All jobs within 50 km around Vancouver

Main Purpose and Function
Performs routine to skilled maintenance and cleaning of ice rinks, dressing rooms, refrigeration plants and surrounding facilities, assists in janitorial and preventative maintenance duties, performs related duties required or assigned.  Is actively responsible for a variety of functions and activities related to the preventive maintenance and repairs of ice rink surface using the ice resurfacing machine and performs routine janitorial job functions.  Work is performed as assigned or on a rotating shift basis.

Specific Duties/Responsibilities

• Operates services and maintains ice rink surfaces and refrigeration plants and related equipment
• Scrapes, floods and paints lines, maintains ice surface in proper and safe conditions using the ice resurface, edging equipment and hosing methods
• Changes and adjusts blade on ice resurfacing machine, inspection checks and records operating hours, machine and battery conditions 
• Cleans, inspects and makes minor repairs on the rink board system
• Inspects and assists in rink glass replacement process
• Maintains rink dressing room cleanliness, inspects condition and records/reports to supervisor
• Keeps ice rink and facility areas, walkways and equipment clean, serviced and safe
• Maintains  daily records pertaining to the ice rink refrigeration operation and overall building
• Performs and assists the Maintenance Technician in completing general maintenance and shut down and/or start up by following safety operating procedure on the refrigeration plant system
• Connects, assists access for trades and contractors in completing building maintenance and service  
• Reviews and monitors refrigeration plant maintenance activities to ensure compliance with BCSA – BC Safety Authority and Regulations 
• Assists in reporting and preventing facility vandalism
• Performs basic preventive maintenance and lubrication on pumps, motors and related equipment
• Secures facilities and grounds for the purpose of minimizing property damage, loss and liability and ensuring safety at work site
• Maintains a cooperative working relationship with those contacted in the course of work
• Performs routine janitorial job functions and responsibilities
• Cleans changing rooms and washrooms
• Ensures proper labeling, dilution and use of all chemicals
• Wears proper personal protective equipment at all times
• Cleans grounds and parking lots of litter, glass or other debris
• Removes snow from sidewalks, driveways and parking areas, using snowplows, snow blowers and snow shovels and spreading ice melt/salt in areas
• Monitors building security and safety be performing such tasks as locking doors after operating hours and opening doors for regular operating hours, checking to ensure that hazards are not created or prevented
• Plays an active role in reporting and investigating emergency situations 
• Makes rounds of the building and grounds at regular intervals at night inspecting doors, windows, and locks to see that they are properly and securely fastened
• Observes appearances and conditions of premises and equipment, reports needed repairs, service, safety hazards or conditions requiring attention to the supervisor
• Replaces light bulbs and fluorescent tubes and tags accordantly if ballast failure
• Coordinates the work of janitorial team by assigning, scheduling and assessing the competition of work and tasks
• Ensures quality control and best practices by inspecting work in progress and upon competition
• May assist in completing monthly workplace inspections as required
• May work independently with little or no supervision
• Completes other duties/responsibilities as assigned

Minimum Position Requirements

Required Training, Certifications and Experience:

• Completion of Grade 10; preferable supplemented by technical training related to the work plus some related experience; completion of a recognized program in building service work OR an equivalent combination of training and experience.  
• Ice Facility Operator or Refrigeration Operator (5th class refrigeration) Certificate from the BC Safety Authority.
• Valid driver’s license required – Drivers abstract

Preferences:

• High School Diploma or GED
• At least two (2) years of related experience or an equivalent combination of education and experience related to the job description

Knowledge, Skills and Abilities:

• Knowledge of operations, maintenance and requirements of an ice rink and refrigeration plant and overall recreation facility
• Knowledge of basic preventative maintenance of pumps, motors, safety equipment and other items related to an ice rink and refrigeration plant
• Knowledge of operating and maintaining a variety of ice rink facilities and equipment
• Basic knowledge of janitorial and grounds maintenance practices
• Knowledge of safety procedures and equipment related to the work
• Ability to maintain accurate records and files
• Ability to interpret, apply and explain policies, procedures and guidelines
• Ability to understand and following oral and written directions
• Knowledge and understanding of the Emergency Evacuation Procedures and knowing your key responsibility
• Ability to perform a variety of routine manual tasks in care, cleaning and general maintenance of building  
• Good communication and interpersonal skills
• Good client/customer service skills
• Ability to follow oral and written instructions
• Ability to prioritize multiple tasks
• Ability to work effectively with a team
• Ability to work independently as needed to support the group effort
• Ability to follow instructions and procedures
• Ability to explain and demonstrate instructions and guidelines to others effectively
• Ability to train, organize and coordinate the work of the team
• Ability to operate and use janitorial tools, equipment and supplies
• Knowledge of occupational hazards and safety rules and regulations and understanding on utilizing WHMIS –MSDS
• Ability to work a non-standard work schedule

Candidates must attach the following records and satisfy the City’s driving requirements to be considered for this role:

• Copy of your five-year ICBC Commercial Driver’s Abstract (N Print) directly from ICBC dated within 30 days of this posting
• Copy of your five-year ICBC Driver’s Claims History directly from ICBC within 30 days of this posting

**Drivers who have moved to B.C. during the past five years will be required to provide their Driver’s Abstract and Driver’s Claims History from their previous place of residence.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Main Purpose and Function

The Equipment Operator III is responsible for the operation and maintenance of equipment involved with stump grinding. Stump grinding operations is an important and necessary role that supports the continuation of the Urban Forest. Replacement of trees can only be facilitated by preparing sites through stump grinding. Position will report directly to the Superintendent of Urban Forestry and may involve the supervision of two or more subordinates.

Specific Duties and Responsibilities

• Operates and services a large stump grinder. Two units are towable, and the other one is a mounted tow behind.
• Stump grinding will occur in parks and on streets, citywide.
• Operator is required to interpret and understand the Call-One packages of information. All work with machinery impacting underground requires a Call-One and an information package identifying underground utilities.
• Operator will be responsible for completion of VanTree work orders.
• Position is a physical job, and one that requires shoveling debris from truck, or trailer and/or shovel soil and debris from ground into a truck or trailer.
• Operator will be required to remove wood debris from sites as part of completion of the stump removal.
• Operator will be required to operate a chainsaw or reciprocating saw to sever large roots or cut stumps below grade
• Operator will be working in conjunction with hydrovac
• Performs related work as required

Qualifications

Education and Experience:

• Completion of grade 8 supplemented by experience in the operation of equipment such as heavy road rollers and related equipment is desirable

Knowledge, Skills and Abilities:

• Considerable knowledge of the methods and practices employed in the operation of heavy roller equipment.
• Working knowledge of the rules of safe operation and the precautions necessary to avoid accidents when operating such equipment.
• Some knowledge of the methods, practices and tools used in servicing and making adjustments to such equipment.
• Ability to understand and effectively carry out oral instructions.
• Skill in the operation of medium sized construction equipment.
• Interpretation and understanding of the Call-One packages of information is preferred.

Driver’s License and Record Checks:

• Applicable Driver's License and endorsements as required by the British Columbia Motor Vehicle Act.

Candidates must attach the following records and satisfy the City’s driving requirements to be considered for this role:

• Copy of your five-year ICBC Commercial Driver’s Abstract (N Print) directly from ICBC dated within 30 days of this posting
• Copy of your five-year ICBC Driver’s Claims History directly from ICBC within 30 days of this posting

**Drivers who have moved to B.C. during the past five years will be required to provide their Driver’s Abstract and Driver’s Claims History from their previous place of residence.

Application Close: February 23, 2024

Main Purpose and Function

Reporting to the Senior Manager, the Project Manager I will assist in providing full life-cycle project management of complex, inter departmental civil infrastructure projects (streets, water, sewers, green infrastructure, electrical, structures, etc.) with multi-million-dollar budgets.

The Project Manager will work collaboratively with multidisciplinary civil consultants, interdepartmentally within Engineering Services, and with other CoV departments such as Law, Planning, Parks, Facilities, Real Estate, Supply Chain Management and Development Services to identify stakeholder and partner requirements and ensure successful planning and implementation of projects. The Project Manager will help shape and advance project and quality management standards across the Department and be responsible for their practical and consistent application in which the role operates.

The Project Manager I will work in a matrix environment supporting client business units leading cross functional project teams, which will include Engineers, Engineers-In-Training, Superintendents, Engineering Assistants, and other technical and support roles. They will also work closely with staff third party consultants and/or contractors, key business stakeholders and user representatives to ensure their requirements are well understood and addressed.

It is anticipated that the successful applicant will support project management and coordination of several high profile, complex and high-risk civil infrastructure projects ranging between $1M to $50 M. These projects involve numerous internal and external stakeholders, expedited construction timelines, and challenging urban site conditions.

Specific Duties and Responsibilities

• Supports the Senior Project Manager in cross discipline design and construction projects.
• Plans out the projects in detail, clearly identifying project scope, budget and schedule as well as project risks, project organization and project management approach. Documents the plans in a Project Charter document.
• Engages with subject matter experts to prepare terms of reference for technical consulting services related to civil engineering design and construction; and complete the tendering and selection process, or work with internal operational forces to deliver the design packages.
• Coordinates and manages inter-departmental review processes for project design drawings and standards, escalating any identified conflicts as necessary to senior staff for resolution.
• Executes projects according to the approved Project Charters.
• Ensures all relevant City Departments are consulted in the process and progress of the project.
• Assists with management of multiple consultants and contractors.
• Assists with all relevant local, provincial and federal permit applications.
• Monitors, forecasts, and reports on project status (cash flows and scheduling).
• Procures project resources (e.g., design, construction and contract administration services).
• Project reporting, cost estimating, scheduling and measuring project performance.
• Applies and contributes to all Engineering Project and EGBC’s Organizational Quality Management principles and requirements, as defined by the Engineering Project Management Office.
• Develops and implements various project management plans.
• Assists the project team with presentations, public engagement and meetings with various members of the public, stakeholder community groups, and partners. Facilitates stakeholder inputs to arrive at optimum solutions.
• Facilitates meetings and regularly reporting on project status to Managers and project Sponsors.
• Implements adequate internal controls for reporting to Senior Management.
• Organizes and leads meetings with project team, stakeholders, and vendors as needed and manages actions arising from them.
• Identifies and proactively manages project issues and risks.
• Ensures that project performance meet expectations in terms of timelines and scope completion.
• Ensures proper project closeout at completion. Manages the sign-off process for project deliverables from stakeholders. Organizes and conducts a lessons-learned session. Documents and presents a project closeout analysis. Manages and coordinates project staff teams.
• Other duties/responsibilities as assigned.

Qualifications
Education and Experience:

• Bachelor or Master Degree in Architecture, Planning, Construction Management, or Engineering from a recognized post-secondary institution or an equivalent combination of education and experience.
• Minimum of 5 years of industry experience in project management with progressively complex, business transformation projects leading multi-disciplinary teams.
• Experience in delivering design and construction of civil engineering infrastructure an asset.
• Formal training in Project Management methodologies preferably consistent with those provided by PMI (Project Management Institute).
• Project Management Professional (PMP) designation an asset.
• Technical Diploma in Civil Engineering Technology, Construction Management or related an asset.
• Experience in managing complex projects that include managing multiple consultants and contractors simultaneously.
• Experience in developing and reporting on projects and programs, and researching, for various projects and initiatives.
• Experience in managing teams and diverse stakeholder groups, including internal and external coordination of design and field personnel.
• Experience in public consultation and conflict resolution with the ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both stakeholders and team members.
• Experience developing and reporting on projects and programs, and researching, and preparing business cases for various projects and initiatives.
• Experience working in a matrix reporting relationship an asset.
• Experience working on projects with a value of over $50 million will be considered a strong asset.
• Experience in hiring, developing, and managing staff in a Collective Bargaining environment an asset.

Knowledge, Skills and Abilities:

• Knowledge of and experience with Master Municipal Construction Document (MMCD) guidelines
• Experience in various procurement methods and construction management project delivery approaches.
• Demonstrated experience in managing complex project schedules.
• Demonstrated knowledge of the City’s transportation policies and related current literature, trends, and developments would be an asset.
• Familiar with the City of Vancouver’s Project Management Framework is an asset.
• Working knowledge of the City’s land use, environment and health policies an asset.
• Excellent written and verbal communication skills to confidently interact with the public by phone, email, and in person on contentious topics.
• Demonstrated ability to translate technical information into material that can be easily understood by a broad audience through collaboration with content experts.
• Excellent interpersonal skills to deal tactfully with staff, outside agencies, and the public.
• Excellent presentation skills to public and community groups.
• Demonstrated skill in establishing and maintaining collaborative working relationships with the public, other employees, and officials including working with subject matter experts to respond to difficult questions.
• Ability to present research results, conclusions, and recommendations in graphical and written form.
• Ability to develop databases and collect, analyze, and interpret statistical and narrative data.
• Ability to direct and supervise the work of junior engineering/planning assistants and other support staff.
• Ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both customers and team members.
• Proficiency in Microsoft Word, Excel, and PowerPoint, and Microsoft Project.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Location: 712 Drake St, Vancouver, BC V6Z 2W6, Canada

Physical Requirements:

• The candidates should be accustomed to a fast-paced environment and willing to work overtime when required
• The candidates should be familiar with repetitive tasks and able to stand for extended periods
• The candidates should be able to work under pressure and demonstrate attention to detail

Other Requirements:

• The candidates should exhibit reliability and possess dependability
• The candidates should be team players and demonstrate the ability to multitask
• The candidates should show initiative

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to clean and sanitize items such as dishwasher mats, carts, and waste disposal units effectively and operate dishwashers to wash dishes, glassware, and flatware efficiently
• The candidates should be able to sanitize and wash dishes and other items by hand as necessary, scour pots and pans thoroughly, and prepare, heat, and finish simple food items proficiently
• The candidates should be able to stock refrigerators and salad bars appropriately, clean and sanitize the kitchen including work surfaces, cupboards, storage areas, appliances, and equipment diligently, and handle and store cleaning products safely
• The candidates should be able to remove kitchen garbage and trash promptly, sharpen kitchen knives skillfully, and sweep, mop, wash, and polish floors effectively
• The candidates should be able to wash, peel, and cut vegetables and fruit accurately

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

What is the Opportunity?

This role is open for both new grads and senior candidates. As a Cloud Security Developer, you will be leading, designing, and developing innovative solutions around governance, observability, chaos engineering, DevSecOps, and more initiatives that contribute to the mission of the cloud security team to improve RBC's cloud security posture while simultaneously improving the developer experience and developing a culture to follow the best security practices.

What will you do? 

• Establish core services and security controls across multiple cloud environments – Azure, AWS, and GCP

• Design and build cloud security solutions while using modern automation, config as code, and TDD principles

• Implement SRE practices to improve operational processes and increase reliability while reducing the toil

• Participate, lead and jointly deliver solutions that integrate end-to-end and provide value by evolving with an ever-evolving infrastructure

• Maintain strong working relationships with multiple engineering groups to maintain alignment on technical strategy

• Collaborate and build solutions to provide security coverage reports across platforms and environments to identify gaps and build the cloud security strategy

• Brainstorm and collaborate with the team members to build POCs and experiment with new tools and technologies

What do you need to succeed?

 Must-Have:

• Possess knowledge of modern software development, DevOps, and SRE practices

• Proficiency with Python, Go, TypeScript, or any other modern programming language

• Experience working with one of the major public cloud environments (AWS, Azure, GCP)

• Experience building and optimizing CI/CD pipelines with shell scripts, Jenkins, GitOps, etc.

• Familiarity with infrastructure as code tools like ARM, CFN, and Terraform

• Leadership skills to own and lead a project from start to finish

• Experience working with container tools and platforms (Docker, K8s, OCP, etc.)

 Nice to have:

• Experience with SIEM solutions like Splunk, Dynatrace, Datadog, etc.

• Cloud or Security certifications

RBC is committed to supporting flexible work arrangements when and where available. Details to be discussed with Hiring Manager.

What’s in it for you? 

We thrive on the challenge to be our best, progressive thinking, to keep growing, and to work together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference in our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Technical and management tracks for future career growth

• Ability to make a difference and lasting impact though leadership opportunities

• Work in a dynamic, collaborative, progressive, and high-performing team

• Flexible work/life balance options

• Opportunities to do challenging work

#LI-Hybrid
#LI-POST
#TECHPJ

#RC23

As Inside Sales Representative, based in Vancouver, BC you will target Western Canada for our Hydro-Rents Division line of business. You will be integral in revenue generation through the creation of sales leads, initiation of prospect calls, and establishment of ongoing rapport with existing and potential customers leading to future sales. Integrity, vision, and passion are essential for this role.

RESPONSIBILTIES:

• Develop new customers; identifies and pursues valuable leads.

• Grow existing customer accounts and relationships.

• Service current client base, responding to needs and requirements.

• Assist with bidding on jobs, material takeoffs and project pipeline preparation.

• Provide clarification to customers on terms and conditions.

• Assist with generating revenue in the commercial and residential construction markets.

• Develop and build relationships with new accounts and develop additional contacts within existing accounts to assist in increased market share.

• Keep up-to-date records on sales calls, customer contacts, and details of meetings and then filtering and distributing leads to respective Area Manager or Sales Rep.

• Take proactive measures to reach potential clients through cold calling and emails, proactively utilizing available databases and target lists.

• Assist in developing a market plan for local customers and update monthly sales report metrics.

• Conduct research to stay informed about market trends, new projects, and emerging markets and proactively keep the region leadership team informed.

QUALIFICATIONS:

• High school Diploma - College preferred, but not required.

• Keen interest in market analysis, with a curiosity for understanding industry trends and dynamics.

• Ability to work independently while collaborating under the supervision of Sales Leadership Team.

• Strong analytical skills with a focus on data analysis to support decision-making processes.

• Eagerness to learn about business development strategies and contribute to their implementation.

• Intermediate proficiency in MS Office tools, including Excel, Word, and PowerPoint.

• Must be comfortable with cold calling for effective client engagement.

• The position requires strong interpersonal and communication skills as well as solid technical and analytical skills. Inside Sales Rep. will report to Area Manager for W. Canada

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates should have experience of 1 to less than 7 months

Physical Requirements:

• The candidates should excel in a fast-paced environment, managing tasks efficiently and effectively, and be capable of performing repetitive tasks consistently and accurately
• The candidates should also be able to work effectively under pressure, maintaining composure and delivering results

Other Requirements:

• The candidates should prioritize client focus, ensuring that client needs and expectations are met with diligence and professionalism, and demonstrate reliability in fulfilling their responsibilities and commitments consistently
• The candidates should be team players, actively contributing to group efforts and fostering a collaborative work environment, and exhibit dependability, reliably completing tasks and meeting deadlines
• The candidates should maintain a positive attitude, approaching challenges with optimism and enthusiasm

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to clear and clean tables, trays, and chairs, operate dishwashers to wash dishes, glassware, and flatware, and replenish condiments and other supplies at tables and serving areas
• The candidates should also be able to prepare, heat, and finish simple food items, clean and sanitize the kitchen, including work surfaces, cupboards, storage areas, appliances, and equipment, and handle and store cleaning products

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience although having experience is an asset

Work setting: Staff accommodation available, Staff accommodation provided, Room and board provided, Remote location, Rural area
Type of product: Flowers and plants
Area of specialization: Soil fertility programs

Physical Requirements:

• The candidates should be physically demanding, and a repetitive tasker
• The candidates should be able to work with attention to detail
• The candidates should be able to sit, stand, walk, bend, crouch, and kneel for extended periods
• The candidates should be able to handle Hand-eye co-ordination
• The candidates should be able to do manual dexterity
• The candidates should be able to hloriculture production, and harvest crops

Other Requirements:

• The candidate should be organized, flexible, reliable, and judgmental
• The candidates should have values and ethics, and be able to work as a team player

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to clean work area, plant, cultivate and irrigate crops
• The candidates should be able to load, unload and transfer crates, supplies and farm produce, livestock and poultry
• The candidates should be able to operate and maintain farm machinery and equipment, fertilize and spray crops
• The candidates should be able to detect disease and health problems in crops, livestock and poultry
• The candidates should be able to examine produce for quality and prepare for market
• The candidates should be able to harvesting seedlings, mixing fertilizer

Benefits:

• The candidates will get on-site housing options, and on-site amenities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience although having experience is an asset

Work setting: Staff accommodation available, Staff accommodation provided, Room and board provided, Remote location, Rural area
Type of product: Flowers and plants
Area of specialization: Soil fertility programs

Physical Requirements:

• The candidates should be physically demanding, and a repetitive tasker
• The candidates should be able to work with attention to detail
• The candidates should be able to sit, stand, walk, bend, crouch, and kneel for extended periods
• The candidates should be able to handle Hand-eye co-ordination
• The candidates should be able to do manual dexterity
• The candidates should be able to hloriculture production, and harvest crops

Other Requirements:

• The candidate should be organized, flexible, reliable, and judgmental
• The candidates should have values and ethics, and be able to work as a team player

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to clean work area, plant, cultivate and irrigate crops
• The candidates should be able to load, unload and transfer crates, supplies and farm produce, livestock and poultry
• The candidates should be able to operate and maintain farm machinery and equipment, fertilize and spray crops
• The candidates should be able to detect disease and health problems in crops, livestock and poultry
• The candidates should be able to examine produce for quality and prepare for market
• The candidates should be able to harvesting seedlings, mixing fertilizer

Benefits:

• The candidates will get on-site housing options, and on-site amenities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]

Position Summary

The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Program Manager(s) and project team in day-to-day running of programs. The Administrative Assistant shall ensure that all project deliverables are prepared, formatted, internally reviewed, and delivered to the customer in an effective and timely manner with highest quality. 

Essential Functions / Key Areas of Responsibility

• Prepare and format reports and contract deliverables using in-house templates as well as customer provided templates;
• Coordinate and track project deliverables and outstanding actions to ensure timely delivery;
• Set-up internal document reviews in Microsoft Team Foundation Server (TFS) and closely track for completion;
• Monitor workflow process to ensure the document is reviewed, approved in a timely fashion and escalate Work Items (WI) of concern to the PM;
• Deliver documentation to the customer (via email or courier), pdf and file correspondence in TFS or IPESA;
• Follow company policies and processes and maintain all aspects of electronic filing systems including logging, retention, and disposal;
• Work with both internal and external tools such as TFS, SFTP, SharePoint, IPESA to manage activities and workflow issues (monthly reports, deliverables, etc.);
• Manage all aspects of incoming and outgoing correspondence in the project mailbox and respond to project team members’ inquiries;
• Manage competing priorities while supporting several projects;
• Create SAP purchase requisitions as required;
• Work closely with cross functional teams such as Finance, Contracts & Legal, Procurement, and Quality on project requirements;
• Assist with on-boarding new team members to the project, processing PIN numbers in a timely manner;
• Assist in the preparation of letters, quotes, and proposals and provide formatting support on large bids as assigned;
• Support with any off-site event/meeting/training/team building by booking the venue, PR creation, facilitating payment and on-site administrative support;
• Perform other duties as assigned by the Project Managers and Administration Manager;
• Provide backup to other Administrative staff as required and cross-train as required;
• Provide backup reception support when required during team member’s absence due to vacation, sick leave or other circumstances;
• Prepare for all aspects of in-house meetings, including coordination, record of discussion and action items tracking;
• Order catering, track details and assist with the setup/clean-up.

Minimum Requirements: Skills, Experience, Education, Technical/Specialized Knowledge, Certifications, Language

• Minimum 5 years of experience in a similar role
• Diploma in Office Administration or equivalent
• Strong organizational skills and ability to balance multiple priorities
• Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint
• Attention to detail
• An interest in working in a fast-paced, demanding environment with a steep learning curve
• Ability to work independently
• Strong communication and interpersonal skills
• All applicants must be able to obtain a Canadian NATO Secret security clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR Program

Physical Demands:

Office Work

Regulatory Compliance Requirements:

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
• Requires a positive Controlled Goods assessment as you will have direct  access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program
• Required to obtain and maintain a Security Clearance at the NATO Secret Level

Type of Role:

Hybrid (Home/Office) – flexibility to work from home; but expected to be in office as required to support the business.

Schedule:

 40 hours per week

Physical Environment:

Office environment

Travel:

Minimal travel within Canada

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates don’t need standard educational qualifications such as a high school, bachelor’s degree, a certificate or a diploma
Experience: Candidates don’t need experience although having experience is an asset.

Physical Requirements:

• The candidate should be able to work in fast-paced environment
• The candidate should be able to perform repetitive tasks

Other Requirements:

• The candidate should be able to work with being focused on the client
• The candidate should an effective interpersonal skills
• The candidate should be someone who can be relied on
• The candidate should be a team player

Responsibilities:

• • The candidate should be able to keep records of the quantities of food used
  • The candidate should be able to portion and wrap foods
  • The candidate should be able to prepare, heat and finish simple food items
  • The candidate should be able to package take-out food
  • The candidate should be able to stock refrigerators and salad bars
  • The candidate should be able to take customers’ orders

• The candidate should be able to use manual and electrical appliances to clean, peel, slice and trim foodstuffs
• The candidate should be able to clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment
• The candidate should be able to handle and store cleaning products
• The candidate should be able to receive, unpack and store supplies in refrigerators, freezers, cupboards and other storage areas
• The candidate should be able to remove kitchen garbage and trashSweep, mop, wash and polish floors
• The candidate should be able to wash, peel and cut vegetables and fruit

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume) through below mentioned details.

By Email:
[email protected]