All jobs within 400 km around Saint-Laurent

As a Plumber, you are a motivated individual capable of adapting to changing priorities while working in a safe and efficient manner. This is a great opportunity to grow your career in an industrial environment.

Reporting to the Buildings and Infrastructure Supervisor, you will be:

• Repairing building plumbing and sewage systems and installing replacements of an equal or better type, style, quality, grade, or class to obtain specific operating characteristics or to match other items already in place.
• Accurately recording all work orders for the plumbing and ablution facilities, as well as records of normal and abnormal operating conditions and malfunctions, along with corrective actions taken.
• Test-running the fire booster pumps in accordance with National Fire Protection Association standards and reporting all failures, logging all tests in the logbook accurately and completely on the same working day the tests are conducted.

What You Will Bring:

• Red Seal Plumber with 5+ years of experience in a commercial or industrial setting.

Requirements:

• Must be eligible for ENHANCED RELIABILITY security clearance and must pass a company pre-employment medical.
• As overnighting in Thule, Greenland, is a requirement en route to CFS Alert, you must possess a valid passport.
• Ability to work cross-culturally and be a strong team player is a must; you will need to roll up your sleeves and pitch in as and when required.

What We Offer:

• Fly-In Fly-Out schedule with 8x8 rotations (8 weeks on-site, 8 weeks off-site).
• Travel from home to and from the site is paid from any location in Canada.
• Competitive salary rate: $53.53 - $56.35 per hour.
• 48-hour work weeks (Monday-Saturday) with some opportunities for overtime.
• $27 a day in Isolation Allowance for every day on site.
• Benefits package including health, dental, disability, and life insurance.
• 6% vacation pay on every check.
• Pension plan with employer matching up to 6%.
• Private accommodations and complimentary meals provided while on site.
• Access to recreational facilities, promoting a balanced lifestyle.

Internal Posts:
Stand taller, see further: Elevate our team and your rewards! Refer top talent through our new Employee Referral Program today! See the attached policy for more details.

External Posts:
We encourage qualified candidates to apply today!

Requisition ID: 1606

As a member of CIBC’s Contact Centre Credit Cards Department, you will be the first point of contact for clients calling in with questions or requests related to their banking needs, answering incoming calls from our credit cards clients as well as calls transferred from other departments.

At CIBC we enable the work environment most optimal for you to thrive in your role. You can effectively perform all work activities remotely, and will only be required to be on-site on an occasional basis.

Please note that the start date is September 9th, 2024.

Our Contact Centre is open Monday to Friday 7:00AM to Midnight, Saturday-Sunday 7:00AM to 10:00PM. This is a full-time and shift oriented role. We would like for you to be flexible between these hours.

We have embarked on an Agent@Home remote work program. All employees are required to meet the Agent@Home program requirements and be able to attend your primary work location within two hours’ notice for any business related purposes.

Agent@Home Program Requirements

• Ability to work independently as an Agent @ Home with a secure workspace, in a room or office with a door that closes it off from noises and distractions. 
• Wired Internet connection, capable of continuously supporting excellent call quality and high-speed response rate (Internet connection can be connected to modem through hard cable (not wireless) with a minimum download speed of 15 mbps and upload speed of 10 mbps).
• Satellite internet providers are prohibited and cannot be used due to the impact on call quality and the stability of service.

How you'll succeed

• Client engagement - Focus on each client experience and connect on a personal level to offer an exceptional client experience. Engage in client-focused interactions that are meaningful and deliver trusted advice. Provide support for clients by helping them to manage their accounts and products. Connect and refer clients to the right CIBC contacts to enable their financial success.

• Problem solving - Listen, ask questions, and put yourself in the client’s shoes. Act like an owner by understanding the client`s needs and recommending solutions based on their needs. Remain solution-focused in order to identify opportunities to help our clients.

• Efficiency – Understand that the client’s time is valuable and effectively complete their request. Strong knowledge of the CIBC systems and products to allow quick resolution of problems.

• Product knowledge - Deeply understand CIBC’s suite of products and work with others to ensure clients are connected to the right people and opportunities. Proactively suggest banking options that will help clients achieve their financial goals. Understand and leverage other internal departments within CIBC to assist clients on additional needs

Who You Are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You build trust through respect and authenticity.

• You love to learn. You’re passionate about growing your knowledge, and you know that there is no limit to what you can achieve.

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it's the right thing to do.

• You’re goal oriented. You’re motivated by accomplishing your goals and delivering your best to make a difference.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

• You're fluent in French and English to support business operations outside of Quebec, Canada.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

Montreal-1155 Rene Levesque

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Building Trust, Customer Engagement, Customer Experience (CX), Identifying Opportunities, Taking Initiative

Goals

On a daily basis, ensures that the concrete dosage (manufacturing) is in accordance with the specifications provided by the laboratory, while meeting customer needs. In addition, dispatches and schedules concrete mixer trucks to ensure timely delivery of concrete, good customer service, according to orders placed by customers and at a minimum cost.

Responsibilities 

Security :

• Daily check of site cleanliness (site safety).
• Ensure that all employees, yard workers, drivers, mechanics, subcontractors and other people on site work safely and that all wear their PPE and, in addition, carry out regular inspections to monitor the progress of tasks and work.

Production :  

• Daily mechanical plant checks (visual inspection, detect unusual noise, lubrication, vibration, belt check etc.)
• Checking and measuring the humidity level of raw materials (stone, sand) and, by the same token, visually observing the conditions before each shift.
• Dosing of concrete and distribution of concrete mixers on the different sites according to the required specifications and ensuring the conformity of the concrete delivered.
• Order raw materials according to planned orders or anticipated volumes.
• Responsible for planning drivers (concrete mixers), yard men, regarding deliveries and production for the next day.

Inventory :  

• Enter raw material receipts into the “Command Batch” system and track them according to the “Command Batch” system report.
• Produce end-of-day reports (inventories, reception and consumption of raw materials, m3 produced, chatters, etc.) and transfer the information to your shift replacement if necessary.
• Carry out physical inventories (raw materials and others) with your manager at the end of the month. 

Administration:  

• Taking orders by phone and promoting our Turbo & VAP products during CODs and to customers.
• Perform daily ticket checks and forward to invoicing. (Includes ticket checks "Waiting times - Superplasticizer etc.)
• Control entry and exit times as well as lunch and break times according to the collective agreement of all hourly employees and/or make the daily report of deliveries made by the "Broker" trucks by checking the areas for each of the delivery tickets.
• Carry out daily monitoring of cash sales as well as the use of concrete mixers (Lafarge, Broker, internal and external rentals) and follow up with the manager.

Optimization and communication:  

• Communicates regularly and daily with the distributors of other plants in order to optimize the use of the concrete mixer truck fleet and personnel for the same day as well as the following day.
• Maintain constant communication with the manager and keep him informed during a plant breakdown, production/delivery problems as well as any health/safety incident.

Relations with other positions: 

• Works closely with the operations team
• Collaborates with logistics and quality teams 

Specific responsibilities:

• Concrete dosage according to mixing formulas
• Planning of deliveries of raw materials and concrete
• Ensure receipt of raw materials in SAP and batch command
• Conduct factory inspections

Dimensions:

• Region: GMA
• Volume: 50,000 m3 to 200,000 m3 annually
• Direct reports: 0
• Indirect subordinates: 0

Skill profile 

Education and work experience:

• College diploma in civil engineering technology
• Minimum of three (3) years of relevant experience in concrete dosing and truck distribution.

Knowledge and skills:

• Must be able to work independently and be responsible and well organized
• Good communicator with a strong sense of customer service
• Must be able to work in a team and cope with pressure
• Good ability to make decisions and react quickly in a constantly changing environment
• Good analytical skills and ability to anticipate problems
• Good knowledge of computers
• Knowledge of construction materials and concrete
• Experience in industrial or diesel mechanics would be an asset. 

Job-specific skills (Lominger):

• Client orientation
• Motivation
• Integrity and trust
• Process management
• Business knowledge

Thank you for your interest. Only selected candidates will be contacted for an interview. Lafarge is committed to employment equity and encourages applications from women, visible minorities and persons with disabilities.

Hourly wage: $28.50/hr

Hours per week: Between 40 and 60

Benefits after 3 months

Responsibilities

Reporting to the Operations Director, the Mechanic is responsible for the operations of this position, maintaining machinery, equipment and vehicles functional. His role is to perform the installation, maintenance and repairs, both electrical, mechanical, pneumatic and hydraulic, of the equipment and vehicles used at work. Do what is necessary to keep the garage clean and tidy at all times. The Mechanic performs all of the following functions;

• Ensures the optimal operational maintenance of all equipment and vehicles;
• Performs preventive maintenance on equipment according to established schedule. Performs various troubleshooting, repair and manufacturing tasks on equipment;
• Participates in equipment adjustments. Performs repairs written on work sheets left by drivers;
• Works from maintenance or manufacturing schedules, detailed drawings, sketches, specifications, manuals, or verbal and written instructions;
• Mechanically assembles machinery. Recommends possible modifications to equipment;
• Perform periodic maintenance operations such as oil changes, lubrication, brakes, tire rotations, etc.
• Organize your work according to requests and the availability of equipment to be repaired
• See to ordering the parts required for manufacturing and repairs as needed;
• Be aware of and work in accordance with current safety standards and regulations;
• May be called upon to train and provide coaching when required;
• Actively participates in improving the department's productivity, improving products and working methods.

SKILLS

Education and experience:

• DEP in heavy vehicle mechanics or other relevant training and experience;
• Mechanics: 1 year (Desired)

Competence profile:

• A minimum welding skill is required, any additional certifications or qualifications will be considered an asset;
• Any electrical knowledge will be considered an asset;
• Ability to work at heights, in confined spaces, and outdoors regardless of changing seasonal conditions;
• Must be able to work overtime when required;
• Know how to drive heavy manual trucks. Having a class 1 or 3 is an asset
• Must be available to be on call in the evenings and weekends on a rotating basis.
• English not required

Thank you for your interest. Only selected candidates will be contacted for an interview. Lafarge is committed to employment equity and encourages applications from women, visible minorities and persons with disabilities.

The role of the Payroll Specialist is to provide administrative support to the St. Constant plant, bringing thoroughness and organization in the activities of the various departments. Ensure hourly payroll and benefits management; daily liaison in submitting employee issues. Perform regular accounting tasks and participate in safety initiatives in the market area.  

Key Responsibilities

Safety:

• Acts as a role model in matters of safety, environmental stewardship, leadership, teamwork, and continuous improvement to ensure consistency with the company’s vision and decisive success factors.

Pay-HR:    

• Responsible for the bi-weekly pay closing process for hourly employees.
• Supports the hiring process of temporary and permanent unionized workers.
• Processes the termination of employee/contract of temporary unionized workers.
• Maintains personnel registers (active personnel reports - absenteeism, overtime) and for emergency evacuations, database report for emergency calls and others, time-off journal (vacation, sick leave, etc.).
• Submits requests in SAP for hourly employees’ employment changes, hires, layoffs, and termination.
• Organizes the physical evaluation of new employees.
• Works with union officers in applying and interpreting the collective agreement. Implements all changes to the collective agreement upon renewal.
• Prepares and ensures follow-up of CNESST and health benefits files.

Administration:

• Creates purchase requisitions, follows up on POs and processes invoices/bills of lading related to HR.
• Plans and organizes and United Way (Centraide) fund-raising campaign.
• Prepares manual invoices: union leave, etc. Acts as replacement for Accounts Payables and Training administrative assistants.

Relationships with Others’ Jobs:

• Works closely with the plant’s Service Reps, including the Plant Manager, Managers and Supervisors.
• Work with various departments, such as HR, Finance and Purchasing.

Dimensions: 

• Pay: bimonthly production for 100 employees
• Plant Annual Production Capacity: 550 000m3
• Direct Reports: 0
• Total Number of Employees: 125
   

Qualification Profile

Education s and Work Experience

• High School Diploma (DEP) in Administration, with at least 5 years work experience in a similar work environment OR Professional College Diploma in Administration with 3 years’ experience.
• Payroll experience in a unionized environment a significant asset.

Knowledge and skills

• Good knowledge of MS Word, Excel, PowerPoint  
• Knowledge in enterprise resource planning software (SAP), an asset.
• Excellent organizational skills. 
• Strong interpersonal skills. 
• Expertise in priority and multiple requests management. 
• Efficient team work with a minimum of supervision. 
• Ability to take initiatives. 
• Bilingualism (French and English), spoken and written. 

Job Specific competencies    

• Drive for results
• Interpersonal saavy
• Organizational agility
• Problem solving
• Timely decision-making       
• Customer Focus
• Integrity and trust
• Listening
• Priority setting 

We thank you for your interest. Only candidates selected for an interview will be contacted.  Lafarge is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.

You will be part of a multifaceted workplace and provide full clerical and administrative support to departmental staff. You will also be accountable for a wide range of office management and operational support services for the department.
Some of your responsibilities may include:

• prioritize and manage inboxes and calendars for senior management, schedule and control their schedules, draft meeting agendas, take minutes, and help to prepare background meeting information, including printing documents and/or assembling electronic documentation
• assist leaders you support by tracking deliverables and due dates, adding reminders or blocking off time in their calendar to complete tasks and providing updates during your regular touch bases
• coordinate travel arrangements and support managers with the process for expense claims
• participate in departmental projects and initiatives and suggest process improvements while maintaining and updating the department's filing and data systems
• support meetings by assisting meeting participants with MS Teams or other conference call technologies, plan with caterers to provide refreshments to the attendees and assist with onboarding new team members in the department
• You are encouraged to propose improvements to the efficiency and effectiveness of the office including writing procedures, and reformatting and converting documents, and ordering stationery supplies.

 
What you need to succeed
You are an engaged teammate, who actively participates in achieving team goals and you plan and prioritize work, anticipate and adapt to different clients’ needs, ask for clarification when required and react quickly to change. You maintain an attention to detail and to the quality of your work. You have intermediate digital literacy with the Microsoft suite, including Outlook, Excel, Word, PowerPoint and SharePoint Online and have a proven understanding of office procedures and related policies. You are also able to follow the processes and procedures surrounding protected and confidential documents and information. As well, you possess strong written and verbal communication skills, can write clear and grammatically accurate short documents, and can convey straightforward messages with tact. You are open-minded, adaptable, and take initiative to proactively overcome any work obstacles that may arise, such as prioritising competing demands and re-negotiating deadlines while ensuring quality.
 
Your education and experience
This position requires an administration certificate/diploma or high school diploma and a minimum of two full years of recent work experience providing administrative support services. An equivalent combination of education and experience may be considered. 

What you need to know

• Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Reliability or Secret 
• Relocation assistance may be provided, if required
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

Hybrid Work Model

The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a substantial part of each month as part of the Bank`s hybrid work model, and they are expected on site at the Bank location a minimum of eight days per month to help build connections between colleagues. You must live in Canada, and within reasonable commuting distance of the office.

What you can expect from us
This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider. 

• Salaries are based on qualifications and experience and typically range from $56,170 to $66,083 (job grade 12)
• The Bank offers an incentive for successfully meeting expectations at  3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our RPN team, you will provide care to residents in accordance with the standards of practice and offer leadership and guidance to the personal care staff. Extendicare offers rewarding and meaningful work where you can enrich your life and the lives of others.

This position is for our Extendicare MedexHome, located in Ottawa, ON.

Available opportunities include: Full-Time; Day and/or Evening shifts

What you’ll be doing

• Develop, implement, review and evaluate resident care plans
• Provide leadership to personal care staff by planning, directing, supervising and evaluating their work
• Assist in orienting and training new team members

What you bring

• Current registration with provincial College of Nurses
• Compassion, professionalism, and respect  
• Ability to read, write and communicate effectively in English 

What you’ll get

• Continuous mentorship, support for life-long learning and growth opportunities 
• Employee Perks
• Recognition Programs  
• Robust Benefits Package

The Health, Safety, and Environment Coordinator coordinates environmental and health program processes and activities to assist the team in maintaining compliance, mitigating and managing environmental, health and safety risks and improving related performance. This position is more required to manage environmental issues although some health and safety tasks can be assigned to the coordinator.

KEY DUTIES & RESPONSIBILITIES

Program Coordination 

• Acts as the first point-of-contact for environmental and health inquiries and incidents.
• Provides guidance to team members on environmental and health matters, and escalates inquiries, where appropriate
• Coordinates the implementation of environmental, health and safety programs along with related processes, procedures and resources
• Coordinates environmental, health and safety activities including but not limited to attending tenant OSH committee meetings, attending environmental committee meetings and activities, undertaking incident investigation and resolution, completing equipment and systems registration, developing emergency response procedures and business continuity planning activities, completing and delivering training, completing annual management system re-registration, managing data and generating reports, and conducting environmental compliance audits.
• Researches environmental, health and safety matters; provides findings and recommendations.
• Maintains and assists with the creation of environmental, health and safety documentation including but not limited to plans, processes, forms, logbooks, and procedures.
• Create and maintain documentation including but not limited to instruction sheets, checklists, forms, and training materials.
• Support construction activity teams (Projects and O&M) by creating, distributing, verifying and maintaining documentation such as work instructions, checklists, training materials
• Conducts regular inspections of facilities to mitigate any Environmental regulatory issues and/or Health and Safety Concerns before an incident or service call is received.
• Maintains business continuity and emergency management plans and procedures
• Participates in field inspections, job observations, health, safety and environment audits and other types of reviews for the purpose of monitoring compliance to environmental and health regulations and identifying risks.  Provides findings about risks and suggestions for improvement.

Incident Investigation, Resolution & Reduction

• Assists in the investigation and resolution of incidents including root-cause analysis and providing probable causes of incidents and recommendations for resolution
• Coordinates the implementation of corrective and preventative measures
• Assists in the identification and analysis of trends.  Communicates observations and provides suggestions for incident reduction measures

Audit Compliance, Data Maintenance & Reporting 

• Maintains all environmental, health and safety data including but not limited to incident data, and regulatory and process compliance data within applicable databases and all other types of information storage systems
• Assists in the audit of compliance records and all other environmental, health and safety data
• Prepares and distributes various environmental, health and safety related reports including but not limited to incident reports
• Experience with database development, programing and maintenance considered an asset
• Other duties as assigned

KNOWLEDGE & SKILLS

• Strong background in environmental management system development and administration, with knowledge of environmental regulations and environmental compliance auditing an asset.
• Certification in one or more of the following – Certificate in Occupational Health & Safety; Certificate in Environmental Management through a Community College; University degree in Industrial Hygiene, Environmental Engineering, Environmental Sciences, Environmental Studies
• 1 to 3 years of environmental, health and safety work experience
• Understanding of environmental, health and safety regulatory requirements
• Understanding of emergency management requirements
• Strong organizational and coordination skills along with ability to coordinate multiple requirements (i.e. processes, activities, projects, emergency response procedures, etc.) simultaneously
• Strong communication skills along with some ability to influence stakeholders
• Strong administrative skills along with ability to maintain and report accurate data
• Analytical and problem solving skills
• Ability to exercise good judgment
• Able to work independently but provide strong support to the team as and when requested
• Frequent trips to be expected on the different sites

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining one or more of the following would be considered an asset:

Safety:

• Canadian Registered Safety Professional from Board of Canadian Registered Safety Professionals
• Certified Health & Safety Consultant from Canadian Society of Safety Engineering

Security: 

• Physical Security Professional from ASIS International
• Certified Protection Professional from ASIS International

Business Continuity:

• Certified Business Continuity Planner from Business Continuity Management Institute

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds . We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

The employee in this position contributes to the success of PepsiCo Canada Beverages by providing administrative support for the fleet department for the entire Eastern Canada market unit.

Responsibilities

Main tasks and responsibilities 

• Carry out follow-ups on repairs that are carried out externally and perform the associated data entries;
• Perform data entries related to parts orders and preventive maintenance, using fleet-specific software;
• Perform general administrative support tasks including creating Power Point and generating computer reports to ensure monitoring of various indicators specific to the fleet;
• Reconcile account statements and make invoice payments through credit card transactions or via the APS system;
• Perform periodic maintenance of vehicle accidents to ensure data is up to date;
• Analyze data and make payments related to “Fleet Charge”;
• Ensure the updating of the IFTA standard and provide the necessary documentation;
• Carry out random checks in connection with GCS (Global Compliance System) for the entire market unit;
• Reconcile, maintain up to date the “GEOTAB” software and then report any discrepancies;
• Perform credit card follow-ups for gas fill-ups in order to meet CGS standards.

Responsibilities

Qualifications for the position:

• DEC in administration;
• Minimum of 3 years of relevant experience in the field of administration;
• Essential bilingualism (spoken and written French and English);
• Demonstrate strong skills with Microsoft Office software, including strong mastery of Excel (Pivot Table, Logical Operators, etc.);
• Be able to multitask in a fast-paced environment;
• Excellent organizational skills and ability to multitask;
• Great sense of autonomy and initiative;
• Demonstrate strong attention to detail and ability to communicate effectively with internal and external stakeholders.

08/16/2024

Address:

105-119-129 rue St-Jacques O

Business Management

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.  The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

• Supports the execution of strategic initiatives; includes tracking metrics and milestones.
• Builds effective relationships with internal/external stakeholders. 
• Analyzes data and information to provide insights and recommendations.
• Leads the planning, coordinating and implementing department events.
• Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
• Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares and logs departmental expense claims and reports.  Tracks expenses to ensure they stay within budget.
• Makes travel arrangements, booking flight/hotel reservations as needed.
• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders in order to deliver on business objectives.
• Organizes work information to ensure accuracy and completeness.
• Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
• Analyzes issues and determines next steps.
• Broader work or accountabilities may be assigned as needed.

Qualifications:

• Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable.
• Specialized knowledge.
• Verbal & written communication skills - Good.
• Organization skills - Good.
• Collaboration & team skills - Good.
• Analytical and problem solving skills - Good.

Expected Base Salary Range: $37,500.00- 70,000.00 CAD

You're fluent in French and English to support business operations outside the province of Quebec.

$37,500.00 - $69,500.00

Application Close: 31/12/2024

NOTE: Applications / resumes received will be used to staff current and on-going requirements until December 31, 2024.

WHAT YOU NEED TO KNOW

• Language Requirement: Various language requirements. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.       
• Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction. Police record checks completed by a third-party company will not be accepted.  
• Driver’s License Requirement:  A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated  
• Meet eligibility requirements for appointment as a Special Constable, which are:
  • Canadian Citizen or permanent resident of Canada
  • Lawfully eligible to work in Canada
  • At least 18 years of age
  • Not been convicted of a criminal offence or been convicted of an offence for which a pardon has been granted.
  • Proof of valid Standard First Aid Certificate and valid CPR-Level C
  • Must learn, meet and maintain Transit Special Constable Services standard in the use of oleoresin capsicum (OC) spray, baton and the use of force continuum
  • Candidates will be required to undergo physical fitness testing with the Transit Special Constable Recruiters. Candidates will be required to successfully complete the Ontario Police Fitness PIN test.
  • Candidates will also be required to undergo other investigations/checks to include:
    • Fingerprinting
    • Driver's licence history
    • Credit check
    • Background reference check
    • Written MMPI
    • Interview with Psychologist
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.