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Reporting to the Senior Manager of Advisory Business Services, the Branch Administrator is responsible for the day-to-day administrative and operational duties required to support Branch advisors in our Waterloo location.  The role is required to be an onsite presence.

***************This role is a full time in office role*********************

Key Accountabilities:  

This role provides reception and administrative support to the Branch Office at 1 Blue Springs Drive, Waterloo, Ontario.  This position requires excellent customer service skills, professionalism, and the ability to create strong working relationships with advisors.

Administrative Support for Branch Office (75%)

• Act as Receptionist/greets all visitors and callers.

• Answer, screen and forward any incoming phone calls while providing basic information when needed.

• Receive and sort daily mail/deliveries/couriers.

• Monitor and manage Building Engines website for tenant work orders.

• Assist with maintaining filing system

• Maintain site facilities, including ordering office and kitchen supplies and refreshments

• Co-ordinate on-site presentations with partners and other social events

• Maintain contact with Building property services

• Established office procedures and documented processes to promote efficiencies in the future

• Maintain the office A/P invoices ensuring prompt payments are made

• Office management (physical filing system, supplies, mail, office equipment, etc.)

• Maintain online emergency communications database.

• Onboarding new advisor (workstation, security, telephone, parking)

• Handle client cheque deposits for branch advisors (maintain log of deposits for compliance)

Administrative Support for Advisors (25%)

• Ad hoc support for basic administrative tasks for advisor teams.

• Keeping apprised of changes and communication within the company to provide an effective network of current information.

• Supporting advisor teams with any changes/updates to processes.

Requirements:  

• College education preferred.

• Excellent telephone manner and customer service skills.

• Minimum two years of administrative experience, preferably in a property management or real estate environment.
   

Key responsibilities:

• Highly organized and able to work in a busy office environment.

• Strong communication skills - verbal and written.

• Proficient in Microsoft Office

• Team player with a positive attitude.

• Handling and paying various expenses of branch and executing process to charge back advisors.

• Daily banking for advisors.

• Managing laptops and technology with third party vendor.

• Responsible for day-to-day cleanliness of the entire branch (ex: loading and emptying dishwasher, watering plants, etc.).

• Co-ordination of a weekly external visitor list and liaising with Security.

• Strong interpersonal and diplomacy skills with a high comfort level in dealing with advisors and clients

• Ability to exercise discretion in dealing with sensitive situations, using good judgment when responding to issues or requests.

• Strong ability to multitask as priorities may shift day to day.

• Attention to detail, takes initiative, strong organization skills.

• Strong written and verbal communication skills a must.

When you join our team:
 

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion aremore than just words.
• As part of our global team, we’ll support you in shaping the future you want to see

Overview

The successful candidate will be responsible for assisting in the development, implementation and maintenance of Maple Leaf Food’s Occupational Health & Safety (OHS) programs.  This includes but is not limited to assisting in the development of safe work procedures, training, assisting in claims management, investigations, workplace inspections and training coordination.


Any MLF team member interested in being considered for this role are encouraged to apply online by October 22. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Assist in the identification and reduction of Health and Safety risks and hazards.
• Assist in maintaining supply and inventory of health and safety equipment and supplies.
• Maintain HSSE metrics and documentation with the ability to present this information to applicable parties.
• Design and deliver training programs for workers, management and Safety Committee members to comply with legislative requirements.
• Ensure documentation is logged and filed for quick reference.
• Maintain the HSSE Training Matrix, make recommendations on what training to complete, and organize training with internal or external vendors for the applicable departments
• Assist the JHSC with scheduling meetings, ensuring workplace inspections are completed and take Minutes for distribution
• Support the H&S Department

What You’ll Bring:

• Post-secondary education in health and safety
• Knowledge of health and safety laws and legislation
• Meeting regulatory filing and reporting requirements (OHS related)
• Reinforce company values and execute on our Top 5 Priorities
• Maintain positive relations with employees
• Strong communication, interpersonal, organization and analytical skills
• 1-3 years of experience in health and safety
• Computer skills – Strong proficiency in Excel and Word is required
• Must be extremely organized and a self-starter; able to work with limited supervision
• Enthusiasm for challenge and new initiatives

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.

Overview

Overview

The Financial Analyst position, under general supervision, is responsible for conducting and documenting moderate to complex financial and economic analysis projects. Additional responsibilities include evaluating the accounting and financial records of the company to ensure accuracy and compliance with established accounting standards and procedures.

This is an in-office position.

Performance Expectations

• Perform monthly foreign translations and intercompany balancing checks.
• Perform monthly eliminating journal entries and account reconciliations.
• Prepare consolidated financial reporting and analysis for senior management.
• Prepare financial statement note disclosures for interim and annual financial statements.
• Research GAAP and document accounting policy.
• Assist with the forecast and budget consolidation processes.
• Support the year end audit process from a consolidated perspective.
• Other duties assigned as needed.

Credentials

• Post-Secondary Education in Accounting, Business or related discipline.
• CPA designation.
• Minimum five years of previous experience.
• Strong knowledge and experience with Canadian GAAP, knowledge of US GAAP and IFRS considered an asset.
• Ability to research new accounting standards and present alternatives.
• Experience with financial statement note disclosures including financial instruments.

Desired Characteristics

• Demonstrated organizational, planning, time management, computer, communication (oral and written), and independent and teamwork skills.
• Ability to work in a fast paced environment with changing deadlines and willing to work overtime to meet deadlines when needed
• Highly analytical with sound business judgment, proven documentation skills and attention to detail
• Demonstrate confidentiality, discretion, integrity and judgment

What Linamar Has To Offer

• Opportunities for career advancement.
• Community based outreach supporting both local and global initiatives and charities.
• Social committees and sports teams.
• Discounts for local vendors and events, including auto supplier discounts.

As part of Maple Leaf Food’s Operations team, the successful candidate will be responsible for the development, implementation, and maintenance of the Company’s Occupational Health & Safety (OHS) programs, policies, systems and reports for the Heritage Plant. This position will ensure legislative and Plant compliance with occupational health and safety by “on the floor” involvement with operations.  This position will include but not limited to; assisting in the development of safe work procedures, training, claims management and assessing/controlling risk to reduce/eliminate accidents/incidents which cause personal injury and/or property damage. The goal of this position will be to standardize safe work methods and recognize high impact behaviours to achieve a world class health and safety program.  The successful candidate will be involved in all Health & Safety activities related to the Heritage Plant. 

Any MLF team member interested in being considered for this role are encouraged to apply online by October 17. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Supports our Wastewater pretreatment facility and environmental management programs including the Environmental Emergency management (E2) Plan and associated drills and activities.
• Supporting chemical safety programs including Transport of Dangerous Goods, WHMIS, Hazardous Waste management and our Solid Waste and Food Waste diversion strategies.
• Supervises the Security team and provides support on proximity software and site access control, supporting HR with creation of new badges and maintaining the proximity software WINPAK.
• Review and monitor on-site Contractor OHS programs and compliance with applicable regulations.
• Assist and lead in the reduction of Health and Safety risks and hazards through continuous improvement projects
• Support Operations in all Safety related functions, including, but not limited to: On Boarding, Work Refusals, Return to Work, Safety Talks and Messages, Recognition, Data Analysis, Coaching, Employee Service Investigations, Pre-Start Health and Safety Reviews, Equipment Processes and Modifications, Participate in Meetings.           
• Ensure Pre-Start Health and Safety Reviews (PHSRs) are properly completed including written reports to ensure compliance.
• Develops tools for identifying workplace hazards; develops plant-wide systems that support hazard recognition; develops an effective JHA, manages the JHA based program as a key component of the occupational safety and health management systems; enables plant to move from basic compliance to a pro-active safety management system.                             
• Respond to all serious incidents to ensure that proper investigation and follow up is completed.
• Ensure records and documentation are kept protecting Company interests.
• Coach all functional areas on addressing safety issues and how to address them.
• Oversees the maintenance and improvement of the site Fire Protection systems including early warning and suppression systems.
• Recommend procedures to improve safety in the workplace and to comply with applicable legislation.
• Reviews and follows up with supervisors to ensure timeliness, appropriateness of incident follow through on corrective action and root cause analysis.
• Ensure that personal protective equipment is provided and being utilized, and all applicable record keeping is up to date.
• Conduct workplace inspections and hazard assessments i.e. safeguarding and lock out.
• Flexible Shifts, engagement in shift operations. May be required to respond to emergencies after hours
• Maintain OHS metrics and documentation with the ability to present this information to applicable parties
• Supports the implementation and monitoring of the OHS Management system and associated business OHS programs.

What You’ll Bring:

• Excellent problem-solving skills
• 6 – 10 years of progressive experience in health and safety
• Ability to communicate and motivate at all levels
• Excellent verbal and written communication
• Effective Supervisory skills
• Proven working knowledge of OSHA and relevant regulations, the WSIA and all other applicable legislation
• Detail and fine print conscious with exemplary organizational skills
• Strong computer skills to download and process data
• Strong presentation and public speaking skills
• Working knowledge of Six Sigma methodologies and tools

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

The Maintenance Supervisor position will be responsible for coordinating and supervising the activities of skilled and unskilled maintenance workers ensuring proper methods and procedures are followed to maintain, repair and service equipment, buildings and facilities in compliance with building codes and safety standards. Primarily accountable for maintaining production equipment in a manner that meets organization standards and ensure minimum equipment downtime. In addition, inspect projects to ensure conformity to specifications, direct safety inspections and preventative maintenance programs. This position is responsible for maintaining stock of inventory of materials, parts and specialized tools for the maintenance function.

Powering Vehicles, Motion, Work, and Lives since 1966.

Performance Expectations

· Manage and direct the activities of employees and equipment in maintenance department in the absence of the maintenance manager.

· Effective employee relations including handling employee complaints, obtaining help and guidance for employee's with problems.

· Conducts monthly department meetings.

· Complete performance evaluations for all maintenance employees.

· Ensure appropriate parts and supplies are available.

· Maintain and direct all PM&PD activities.

· Maintain PMX software and all related documentation.

· Arrange for quotes from contractors in conjunction with maintenance buyer.

· Oversee, mentor and direct all staff.

· Department champion to ensure all contractors have appropriate documentation in order.

· Read completed inspection forms to ensure all maintenance, repair and inspection tasks have been adequately completed by workers.

· Study assembly drawings for equipment to determine what parts are required and how they go together.

· Establish work schedules and shift priorities and appointments to accommodate emergencies and cancellations.

· Develop and monitor detailed overhaul, repair and preventative maintenance schedules for shop tools, equipment and vehicles.

· Develop and monitor operating and project budgets.

· Assume a wide variety of roles to coordinate job tasks with those of junior workers, co-workers and subcontractors.

Credentials

· Completion of secondary school or equivalent general education.

· Journeyperson trade certification in a relevant trade considered an asset.

· MMP (Maintenance Management Professional) certification considered an asset.

· Minimum five years in a maintenance machining environment and two years as a supervisor or equivalent.

· Intermediate knowledge of all applicable Microsoft and other software applications.

· Maintain continuous learning to be kept up-to-date with new technologies, new information and regulatory changes within industry.

· Knowledge of fire alarm system:  Sprinkler, Ontario fire code.

·Automotive manufacturing experience required.

Desired Characteristics

· Ability to prioritize tasks to maintain efficiency.

· Ability to work independently to provide professional guidance and oversight.

· Maintain continuous learning to be kept up-to-date with new technologies, new information and regulatory changes within industry.

The successful candidate will be responsible for assisting in the development, implementation and maintenance of Maple Leaf Food’s Occupational Health & Safety (OHS) programs.  This includes but is not limited to assisting in the development of safe work procedures, training, assisting in claims management, investigations, workplace inspections and training coordination.

Any MLF team member interested in being considered for this role are encouraged to apply online by October 10. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Assist in the identification and reduction of Health and Safety risks and hazards.
• Assist in maintaining supply and inventory of health and safety equipment and supplies.
• Maintain HSSE metrics and documentation with the ability to present this information to applicable parties.
• Design and deliver training programs for workers, management and Safety Committee members to comply with legislative requirements.
• Ensure documentation is logged and filed for quick reference.
• Maintain the HSSE Training Matrix, make recommendations on what training to complete, and organize training with internal or external vendors for the applicable departments
• Assist the JHSC with scheduling meetings, ensuring workplace inspections are completed and take Minutes for distribution
• Support the H&S Department

What You’ll Bring:

• Post-secondary education in health and safety
• Knowledge of health and safety laws and legislation
• Meeting regulatory filing and reporting requirements (OHS related)
• Reinforce company values and execute on our Top 5 Priorities
• Maintain positive relations with employees
• Strong communication, interpersonal, organization and analytical skills
• 1-3 years of experience in health and safety
• Computer skills – Strong proficiency in Excel and Word is required
• Must be extremely organized and a self-starter; able to work with limited supervision
• Enthusiasm for challenge and new initiatives

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

Why is this role important
 

Our Store Team Members are inspired doers. They help provide a positive in-store shopping experience by ensuring the store is always ready with available products that meet customer needs to live life well.  Our Clerks inspire our customers through delightful conversation and knowledge of products.

What you’ll do 

• Provide great customer service by ensuring the store shelves are stocked and by responding to customer needs

• Maintain and stock product displays and shelves that meet company standards

• Ensure accurate product scanning and identify inventory needs and assist with ordering

• Setup company-directed promotions and programs

• Keep department areas neat and ensure health and safety standards 

Who you are 

• A team player with an attention for detail

• Driven and able to work independently in a fast-paced environment 

• Resourceful and courteous when resolving customer questions

• Motivated to learn new things 

Experience you bring

Good news! No previous experience is required. We provide you with training to set you up for success!

What you bring 

• Flexibility to work a variety hours which may include days, evenings, and weekends

• Able to move up to 50lbs and in constant mobility for an entire shift

75 King Street, Waterloo, ON

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.