All jobs within 50 km around Waterfront Communities-The Island

The Senior Financial Analyst, Financial Planning & Analysis – Corp SG&A provides Global Financial Planning & Analysis support across Corporate SG&A expenditures.  Working closely with senior management of all departmental leads, the incumbent provides strategic forward - looking financial information on a timely and accurate basis.  This role will be focused on providing our business partners with better visibility into performance drivers, supporting fact-based decision making and helping drive process efficiencies while driving foundational FP&A activities (i.e. reporting, planning and analysis) 

KEY DUTIES & RESPONSIBILITIES

Planning / Forecasting 

• Acts as Finance lead for Corporate SG&A processes, driving timely analysis, and reporting
• Provide timely, accurate and operational reporting to key stakeholders
• Collaborate with business partners to develop and consolidate monthly forecasts and budgets
• Provide insights to business partners, within and outside the Finance organization, though fact-based analysis
• Bring business meaning to financial results and actionable items through variance analysis and working with business partners
• Support the Global Allocation process

Monthly / Quarterly reporting

• Perform timely month end close and ensure recording all monthly accruals.
• Prepare accurate, complete, and timely financial reporting of Corporate SG&A expenditures
• Ensures continuous improvement relating to the internal reporting process and content of the information reported.

Other

• Focus on driving process improvement initiatives 
• Support ad hoc analysis and projects as required
• Other responsibilities as assigned.

KNOWLEDGE & SKILLS REQUIRED

• 3-5 Years of relevant work experience
• Excellent written and oral communication skills
• Strong interpersonal skills and ability to work with others across various functions and levels of the organization
• Strong attention to detail and a focus on fact-based analysis
• Comfort working with large data sets and demonstrated ability to navigate data and pull out relevant insights
• Proven experience working with Advanced Excel functions and other Microsoft tools (i.e. PowerPoint, Power BI)
• Must be hands-on, detailed oriented and exhibit professional curiosity.

Licenses and/or Professional Accreditation

• Bachelor’s Degree in a related field, preferably Finance or Accounting
• MBA and/or Accounting/Finance qualification (CPA or CFA) highly desired

• Posting Period: 30-Sept-2024 to 15-Oct-2024
•  

Parks, Forestry and Recreation Division provides exceptional services that are key contributors to the quality of life for all Torontonians. Our Cleaners in the Parks branch provide services across the City to various popular public destinations such as Toronto Island, and other destination parks and golf courses. We strive to ensure a clean, safe and welcoming environment for residents and tourists alike.

Major Responsibilities:

• Maintains and ensures a high standard of cleanliness with the effective use of supplies, solutions and equipment such as floor and buffing machines, steamers, and vacuum
• Cleans, washes, strips, and waxes floors and stairs
• Vacuums and cleans carpeted areas
• Collects and sorts garbage and recyclables and removes to designated areas
• Cleans, polishes, dusts and disinfects washrooms, offices, windows, air ducts, stairwells, etc.
• Monitors and secures facilities and reports any damage, vandalism, etc.
• Cleans and stores equipment and machinery used
• Shovels snow, salts walkways and lots, cuts grass
• Stocks and maintains cleaning cart
• Maintains supply inventory in designated areas/locations
• Adheres to safe work practices
• Other duties as assigned

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
2. Experience in using floor maintenance machines, cleaning equipment, materials and solutions.
3. Must possess and be able to maintain a valid Province of Ontario Class "G" Driver's License and must qualify for the City's equipment operating permits and requirements.

You must also have:

• Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
• Ability to lift, push, pull heavy items as well as climb ladders.
• Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients and the general public.
• Ability and willingness to work weekends, holidays and shifts as assigned as well as work in multiple locations.
• Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.

• Posting Period: 27-Sep-2024 to 04-Oct-2024

As leaders in excellence and ground-breaking services for healthy aging, we are seeking a long­ term care home Administrator to ensure the effective operation and administration of our long-term care homes while creating a culture of learning and commitment to continuous improvement among the home's staff conducive to achieving positive outcomes in the delivery of resident care.

Major Responsibilities:

• Responsible for the effective operation and administration of a long-term care home in accordance with provincial legislation and provincial, City and divisional policy directions
• Administers, directs and manages all activities in the home through effective strategic and operational planning, ethical decision-making and innovation.
• Leads effective change management while maintaining a positive and healthy work environment.
• Develops operational plans to achieve the goals and objectives of the home and to guide day­ to-day activities that are aligned with the Division's mission, vision, values and strategic directions.
• Provides leadership in the development of meaningful linkages and partnerships with other organizations and the community, developing communication networks with providers, advocacy groups and the community at large.
• Leads the home's integrated quality management system, effectively managing quality, risk, ethics, safety and resource utilization, acting on any issues of non-compliance in a timely and comprehensive manner and creating a culture of learning and commitment to continuous improvement among the home's staff.
• Participates as a leader in the Division's continuous quality improvement processes, prioritizing and recommending improvements in areas related to resident care, environment, information management, human resources, management and community development.
• Provides leadership in the creation of a safety culture within the home and contribute to Division-wide safety initiatives.
• Establishes processes to ensure accountability at all levels of the home's operations.
• Ensures effective communication processes with both internal and external stakeholders, that include resident home area rounds, family meetings and regular staff meetings.
• Provides strong leadership skills which encourage the participation, commitment and contributions of staff that result in the provision of high-quality resident care and the creation of an innovative environment of excellence.
• Responsible for the protection, control, management and effective utilization of the physical and financial resources of the home, including budget and internal controls.
• Prepares regular reports, as required by divisional policy, and provides useful, timely, accurate information to the Director Long-Term Care Homes in order to effectively manage quality, risk and budget, anticipates community issues and new opportunities, and makes informed decisions.
• Encourages, facilitates, and participates in appropriate community outreach and professional activities related to long-term care and the operation of long-term care homes.
• Manages the home in a manner that complies with, or exceeds, the requirements of the Ministry of Health and Long-Term Care and Ministry of Labour legislative and regulatory requirements and acts on any issues of non-compliance that arise in a timely, effective and comprehensive manner.
• Prepares reports for, supports and attends designated meetings of the Advisory Committee on Long- Term Care Homes and Services, Home Advisory Committee, Family Council, Residents' Council, Volunteer Committee and other agencies involved with the home's operation as well as divisional committees, as assigned.
• Provides support for the volunteers and student placements from secondary schools, community colleges, and/or universities.

Key Qualifications:

Your application should describe your qualifications as they relate to:

1. Master's degree in Nursing, Health Administration or Social Services, or accredited internship and/or recognized courses in long-term care management.
2. Experience working in fast paced complex healthcare environment.
3. Experience as a senior manager in a long-term care home, providing strategic leadership in operational planning, management of risk, ethical decision-making and innovation.
4. Experience in creating, monitoring and maintaining systems to ensure safety and achieving positive outcomes, of a high standard, in clinical care and services in a long-term care home setting.
5. Experience in assessing, planning, managing, directing and evaluating operational, financial and management systems and physical resources, including human resource management and labour relations.
6. Successful completion of the long-term care home administration or management program, or willingness to enroll in the program as required by Ontario Regulation 79/10.
7. Motivational leader who can supervise and manage staff in a fast-paced politically sensitive, unionized environment.
8. Ability to demonstrate strong leadership and political acumen.
9. Ability to promote and foster effective teamwork and establish an environment of excellence through focus on culture of safety.
10. Ability to effectively manage and lead change within a complex organization from inception to implementation.
11. Ability to develop a healthy, safe and positive home environment to live, visit, volunteer and work. Ability to effectively communicate both verbally and in writing at a senior management level.
12. Advanced knowledge of continuous quality improvement to be able to achieve positive outcomes for improved quality of resident care and life.
13. Considerable knowledge of the community's changing needs and health status, and an ability and insight to identify and develop innovative and appropriate responses to those needs.
14. Knowledge of relevant legislation, regulations, codes and policies, including the Fixing Long­ Term Care Act and Regulation 79/10, Employment Standards Act, Human Rights Act, Occupational Health and Safety Act, WHMIS, fire safety and building codes, French Language Services Act, and Accreditation programs, with an ability to integrate these processes into an overall quality management program.
15. Excellent analytical capability with statistical and other information resources. Proficiency in the use of various computer applications, including Office Suite.
16. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Note:

If the new Administrator does not successfully complete the program referred to in Key Qualification #6 as outlined above, the City will be required to cease to employ the individual as an Administrator in the timeframe set out in the Fixing Long-Term Care Act and Regulation 79/10.

As a condition of employment with the Senior Services and Long -Term Care Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Long-Term Care Homes Act (O.Reg.79/10).

If you applied to the temporary, full time (12 months) vacancy - 49704, your application will still be considered for this permanent full-time vacancy.

We are looking for a Sales Representative to join our Downtown Toronto office. The successful candidate will primarily be responsible for providing sales assistance to a seasoned Executive Vice President and Sales Agent by performing the key responsibilities listed below. Working closely with the Executive Vice President and Sales Agent, the Sales Representative will perform a variety of tasks that will increase their knowledge in real estate. The Sales Representative will work with a designated sales team and support team to ensure the goals are met. 

Responsibilities:

• Prepare project timelines and review legal documents (including agreements of purchase and sale, letters of intent, amendment agreements, offers to lease, and leases), general correspondence, and spreadsheet reports
• Arrange and/or attend meetings with clients, as required (including tours, presentations, and business lunches)
• Coordinate client and landlord interaction as directed by Sales Agent pertaining to business development, ongoing contact with clients, or assembly and delivery of financial analysis and other necessary analysis as related to real estate offers (lease and purchase) and proposals using excel spreadsheets
• Create market reports and comparative analyses
• Create, develop, and update proposals, offering summaries, standard and customized brochures, photographs of properties, and other client-oriented information as directed by the Sales Agent
• Maintain accurate and up-to-date files on companies
• Research companies, properties, individuals, legal searches, etc. as directed by Sales Agent
• Attend corporate functions, Broker’s receptions, industry events, as required
• Other duties as required
   

Qualifications:

• Undergraduate degree required (ideally but not mandatory to be business, commerce, economics, engineering or chartered surveyor)
• Registered with OREA/RECO
• Financial analysis capability an asset
• A valid driver’s license and fully insured automobile is required
• Ability to communicate clearly and concisely, both orally and written
• Have a good working knowledge of Microsoft Office applications (MS Word, Excel, PowerPoint, and Outlook)  
• Good working skills with Apple products a benefit  
• Ability to deliver excellent customer service at all levels of the organization and with external clients
• Ability to meet deadlines without compromising accuracy or quality, exhibit a high level of professionalism and excellent interpersonal skills
• Strong relationship building ability, proactive, results-oriented, and resourceful
• Possess strong organization, time management, and project management skills with a demonstrated ability to work both independently and within a team environment  
• Ambitious, self-starter with a high degree of confidence and motivation
   

If you enjoy working in an optimistic, energetic, and dynamic work environment that emphasizes social as well as business interaction, then we invite you to apply. 

References required

Please email your resume to [email protected]

Work arrangement: Hybrid - 3 days in office, 2 days from home

Responsibilities:

• This role requires technical hands, not necessarily strategy documents, creating roadmaps, blue printing, etc., but expected to own and contribute to Integration target state

• Partner with the engineering leads and developers for the related business functions to own and drive application integration solutions to the business.

• Own and drive the roadmap and integration target state architecture for the segment, partnering with other architects, delivery and platform teams, and product owners.

• Drive technical solution decisions related to application and system integration, with a focus on performance, resiliency, and business agility.

• Produce key design documents and incremental technical solution architecture artifacts based on project needs and our architectural target state.

• Actively participate in all aspects of project life cycle, working closely with solution delivery teams and committed to business success.

• Develop and enhance software frameworks, design patterns, and best practices.

• Design and implement new technology proof-of-concepts.

• Ability to whiteboard, present and discuss different solution options with pros & cons.

• Collaborate and incorporate feedback from various stakeholders to drive design decisions.

• Review artifacts like use cases, estimates, high level designs, low level designs, code, and provide appropriate feedback.

• Guide development teams and drive solutions through various review processes by leading and contributing to artifacts such as design diagrams, decision trees, pattern articulation, etc. at respective review boards (segment and global).

• Identify complex issues in a timely manner and provide mitigation recommendations to the Project and Product leads.

• Demonstrated leadership abilities in a complex environment in driving operational excellence and best practices.

• Contribute to architecture and engineering communities across the company.

Qualifications

• Bachelor’s degree in computer science or related field, or equivalent combination of education and recent, relevant work experience

• Overall information technology experience - 10+ years

• Systems or application development experience - 7+ years

• Financial services industry experience preferred.

• Must have hands on coding experience with multiple programming languages (Java or .Net), and database systems.

• Must have experience with integration platforms such as Mulesoft (highly preferred) or Boomi

• Nice to have other Integration platforms – Oracle (previously Weblogic), TIBCO

• Specific experience to and Informatica is preferred.

• Current with new technologies, language frameworks, and design patterns

• Experience with iPaaS (Integration Provider as a Service), Software as a Service (SaaS), and Platform as a Service (PaaS) – Azure and AWS preferred.

• Exposure and Experience with various integration architecture (synchronous, asynchronous), Microservice patterns and related security across layers.

• Experience integrating across different landscapes (cloud, on-prem, connected/disconnected devices, data agents).

• Exposure to integration with AI/ML platforms and applications.

• Excellent interpersonal skills in areas such as teamwork, facilitation, and negotiation.

• Excellent time management skills, including multi-tasking and prioritization.

• Strong written, verbal communication and presentation skills

• Ability to estimate the financial impact of various solution architecture alternatives.

• Must be comfortable working in an open, highly collaborative team environment.

• Experience with software development life cycles and technical design principles. (e.g., Agile, Scrum, Disciplined Agile, TOGAF, etc.), certification is a plus.

• Ability to handle multiple tasks and deadlines with attention to detail.

• Experience with application rationalization and modernization initiatives.

• Hands-on exposure to containerized and serverless workloads.

• Understanding and exposure to security and compliance standards and best practices.

What can we offer you?

• A competitive salary and benefits packages.

• A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.

• A focus on growing your career path with us.

• Flexible work policies and strong work-life balance.

• Professional development and leadership opportunities.

Our commitment to you

• Values-first culture
  We lead with our Values every day and bring them to life together.

• Boundless opportunity
  We create opportunities to learn and grow at every stage of your career.

• Continuous innovation
  We invite you to help redefine the future of financial services.

• Delivering the promise of Diversity, Equity and Inclusion
  We foster an inclusive workplace where everyone thrives.

• Championing Corporate Citizenship
  We build a business that benefits all stakeholders and has a positive social and environmental impact.

#LI-JH

With creativity, personal commitment and an emotional sense of true hospitality, make the most positive impact on guest experiences in Banquets through consistent application of Shangri-La’s core practices; maximizing Colleague, Guest and Owner satisfaction. 

• Demonstrate creativity, personal commitment to service excellence and an emotional sense of gracious hospitality. 
• As a true Service Associate, meet service expectations proactively, promptly, professionally, with genuine care to attention, detail and efficiency. 
• Actively demonstrate teamwork, safe work practices, open communication, accuracy in transactions, respect, sincerity, helpfulness, courtesy and humility. 
• Ensure compliance to all hotel policies, standards and core practices. 
• As part of the Food & Beverage team, ensures quality service to guests with emphasis on cleanliness, efficiency, accuracy, professionalism and courtesy at all times. 
• Monitor and ensure smooth operations of appointed section, check for quality and presentation to designated F&B standards for all items prior to serving. 
• Greet guests, attend to food, beverage and other service needs as appropriate and ensure accurate reporting of charges to guest folios. 
• Remove soiled dishes, linen, silverware and restore/replenish settings. 
• Participate on opening/closings, setups and breakdowns and ensure overall room ambiance, cleanliness, appropriate setting and presentation. 
• Resolve food quality and service complaints at earliest and first point of customer contact, ultimately providing outstanding customer service. 
• Apply the necessary precautions with regards to food safety and hygiene standards. 
• Undertake other ad hoc related responsibilities, as required.

The following is considered mandatory for this position:

• Functional knowledge – Passion for food and strives to exceed expectations for service excellence with demonstrated understanding of international fine dining, wine, beverage and service standards commensurate of the leading hotels of the world.
• Customer Service Excellence – Exceptional service style, genuinely warm presence friendly, sincere nature, drive for service excellence, internally proud, outwardly gracious and humble.
• Internal Service – appreciation that ‘internal customers’ (i.e., Cooks, Stewards, etc.) are considered strategic partners.
• Communication – Excellent communication and social skills, 100% fluency in English with impeccable standards of hygiene and grooming.
• Safety Focus – Demonstrates safe work practices and looks for ways to minimize workplace injuries.
• Decision making – Able to prioritize, making prompt and reasonable decisions.
• Problem solving – Adept at juggling multiple needs, calmly, respectfully, creatively and successfully resolve problems as required.
• Emotional maturity – Interacts with others in a respectful manner, with demonstrated qualities of sincerity, helpfulness, courtesy and humility.
• Ethical and professional conduct – Fulfills responsibilities with highest integrity.
• Technology proficient – Operates and maintains all departmental equipment, fully competent with POS.

Shangri-La Toronto is compliant with its obligations under the Accessibility for Ontarians with Disabilities Act, 2005, and will provide reasonable accommodation in the application and interview process for this position upon request. 
 

REQUIREMENTS

• Previous fine dining or luxury level service knowledge and training. 
• Minimum 2 year previous work experience in a similar capacity. 
• Required to work nights, weekends, and/or holidays 
• Current Smart Serve and Food Safe Level 1 certification. 
• Must be eligible to work in Canada

SUMMARY

The Building Operator II is responsible for the provision of building operations, maintenance and repairs within assigned facilities in accordance with the respective Technician III qualifications.

At this position level:

Maintains and repairs non-technical facility components (i.e. walls, floors, etc)
Demonstrates an interest in enrolling and completing a trades certification or license, or may be enrolled to complete a trades certification or license

KEY DUTIES & RESPONSIBILITIES

• Performs work in accordance to established processes and practices
• Complies with all internal and external requirements including but not limited to environmental, health and safety, fire protection
• Performs regular facility and facility non-technical component monitoring and inspection
• Provides observations about facility and facility non-technical component conditions and deficiencies and provides suggestions for enhancements and repair.
• Monitors assigned facility by conducting facility walkthroughs
• ,Performs routine maintenance and troubleshooting on mechanical building distribution systems – single and redundant cooling distribution systems, steam and heating systems, complex valves, redundant distribution systems, central and package cooling plants, boiler plants, cooling towers, water treatment, point of delivery cooling components, pneumatic systems, backup generators, lighting control systems, digital ballasts and relays, and complex central building control systems facility non-technical component monitoring and inspections
• Responds to routine and on-demand service requests
• Performs preventative maintenance and repair work to non-technical components within the facility (i.e. walls, etc)
• Records resolution data within service maintenance management database.  Ensures work completed meets quality, contract response and all other requirements
• Receives, tracks, monitors and reports status of maintenance and repair work within service maintenance management database.  Initiates documents to obtain formal approval of work required
• Assists in the implementation of preventative maintenance (PM) program.  Ensures that deficiencies are identified, recorded and escalated, and that related documentations are maintained.
• Participates in and assists with facility-related projects.
• Ensures the manner in which work is performed is in compliant with corporate and legislated policies, procedures, practices and guidelines related to environmental, health and safety, fire protection and any other applicable requirements.
• Maintains all assigned tools and arranges for repair and replacement where required
• Submits all expenditures on a timely basis
• Assists in enhancing tenant and customer satisfaction and maintaining positive relations through manner in which work is performed and services delivered.
• Other duties as assigned.

Work Requirements

• Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise.
• Must be willing to wear personal protective equipment

MINIMUM EDUCATION: High school education

JOB-RELATED EXPERIENCE: More than one year up to three years

KNOWLEDGE AND SKILLS

• Up to 2 years of facility operations and maintenance work experience
• High school diploma plus some trades-related training
• Ability to adhere and to properly execute processes and practices relating to facility operations and maintenance
• Ability to maintain, troubleshoot and repair non-technical facility components
• Ability to provide observations about facility conditions and deficiencies and provide suggestions for enhancement and repair
• Ability to research, learn and gain greater proficiency in applying on-the-job – fire, life, safety and building codes and standards
• Possesses a strong environmental, health and safety mindset.  Ability to perform work in a safe manner
• Strong client-service orientation along with a high sense of urgency
• Effective communication skills for the purpose of data relay, exchange, feedback, and clarification
• Demonstrated proficiency with critical environment systems infrastructure equipment and building environment systems (i.e. Boilers, AHU’s, FCU’s, heat exchangers, heat pumps, FPB’s, VAV’s, HMI, VFD’s, generators, lighting control, BAS, etc.)

Licenses and/or Professional Accreditation

• Preferred licensed Industrial Millwright, and/or equivalent
• Demonstrates an interest in enrolling and completing a trades certification or license, or beginning to work towards a trades certification or license
• Must meet enhanced security clearance requirements
• Valid drivers’ license

Posting Period: 27-Sep-2024 to 11-Oct-2024 

The City’s Seniors Services and Long-Term Care Division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services. CareTO is our brand for the culture change we are investing in for the City’s 10 directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/). The division values Compassion, Accountability, Respect and Excellence which shape our organizational culture, our priorities, and the experiences of all those who live, work, volunteer, and visit.

Job Description

Provide nursing care to residents/clients in a Long-Term Care facility and provide work direction to nursing staff. Coordinates services within Long-Term Care Facility and the community for the health care needs of residents/clients

Major Responsibilities:

To provide the following Bilingual (French and English) Registered Nurse services:

• Develops, implements, evaluates, and modifies care plans for residents in collaboration with the interdisciplinary team. This is guided by the nursing process of assessment, planning, implementation, and evaluation.
• Provides work direction including assigning duties; establishing priorities; sharing knowledge and expertise, to members of the health care team as required (unregulated care providers, novices, students).
• Assesses the physical, emotional, and psychological well-being of resident through observation and analysis of nursing related assessments, relevant tests, and indicators.
• Transcribes physician and/or nurse practitioner's orders for medication or other treatment.
• Prepares precise dosages of medication in accordance with physician and/or nurse practitioner's orders, including narcotic and controlled drugs, and administers to residents in accordance with College of Nurses of Ontario (CNO) standards.
• Maintains inventory, ensuring medications are properly stored, safe, and secure.
• Administers prescribed treatments and assessments as ordered by the physician and/or relevant practitioners.
• Performs delegated Medical Acts.
• Administers first aid and emergency health measures (example: cardiopulmonary resuscitation).
• Monitors and supports residents with activities of daily living as required.
• Liaises, refers, and advocates with community resources to coordinate, transfers, and departures/deaths: hospitals (acute care, rehabilitation, and palliation), public health department, home care program, long-term care homes, ambulance services, diagnostic services, the coroner's office, and social services.
• Prepares and maintains documentation in accordance with College of Nurses of Ontario standards.
• Counsels, instructs, and confers with resident and family in planning care provides emotional support; acts as an advocate for resident and family; assesses learning needs and engages in health teaching; responds to enquiries, and resolves complaints with the goal to promote a safe and secure environment for all residents.
• Supports, trains, and mentors’ new staff and students.
• Provides nursing care, including counseling, instruction, and the coordination of resident care and participates in continuous quality improvement initiatives to improve resident well-being and care outcomes.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Current registration with the College of Nurses of Ontario as a Registered Nurse.
2. Baccalaureate degree in Nursing or an approved Registered Nursing program equivalent.
3. Experience in long-term care, geriatrics complex continuing care and acute care.
4. Current Basic Cardiac Life Support (B.C.L.S) Certification.
5. Bilingual in English and French in accordance with the French Language Services Act
    

You must also have:

• Ability to effectively communicate and provide services to resident in both French and English
• Fundamental knowledge and practical application of nursing theory, biological and social sciences to the standard established by provincial nursing legislation.
• Ability to apply an analytical decision-making approach drawing on a comprehensive range of evidence-based practice to interpret, analyze and solve problems.
• Ability to perform holistic assessments/reassessments for residents regardless of complexity to establish a comprehensive plan for care and to identify the appropriate category of care provider.
• Ability to recognize, analyze, and interpret deviations from predicted resident response to care/treatment and responds by modifying the plan of care using professional judgement and autonomous decision-making skills.
• Ability to develop, coordinate, monitor care delivery, and evaluate care plans that will promote resident independence and participation in decision making.
• Ability to educate residents and their families in health and wellness strategies to promote restorative care, prevention of disease, and knowledge of good health habits to assist in restoration.
• Knowledge to monitor staff performance and the environment ensuring a safe workplace for staff; provides reinstruction where needed.
• Ability to demonstrate a high level of Customer Service, Fiscal Accountability, Innovation, Result Orientation and Teamwork.
   

Shift Information: Monday to Sunday, 37.5 hours per week

Note: As a condition of employment with the Seniors Services and Long-Term Care, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Long-Term Care Homes Act (O.Reg.79/10).

Job Description: 

• Posting Period: 27-Sep-2024 to 11-Oct-2024 

 The Seniors Services and Long-Term Care (LTC) Division’s Financial Services unit is comprised of three teams.  

• The Budget and Analysis Review Team ensures the Division's operating and capital revenues and expenses are properly budgeted and tracked and works with Divisional leads to address discrepancies. It also ensures that all external funding are used efficiently, and related reporting is complete.  
• The Revenue and Trust Team manages accommodation payments, residents’ trust funds and donations.  
• The Decision Support Team supports reporting and data analytics across the Division and supports development of Tableau as well as other systems that support data collection such as SharePoint and Medallia/CheckMarket. 

Major Responsibilities

• Performs research and prepares operating and capital budget submissions and financial status reports
• Creates spreadsheets and provides additional documentation to support the division's operating and capital budget submissions
• Prepares budget schedules and takes necessary action to effect and maintain control of budget adjustments throughout the year
• Tracks capital budget project progress, expenditures, commitments, completion status and yearend projections
• Develops, prepares and maintains monthly budget variance and forecast reports in relation to Operating budgets for senior management of the Division.
• Develops and prepares financial statements to advise management on the financial status of various operating budget items, using information extracted from corporate and divisional accounting systems and databases
• Reviews Divisional financial statements for accuracy and completeness, determines accounts to be charged on all types of accounting documents, and liaises with Finance staff in establishing new Divisional account code requirements
• Reviews and analyses various expenses and revenue (e.g. payroll, contribution from reserve funds, etc.) and generates appropriate adjustments and timely management information reports
• Reviews all materials and purchase requisitions for availability of funds
• Researches and collects data for reporting the effectiveness and efficiency of Divisional / Unit programs based on performance measurement criteria
• Conducts cost benefit studies and financial research on divisional operations from concept to completion
• Liaises with staff of Accounting Services, Payroll and Financial Planning, and assists in the preparation of financial reports and budget-related correspondence
• Reviews and updates current Divisional procedures as required to facilitate coordination of the division's budget submission, etc.
• Attends meetings to provide and clarify information and resolve issues
• Assists in the processing of subsidy requests and annual information returns.
• Monitors operating, capital and transition project accounts.
• Creates, develops and maintains personnel payroll forecast system for inclusion in the Division's operating budget.
• Provides guidance to accounting clerks in the performance of their duties. Checks and verifies account codes, features of expense

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Degree in accounting, business, or a related field, or an equivalent combination of education and experience.
2. Experience with budget preparation, including complex financial statements, by using budget planning and data visualization tools such as CAPTOR, Public Budget Formulation (PBF) and Tableau is an asset.
3. Experience with cost-sharing programs, account reconciliation, variance analysis, and reporting on financial and performance metrics
4. Experience with computer-based accounting, financial, and purchasing systems (e.g., SAP, RPGS Online), along with the use of database management tools such as Microsoft Excel, Access. 

You must also have:

• A high level of skill in the extraction of large amounts of data from corporate systems and organizing, analyzing and transforming the data into information for management decision making.
• Sound knowledge of financial and accounting principles and practices, maintenance of general and subsidiary ledgers, deployment of control accounts, age analysis of receivables, and Generally Accepted Accounting Principles (GAAP), proficiency in mathematical calculations and high degree of accuracy with figures.
• Ability to communicate clearly and effectively both verbally and in writing, with all levels of staff and with external clients.
• Ability to work in teams and maintain cooperative relationships.
• Ability to maintain confidential information.
• Ability to work in a customer service environment, addressing the service inquires, requests and concerns of clients, the general public and/or staff.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity, and respectful workplaces
• Familiarity with public sector performance measurement and the ability to research and track useful process and product measures for reporting the effectiveness and efficiency of Divisional programs is an asset.

Possession of a completed or partially completed CPA designation is considered an asset

Please Note:

As a condition of employment with the Senior Services and Long-Term Care Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Fixing Long-Term Care Act, 2021 (O.Reg. 246/22).

Reporting to the Manager, Finance & Business Services, the Supervisor Administrative Services PS will supervise and coordinate all administrative, clerical, payroll and time & attendance reporting activities.  They will build strong relationships with our partners in the Pension Payroll and Employee Benefits (PPEB) and People and Equity (P&E) divisions to ensure alignment with corporate policies and to resolve specific inquiries.  And this individual will use their strategic lens to develop ways to assist Senior Leadership in decision making, and address the long-term continuity of the unit, in order to support Paramedic Services staff who work as part of a 24/7 operation.

If this sounds like you, we’d be delighted to hear from you!

Major Responsibilities:

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Supervises and coordinates a wide range of services, within Paramedic Services including, but not limited to, payroll time and attendance, records management, courier and mail services, office administration.
• Supervises, motivates, trains, recognizes and celebrates the successes of, assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and the encouragement of innovation in others.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action when necessary.
• Coordinates recruitment and initiates disciplinary action as necessary, participating in the grievance process, ensuring equitable outcomes are met.
• Supports the recruitment and promotional process for the Division, ensuring processes are fair and adhere to corporate policies, procedures and Human Rights Legislation and Collective Agreement provisions.
• Develops innovative and appropriate training programs for the unit's staff in areas of administration and payroll related practices, programs and procedures, especially with a focus in onboarding new staff.
• Works closely with the Pension Payroll and Employee Benefits (PPEB) division to identify and resolve payroll specific issues, and to mitigate for these in the future whenever possible.
• Provides and interprets standard reports to management staff and, based on the assessment of program needs and initiatives, suggests enhancements to these reports or the creation of new reports and dashboards to assist with decision making.
• Ensures legislative requirements and corporate policy changes are incorporated and compliant with staff training, staffing plans and programs.
• Develops payroll and administrative policies and procedures for the division and implements interim procedures of divisional administrative policies.
• Ensures accurate payroll administration and time entry into the payroll system and the consistent management of payroll source documents, forms, files, records management, rosters, reports, and audit activities, to meet the required Corporate and internal deadlines. Provides input, recommends and monitors payroll codes and applications to ensure they are controlled and maintained.
• Monitors and reports on the analysis of Paramedic pay variances arising from their six week cycle. Liaises with employees, Management, PPEB and the Union to resolve overpayment/underpayment issues.
• Monitors and provides oversight of organizational and position changes.
• Evaluates, adjusts and introduces innovative strategies to new and emerging issues, administrative processes, staffing requirements and priorities to meet corporate initiatives and the client's operational goals, objectives and business needs.
• Liaises with Finance, People & Equity, other divisions and various levels of staff to resolve administrative and payroll related issues, clarify roles and build partnerships, achieving mutual support and service improvements. Ensures that staff follow corporate guidelines, collective agreements and payroll procedures.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Works collaboratively and in conjunction with, the Corporate Employee Relations team when providing advice on collective agreements and in administering Collective Agreement matters. Provides guidance and advice regarding Corporate and Divisional policies and procedures and legislative regulations to all levels of staff and ensures consistent and timely implementation and adherence throughout the division.
• Participates in various corporate and divisional committees to identify, develop and implement various reports, management information systems, policies, processes and procedures for the improvement and coordination of corporate and divisional standards regarding SAP, the Workforce Central and TeleStaff systems.
• Maintains a continuous awareness of staffing levels. Analyzes and projects staffing requirements, and monitors resources to meet the Division's needs.
• Reports, coordinates, presents and negotiates the recovery of overpayments as per the terms and conditions set out in the Local 79 and Local 416 Collective Agreements and corporate policies.
• Coordinates the preparation and processing of the Division's payroll notification forms, employee separation forms, alternate rate forms, and employee payouts relating to internal promotions, transfers, terminations and retirements, etc.

Key Qualifications:

1. Post-secondary education in a discipline pertinent to the role (e.g., Business administration, etc.) OR a combination of education and relevant experience.
2. Considerable experience managing staff, providing team leadership and work direction in a corporate and/or unionized environment.
3. Considerable experience and understanding using automated payroll/time and attendance systems (e.g., SAP/KRONOS)
4. Experience successfully leading multiple project and change initiatives, from inception to implementation, in a detailed and time-sensitive environment.
5. Must possess and be able to maintain a valid Province of Ontario, Class "G" Driver's Licence.
6. Excellent interpersonal skills with the ability to establish and maintain effective working relationships with public and staff.
7. Excellent organizational skills with the ability to effectively establish timelines and handle a varied workload.
8. Ability to exercise independent judgement and discretion in dealing with confidential matters.
9. Familiarity with and the ability to appropriately apply applicable government legislation and statutes such as, Municipal Freedom of Information and Protection of Privacy Act, Accessibility for Ontarians with Disabilities Act, Employment Standards Act, and labour and human rights.
10. Ability to support the Toronto Public Service values and to ensure a culture that champions equity, diversity, inclusion and respectful work places.

Hybrid Work Program

The City of Toronto's Workplace Modernization Program is re-imagining how we work in our workplace. Its vision is to provide flexibility to our employees around how we work and where we work. It will also support a better work-life balance, improved job satisfaction and employee engagement. Improving the work experience is at the core of this program and everyone plays a significant role in its realization. We have introduced the Hybrid Work Program which supports amore modern and flexible way of working. The hybrid approach will allow us to keep the best of remote work while integrating the important aspects of in-person collaboration and team-work.

A Qualified List of candidates will be established for the Supervisor Administrative Services PS (Payroll) position in the Toronto Paramedic Services/PS Operational Support/PS Operational Support Finance & Business Services and will be in effect for 24 months from the date the list is created. Qualified candidates on the list may be considered when filling future  permanent and/or temporary vacancies in this position.

Notes:

• Applicants are required to demonstrate in their resume that their qualifications match those specified in the job posting.
• If selected for a temporary position, employee's placement is conditional on the approval of his/her executive director/general manager or designate
• Temporary and fixed-term part-time non-union employees will be reassigned to this position
• In accordance with the City's Acting Assignment policy, if the posted non-union temporary position becomes permanent, it may not be reposted

• Data Entry - Obtain from various sources such as design drawings, emails, excel documents etc and enter dates, scope, descriptions, costs, quantities etc. into various Program Management Tracking Tools (Master Trackers)
• Create complex formulas in Excel to facilitate the management and update of Tracking Tools, Budget Estimates, Spend Projections, RFQ Evaluations, Reporting and other documents as requested.
• Identifies opportunities to maximize data usage, applying modeling and optimization methods to develop new strategies and improve Program Management Tools.
• Identifies and troubleshoots any issues or anomalies related to various Program Management Tracking Tools and Reports.
• Responsible for ensuring Program Management Tracking Tools, graphs, pivots and other documents are functional, updated, relevant, customized and available for team use ongoingly.
• With inputs from the Program Management Team, defines data requirements and gathers and validates information, using judgment and statistical tests.
• Develops data structures and pipelines to organize, collect, cleanse, and standardize data in order to generate insights and addresses reporting needs

Administration & Coordination

• Performs administrative and coordination activities throughout the Program Life cycle such as requesting and preparing documents for quotes, PO’s, lien searches, Form 9s, invoices etc. Reviews information obtained, identifies issues, proposes solutions, and works with various stakeholders to rectify.
• Performs other administrative and coordination activities as requested by the Program Management Team.
• Uploads, files, names and organizes documents and information to various company and client systems.
• Works with Program Management Team to identify, document and implement process improvements.
• Prepare & issue client Project Notifications via email