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Position Summary

The City of Regina is seeking a highly motivated and experienced Council Officer to join our team!  As a Council Officer, you will provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions). 

Duties & Responsibilities

• Provides logistical support to Council and its bodies to organize and execute meetings – confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public
• Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board
• Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings
• Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public
• Provides advice to Council and its bodies with respect to the application of procedure, protocol, bylaws and legislation
• Researches, prepares and provides information throughout the committee appointment process
• Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements
• Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence
• Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committee’s decision to City Council
• Provides advice, information and customer service to citizens, community stakeholders, City employees, committee members and Council, with respect to protocol and procedure before, during and after meetings
• Develops and maintains effective working relationships with Council and committee members through demonstrated confidentiality, trustworthiness, integrity and enthusiasm
• Provides training, education and ongoing coaching to Council, new and established Committee members, Administration and citizens on protocol, procedures and practices

Knowledge, Skills & Abilities

• Knowledge of administrative practices related to meeting organization, minute taking, report writing, document management as well as databases and other electronic applications (word processing, spreadsheets, agenda preparation software, numerous City software applications)
• Knowledge of bylaws, legislation, protocol, policies and procedures relevant to the conduct of Council and various committee activities
• Knowledge of procedural fairness, natural justice and decision writing, as it relates to quasi-judicial boards
• Knowledge of mandate and operations of various committees and quasi-judicial boards
• Uses judgement to determine application of appropriate procedure, legislation or protocol in a wide range of different contexts and mandates
• Identifies areas of connection across and amongst various committees, City departments, community stakeholder groups and the public to ensure alignment
• Knowledge of municipal government structure, City organizational structure and functions of senior management and City operations
• Knowledge and understanding of relationships between and across business departments, bargaining units and related activities, including community stakeholders
• Knowledge of the committee appointment process
• Knowledge of petition, referendum and municipal election processes

Education & Experience

The ideal candidate will have a grade 12 and a post secondary office education certificate and/or courses in business administration along with four (4) years experience in a municipal environment where a considerable amount of the function is working with senior management, elected officials and the general public. 

The Good Stuff

• Competitive salary
• Schedule Days Off (SDOs) 12 paid days per annum
• Robust benefit package that consists of a defined benefit pension, healthcare/flex spending account, long-term disability benefits, health, dental and life insurance, annual vacation, sick and lieu days
• Supported educational programs as a means to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc.,
• Receive 50% off admission to City leisure facilities (Swimming, etc.),
• An inclusive and diverse work culture 

Working/Other Conditions

• The majority of the work is undertaken in City facilities.   
• Working hours may be atypical as there is a requirement to attend early morning and evening meetings
• Ensures effective prioritization and multi-tasking where demands and requests are constantly in a state of flux and may come at the last minute or with no warning

Position Summary

The City of Regina is transforming, and you have an opportunity to influence its journey! If you are a bold thinker and thrive on bravely “unboxing” how we work today and creatively designing tomorrow, we are looking for you!

Our Transformation Office team drives large-scale transformation opportunities and incremental service improvements through four pillars: digital, innovation, big data, and resident experience. 

As Technology Partner, you will be the initial point of contact to link divisional business needs with the Technology department.  You’ll convey the technology vision and direction to various business units to help them take advantage of existing and evolving technology. The Technology Partner is the Technology eyes and ears in the business to ensure that capability and direction are being conveyed and understood as intended. You’ll assist the business in the preparation of new projects and initiatives with a primary goal to maximize the benefits of technology in progressing the City’s strategic priorities. You will also be a functional lead to a team of Technology professionals, engaging and involving the team to participate in Technology driven initiatives leveraging subject matter experts as appropriate.

Duties & Responsibilities

• Participate in department and divisional planning sessions with a focus on Technology impacts.
• Assist in the preparation of new project requests. This includes assisting in development of business cases and RFx’s and requirements gathering. 
• Engage with fellow Technology Partners to learn about other divisional initiatives, seeking opportunity to leverage them within your area.
• Support existing technology solutions
• Articulate and support the direction of technology innovations.
• Facilitate the design, development, evaluation, and/or implementation of a technology or business solution by conducting needs assessments, develop requirements, analyze processes and data, contribute to creation of system designs, oversee development, coordinate implementation and required training.
• Develop effective communication strategies between Technology and the business.
• Educate and influence the organization; helping identify and address technology related solutions that will improve business effectiveness.
• Oversee software vendor relationships.
• Monitor and assess emerging technologies and how they could be used to improve business solutions and support existing ones.
• Be aware of existing solutions implemented throughout the organization, seeking opportunities to leverage or build off them.
• Leverage/build relationships with vendors and municipal networks to share City of Regina technology stories and learn about opportunities from industry.

Knowledge, Skills & Abilities

• Knowledge of contemporary business technology solutions.
• Knowledge of current Technology Service Management processes.
• Knowledge of current Project Management Standards and Procedures.
• Knowledge of typical public organization purchasing policy, specifically related to requests for information and requests for proposals.
• Knowledge of vendor management practices.
• Ability to improve work processes and apply appropriate technology.
• Ability to communicate effectively orally and in writing and prepare and conduct presentations.
• Ability to provide day to day guidance and workload management direction to team members.

Education & Experience

• Typically, the education and experience are obtained through completion of a university degree in Computer Science or other related discipline or completion of a two (2) year diploma/certificate from a recognized post-secondary institution in Computer Information Systems, combined with a minimum six (6) years of progressively responsible experience acquiring, implementing, and providing ongoing support for corporate business solutions with at least two (2) of those years in an analyst role.
• Process improvement and project management experience would be an asset.

The Good Stuff

• Flexible work schedule, including flexible remote work options.
• Designated Day Off every 3rd week.
• Robust Benefits package (no waiting period!) which includes, but is not limited to:
  • Health Coverage (employer paid)
  • Dental Coverage 
  • Health Care Spending Account ($375 per year) 
  • Basic Group Life & Options
  • Long Term Disability 
  • Civic Pension Plan with Employer Contributions 
• Supported educational programs to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc.,
• 50% off admission to City leisure facilities (Swimming, etc.),
• An inclusive and diverse work culture

Job Summary

Under supervision of the Greenskeeper, this is unskilled physical turf maintenance and minor equipment repair work usually and primarily performed outdoors.

Duties & Responsibilities

• Performs a variety of general labour tasks, such as seeding, watering, mowing, fertilizing, weeding, spraying, pruning, cleaning, hoeing, planting, picking up debris, using and maintaining tools at the municipal golf courses.
• Performs minor repairs on motorized, turf-maintenance equipment, using a variety of hand tools (i.e. oil change, lubrication, cleaning).
• Performs other related duties as assigned.

Qualifications

• Grade 10 education.
• Three months’ related horticultural/agricultural experience, including related golf course experience.
• Knowledge of the use of equipment and hand tools.
• Ability to understand and execute oral and written instructions
• Ability to establish and maintain effective working relationships.
• Ability to deal courteously, tactfully and effectively with the public.
• Ability to work with minimal supervision.
• Ability to operate and maintain motorized, turf-maintenance equipment.
• Physical ability to perform the assigned duties outdoors, for extended periods of time and in various weather conditions. 

Additional Requirements

Shift work and weekend work may be involved.
 

Job Summary

Under supervision of the CSR Supervisor, this position processes documents and responds to enquiries related to utility servicing and billing, property taxes, parking tickets and permits, booting and impounding of vehicles, general licences etc.

Duties & Responsibilities

• Receives and processes applications, transfers and disconnection requests for utility services from customers at the counter, by telephone and through correspondence.
• Responds to written, telephone and in-person enquiries regarding property taxes, e.g. levy calculations, legal descriptions, liens and tax certificate processing.
• Responds to written, telephone and in-person customer enquiries and complaints regarding utility billing and related issues, such as Equalized Payment Plan and direct debit.
• Responds to written, telephone and in-person customer enquiries and complaints regarding parking tickets.
• Processes business licence applications, responds to related enquiries, collects fees and issues licences in accordance with established policies and procedures.
• Responds to enquiries and complaints related to the Traffic, Animal Control and Noise Bylaws.
• Processes applications for parking permits.
• Assists with the training of new staff, as required.
• Performs other related duties as assigned.

Qualifications

• Graduation from a business college 

OR

• Graduation from a one year, post-secondary business related program.  
• Typing speed of 55 words per minute.
• Four years' progressively responsible experience resolving concerns of external customers and processing automated transaction data.
• Knowledge of office principles, procedures and systems.
• Knowledge of business English and arithmetic.
• Knowledge of basic accounting procedures such as bank reconciliation and ledger balancing.
• Ability to work as a team member with minimal supervision.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to communicate effectively, orally and in writing.
• Ability to interpret various City bylaws and Provincial acts.
• Ability to deal courteously, tactfully and effectively with customers.
• Ability to research, analyse and interpret information in accordance with established policies and procedures.
• Ability to solve problems independently.
• Skill in the operation of office equipment, including a computer with Windows software.
   

Requires Security Check

Job Summary

Under the leadership of the Recreation Technician 8 and 10, this position performs lifeguard duties and provides instructional lessons in accordance with the health and safety procedures and standards established and/or adopted by the City of Saskatoon.

Term: 40 Permanent available Part Time position(s).

Duties & Responsibilities

• Provides instruction using effective and appropriate teaching methodology and safe participant procedures for aquatic programs. 
• Prepares lesson plans for swimming lessons according to instructional standards. 
• Completes worksheets, takes attendance, and completes participant progress reports. 
• Safeguards public admission and rental group activities and responds to emergency situations according to standards. 
• Participates in the in-service training programs established to maintain fitness levels and lifeguard standards. 
• Maintains a hazard-free, clean, and safe pool and work area. 
• Provides education to participants and the public about safety in and around the water, e.g. bulletin boards, handouts and tours. 
• Conducts daily safety checks of play equipment, emergency first aid equipment, and performs daily water tests. 
• Performs other related duties as assigned. 

Qualifications

• Grade 10 education. 
• Possession of the following valid qualifications: 
• Lifesaving Society National Lifeguard Certification (Pool Option), 
• CPR Level C; - Red Cross Standard First Aid or Aquatic Emergency Care Award; 
• Lifesaving Society Swim for Life Certification. 
• Lifesaving Instructor Certification.
• Six month’s related experience instructing and as a lifeguard preferred. 
• Knowledge of current lifeguard techniques, including first aid and emergency procedures, and instructional techniques, methods and practices. 
• Ability to develop and maintain effective working relationships with staff, peers, supervisor and the public. 
• Ability to demonstrate skills and techniques required and maintain fitness level necessary. • Ability to communicate effectively, orally and in writing, with supervisor, staff and the public. • Ability to apply theory to practical learning situations. 
• Ability to evaluate and adjust lesson plans to meet the participant needs. • Ability to work with the assigned, designated participant group. 
• Ability to exercise good judgement and provide direction during emergency situations. 
• Written verification of current aquatic qualifications is required with application.

Requires Security Check

Additional Requirements

Hours of Work:

• Weekly Hours: Hours will vary based on availability and operational needs. 

Job Summary

Under the supervision of the Parks Training & Equipment Coordinator, this position assists in the development and delivery of various training programs related to Power Mobile Equipment. This position also provides technical and inspection support for new park and open space development, parks maintenance, and park access programs.

Duties & Responsibilities

• 1.    Conducts classroom and practical training for Parks maintenance power mobile equipment and handheld tools. 
  2.    Assesses and reports on employee competency of equipment operation through field observation. 
  3.    Delivers follow-up assessments of formal training programs pertaining to equipment operator skill level and safety compliance. 
  4.    Provides one-on-one practical training where employees are experiencing driving and operating problems identified through incident reports.
  5.    Maintains records related to training, inspections, and park access.
  6.    Represents the Parks Department at inspections for capital projects, including Construction Completions Certificates (CCC) and Final Acceptance Certificates (FAC) by applying knowledge of horticulture.
  7.    Provides customer service on behalf of the Parks Department regarding park access requests from residents and contractors.
  8.    Provides follow-up inspection related to access requests and follows up with damage claims.
  9.    Supports and promotes the health and safety of employees, contractors, and the public in accordance with the Saskatchewan Employment Act, Saskatchewan Health Regulations and Standards, Occupational Health & Safety Regulations and the City of Saskatoon’s administrative Occupational Health & Safety policies and departmental procedures. Maintains and monitors programs which affect public health and safety.
  10.    Performs other related duties as assigned.

Qualifications

• •    Grade 12 education.
  •    Successful completion of three core courses from a horticulture diploma program.
  •    Minimum of five years’ experience with Parks equipment operation, and maintenance.
  •    Possession of Powered Mobile Equipment Safety Evaluator Certification or ability to obtain within 3 months of hire.
  •    Certification in relevant Power Mobile Equipment or ability to obtain within 3 months of hire.
  •    Successful completion of a recognized “Train the Trainer” or Adult Education program or ability to obtain within 3 months of hire.
  •    Possession of a valid First Aid certification within 3 months of hire
  •    Possession of a valid Saskatchewan Class 5 Drivers Licence and the ability to use a personal vehicle for travel between worksites.
  •    Current driver’s abstract from SGI demonstrating a safe driving record.
  •    Demonstrated knowledge of provincial labour and safety legislation related to vehicle and power mobile equipment operation.
  •    Demonstrated ability to communicate effectively; orally, including public speaking, and in writing.
  •    Demonstrated ability to design, coordinate and conduct training programs utilizing adult learning techniques, and evaluate the competency of training participants.
  •    Proficiency in the use of computers including Microsoft Office software. Experience in the use of Enterprise Resource Planning and Learning Management System software (SAP).
  •    Demonstrated knowledge of parks maintenance operations and the equipment that is used to support these maintenance service provisions.