All jobs within 50 km around Newmarket

CLOSING DATE:  July 19, 2024

NUMBER OF POSITIONS:  10

             PRIMARY FUNCTION:     

Under the direction of the Supervisor, By-law Enforcement, enforces non-moving parking by-laws; conducts related investigations and maintains a positive, tactful demeanour in potentially volatile situations with the public.  This position is responsible for removing illegal signs from the road-right-of-way and patrolling assigned area in City vehicle.

             POSITION DUTIES:

• Enforces non-moving parking by-laws; investigates violations relating to the City of Brampton Traffic By-law.
• Issues Penalty Notices or Parking Infraction Notices using hand held computer or manual tickets as required and placing the notice on the vehicle.
• Removes illegal signs from the City boulevards and roadways.
• Maintains daily journal of activities, investigations, complaints and evidence. Maintain physical files, electronic case management files, daily updating of investigations and maintain statistics.
• Follows all standard operating procedures for the maintenance of corporate equipment.
• Gathers evidence for prosecutions; testifies in court, hearings and tribunals.
• Performs additional similar and related duties as assigned.

SELECTION CRITERIA:

• High school (Grade 12) graduation, plus an additional program of over one and up to two years in Law and Security, Police Foundations or equivalent.
• Over two months and up to 6 months of related experience
• A valid non-probationary class G license.
• Ability to obtain a COB permit

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 28, 2024

AREA OF RESPONSIBILITY:

This position is responsible for administrative, customer service systems support, payroll timekeeping activities and communication support for the Transit Department, to ensure functional efficiency and operational needs are achieved. Typically works under general direction.

KEY RESPONSIBILITIES

1. OPERATIONAL ACCOUNTABILITY - PAYROLL TIMEKEEPING

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Maintenance and Operations staff and works closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identifies issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.

1. CUSTOMER SERVICE AND COMMUNICATION SUPPORT

• Provide front-line assistance by serving walk-in customers and answering the office telephone line.
• Answer queries and prioritize requests from external customers and internal Transit customers.
• Administer the lost & found program; log and respond to customer enquiries in a timely manner, organize and maintain lost & found room, disperse items appropriately.
• Handle fare media sales involving cash and credit transactions, including Presto and ticket sales.
• Administer the senior transit pass program; verify documentation; issue pass; maintain records.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.
• Organize meeting requests, attendance, or other related requests; book and arrange conference rooms, resources, travel arrangements, conference registration, accommodation, and refreshments as required in support of a smooth and efficient meeting by minimizing scheduling conflicts.
• Take meeting minutes, prepare and distribute agenda and minutes of meetings by established timelines and ensure that all necessary files and information are available in support of a smooth and efficient meeting.

1. RECORDS MANAGEMENT

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and department files.
• Assist with ensuring all audit requirements are met.

1. ADMINISTRATIVE AND FINANCIAL SUPPORT

• Provide backup administrative support that includes timekeeping, front office administrative assistance and front counter duties.
• Maintain up-to-date employee and payroll files, documentation and correspondence.
• Ensure necessary sign-offs and approvals meet audit requirements and confidentiality.
• Using knowledge and insights gained in working with internal staff and through access to information, identifies concerns and suggests ways to improve process or to resolve issues.
• Prepare purchase requisitions, process invoice payments and reconcile expense items.

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary certificate or diploma in Business or Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

                 LI-AV 

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview:  Our recruitment process may be completed with video conference technology.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a College/CEGEP
Experience: Candidates need experience of 7 months to less than 1 year

Other Requirements:

• The candidate should be able to work in an organized way and also work with being focused on the client
• The candidate should be someone who can judge, reliable and also a team player
• The candidate should have accuracy

Responsibilities:

• The candidate should be able to identify current and prospective staffing requirements and also prepare and post notices and advertisements
• The candidate should be able to collect and screen applicants and also review candidate inventories
• The candidate should be able to contact potential applicants to arrange interviews, co-ordinate and participate in selection and examination boards to evaluate candidates and also notify applicants of results of selection process and prepare job offers
• The candidate should be able to organize and administer staff consultation and grievance procedures, determine eligibility to entitlements and arrange staff training and also supervise personnel clerks performing filing, typing and record-keeping duties

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Reporting to the Supervisor, Permits, provides frontline inspection, support and resolution to resident concerns and quality standard deficiencies as it relates to Provincial Minimum Maintenance Standards, contractor performance and right-of-way maintenance processes and procedures.

• Plans, schedules and performs field investigations relating to the inspection of City roads.
• Identifies and resolves all hazardous conditions detected while patrolling assigned routes.
• Recognizes, measures and records deficiencies under the Minimum Maintenance Standard for Municipal Highways O.Reg.239/02, notifying appropriate personnel/departments and ensures repairs are performed in accordance with quality standards.
• Assists in the maintenance of the Corporation’s road classification system.
• Maintains an accurate and detail log of inquiries, site visits, inspection and investigation records, trends and inventory in order to prepare reports related to patrolled routes, claims and deficiency results.
• Responds to internal and external inquiries related to service requests ensuring a high level of customer service by communicating timelines and ensuring a resolution is reached.
• Investigates and appears at discoveries and legal proceedings regarding claims against the City.
• Creates work orders and supporting documentation (i.e. diagrams) for the repair of utility cuts in the road allowance.
• Liaises with internal departments and external agencies to coordinate restoration of work areas, tracking progress and assessing additional restoration requirements.
• Conducts condition assessments and preventative maintenance inspections of City road infrastructure and assets to aide in the collection of inventory statistics.
• Develops data collection programs related to various asset inventories.
• Performs field investigations related to winter maintenance operations; ensuring a high level of public safety and customer service are adhered to.
• Monitors, records and communicates weather and road conditions (i.e. snow accumulation, air and pavement temperatures and traffic volume) to assist in the appropriate deployment of winter maintenance activities.
• Recommends corrective action to be taken by contractors to maintain contractual performance levels of service.
• Ensures contractor adherence to safety requirements, City policies and procedures.
• Schedules, trains and evaluates Co-op Students.
• Performs additional similar and related duties as assigned.

SELECTION CRITERIA:

• High School (Grade 12) graduation plus an additional program of over one (1) and up to two (2) years in Civil Engineering Technician or equivalent.
• Over one (1) year, up to and including two (2) years of related experience.
• Membership or ability to obtain membership with the Ontario Association of Certified Engineering Technologists and Technicians (OACETT).
• Valid, non-probationary Ontario Class G Drivers Licence.
• Working knowledge of Microsoft Office Suite.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Ability to work independently or as part of a team.

CLOSING DATE:  April 25, 2024

AREA OF RESPONSIBILITY:

Reporting to the Commissioner, Legislative Services, this position is responsible to provide overall administrative support and financial coordination to maintain efficient operations of the Department.

KEY RESPONSIBILITIES

Operational

• Ensures quality customer service by prioritizing requests, directing calls and enquiries from Members of Council, the public and staff as appropriate for resolution.
• Assists in the supervision of the Administrative Assistants to the Directors and provides them leadership and training to ensure cohesiveness across the divisions including departmental practices and processes, deadline adherence, communication to staff, organizing staff events, ensures appropriate coverage for workload and vacation, as needed.
• Works cooperatively with Administrative Assistants to the CAO, Corporate Leadership Team and Mayor and Members of Council.
• Participates in the Departmental Leadership Team to collaborate with Directors to support departmental initiatives.
• Through communication with department management and administrative assistants, coordinates the content and creation of Legislative Services Departmental sites ensuring information is pertinent, timely and current. Communicates with staff in various capacities to ensure open lines of communication.
• Liaison between departmental and corporate staff and the Commissioner.
• Develops and implements new tools and methods for the continual improvement and efficiency of practices and processes.
• Main point of contact for communicating information to departmental staff.
• Maintains knowledge of City policies and procedures, Standard Operating Procedures and collective agreements to respond to staff inquiries.

Financial

• Administers the budget for the Commissioner’s Office, including office administration expenses.
• Administers corporate purchasing card and petty cash.
• Coordinates Office Administration services including office supplies, courier, armoured car and cable.
• Provides departmental point of contact for various administrative functions including Fire Safety Team coordination, security access card liaison, mobile acquisition, emergency management team and PeopleSoft liaison.

Administrative

• Provide executive level confidential administrative support functions for the Commissioner, Legislative Services
• Provides confidential administrative support for Legislative Services managerial staff as required.
• Manages the calendar of the Commissioner between multiple city facilities; books and arranges meetings, conferences, event attendance, resources, travel arrangements, large departmental staff meetings and amenities.
• Responsible for Non-Union time entry for direct reports to the Commissioner’s Office and back up other division Administrative Assistants for their non-union groups.
• Ensures that all departmental reports to Council are entered into Agenda.net, reviewed and approved according to set corporate deadlines, assists and follows up with staff as required.
• Responsible for preparing Department Leadership Team meeting agenda, documentation and taking and distribution of meeting minutes (including action items).
• Prepares standard correspondence, reports, e-mails, presentations and other related materials as required.

 Additional

• Performs special assignments and additional related duties as assigned.
• Works independently.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary Certificate in Executive Office Administration or equivalent experience.

REQUIRED EXPERIENCE:

• Minimum three years’ experience in a business administration role, preferably in public sector.
• Supervisory experience as well as experience in a public or unionized environment as asset.

OTHER SKILLS AND ASSETS:

• Knowledge of municipal operations, including departmental and council proceedings as asset.
• Advanced user of office software packages including Microsoft Office Suite, SharePoint, PeopleSoft (financials and HRMS).
• Excellent communication skills, written and oral.
• Excellent time management and organization skills.
• Exceptional analytical skills for complex problem solving.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 24, 2024

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

Key Duties and Responsibilities

1. Payroll Timekeeping and Scheduling

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.
• Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
• Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.

1. Customer Service Tasks

• Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
• Provide recommendations to enhance operational efficiencies across all Transit departments.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.

1. Special Projects – Analysis and Tracking

• Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
• Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.

1. Database and Records Management

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and departmental files.
• Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.

1. Support Process Improvement Initiatives and Change Management

• Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
• Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
• Ensure tracking of unique payroll instances, to allow consistency in future occurrences.

1. Human Resource, Administrative and Financial Support

• Maintain up-to-date employee and payroll files, documentation, and correspondence.
• Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
• Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
• Support annual pay outs as outlined in the ATU Collective Agreement.
• Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
• Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
• Support administrative team and functions on an as needed basis

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.
• Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

SELECTION CRITERIA:

EDUCATION:

• Post secondary certificate in Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Relevant previous payroll experience would be an asset.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

About Us: Proudly Canadian and Independently Owned, We are Coke Canada!

Wolf Pack Logistics Job Highlights

B.A. or B.S. degree in business, supply chain, procurement, finance, or equivalent experience & leadership
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2-4 years of work experience in a professional setting
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Proficiency with MS Office tools such as Word, Excel, PowerPoint
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Meticulous attention to detail, high accuracy, and strong organizational skills
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Experience in fulfillment, ecommerce, or logistics
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Project management experienceResponsibilities
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The expectation will be in-office one to three days per week
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Assist in the development and maintenance of third-party logistics key performance indicators (KPIs), establish reporting to hold teams accountable for set service levels, and lead continuous improvement opportunities
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Hold periodic review meetings with external fulfillment providers and be the point of contact for 3PL warehouses, assisting with training, questions, inventory reports and printer/IT issues
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Perform daily 3rd Party Fulfillment Checklist to coordinate and lead any resolution activities for identified issues related to fulfillment, purchase orders, inventory accuracy, technology issues, inventory integrity, and return goods authorization
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Develop and maintain detailed documentation and reporting and standard operating procedures
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Review warehouse data and documents, maintain accurate digital records and documentation
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Maintain digital processes for internal documentation to ensure data accuracy and preservation and investigate discrepancies or missing information as appropriate
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Address various internal and external customer needs, questions, and concerns regarding shipments, billing, status, services, carriers, and other needs; forwards complex or escalated customer needs as appropriate
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Perform cross functional activities to ensure fulfillment accuracy with our internal and external partners, including but not limited to Purchasing, Finance, and Operations Development
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Execute special projects and perform other duties as needed working cross-functionally where appropriate
Benefits
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Competitive pay and benefits including medical, vision*, dental, and life insurance
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Employee Assistance Program
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Pet insurance* and Virtual vet care
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PTO, Holidays, Floating Holidays, and Volunteer Day
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Retirement Savings Plan (401k/ RRSP) with employer matching program
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Paid parental leave
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Flexible scheduling, including remote work where possible
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The opportunity to join one of our Employee Resource Groups, and fun company events!
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For Canadian based employees these specific benefits are not included
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Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to job-related skills, experience, certifications, relevant education and training, while also considering internal equity.