/ Darlington area

Securitas Canada
Oshawa
  Security & Safety Full-time
Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check fo...
Learn More
Feb 28th, 2025 at 11:45

Security Guard - General Motors Oshawa Full-time Job

Securitas Canada

Security & Safety   Oshawa
Job Details
Securitas Canada Ltd is looking for individuals who are interested in working for the summer on security at the General Motors (Facilities Location). 
This is an outstanding opportunity for those who are building their resume for a future career in law enforcement. Securitas Canada at General Motors has been a steppingstone for many that have gone on to successful careers at various policing and investigative units. 

 
Duties that you may be assigned to do include:

 
• Emergency Response including Ambulance/Fire escorts
• Control Centre – Receiving emergency calls and dispatching staff, Monitoring Fire System Panels, Monitoring CCTV systems that monitoring Parking Lots, Traffic Gates, and Entry/Exit points
• Foot Patrols of On-site & Off-site building
• Mobile Patrols of related parking lots and building perimeters
• ID & Baggage Inspections at Entry/Exit points
• Vehicle Entry/Exit Inspection including Inspection and Sealing of Transport Loads 
• Fire Protection Equipment Inspections (Extinguishers, Fire Hoses, Diesel Pumps)
• Fire/Hazardous Prevention patrols 
• Shutdown & Restoring Fire Systems that require Above and Below shoulder level activity of turning a manual valve – Example 10” Sprinkler Control Value requires 33 turns to isolate or restore at approx. 185 ft. lbs of torque (Sprinkler System, Fire Ring Main), By-passing Fire System Monitoring Panels
• Fire Watch & CSR (Confine Space Rescue)
• Environmental Incident Response & Control

 
Securitas at General Motors is a 24/7 operation which will require individuals to be able to work various shifts and weekends. 

 
Prerequisites include: 
• Security Guard License through the Ministry of Community Safety and Correctional Services
• Certification in Emergency Level - First Aid / CPR Level A or better
• Valid Ontario Driver’s License, Level G2 or better  
• Physically able to lift 25 kgs unassisted (fire equipment) 
• Working at Heights & Depths.

 
The requirements for a PSO employee working at the General Motors site would include the ability to carry-out the following: 

 
1. Lifting Fire Hoses:
• Exchange, carry, inspect, test, or use a fire hose
• Max weight 25lbs

 
2. Lifting Fire Extinguishers:
• Exchange, inspect, carry, re-charge and use
• Max weight = 55lbs

 
3. Lifting Self-Contained Breathing Apparatus (SCBA)
• Exchange, carry, inspect, test and use
• Max weight = 45lbs

 
4. Climbing:
i. Fixed Hoop Ladders
• 16ft – 24ft.
• 16 to 24 continuous rungs
ii. Stairs
• 18 Continuous steps

 
5. Above Shoulder Activity:
• Fire Hose Exchange
• Operating sprinkler Control valve
• Installing fire equipment signs

 
6. Walking
• 1 hour

 
7. Standing
• 30 mins

 
8. Repetitive Movement
• Up and down steps
• Opening/closing vehicle trunks/tail gates
• Writing when logging in/out vehicles

 
9. Opening/Closing 10” Sprinkler Control Valve
• 33 turns
• 185 ft. lbs. of torque

 
10. Confined Space Rescue
• Operate 40lb Winch
• Hoist 160lb casualty up10ft using winch
• Drag 160lb casualty 20ft
• Exposure to (environmental/chemical atmosphere)
• Non claustrophobic

 
*Securitas Canada Ltd is an Equal Opportunity Employer*

 

Security Guard - General Motors Oshawa

Securitas Canada
Oshawa
  Security & Safety Full-time
Securitas Canada Ltd is looking for individuals who are interested in working for the summer on security at the General Motors (Facilities Location).  This is an outstanding opport...
Learn More
Feb 11th, 2025 at 14:23

Security Guard/Mon-Fri/ 1600-0000 Full-time Job

Securitas Canada

Security & Safety   Oshawa
Job Details

Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment. Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises. Controls access to client site or facility through the admittance process Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons. Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations. Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather, and other incidents. Prepares logs and reports as required. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.  

Job Requirements
  • With or without reasonable accommodation, the physical and mental requirements of this job may include the following: seeing, hearing, speaking, and writing clearly. 
  • Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain. 
  • Additional physical requirements may include, frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds. 
  • Must be able to meet and continue to meet any applicable licensing requirements for Security Guards.

Security Guard/Mon-Fri/ 1600-0000

Securitas Canada
Oshawa
  Security & Safety Full-time
  18
Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check fo...
Learn More
Feb 5th, 2025 at 13:57

Tax Accounting Analyst Full-time Job

City Of Oshawa

Financial Services   Oshawa
Job Details

Reporting to Supervisor, Taxation Services, the Tax Accounting Analyst is responsible for ensuring transactions in the property tax system for the City are in compliance with legislation, policies and PSAB standards while ensuring efficient customer focused service delivery.

Responsibilities:

  • Ensure the integrity of tax account data, resolve anomalies, and manage payment options
  • Monitor tax payments, manage the property tax schedule, and oversee tax adjustment applications
  • Ensure legislative compliance for tax rebates, reductions, and refunds, including Senior, Disabled, Charity, Heritage, and Tax Deferral programs
  • Manage assessment base, including reviewing property sales, municipally owned properties, and assessment accuracy with M.P.A.C.
  • Coordinate with financial institutions for mortgage tax program management, including interest additions and deletions, payment reconciliation, and compliance reporting
  • Perform tax accounting analysis, including reconciliation of property tax subledger, daily transaction reviews, remittances, and providing recommendations to management
  • Assist Tax Administration staff where necessary and other duties as assigned
  • Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust

Requirements:

  • Demonstrated knowledge and skill normally associated with the completion of a three (3) year degree in Business Administration from a recognized community college and a minimum three (3) years of relevant property taxation experience in a municipal environment
  • Completion of the Municipal Tax Administration Program (M.T.A.P.) certification is required
  • LEAN certification is considered an asset
  • Strong mathematical, analytical skills, investigative and research abilities with a high level of financial accounting skills and possess a sense of accuracy and thoroughness along with good organizational and administrative skills
  • Established skills and experience using PC equipment and related software applications, (i.e. MS Office Suite, Knowledge of TXM tax software, PeopleSoft, Intelligenz software) and other information technology relating to municipal government taxation
  • Excellent customer service experience and good communication skills, both oral and written, to deal effectively with the public, staff, other levels of government
  • Demonstrated ability to work on own initiative and under pressure in order to meet rigid deadlines

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

Tax Accounting Analyst

City Of Oshawa
Oshawa
  Financial Services Full-time
  38.67  -  42.96
Reporting to Supervisor, Taxation Services, the Tax Accounting Analyst is responsible for ensuring transactions in the property tax system for the City are in compliance with legis...
Learn More
Feb 4th, 2025 at 16:59

Temporary Attendant - Building Full-time Job

City Of Oshawa

General Category   Oshawa
Job Details

Under the direction of the Manager Facilities Operations & Maintenance Services and/or designate, perform general maintenance, custodial duties, pertaining to the physical upkeep and cleanliness of the building, and program requirements as assigned, in the operation and maintenance of assigned facilities in the Recreation and Culture Services Branch. Facilities may include entertainment facilities, libraries, seniors’ centres, conventional stadiums, fields, playgrounds, skateboard parks, cemeteries, and any other associated facilities that fall under the Branch.

Responsibilities:

  • Perform general care taking duties in the overall facility such as cleaning floors; wet mopping; operating power cleaning equipment; cleaning glass; collecting and disposing of garbage both inside and outside the facility; moving furniture, setting up and taking down equipment; and cleaning and clearing the building entrance way and emergency exits of snow and ice as required
  • Perform general maintenance duties in the overall facility such as painting, replacing light bulbs, and making minor carpentry and plumbing repairs
  • Take initiative to correct maintenance or risk management concerns and/or notify supervisor and other staff where appropriate
  • Perform minor mechanical repairs and adjustments to equipment, repairing of desks, etc. Move furniture and equipment as directed
  • Maintain building mechanical systems
  • Maintain washrooms and change/dressing rooms and associated areas in a sanitary condition including cleaning; disinfecting; removing garbage and replenishing supplies of toilet paper, soap, etc.
  • Assist in the operation of refrigeration plant and HVAC equipment by performing preventative maintenance functions such as adding or draining fuel & oil; adding chemicals to the water and testing the water; inspecting, adjusting and replacing belts, filters, etc.; monitoring and recording periodic equipment readings
  • Operate equipment such as power-operated and general hand tools
  • Assist Lead Hand and Working Foreperson in the performance of their duties as required
  • Maintain appropriate work records. Ensure that daily time sheets and work orders are compiled and completed to departmental requirements and sign off as required
  • Work in accordance with City of Oshawa safe work standards and the Ontario Occupational Health and Safety Act including but not limited to Section 217.1 in the criminal code of Canada
  • Assist with new staff orientation to the building and its operations
  • Ensure that facility users act in an orderly fashion, reporting problems to the supervisor; respond to routine inquiries related to the use of the facility
  • Maintain good public relations with customers, user groups and colleagues
  • Drive to off-site locations to pick up supplies, electrical and/or mechanical parts on a routine as well as emergency basis
  • Willing to attend continuing education courses as required
  • Perform other duties as required

Requirements:

  • Two (2) years of experience relating to building maintenance and caretaking functions plus technical skills and knowledge usually associated with the completion of three of four of the following Building Environmental Systems courses at a Community College: 7010 (Heating), 7020 (Air Conditioning & Refrigeration), 7030 (Air Handling & Preventative Maintenance), 7040 (Electrical), providing a basic working knowledge and understanding of general maintenance, carpentry, electrical, plumbing, mechanical, heating, ventilation and air conditioning (HVAC) systems; demonstrated mechanical aptitude and six (6) months of previous experience in general building operations and maintenance
  • Demonstrated experience using major cleaning equipment, methods and materials
  • Demonstrated knowledge of physical plant maintenance; demonstrated mechanical aptitude
  • Knowledge and understanding of, and ability to apply safety policies, standards and legislation (Ontario Occupational Health & Safety Act and WHMIS) and able to use appropriate safety apparatus
  • Willingness to participate in new areas and be trained in same
  • Basic reading, writing and oral communication skills. Able to understand and follow simple oral and written instructions, which deal with standardized situations. Able to complete forms and records relevant to the job. Able to read, record and comprehend mechanical gauges related to all facility equipment
  • Able to read, record and comprehend mechanical gauges related to equipment
  • Basic computer skills to perform duties of the job (communications & operations)
  • Good interpersonal skills to deal with common sense and courtesy with the general public and to discuss routine information and relay and document building maintenance requirements with appropriate staff. Neat in appearance and work habits, wearing City-issued uniform and safety equipment
  • Able to work from heights, climb, stretch, lift and move heavy items (approx. 40 lbs/18 kgs), stand, bend and walk for extended periods of time; capable of performing the work assigned in safe manner
  • Able to work alone or with minimal supervision; personal qualities of reliability, co-operation and flexibility are essential
  • Able to perform shift work necessary to fulfill the requirements of a seven day operation
  • Able to work overtime on short notice
  • Possess and maintain a valid unrestricted Ontario Driver’s License, minimum Class “G”, and be able to pass the Corporation’s test for motor vehicle operation
  • First Aid, CPR, Public Access Defibrillator (PAD), Accessibility and WHMIS certificates or ability to obtain same per the Department’s training schedule
  • Proof of working from heights training
  • Certificates in Risk Management and/or Legal Awareness, Scissor Lift, Confined Space, Electrical Safety, Sensitivity, Customer Service Training and Asbestos Awareness, Utility Vehicle with Snow Removal Equipment are considered assets

As a condition of employment, the City of Oshawa will require successful candidates to provide a Vulnerable Sector Check and an employment medical.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

Temporary Attendant - Building

City Of Oshawa
Oshawa
  General Category Full-time
  30.22  -  34.29
Under the direction of the Manager Facilities Operations & Maintenance Services and/or designate, perform general maintenance, custodial duties, pertaining to the physical upke...
Learn More
Feb 3rd, 2025 at 15:30

Traffic Engineering Technologist Full-time Job

City Of Oshawa

Engineering   Oshawa
Job Details

Reporting to the Manager, Traffic and Streetlighting, or designate, provide technical guidance and assistance to traffic engineering related matters, as well as, maintain, improve and provide technical support for the City's Streetlighting System and Municipal Parking System.

Responsibilities:

  • Receiving complaints and inquiries over the phone, by correspondence or in person, on all traffic engineering concerns and responding to the inquiries
  • Planning and undertaking traffic and parking studies/surveys, analyzing results, and making recommendations
  • Preparing follow-up departmental and committee reports and By-Law recommendations to Council
  • Reviewing and providing comments and conditions on development applications, technical reports, related agreements and constructions projects, as requested
  • Creating and maintaining Branch databases, maps and plans
  • Performing other related duties, as assigned
  • Provide emergency school Crossing Guard coverage in a timely manner and performed according to operating procedures

Requirements:

  • Demonstrated skills and knowledge normally associated with completion of a Transportation Engineering Technology program (3) years from a recognized Community College, plus three years of relevant traffic engineering experience, or have an equivalent combination of education and experience
  • Advanced experience and skills in Microsoft Office and related software (i.e. specialized traffic/transportation engineering programs, GIS, AutoCad)
  • Excellent research, analytical, mathematical skills and experience with traffic study methodologies
  • Good communication skills, both oral and written, and customer service skills to deal effectively with staff and the general public
  • Ability to work independently and to work under pressure
  • Current registration as a Certified Engineering Technologist (CET) with OACETT is considered an asset
  • Ability to provide own transportation as required
  • Ontario Traffic Conference courses/seminars would be considered an asset

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

 

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

 

Posting End Date: 2025/02/07 by 4:30p.m.

Traffic Engineering Technologist

City Of Oshawa
Oshawa
  Engineering Full-time
  40.70  -  45.22
Reporting to the Manager, Traffic and Streetlighting, or designate, provide technical guidance and assistance to traffic engineering related matters, as well as, maintain, improve...
Learn More
Jan 30th, 2025 at 16:15

Customer Service Representative - Recreation Full-time Job

City Of Oshawa

Customer Service   Oshawa
Job Details

Reporting to the Program Supervisor; be responsible for performing front line customer service and clerical duties at any Recreation Facility.

Responsibilities:

  • Answering the telephone; responding to inquiries and complaints about any facet of Recreation and Culture Services
  • Receiving and processing program registrations, membership applications, and facility bookings
  • Receiving and processing revenues and performing various related cash control and reconciliation functions
  • Providing administrative and clerical support
  • Performing other related duties as assigned
  • To support and demonstrate the City of Oshawa core values of Authenticity, Courage, and Trust

Requirements:

  • Grade Twelve (12) education required, with a minimum of two (2) years of relevant customer service experience. Preference may be given to candidates who possess a post-secondary certificate or diploma in a relevant field (Administrative, Business, Communication or Recreation programs). An equivalent combination of relevant experience and education will also be considered
  • Ability to handle and reconcile cash transactions and work with figures
  • Excellent customer service and communication skills to deal effectively and courteously with the public and staff and be able to respond to inquiries by telephone and in person in a timely fashion and in accordance with Corporate Customer Service standards
  • Established computer skills and experience in related software applications (Microsoft Word, Outlook and IntelliManager or other registration software)
  • Current certification in Standard First Aid, CPR (Level C), and AED or be willing to obtain and maintain
  • Ability to work independently, quickly and competently in an environment with frequent interruptions
  • Possess personal qualities of maturity, tact, discretion and be willing to work in a team environment with a co-operative attitude
  • Ability to respond on short notice and work shifts, including evenings, weekends and on holidays

As a condition of employment, the City of Oshawa will require successful candidates to provide a Criminal Records Check with Vulnerable Sector Search.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

City of Oshawa employees need to apply through the intranet (iConnect) in order to be considered as an internal candidate. All applicants are encouraged to provide a valid email address for communication purposes. Please ensure that you check your email regularly to receive any correspondence.

Customer Service Representative - Recreation

City Of Oshawa
Oshawa
  Customer Service Full-time
  30.74  -  34.17
Reporting to the Program Supervisor; be responsible for performing front line customer service and clerical duties at any Recreation Facility. Responsibilities: Answering the telep...
Learn More
Jan 30th, 2025 at 16:14

Temporary Facilities Booking Clerk Full-time Job

City Of Oshawa

Administrative Jobs   Oshawa
Job Details

Reporting to the Supervisor, Business and Customer Service, The Part-Time Facilities Booking Clerk is responsible for timely, courteous and effective handling of all front-end customer inquiries, requests and transactions in the Facility Booking Office by providing information in response to facility rental inquiries and prepare, process and issue one-off booking requests and last minute over-the-counter bookings. The position also provides administrative, clerical duties within the Facility Booking Office including checking and responding to telephone calls, voice mail, email and redirecting client inquiries.

Responsibilities:

  • Include providing customer service including, receiving, documenting, and accurately responding to requests, inquiries and complaints from the public and internal clients, delivering front-line service in person, by telephone, fax, voicemail, email, and processing applications
  • Receiving and processing payments, ensuring various cash control and reconciliation functions are accurate
  • Receiving, processing and verifying permit applications and client contracts for clients
  • Liaising with staff, RCS Operations staff and community groups regarding user group conduct or facility issues
  • Assisting Facility Booking Clerk (Clerk F) with overflow permit processing and issuance of completed contracts
  • Performing other duties as assigned

Requirements:

  • Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one year of relevant customer service experience; or have the equivalent combination of education and relevant experience
  • A diploma in Office/Business Administration or Recreation and Leisure Studies is a strong asset
  • Established PC skills and experience in using relevant software (i.e. MS Office Suite, Class, Intelli)
  • Strong organizational and negotiation skills; ability to work independently, quickly and competently in a multi-task environment with frequent interruptions and ability to work under pressure to meet deadlines
  • Excellent customer service and interpersonal skills, and ability to communicate courteously and effectively, both orally and in writing
  • Ability to exercise discretion and tact and maintain a high degree of confidentiality
  • Ability to work shifts, including days, evenings and weekends

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Temporary Facilities Booking Clerk

City Of Oshawa
Oshawa
  Administrative Jobs Full-time
  30.74  -  34.17
Reporting to the Supervisor, Business and Customer Service, The Part-Time Facilities Booking Clerk is responsible for timely, courteous and effective handling of all front-end cust...
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Jan 13th, 2025 at 16:50

Administration Specialist Full-time Job

Securitas Canada

Administrative Jobs   Oshawa
Job Details

Essential Functions and Responsibilities:

 

  1. Accounts Payable processing (approx. 25% time spent):
  2. Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies.
  3. Enter invoices and employee expenses into Oracle Accounts Payable System.
  4. Validate vendor statements and inquiries, investigates discrepancies.

 

  1. Benefits administration (approx. 25% time spent): 
  2. process disability claims
  3. process changes to coverage and new additions/terminations.
  4. generate and make changes to monthly billing for Accident Insurance through RBC Insurance.
  5. communicate with division payroll administrators regarding company top-up and optional insurance payments, as well as advances and repayments to be processed under the collective agreement for disability leaves.
  6. communicate with union on issues if needed.
  7. process quarterly optional insurance lists and perform audit to ensure payroll deduction and benefit premiums are in line.

 

  1. Payroll entries (approx. 25% time spent):
    1. review weekly schedule provided and enter scheduled shifts into payroll
    2. compare daily attendance sheets against schedule and make changes accordingly
    3. review all entered time matched billable and non-billable hours per schedule
    4. ensure all premiums are added accordingly based on union rules

 

  1. Other support duties include (approx. 25% of time spent):
  2. WSIB claims are processed quickly and corporate/divisional procedures are followed throughout the division.  Communicates with Human Resources Corporate Division with work-related injuries, as needed, and submits copies of the WSIB paperwork, to Human Resources Corporate Division.
  3. Responsible for checking uniform orders from other sites, and ordering as needed, as well as working with supervisors and suppliers to correct any problems.  Responsible for setting up and maintaining voucher program through uniform vendor and checking/verifying invoices.
  4. Responsible for understanding the collective agreements and applying the appropriate sections as related to the job functions of the position.
  5. Responsible to remain up to date on payroll and collective agreement to remain as back-up to payroll administrators if they go off on leave.
  6. Work with General Manager to update procedures as needed, such as hiring procedure, Sick & Accident and WSIB procedures.
  7. Provide additional human resources services as required by the General Manager of the division.

 

QUALIFICATIONS:

 

  • Post-secondary diploma or degree in Business, related field required.
  • Minimum of 1 to 2 years of experience in payroll administration or benefits administration is an asset
  • Demonstrated proficiency in computer skills, Microsoft office (Word/Excel) 
  • Working knowledge of the Workplace Safety and Insurance Board (WSIB)
  • Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.
  • Handling and being exposed to sensitive and confidential information.
  • Excellent planning, organizing, and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.
  • Must have a strong ability to effectively problem solve, along with the ability to work independently or as part of a team.

Administration Specialist

Securitas Canada
Oshawa
  Administrative Jobs Full-time
  50,000
Essential Functions and Responsibilities:   Accounts Payable processing (approx. 25% time spent): Verify accuracy of invoices including applicable sales taxes and communicate any d...
Learn More
Dec 17th, 2024 at 14:46

Temporary Administrative/Customer Service Clerk Temporary Job

City Of Oshawa

Administrative Jobs   Oshawa
Job Details

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

  • General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
  • Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
  • Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
  • Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
  • Maintain and update databases and worksheets
  • Process invoices and create purchase requisitions
  • Arrange meetings, facility bookings and registrations, meeting minute preparation
  • Performing other administrative duties as assigned

 

Requirements:

 

  • Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
  • Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
  • An ability to respond to inquiries by telephone, in person and in writing
  • Established computer skills and experience in related software applications (Microsoft Office Suite)
  • Excellent interpersonal skills with the ability to establish and maintain positive working relationships
  • Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
  • Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
  • Personal qualities of maturity and reliability are required

 

Posting End Date: 2024/12/31

Temporary Administrative/Customer Service Clerk

City Of Oshawa
Oshawa
  Administrative Jobs Temporary
Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be...
Learn More
Dec 9th, 2024 at 13:41

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