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As an Administrative Assistant 2 in People & Equity Division, you will gain exposure to multiple areas of human resources, by providing essential administrative support to the Director, Business Services, Systems & Insight while coordinating various initiatives across multiple teams, aimed at enhancing the employee experience and journey at the City of Toronto. Your ability to multi-task, maintain complex schedules, manage logistics for a large team, while delivering excellent customer service, will set you up for success in this position.

By joining our team, you will work in the culture that emphasizes continuous learning and collaboration and champions equity, diversity, and respectful workplaces.

What You Will Do:

1. Manages administrative tasks associated with operation of large teams, including, but not limited to ordering equipment, onboarding/offboarding, tracking of budgets and expenditures, business-related expenses, events, and activities for the Section.
2. Proactively anticipates needs, planning ahead and determining next steps, and aware of diverse interests and conflicting priorities typical of a multi-stakeholder environment.
3. Manages a complex calendar, scheduling function and prioritization of time-sensitive matters while ensuring sensitive and confidential matters are approached with a high level of professionalism, flexibility, discretion, judgement, diplomacy and tact.
4. Ensures that the tracking and follow up of various requests are maintained and deadlines are met.
5. Prepares and processes various presentations, documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondences, letters and memoranda, and routes or answers correspondence.
6. Prepares and organizes materials prior to sign off, including checking work for accuracy and conformity with regulations, policies and procedures and corrects/resolves outstanding/incorrect items in preparation for approval.
7. Coordinates the development and preparation of summary notes, briefing materials and meeting agendas for the Director, Business Services, Systems & Insight.
8. Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government.
9. Takes/transcribed, maintains and distributes confidential meeting minutes.
10. Maintains awareness of other projects and initiatives within People & Equity Division, administrative systems, and procedures to provide effective administrative assistance.
11. Provides support in handling special projects.

What You Bring To The Role:

1. Post-secondary education in Business Administration, Human Resources or a related discipline and/or the equivalent combination of education and/or experience.
2. Considerable experience performing administrative support duties to senior management, handling a broad range of administrative matters and coordination.
3. Experience managing logistics for a team (including onboarding/offboarding staff, managing and tracking contracts, overseeing administration of budget).
4. Experience preparing confidential materials and information for management, with proven ability to handle sensitive issues and exercise independent judgment.
5. Considerable experience utilizing a variety of software packages, including advanced proficiency of Microsoft Office Suite (i.e. Word, Excel and Outlook or equivalent) to prepare correspondence, and create charts related to organizing, formatting, editing, and analyzing content.
6. Highly developed political acuity and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, with members of the public and external agencies.
7. Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
8. Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines, while being resourceful and adaptable, with a high degree of initiative.

Why You Will Love Working at The City: 

1. We recognize the need for flexibility and offer a hybrid working environment that will provide you with an appropriate work-life balance required to thrive in today’s fast paced world.
2. A strong benefits package which includes competitive salaries, vacation, and other unique offerings.
3. We offer an excellent defined benefit pension plan bringing added value to our overall compensation package through OMERS.
4. We support ongoing learning and development and offer educational opportunities with tuition subsidies.
5. Opportunities to join and take an active role with City’s Communities of Inclusions comprised of employees who share a common identity, lived experience and/or set of interest and support each other’s professional development, sense of belonging and promote a culture of inclusion. 

• Posting Period: 13-Oct-2024 to 18-Nov-2024
•  

Major Responsibilities:

• Performs assigned skilled and semi-skilled tasks in the installation, operation and repair of mechanical and electrical equipment and repairs required in connection with general building maintenance
• Operates a computerized Building Automation System (BAS) to manage/control Building Systems
• Performs general maintenance work in connection with mechanical and electrical equipment, building services and facilities
• Maintains a preventative maintenance program and records
• Operates air conditioning equipment including centrifugal chillers and cooling towers
• Performs plumbing repairs not requiring the services of a tradesman
• Effects minor repairs to building equipment and fixtures
• Performs related maintenance work as assigned including the use of ladders and scaffolding
• Assists tradesman as required
• Performs other related work as assigned
• May be required to work shifts (days, afternoons, midnights and weekends)

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Must have completed secondary school and possess a technician qualification in a building trade or equivalent combination of education and experience.
2. Experience in the maintenance and operation of large computerized commercial buildings.
3. Experience in air distribution systems as related to modern air conditioning systems.
4. Experience in the maintenance of pumps and large air handling equipment.
5. Must possess and be able to maintain a valid Province of Ontario Class “G” Driver’s License and must qualify for the City’s equipment operating permits and requirements.

You must also have:

• Thorough knowledge of the operation and maintenance of heating boilers, chemical treatment of chilled and hot water systems, building electrical systems, UPS power systems, fire safety equipment and fire suppression systems.
• Knowledge of automatic heating and cooling controls including pneumatic systems.
• An ability to read blueprints.
• An ability to read and perform tasks outlined in technical manuals and publications.
• An ability to maintain effective working relations with other staff.
• An ability to communicate effectively, both verbally and in writing.
• The ability to work all shifts for a 24/7 building operation.

The Opportunity:

As part of Maple Leaf Food’s Heritage team, the Team Leader will be responsible for material shipping, receiving and warehouse activities at the Heritage facility. This role will be responsible for shipping, receiving transportation, and warehousing related activities in Logistic areas of the plant, reporting to the Logistics Manager.

Any MLF team member interested in being considered for this role are encouraged to apply online by November 06. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• Responsible for the shipping activity for outbound finished goods
• Responsible for the receiving activity of all inbound materials
• Responsible for warehouse activities, communicates and documents transactions, including vendor damage claims
• Supervise outbound material movement to meet supply chain requirements including inventory accuracy, minimizing write-offs, and new product introductions
• Supervise dry goods, packaging, meat and finished good warehouse operators
• Manages the warehouse to meet housekeeping standards, including inventory control and management
• Responsible for ensuring all shipments, inbound and outbound, meet quality requirements including completion of all related paperwork
• Provides innovative solutions and continuous improvement initiatives to upgrade the department
• Maintain managed warehouse bin management, inventory control, and allergen management.
• Communicates effectively with transport dispatch, other plants, and third-party providers
• Act as single point of contact for employee issues and concerns and providing follow-up in a timely manner
• Conduct grievance, incident investigations, counseling, and discipline meetings
• Properly administering the Collective Agreement
• Accurate payroll processing
• Conduct communication, safety, and food safety meetings
• Audits processes: People System, FSQA, Reliability predictive practices
• Conduct daily team meetings to review FS/QA, People, Reliability and CI KPIs
• Develop Team Members through certification training and coaching, providing clear roles and consistent support and feedback for all employees
• Foster and maintain positive union and employee relations environment by treating all employees with respect, providing timely feedback and grievance resolution
• Ensures the compliance of all plant relevant policies, procedures, and standardized work methods
• Maintain a safe working environment and ensure continued compliance with the Occupational Health and Safety Act, JHSC recommendations or MOL work orders, Company Safety rules and Good Manufacturing Practices
• Perform accident investigation and take an active role in WSIB case management and ensuring early and safe return of injured workers to modified and/or productive duties
• Efficient warehouse flow
• Timely completion of shipping and receiving duties
• Timely execution of all warehouse pick and put away tasks
• Develop cross functional relationships with other groups in production, H&S, FSQA and reliability
• Shall demonstrate full commitment to the implementation of the requirements of the Global Standard for Food Safety and to processes which facilitate continual improvement of food safety and quality management.

What You’ll Bring:

• The successful candidate will possess a relevant post-secondary education
• Previous experience in a unionized food, dairy, beverage or packaged goods industry is a definite asset
• Ability to communicate and work with all relevant associates, stakeholders and resources in a frequently changing and challenging supply chain environment
• Strong analytical skills and detail oriented; strong organization skills with sound prioritizing abilities
• Strong computer skills related to MS Office (Excel, Word, Power Point, and Outlook)
• SAP knowledge is an asset
• 2-3 years’ experience in a shipping environment, preferably in a food, unionized environment

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
• Defined Contribution Pension Plan with company matching that starts on your first day of employment.
• Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
• Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
• Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

This position reports to the Pharmacy Manager and is responsible for receiving, preparing and delivery of Rx accurately and timely. Ensuring adequate inventory levels to meet patient’s needs, and counsel with appropriate documentation to all patients. Provide friendly, positive and pro-active interaction with all internal and external customers as well create awareness and educate customers through public relations.

What you'll do

- Prepare, dispense and control medications accurately and timely to patients
- Ensure medication and over the counter supplements inventory levels is adequate to meet patients’ needs
- Counsel of patients in regards to new and additional medications in a friendly, positive and pro-active interaction
- Create awareness and educate customers through public relations (public health days, clinics, etc.)
- Provide timely and positive resolution to patient’s needs and Doctor’s requests/issues
- Review and control costs at all levels within Loblaw Pharmacy (dispensary)
- Provide on-going training for all new and existing Pharmacy colleagues (technicians, interns, students, IPG’s)
 

What you’ll need:

- Bachelor of Science, Pharmacy and a Class A Pharmacists license a must
- Superior customer relations skills and a strong sense of professionalism
- Excellent leadership and performance management skills required
- Proven ability to build the business using community based marketing strategies
- Excellent communication and interpersonal skills
- Strong problem solving skills including the experience formulating and executing action plans
- Strong personal computing skills, as well as knowledge of Healthwatch and/or KROLL Pharmacy Computer system a definite asset

If you want to join a fast-paced winning team and believe you can have an immediate impact, then we want to hear from you!

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

Our Store Team Members are inspired doers. They help provide a positive in-store shopping experience by ensuring the store is always ready with available products that meet customer needs to live life well.  Our Clerks inspire our customers through delightful conversation and knowledge of products.

What you’ll do 

• Provide great customer service by ensuring the store shelves are stocked and by responding to customer needs

• Maintain and stock product displays and shelves that meet company standards

• Ensure accurate product scanning and identify inventory needs and assist with ordering

• Setup company-directed promotions and programs

• Keep department areas neat and ensure health and safety standards 

Who you are 

• A team player with an attention for detail

• Driven and able to work independently in a fast-paced environment 

• Resourceful and courteous when resolving customer questions

• Motivated to learn new things 

Experience you bring

Good news! No previous experience is required. We provide you with training to set you up for success!

295 Queen St E, Brampton, ON

What you bring 

• Flexibility to work a variety hours which may include days, evenings, and weekends

• Able to move up to 50lbs and in constant mobility for an entire shift

Overview

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
 
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
• supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
• responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

DO YOU HAVE THE SKILLS
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT’S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

#LI-Onsite #LI-HA1

Is this role right for you? In this role you will:

• Be responsible for the administration of client accounts including account openings, account maintenance and account funding 
• Facilitate transfer requests, resolve transfer inquiries, and follow up on initiated transfers

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• Bilingual (French/English) is required
• University degree or College diploma
• 2 years’ experience in an administrative or clerical position  
• A dedication to client service
• Strong organizational skills
• Strong attention to detail and follow-through skills
• Excellent verbal and written communication skills
• Demonstrated pro-activity, initiative, and resourcefulness
• Ability to work independently or effectively within a team
• Ability to manage multiple priorities in a fast- paced environment
• Ability to effectively manage change
• Results-oriented  
• Sound capacity to assess, develop and monitor complex business processes

Contributes to the overall success of Global HR Services by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.

Is this role right for you? In this role you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Support the execution of employee communication plans and ad hoc project support as required, including partner support, translation management, and end to end publishing process
• Ownership of communication plans for enhancements to HR systems (e.g. Time and Attendance) including partner consultation, positioning, and key messaging.
• Manage tracking of HR initiatives, cyclical programs, and key dates at the GHRS, GHR, and enterprise level for comms planning and HRSO support planning (i.e. HR Initiatives Tracker and GHRS Comms Calendar)
• Provide logistics support for GHRS Town Halls and other ad hoc priority meetings and events including invites, vendor management, and surveys
• Ownership of distribution list process for GHRS team processes
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. 
• Champions a high-performance environment and contributes to an inclusive work environment. 

Do you have the skills that will enable you to succeed? We'd love to work with you if you have:

• Bachelor's degree in related discipline (Journalism, Communication, Organizational Development, English, Business, Human Resources)
• 1 to 3 years in developing and executing employee communications
• Excellent verbal and written communications skills
• Ability to effectively collaborate with stakeholders, subject matter experts, and senior leadership
• Able to balance multiple priorities in a fast-paced environment and deadline-driven environment
• Ability to work well independently
• Strong organizational skills and attention to detail
• Desired skills:
  • HTML
  • Adobe Creative Suite (including but not limited to Illustrator, InDesign, and Photoshop)
  • Event management
  • Social media

What's in it for you?

• The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers
• A rewarding career path with diverse opportunities for professional development
• Internal training to support your growth and enhance your skills
• An inclusive working environment that encourages creativity, curiosity, and celebrates success!

We are the Innovation team in Canadian Banking Engineering.  We look to utilize emerging technologies to optimize and improve the Bank’s internal processes.

The Role

Contribute to the overall success of the Innovation team with your software engineering skills, investigating new technologies and building quality software that helps to solve technology and business problems.

Is this role right for you? In this role, you will:

• Support our chatbot including training, updates, development and testing

• Reviewing and updating knowledge training documents as needed

• Participating in regular code reviews

• Research emerging technologies to understand how they can be used to solve problems more efficiently including building proof of concepts

• Work closely with others in a small team to interpret/discuss requirements and translate them to software solutions for multiple projects

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

• 2 years working with Python

• Experience with JavaScript, Node.js, SQL,designing and deploying RESTful APIs

• Must possess excellent verbal and written communication skills, as well as strong problem-solving skills

• Energy, curiosity, being a continuous learner

• Nice to have: Git, Docker, React, shell scripting, noSQL databases

• Bachelor’s degree in computer science or equivalent

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.  

• Upskilling through online courses, cross-functional development opportunities, and tuition assistance. 

• Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.

• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Work arrangements: Hybrid

#LI-Hybrid

Responsibilities for this position include release and incident response management, daily operational support tickets, and supporting cloud features that enable the development team to leverage the cloud platform to create a great and secure experience for Air Canada’s employees worldwide.

Responsibilities: 

• Perform detailed testing and validation of HR digital solutions, including HRIS, employee portals, and other HR-related applications.
• Execute test cases, analyze results, and document defects, ensuring they are tracked and resolved in a timely manner.
• Collaborate with HR, HR Digital team, and other stakeholders to understand business requirements and translate them into test scenarios and plans.
• Develop, update, and maintain test scripts based on business requirements and system specifications.
• Ensure that test scripts cover functional, non-functional, integration, and user acceptance criteria.
• Identify, document, and prioritize defects, working closely with developers and vendors to resolve issues.
• Track defect resolution progress and conduct retesting as needed to confirm fixes.
• Support continuous improvement initiatives by analyzing testing processes and identifying areas for enhancement.
• Provide feedback and recommendations to improve the quality and efficiency of HR digital solutions.
• Prepare and maintain detailed documentation of testing activities, results, and issues.
• Generate reports and dashboards that provide insights into QA progress, defect trends, and overall system quality.
• Assist in user acceptance testing (UAT) by providing guidance and support to HR teams during testing phases.
• Work closely with the HR Digital QA Manager, developers, and other stakeholders to align QA activities with project timelines and deliverables.
• Participate in cross-functional meetings to provide QA insights and contribute to the planning and execution of HR digital projects.
• Ensure that all testing activities comply with organizational standards, QA guidelines, and industry best practices.
• Stay updated on HR technology trends and QA methodologies to continuously enhance personal expertise and effectiveness in the role.

Qualifications

• 2-4 years of experience in quality assurance, testing, or a related field, preferably within HR or digital systems.
  
• Proficiency in QA tools and methodologies, including test case management and defect tracking systems.
  
• Basic understanding of software development lifecycle (SDLC) and testing phases.
  
• Experience with automated testing tools is a plus.
  
• Strong analytical and problem-solving abilities, with an eye for detail.
  
• Ability to interpret complex requirements and translate them into effective test scenarios.
  
• Excellent verbal and written communication skills, with the ability to document and explain technical issues clearly.
  
• Ability to work effectively in a team environment and collaborate with various stakeholders.
  
• Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
  
• A proactive approach to problem-solving and continuous improvement.
  
• Willingness to learn and adapt in a dynamic, fast-paced environment.

Conditions of Employment:

• Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position.

Linguistic Requirements

Based on equal qualifications, preference will be given to bilingual candidates.