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The Supervisor, Payroll Services will report to and work closely with the Manager, Payroll Services. This position, in the performance of the responsibilities, will directly supervise and provide front line leadership to the Payroll team. This responsibility will include training of new or junior staff and troubleshooting issues. In the absence of the Manager, this position will be responsible for providing full scope back-up. In addition this position will coordinate the review of work, provide coaching to the team and work collaboratively with a wide range of internal and external stakeholders to identify process efficiencies and maximize productivity. The position will consider and maintain a focus on continuous improvements and opportunities within the Payroll area as well as assist with system and tax upgrades and updates as necessary.

Posting End Date: 2024/08/20 by 4:30pm

Responsibilities:

• Oversee and coordinate the timely and accurate completion of payroll
• Provide leadership and training of new and existing Payroll staff
• Develop and deliver training to City staff on preparing and executing payments for payroll
• Provide training for PeopleSoft Self Services users and department administrators
• Maintain and update payroll records and master files in the HRIS PeopleSoft System while ensuring accuracy and completeness
• Oversee bi-weekly and monthly payroll within established deadlines
• Update, review and investigate absence entries and balances in the Absence Management module
• Balance and remit all benefit premiums for active and retired billings on a monthly basis
• Ensure general ledger is updated in a timely manner
• Assist Manager, Payroll Services with all year end reconciliations and TA processes, year-end filing of pension information and annual increases and retro processes
• Provide assistance to the department on related special projects
• Other duties as assigned

Requirements:

• Knowledge typically associated with the completion of a three (3) year Diploma in Business Administration, plus five (5) years’ of recent experience with a computerized Payroll and Time Attendance system in a municipal environment, two (2) years’ working in a supervisory capacity
• Payroll Compliance Professional (PCP) certification and Payroll Leadership Professional (PLP) is required
• Creative and innovative approach to reviewing business processes and service level standards to ensure efficient customer focused service delivery with a commitment to continuous improvement. LEAN training is considered an asset
• Advanced technical abilities using relevant software applications including MS Office, PeopleSoft Financial and PeopleSoft HR
• Ability to interpret and apply accounting principles, government regulations/legislation and company policies and procedures
• Interpret, analyze and synthesize financial data, provide relevant information to make decisions where appropriate or provide concise, logical and well-supported recommendations to stakeholders
• Advanced ability to comprehend numerical data, interpret meanings and identify corporate impact and related opportunities
• Ability to research and interpret information by using various sources (Municipal Act, City By-laws, other municipalities, etc.) to prepare meaningful reports, documents or responses to inquiries from various City departments, Council and external stakeholders
• Strong communication and interpersonal skills and is able to interact daily with a variety of City staff at different levels in the organization

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Reporting to the Senior Infrastructure Business Analyst or designate, provide on-going civil infrastructure asset inventory/product and records management and maintenance, provide technical support and respond to inquiries.

Responsibilities:

• Duties include Asset Inventory Management, Database Architecture and Design; Asset Records Management, Capital Asset Reporting via Public Service Accounting Board Regulations (PSAB) and Asset Management Products
• Managing, maintaining, inputting and updating data with GIS and/or database system(s)
• Managing, maintaining, inputting, updating and coordinating the storage and distribution of infrastructure records including digital conversion and data capture
• Data modelling, data maintenance and support
• Developing and designing mapping based applications relating to infrastructure
• Developing, designing and producing Branch thematic plans, report attachments and/or published map, diagram or illustrations
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust
• Performing other duties as assigned

Requirements:

• Demonstrated knowledge and skill generally associated with the completion of a two (2) year Diploma in Civil Engineering from a recognized Community College, plus three (3) years relevant experience, preferably in a municipal engineering or public works environment and/or equivalent private sector work directly related to extensive collaboration, asset management, information management and mapping experience working directly with a variety of computer tools such as GIS, database systems, spreadsheet and/or suitable equivalent
• Demonstrated creative design abilities and established computer skills with the ability to work with a variety of computer applications (i.e. AutoCAD Software including Civil 3D, GIS software, MS Office Suite, etc.)
• Visual Basic programming is an asset
• Good analytical, reasoning, and research skills
• Ability to communicate courteously and effectively, both orally and in writing; good interpersonal skills with the ability to develop and maintain effective working relationships, solution oriented with a strong skill for data flows and content management principles
• Ability to work independently and competently despite frequent interruptions, with minimal supervision and to work under pressure to meet deadlines
• Possess personal qualities of maturity, patience, tact and reliability as well as having a willing and co-operative attitude
• CT/CET designation with OACETT is preferred
• Possession and maintenance of an Ontario Driver’s License, minimum Class “G”

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Reporting to the Manager, Cybersecurity, the Junior Cybersecurity Specialist role is pivotal in fortifying the organization's digital assets and information security by proactively monitoring, analyzing, and responding to security incidents.

The Junior Cybersecurity Specialist contributes to the development and enhancement of cybersecurity policies and procedures. This position focuses on staying ahead of evolving cyber threats to ensure the confidentiality, integrity, and availability of systems. The primary goal is to strengthen defense mechanisms, conduct thorough risk assessments, and provide timely insights to maintain a resilient and secure IT environment.

Responsibilities:

• Assist in the design, deployment, and maintenance of monitoring and network security systems
• Review and perform maintenance on existing server policy and process configurations
• Assist in deploying and configuring new servers within security and monitoring silos
• Participate in planning, developing, and deploying notification systems for performance, security, and health of systems
• Monitor security logs of servers and devices for risks, errors, or intrusions.
• Collaborate in responding to security events as necessary
• Thoroughly document details of cybersecurity incidents, including the nature of the incident, actions taken, and lessons learned. Maintain incident response documentation for post-incident analysis and reporting
• Contribute to the documentation of cybersecurity policies and procedures, ensuring clarity and adherence to industry standards. Assist in keeping documentation up-to-date to reflect changes in security practices and compliance requirements
• Document findings and results from regular security monitoring, generating reports for management and relevant stakeholders. Maintain records of security metrics and key performance indicators
• Collaborate with cross-functional teams to ensure documentation aligns with overall IT and cybersecurity objectives. Document collaborative efforts and knowledge-sharing within the cybersecurity team
• Enforce and maintain security policies across network devices, updating firewall rules and access controls
• Assist with Managing and configuring security appliances, while troubleshooting issues to ensure proper functioning
• Act as initial escalation point for other staff for Cybersecurity issues

Requirements:

• Four (4) year University degree in Computer Science with a networking, server infrastructure, or cybersecurity focus, or equivalent professional experience
• Certified in Cybersecurity ISC2 (CC) is preferred, or willingness to complete
• Willing to consider current students and recent graduates from post-secondary educational institutions
• CompTIA Security+ certification is preferred
• Knowledge of Deployment Models in a Microsoft Server environment
• Knowledge of Active Directory and Domain Administration is an asset
• Network protocol and firewall knowledge
• Understanding of VLAN and tunneling configurations
• Relevant training in security related technology, risk mitigation and techniques

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as Other trades certificate or diploma or equivalent experience
Experience: Candidates should have experience of 2 to less than 3 years
Area of specialization: Body components, doors and frame, frame straightening, front end components, interior components, metal cutting, paint spraying, underbody components, unibody machine, welding 
Own tools/equipment: Tools, steel-toed safety boots
Credentials: Motor Vehicle Body Repairer Trade Certification, Motor Vehicle Body Repairer Red Seal Endorsement, Auto Body Repairer Trade Certification
Security and safety: Driving record check (abstract)

Shifts: Day, Evening, Weekend, Shift, On Call, 08:30 to 17:00
Transportation information: Valid driver’s licence, public transportation is available
Work setting: In shop, relocation costs not covered by employer, willing to relocate

Physical Requirements:

• The candidates should be comfortable working in dusty environments, able to work in noisy surroundings, and tolerant of various odors present in the work environment
• The candidates should be able to thrive in a fast-paced environment and be physically capable of handling demanding tasks
• The candidates should maintain attention to detail in their work and be comfortable with bending, crouching, and kneeling as required by the job

Other Requirements:

• The candidates should demonstrate accuracy in their work and prioritize client satisfaction, maintaining a client-focused approach
• The candidates should exhibit dependability in fulfilling job responsibilities and display flexibility in adapting to changing circumstances
• The candidates should show initiative in taking on new tasks and challenges and exercise good judgment in decision-making
• The candidates should be reliable in meeting job expectations and be team players, capable of collaborating effectively with others

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• • The candidates should be able to demonstrate professionalism in customer service and review damage reports and estimates of repair costs to plan work to be performed
  • The candidates should be able to clean and maintain the workspace, instruct apprentices, and replace front-end components, body components, doors, frame, and underbody components
  • The candidates should be able to file, grind, and sand body surfaces to be repaired, mask and tape auto body surfaces in preparation for painting, and hammer out dents, buckles, and defects using blocks and hammers
  • The candidates should be able to remove damaged fenders, panels, and grills and bolt or weld replacement parts into place, apply primers and repaint surfaces, and repair or replace interior components
  • The candidates should be able to repair or replace damaged windows, windshields, and sunroofs, inspect repaired vehicles, and test drive vehicles for proper handling

• The candidates should be able to mix paint, blend, and match colors, operate soldering equipment or use plastic filler to fill holes, dents, and seams, and straighten bent frames using frame and underbody pulling and anchoring equipment

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

In person
164 BLOOR ST E ,
OSHAWA, ON
L1H 3M4
Between 09:00 a.m. and 05:00 p.m

By phone
905-579-5980 Between 09:00 a.m. and 05:00 p.m

By fax
905-579-5981

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.

Reporting to the Manager, Parks Planning and Development and supporting the Facilities Management Services Branch, the Project Coordinator is responsible for providing project management services in the areas of parks design and construction with budgets typically ranging from $25,000 to $1,000,000.00. The Project Coordinator will undertake all aspects related to the capital delivery of parks development projects, including planning and design, procurement, and contract administration and will also provide landscape architectural expertise on cross-departmental capital projects and planning strategies.

Responsibilities:

• Providing project management services including scope of work, detailed design, drawings, oversees general contractor performance, substantial completion, warranty, formal project hand over and post construction project review;
• Coordinating of construction projects through ongoing field inspections, risk assessment, ensuring contract compliance, quality control, and adherence to health and safety standards;
• Manage, prioritize and plan project delivery for all Park redevelopment projects, including, improvements to parks, playgrounds, trails and splash pads etc. for City facilities;
• Managing the work of external consultants, including the coordination and review of landscape architectural work to ensure design consistency and quality for all aspects of Park Development projects;
• Provide policy and strategic advice to Management;
• Develop and coordinate Requests for Proposal (R.F.P.’s), Request for Quotation (R.F.Q.’s) and Request for Tender (R.F.T.’s) as per the City’s procurement bylaw for capital projects;
• Provide project management services including scope of work, detailed design, drawings, oversite of general contractors performance, substantial completion and warranty, formal project hand over and post construction project review;
• Approve invoices, progress draws, changes to the contract, process change orders, ensuring specifications are met and warranty and commissioning processes are followed;
• Provide technical expertise on cross-departmental capital projects and planning strategies;
• Coordinate construction projects through ongoing field inspections, risk assessment, ensuring contract compliance, quality control, and adherence to health and safety standards
• Act as a staff liaison to Advisory Committees as needed;
• Managing internal and external project stakeholders including multi-disciplinary consulting teams, internal corporate workgroups, senior staff, external agencies, special interest groups, and the general public by applying project management methodologies, tracking work plans, timelines and project deliverables;
• Researching industry standards and maintaining a current and progressive understanding of trends, legislation and innovative approaches to ensure best practices are used throughout the project process;
• Preparing concepts and cost estimates for proposed capital projects and providing input into the budget planning process for Parks Development; and
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust

Requirements:

• Demonstrated knowledge and skill generally associated with the completion of a university degree or three (3) year college diploma in the fields of landscape architecture/design technology, architecture, construction management, engineering and seven (7) years in a municipal project management environment, preferably in municipal parks development or municipal capital projects developments.
• Project Management Professional (PMP) Certification and Project Management experience is considered an asset.
• Established skills in Microsoft Office Suite, Microsoft Office and experience using relevant software applications (i.e. AutoCAD, GIS, Bluebeam Revue, Adobe including Adobe Creative Suite).
• Demonstrated technical knowledge in the fields of landscape architecture, park design, architecture and/or engineering design and construction.
• Knowledge of workplace safety, building codes, and legislative requirements.
• Experience in preparation of financial and technical reports.
• Excellent project coordination, strong organizational, research and analytical skills.
• Highly developed interpersonal skills with the ability to communicate effectively, both orally and in writing, with staff, elected officials, external agencies, and the general public
• Demonstrated ability to work under pressure and on own initiative in order to meet rigid timelines
• Possession and maintenance of a valid unrestricted Class ‘G’ Ontario Drivers Licence

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates need experience of 1 year to less than 2 years

Location: 310 Bloor St, Oshawa, ON, L1J 1R2
Shifts: Day, Night, Weekend, Shift and Morning
Work setting: Food service establishment and fast food outlet or concession
Work site environment: Candidates should work in noisy place

Physical Requirements:

• The candidate should be able to work in fast-paced environment, work under pressure, maintain tight deadlines, stand for extended periods and also walk
• The candidate should be a combination of sitting, standing, walking

Other Requirements:

• The candidate should be a team player
• The candidate should have efficient interpersonal skills and also excellent oral communication
• The candidate should be able to supervise 3-4 people

Responsibilities:

• The candidate should be able to establish methods to meet work schedules, estimate and order ingredients and supplies, ensure food service and quality control, maintain records of stock, repairs, sales and wastage, prepare and submit reports and also establish work schedules
• The candidate should be able to supervise and co-ordinate activities of staff who prepare and portion food and also train staff in job duties, sanitation and safety procedures

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Posting End Date: 2024/08/23 by 4:30pm

Reporting to the Commissioner, Community and Operations Services, the Director, Facility Operations and Maintenance Services will direct the strategic aspects and high-level operational requirements of Facility Operations, Facility Maintenance and Implementation of Asset Management Plans specific to Facility Operations and Maintenance.

This role is responsible for oversight of the day-to-day activities of the Facility Operations and Maintenance Services Branch with a specific focus on the implementation and execution of the Corporation’s Safe and Reliable Infrastructure strategy. This will be accomplished through guiding and directing the Facility Operations and Maintenance Leadership Team and working in collaboration with the City’s broader leadership team (CLT).

Responsibilities:

• Manage employees, finances and resources to ensure all programs and mandates are effectively delivered
• Initiate improvements to the Branch through organizing activities to meet business plan goals, monitor service delivery and maintain effective communication
• Manage Human Resources within the Branch including, Performance Management, Onboarding/Offboarding and developing training plans for employees
• Establish, implement and maintain comprehensive Facility Operations and Maintenance Plans for all City Facilities
• Implement Asset Plans (AMP) for all vertical assets and maintain data in asset and work order management software
• Prepare and make recommendations on prioritization of corporate capital needs
• Selection and planning of projects and determining priorities
• Prepare and manage Annual Operating Budgets and Forecasts
• Develop and implement short/long term plans, policies and programs for City Facilities
• Support the overall delivery of the City’s Accessibility initiatives
• Manage the day-to-day building operation of all City Facilities

Requirements:

• Knowledge typically associated with the completion of a university degree in Engineering, Architecture, or Construction Engineering Technology, plus ten (10) years of senior managerial experience in a municipal or private sector environment.
• Demonstrated experience in building operations and maintenance, construction and project management, including a proven track record in program/project delivery, strategic planning, policy development and executive reporting or a combination of significant technical knowledge and experience
• Professional affiliation related to technical education, through either PEO, OACETT or OAA, is preferred
• Project Management Professional (PMP) designation is preferred
• Knowledge and demonstrated skill of strategic planning as well as strong analytical and problem solving skills
• Advanced communication skills with the ability to communicate effectively with the public, business community, staff, Department Heads, Council and Committee(s), and external partners and stakeholders
• Possess excellent leadership skills
• Sound knowledge of construction, design, codes, building technology, building security, housekeeping contract process and administration, project management, lease management, risk management, environmental health and safety, waste and energy management, annual planning, project planning and space management
• Strong foundational knowledge of financial management, purchasing and procurement processes and asset management

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to provide a Criminal Records Check with Vulnerable Sector Search.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

The Fire Services Dispatcher is required to operate and maintain Communications Centre equipment; receive emergency calls and dispatch appropriate apparatus

Responsibilities:

• Answering and dispatching both agency direct, 911and civilian calls for emergency fire resources to incidents
• Operating a computer aided dispatch and records management system, emergency radio system, multi-line 911 and administrative telephone system, GIS mapping system, along with various other systems within the fire dispatch centre
• Assess information provided by callers to correctly dispatch the required fire resources in accordance with established policies and procedures
• Work on rotating shifts, including nights, weekends and holidays, and overtime as required
• Have scheduling flexibility for alternate shift assignment
• Communicate clearly and precisely under demanding conditions
• Complete regular training and maintain and follow internal operating policies and procedures. Support and maintain the City of Oshawa Core Values of Authenticity, Courage and Trust (A.C.T.)

Requirements:

• Ontario Secondary School Diploma (OSSD) or academic equivalent (minimum), along with two (2) years of dispatch experience, preferably in emergency services. 911 Emergency and Call Centre Communications diploma is required or an equivalent combination of experience and education, and APCO certification is an asset
• Experience in relevant software applications (Computer Aided Dispatch Software, Microsoft Word and Excel)
• Ability to comply with NFPA 1061 Public Safety Telecommunicator I & II standards
• Current certification in Standard First Aid and CPR Level C
• Demonstrated ability to quickly and accurately enter and retrieve information from the computer with a typing speed of 35 wpm; able to extract data and prepare required reports. Attention to detail and clarity in written communication for reporting purposes
• Strong verbal communication, effective listening skills and ability to focus to calmly and effectively perform dispatch duties in an emergency environment with minimal supervision. Speak, read and write English fluently and communicate in a clear and concise manner. Superior customer service skills
• Work harmoniously with others in a close environment
• Ability to read maps, charts, engage in problem solving and provide verbal directions. Knowledge of radio equipment protocols and operation
• Good general knowledge of the municipalities of Oshawa, Scugog Township, Whitby, Uxbridge , Brock Township, Clarington, and area thoroughfares and cross streets, railways, schools, major structures, etc.

The schedule as a Float Dispatcher is subject to change based on operational need.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

The City of Oshawa is now accepting Aquatic Instructor/Lifeguard applications for positions. This is an open posting that is recruited to throughout the year.

Applicants invited to attend a Wet Interview will need to provide proof of 2 valid vaccination doses and government issued identification in order to be able to attend the interview.

Applicants selected to attend a Wet interview will be notified via email and phone. You will be required to provide the following prior to the interview :

• Proof of all 4 aquatic qualifications ( or proof of course enrolment) NL, SFA, LSI and WSI (plus any additional qualifications you hold)

Successful applicants will be required to attend mandatory staff trainings and orientations.

All training hours are paid at minimum wage as established by the Employment Standards Act.

The City of Oshawa strives to provide an environment that cultivates and supports the following core values: Authenticity, Courage, and Trust (ACT).

Responsibilities

1. Delivery of learn to swim program

• Develop progressive lesson plans based on criteria specific to each level of the learn to swim program
• Demonstrate, instruct and lead participants through swim level specific skills
• Assess, evaluate and document participants progress throughout the program
• Provide verbal and written feedback on participants progress to parents/guardians
• Prepare and organize program equipment and supplies
• Perform safety check of equipment prior to being used
• Keep accurate participant attendance records
• Follow up with full-time staff regarding participants with extended absences

1. Ensuring public safety

• Enforcing policies and procedures of aquatics facility
• Monitor participants in pool, identifying risks/hazards and associate good judgement
• Educate the public on water safety with a focus on accident prevention
• Respond to emergency situations and provide first aid within the scope of training

1. Directly supervising the pool area

• Continuous scanning of the pool and surrounding area including the deck, hot tub and sauna and adjust zones as required
• Enforce policies and procedures of aquatics facility
• Monitor participants in pool, identifying risks/hazards and associate good judgement
• Educate the public on water safety with a focus on accident prevention
• Respond to emergency situations and provide first aid within the scope of training

1. Enforce and follow City of Oshawa policies and procedures and adhere to Ontario Public Pool Regulations, including but not limited to: admission requirement standards, emergency procedures, etc.)
2. In the absence of Aquatic Supervisor, perform pool opening and closing procedures and complete required checklists

Requirements:

Possess and maintain current ALL of the following aquatic awards (note, applicants who are currently registered in the courses below may apply, offer of employment would be subject to successful completion of the awards.

• National Lifeguard Certification (NL)
• Lifesaving Society Lifesaving Instructor
• Standard First Aid with CPR-C within 2 years of certification date (from a WSIB approved agency)
• Work a minimum of 6 hours per week, 4 of which are instructional hours, and at least one weekend shift per week. All hours are subject to program and operational demands. Priority will be given to those candidates with the most availability.
• Attend all mandatory training's and meetings,
• Good customer service experience and communication skills to deal effectively and courteously with staff and the general public; good interpersonal skills with the ability to establish and maintain positive working relationships
• Possess personal qualities of maturity, tact, discretion and have a willing and co-operative attitude
• Ability to work shifts as required
• Provide a current (within six months) Criminal Information Request prior to commencing employment
• Preference will be given to those with additional aquatic qualifications

Job Description

Please note that this is an open posting for temporary administrative opportunities that may arise. Your application will be kept on file for up to three (3) months and you may be contacted if an opportunity matching your qualifications arises.

Responsibilities may include:

• General office support including receiving and responding to requests and inquiries, screening and directing telephone calls, shipping and receiving, distributing mail and courier packages, photocopying, maintaining office supplies
• Filing of branch documents and maintaining information in accordance with the Corporate Records Management Program
• Process financial transactions for City services and programs, perform various related cash control and reconciliation functions
• Prepare, edit and format a variety of documents while ensuring that the Corporation’s accessibility standards are met
• Maintain and update databases and worksheets
• Process invoices and create purchase requisitions
• Arrange meetings, facility bookings and registrations, meeting minute preparation
• Performing other administrative duties as assigned

Requirements:

• Demonstrated knowledge and skills of generally accepted administrative practices and procedures normally associated with an Office Administration College Certificate, plus one (1) year of relevant administrative and customer service experience; or have the equivalent combination of education and relevant experience
• Demonstrated customer service experience along with effective conflict resolution and communication skills to deal effectively and courteously with the public and staff
• An ability to respond to inquiries by telephone, in person and in writing
• Established computer skills and experience in related software applications (Microsoft Office Suite)
• Excellent interpersonal skills with the ability to establish and maintain positive working relationships
• Strong organizational and problem-solving skills and the ability to work independently, quickly and competently with frequent interruptions in a multi-task environment
• Possess a willing and co-operative attitude and have the ability to maintain the confidentiality of information, exercise judgement and tact in dealing with sensitive matters and responding to inquiries
• Personal qualities of maturity and reliability are required

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.