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Registered Nurse Full-time Job

Canadian Blood Services

Medical & Healthcare   Kingston
Job Details

Salary/Rate of pay: $35.52

Application deadline: 2024-07-23 
Application requirements:

  • Your up-to-date resume.
  • Job specific cover letter.
  • We recommend you save a copy of the job posting for reference throughout the recruitment process.

 

Together, we can make all the difference in the lives of others.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues. 

 

If you are looking for a rewarding experience with a values and mission-driven team, join Canada’s Lifeline and make a meaningful difference.

 

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

About the role

Canadian Blood Services is looking for a Regular part-time Registered Nurse to join our dynamic Donor Centre team.

 

The Donor Centre team is responsible for supporting Canadian Blood Services collecting donor blood in a safe manner to enable safe products which save lives every day. In this role, you will assist in the collection of blood and blood products ensuring adherence to all safety protocols and all required documentation is carried out. You will play an integral part in building and promoting a positive donor experience and encouraging donations.

Formula for success

  • Leveraging your ability to communicate effectively with donors, you will conduct registration and confidential screening to determine eligibility and build and promote a positive donor experience.   
  • Utilizing your superb people skills, you will provide donors with information, instruction, and advice on blood donation. 
  • Drawing on your knowledge and experience you will provide coaching and consultation to donor centre staff, acting as team lead for collection events as needed.
  • With your excellent interpersonal skills, you will work in a diverse team environment assisting in the collection of whole blood and/or apheresis blood components which save lives daily.
  • At mobile events within our communities, you will assist in setting up booths, tables, and other equipment to ensure donor clinics are properly set up for use.  

Desired education and skills

  • Completion of accredited nursing program and current license in good standing to practice as a Registered Nurse in the province is required.
  • Two years of experience working as a nurse is considered an asset as is a certification in First Aid and CPR.
  • Previous experience as a preceptor or with coaching others is an asset.
  • Technical skills including Microsoft Word and Outlook, and the ability to learn new systems and programs. 
  • A second language is considered an asset to support a positive donor experience.

What we offer you

  • Payment in lieu of vacation and holidays.
  • Premiums paid according to the collective agreement.
  • Defined benefit pension plan.
  • Employee discounts, wellness program, professional resources.

What you can expect

  • Shifts/hours will vary. You must be flexible to accommodate assigned shifts which are based on operational needs; length of shifts varies according to the event which takes place at Canadian Blood Services fixed and mobile donor centers. Shifts include days, evenings, weekends, and statutory holidays.
  • Travel will be required for mobile events in our communities, and transportation will be provided by Canadian Blood Services.
  • Physical requirements for the role include the ability to lift weights up to 10 kg (22 lbs.). 


Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.  

Registered Nurse

Canadian Blood Services
Kingston - 253.64km
  Medical & Healthcare Full-time
  35.52
Salary/Rate of pay: $35.52 Application deadline: 2024-07-23  Application requirements: Your up-to-date resume. Job specific cover letter. We recommend you save a copy of the job po...
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Jul 12th, 2024 at 14:19

Distribution Center Administrator Full-time Job

Coca-Cola Canada Bottling Limited

Administrative Jobs   Kingston
Job Details

The Distribution Center Administrator provides support within the Distribution Center. They perform clerical duties in a Distribution Center in accordance with standard administrative office procedures.
 
This position is based out of our Kingston Office.
 
Shift: 8:00 AM to 4:00 PM. At times you may be asked to alter shifts depending on business needs.

Responsibilities

  • Responsible to enter time and validate timecards as a timekeeper for hourly employees
  • Responsible to answer incoming phone calls for the facility on a multi-line phone and greeting and responding to inquiries from employee employees, visitors, vendors and the general public;
  • Provide support for administrative work such as booking meeting rooms, organizing catering, and organizing and distributing mail. May receive and send courier packages
  • Assist with the general financial and operating analytics and activities of the organization
  • Coordination of vendor communications and payments. Working with financial department to ensure all invoices and payments are populated in system for Month Ends
  • Responsible to generate sales reports, innovation trackers, and graphs to assist and support the sales team
  • Willingness to adapt and learn new tasks based on business needs

Qualifications

  • Highschool diploma required
  • 2+ years of business administrative related experience in a fast paced environment
  • Post-Secondary Education in Business Administration or similar area would be considered an asset
  • Working knowledge of various computer programs: Word, Excel, SAP, etc
  • Effective verbal and written communication skills
  • Strong interpersonal and organizational skills
  • Capable of working cross functionally with multiple departments on projects, as part of a team
  • Experience processing invoices, reconciling statements, etc
  • Experience supporting Senior Management and Leadership team would be beneficial

Distribution Center Administrator

Coca-Cola Canada Bottling Limited
Kingston - 253.64km
  Administrative Jobs Full-time
The Distribution Center Administrator provides support within the Distribution Center. They perform clerical duties in a Distribution Center in accordance with standard administrat...
Learn More
Jun 27th, 2024 at 17:23

Registered practical nurse (R.P.N.) Full-time Job

Sienna Senior Living Inc.

Medical & Healthcare   Kingston
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: Candidates should have experience of 1 to less than 7 months
Area of specialization: Geriatrics
Credentials: CPR Certificate, Licensure as a Registered Psychiatric Nurse by provincial authorities, First Aid Certificate
Security and safety: Criminal record check, Tuberculosis test

Location: 471 Cataraqui Woods Drive, Kingston, ON K7P 0E6
Work setting: nursing home/home for the aged

Responsibilities:

  • The candidates should be able to administer medication and observe and document therapeutic effects
  • The candidates should be able to provide safety and health education to individuals and their families
  • The candidates should be able to provide nursing services, within defined scope of practice, to patients based on patient assessment and care planning procedures
  • The candidates should be able to monitor patients’ progress, evaluate effectiveness of nursing interventions and consult with appropriate members of healthcare team

Benefits:

  • The candidates will get dental plan, health care plan, vision care benefits, disability benefits, free parking, and other benefits as per collective agreement

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
devon.brooks@siennaliving.ca

Be prepared for the screening questions. Include answer the following questions while applying:

  • Are you currently legally able to work in Canada?

Registered practical nurse (R.P.N.)

Sienna Senior Living Inc.
Kingston - 253.64km
  Medical & Healthcare Full-time
  26.56
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as College, CEGEP or other non-u...
Learn More
Jun 12th, 2024 at 15:00

Security Guard Full-time Job

Securitas Canada

Security & Safety   Kingston
Job Details

Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment. Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises. Controls access to client site or facility through the admittance process Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons. Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations. Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather, and other incidents. Prepares logs and reports as required. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

Job Requirements
  • With or without reasonable accommodation, the physical and mental requirements of this job may include the following: seeing, hearing, speaking, and writing clearly. 
  • Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain. 
  • Additional physical requirements may include, frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds. 
  • Must be able to meet and continue to meet any applicable licensing requirements for Security Guards.

Security Guard

Securitas Canada
Kingston - 253.64km
  Security & Safety Full-time
Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check fo...
Learn More
Jun 3rd, 2024 at 18:02

General labourer farm | LMIA Approved Full-time Job

Erieview Acres Inc

General Category   Kingston
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Asset languages: Spanish
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Location: Kingsville, ON
Shifts: Day, Evening, Weekend, Early Morning, Morning
Transportation information: Own transportation, public transportation is not available, and travel expenses not paid by employer
Work setting: Rural area and various locations
Type of crops: Cucumbers, tomatoes, and vegetables

Physical Requirements:

  • The candidates should be able to work in wet/damp conditions and hot environments.
  • The candidates should be non-smoking individuals
  • The candidates should be able to thrive in a fast-paced environment and be prepared for repetitive tasks
  • The candidates should be capable of handling physically demanding work and comfortable standing for extended periods
  • The candidates should expect a large workload

Candidate Status:

    • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
    • Candidate must have legal authorization (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

  • The candidates should be able to hand harvest vegetables, plant, cultivate, and irrigate crops, and clean the work area
  • The candidates should be able to harvest crops, examine produce for quality, prepare it for the market, and report signs of insect or disease damage
  • The candidates should be able to mix and prepare soils, apply fertilizers, and water and tend to plants, lawns, and/or gardens

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
amanda@erieviewacres.com

General labourer farm | LMIA Approved

Erieview Acres Inc
Kingston - 253.64km
  General Category Full-time
  16.55
Requirements: Languages: Candidates must have knowledge of the English Language Asset languages: Spanish Education: Candidates don’t need standard educational qualification such as...
Learn More
May 12th, 2024 at 10:05

Security Guard Full-time Job

Securitas Canada

Security & Safety   Kingston
Job Details

Site is located in Bath Ontario. 

Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel. Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment. Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises. Controls access to client site or facility through the admittance process Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons. Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations. Responds to incidents of fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous materials, inclement weather, and other incidents. Prepares logs and reports as required. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. 

Job Requirements
  • Reliable means of transportation. 
  • Drivers licence
  • Clean drivers abstract. 
  • With or without reasonable accommodation, the physical and mental requirements of this job may include the following: seeing, hearing, speaking, and writing clearly. 
  • Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain. 
  • Additional physical requirements may include, frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds. 
  • Must be able to meet and continue to meet any applicable licensing requirements for Security Guards.

Security Guard

Securitas Canada
Kingston - 253.64km
  Security & Safety Full-time
Site is located in Bath Ontario.  Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property and personnel....
Learn More
Apr 9th, 2024 at 08:23

Farm Worker Full-time Job

J.M. Hydroponics Ltd.

General Category   Kingston
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualification such as a high school, bachelor’s degree, a certificate or a diploma
Experience: Candidates don’t need experience although having experience is an asset
Weight Handling: Up to 23 kg (50 lbs)
Type of Product: Vegetables
Type of Crops: Greenhouse vegetables

Location: Kingsville, ON
Shifts: Weekend, Early Morning, Morning
Work Site Environment: At Heights, Hot
Work Location Information: Rural area

 

Physical Requirements:

  • The candidate should be able to work in a fast-paced environment
  • The candidate should be able to perform repetitive tasks
  • The candidate should be able to handle heavy loads
  • The candidate should be physically demanding
  • The candidate should be able to pay attention to detail
  • The candidate should be able to work with hand-eye coordination
  • The candidate should be a combination of standing for extended periods, bending, crouching and kneeling
  • The candidate should be able to handle large workloads

Other Requirements:

  • The candidate should be a team player
  • The candidate should be someone who can be relied on

Responsibilities:

  • The candidate should be able to take care of hand harvesting vegetables
  • The candidate should have landscape and horticulture technicians and specialists specific skills to cleaning crop
  • The candidate should have landscape and horticulture technicians and specialists specific skills to suckering
  • The candidate should have landscape and horticulture technicians and specialists specific skills to greenhouse cleaning
  • The candidate should have landscape and horticulture technicians and specialists specific skills to lowering

Benefits:

  • The employees get to work in a well-known company
  • The employees get to work in a natural environment
  • The employees get financial benefits such as competitive salary
  • The employees get long-term benefits such as life insurance

Company Overview:

J.M. Hydroponics Ltd. is a well-known name when it comes to aquaculture in Canada. The company is known to provide the best and top-quality products to its clients. The company is working at various locations and having hundreds of employees working under it.

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer by sending an email (along with your resume and being prepared for the screening questions) through below mentioned details.

By Email:
jmhydroponics.jobs@gmail.com

Screening Questions:

  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?

Farm Worker

J.M. Hydroponics Ltd.
Kingston - 253.64km
  General Category Full-time
  15
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates don’t need standard educational qualification such as a high school, bachelor’...
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Apr 8th, 2024 at 06:50

Sales supervisor | LMIA Approved Full-time Job

Om Indian Bazaar

Sales & Retail   Kingston
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 1 year to less than 2 years

Physical Requirements:

  • The candidate should be able to work under pressure, in fast-paced environment, maintain tight deadlines and also pay attention to detail

Other Requirements:

  • The candidate should be able to work with being focused on the client and also in an organized way
  • The candidate should be reliable
  • The candidate should have accuracy and also efficient interpersonal skills

Responsibilities:

  • The candidate should be able to assign sales workers to duties, hire and train or arrange for training of staff and also supervise and co-ordinate activities of workers
  • The candidate should be able to order merchandise, authorize return of merchandise, sell merchandise and also prepare reports on sales volumes, merchandising and personnel matters
  • The candidate should be able to authorize payments by cheque, establish work schedules, organize and maintain inventory and also resolve problems that arise, such as customer complaints and supply shortages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
info.omindianbazaar@gmail.com

Sales supervisor | LMIA Approved

Om Indian Bazaar
Kingston - 253.64km
  Sales & Retail Full-time
  18
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates need standard educational qualifications such as a Secondary (high) school gra...
Learn More
Feb 18th, 2024 at 04:42

Customer service clerk Full-time Job

Canning Village Meat Market Inc

Customer Service   Kingston
Job Details

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates should have experience of 1 to less than 2 years
Computer and technology knowledge: Salesforce, Internet, MS Excel, MS Windows, and MS Word

Physical Requirements:

  • The candidates should possess attention to detail and demonstrate effective hand-eye coordination
  • The candidates should be comfortable with bending, crouching, and kneeling and be capable of handling heavy loads
  • The candidates should be accustomed to a fast-paced environment and ready for physically demanding tasks
  • The candidates should be prepared for repetitive tasks and be able to stand for extended periods
  • The candidates should be able to meet tight deadlines and be comfortable with walking as part of their duties
  • The candidates should be able to work under pressure

Other Requirements:

    • The candidates should be punctual and reliable in meeting commitments
  • The candidates should be dedicated to client focus and possess efficient interpersonal skills
  • The candidates should have excellent oral and written communication skills
  • The candidates should exhibit flexibility in their approach and be highly organized
  • The candidates should be team players

Candidate Status:

  • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada
  • If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

    • The candidates should be able to access and process information
    • The candidates should be able to address customers’ complaints or concerns and answer inquiries
  • The candidates should be able to provide information to customers, arrange for refunds and credits, issue receipts, and receive payments
  • The candidates should be able to sell merchandise

Benefits:

  • The candidates will get dental plan, health care plan, and vision care benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume, Job reference number, cover letter, and highest level of education with the name of the institution where it was completed) through the below-mentioned details

By email
nancy.roscoe@xcountry.tv

By mail
9820 Main Street, PO Box 517
Canning, NS
B0P 1H0

In person
9820 Main Street, PO Box 517
Canning, NS
B0P 1H0
Between 11:00 a.m. and 02:30 a.m

Be prepared for the screening questions. Include answering the following questions while applying:

  • Are you available for shift or on-call work?
  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?

Customer service clerk

Canning Village Meat Market Inc
Kingston - 253.64km
  Customer Service Full-time
  15.25  -  15.50
Requirements: Languages: Candidates must have knowledge of the English Language Education: Candidates don’t need standard educational qualification such as degree, certificate or d...
Learn More
Jan 23rd, 2024 at 06:01

Foreman/woman, landscaping | LMIA APPROVED Full-time Job

Paysagistes Au Naturel Inc

General Category   Lévis
Job Details

Requirements:

Languages: Candidates must have knowledge of the French Language
Education: Candidates need standard educational qualifications such as College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experience
Experience: Candidates should have experience of 5 years or more
Area of specialization: Landscape construction
Equipment and machinery experience: Backhoe, chain saw, pick-up truck, small engine equipment, and tractor
Own tools/equipment: Steel-toed safety boots

Physical Requirements:

  • The candidates should be capable of handling heavy loads and be physically demanding
  • The candidates should possess manual dexterity and be comfortable with a combination of sitting, standing, and walking
  • The candidates should be able to stand for extended periods and be proficient in bending, crouching, and kneeling

Other Requirements:

  • The candidates should be client-focused and demonstrate judgment
  • The candidates should be team players and exhibit flexibility

Candidate Status:

  • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
  • International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

  • The candidates should be able to organize, direct, plan, estimate, and manage planting of trees, gardens, and lawns efficiently
  • The candidates should be able to read blueprints and drawings accurately for landscape construction work
  • The candidates should be able to repair, maintain equipment, requisition materials, and resolve work-related problems effectively

Benefits:

  • The candidates will get registered retirement savings plan (RRSP), free parking available, learning/training paid by employer, and team building opportunities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
genevieve.gagnon@paysagistesaunaturel.ca

Foreman/woman, landscaping | LMIA APPROVED

Paysagistes Au Naturel Inc
Lévis - 253.73km
  General Category Full-time
  25  -  35
Requirements: Languages: Candidates must have knowledge of the French Language Education: Candidates need standard educational qualifications such as College, CEGEP or other non-un...
Learn More
Feb 13th, 2024 at 11:13

Cashier Part-time Job

Giant Tiger

Financial Services   Pembroke
Job Details

We are a Canadian owned and operated retailer (and proud of it!), with a strong commitment to the community, and over 60 years of success. If you are looking for a challenging and dynamic career, Giant Tiger may be right for you. We believe in opportunities for growth & development, teamwork, and engagement.

 

We are hiring a Cashier (Part-Time) for our store in Pembroke!

 

What Giant Tiger Brings:

  • Medical / Dental / Vision Benefits
  • Store Discount
  • Profit Sharing
  • Safety-first environment

 

What You’ll Be Doing:

  • Ensures a high level of customer service at the checkouts; Accurately records customer transactions in electronic cash register, mainline and self checkouts (SCOs).
  • Replenish merchandise around the checkout area.
  • Ensuring health and safety policies and guidelines are followed.
  • Ensuring the checkout work area is kept clean and organized;

  • Ensuring Loss prevention best practices are followed;

  • Ensuring compliance of all policies when selling Tobacco and Lottery.

 

What You’ll Bring:

  • Effective communication and interpersonal skills;
  • Attention to detail.
  • Strong customer service skills.
  • Ability to work independently and as part of a team;

 

When You’ll Work:

A typical part-time schedule will be a mix of days, evenings and weekends, up to 24 hours weekly.

Physical Demands of Position:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, you can expect to:

  • Stand and/or walk.
  • Bend, twist, and squat.
  • Lift and/or move up to 18 kg (40 lbs.).
  • Perform tasks involving firm grasping.
  • Perform repetitive tasks requiring a range of hand motions.
  • Reach above shoulder height and below waist level.
  • Operate equipment, including using a ladder.

 

Keyholder Premium (If Applicable) :

Opening and closing the store on an ad hoc basis

Closing: running register reports, ensuring all areas are tidy, ensuring all Associates have completed their end of shift tasks, responsible for security of the store including locking and setting alarm

Opening: ensuring store is well-stocked and ready for the customer, clean and tidy, ensuring Associates are ready to open their areas for the shift, starting up registers, unlocking and disabling alarm, receiving deliveries.

 

Employee Universal Accountabilities:

Ensures a high level of customer service

Ensuring health and safety policies and guidelines are followed.

Ensuring Loss prevention best practices are followed;

Ensuring compliance of all policies when selling Tobacco and Lottery.

Ensuring emergency protocols are followed.

 

Job Requisition:

JR124378

Cashier

Giant Tiger
Pembroke - 279.19km
  Financial Services Part-time
We are a Canadian owned and operated retailer (and proud of it!), with a strong commitment to the community, and over 60 years of success. If you are looking for a challenging and...
Learn More
Sep 11th, 2024 at 15:00

Administrative Assistant Contract Job

Algonquin College

Administrative Jobs   Pembroke
Job Details

The incumbent routinely provides a wide range of administrative and secretarial support services for the Health & Community Studies Department Chair, faculty and students. As the first point of contact for multiple stakeholders, the incumbent provides a welcoming and professional experience. The incumbent is conscientious, proactive and respects confidentiality.

 

Duties and Responsibilities:

1. Provides administrative and secretarial support to the Academic Chair.

  • Anticipates the needs of the Academic Chair and provides timely and professional administrative supports;

  • Maintains the Academic Chair’s calendar. Schedules and recommends appointments, cancellations, and postponements when scheduling conflicts arise;

  • Communicates widely for the department by writing email messages, letters and memos and creating first-draft reports and other documents as required by the Academic Chair;

  • Liaises with other College units, as required, in order to assist the Academic Chair in responding to a wide range of systems and processes;

  • Provides hospitality as the first point of contact with students, faculty, and external stakeholders;

  • Prepares files for the Academic Chair’s review prior to appointments with students (researching student records as required);

  • Answers the telephone, greets students and clients, and handles their concerns and inquires;

  • Processes and handles incoming and outgoing mail;

  • Develops and maintains various department and program-related systems and processes;

  • Maintains the department’s general and archival filing system including electronic records;

  • Processes relevant data and forms for programs and student records management for the department (i.e. student grade changes, exemptions, supplemental exams, class lists, correspondence);

  • Arranges travel for out-of-town meetings for the Academic Chair and faculty such as car rentals, flights, hotel accommodations;

  • Assists the Academic Chair with selection committees for the hiring of faculty and staff; including managing documents for the committees, preparing for the logistics of interviews, and providing hospitality when greeting applicants.

 

2. Assists the Academic Chair and faculty with administering and adhering to college policies and procedures:

  • Distributes and ensures prompt return of a variety of student-related documents including: advanced standing, exemptions, incomplete grades, supplemental grade assignments, plagiarism. Learning contracts, prior learning assessment and PLAR recognition initiatives, withdrawals and course add/drop requests;

  • Supports the administration of program assessment tools (Key Performance Indicators and course assessments);

  • Attends to processes related to student enrolment management systems and procedures by locating directives and following processes and timelines as required;

  • Attends to processes related to Comms course outline submission deadlines and produces Comms outline completion reports for review by the Chair;

  • Acts as the departmental hub in the dissemination of accurate and timely information.

 

3. Organizes and attends to details relating to all department meetings:

  • Communicates broadly within the department and arranges meetings for:

    • Program Advisory Committees (PAC)

    • High Risk meetings

    • Faculty/Staff meetings

    • Evaluation & Promotion / Final Grades

    • Program Quality Review

    • Student meetings

    • Outside Stakeholders

    • Canadian Association of Schools of Nursing (CASN)

  • This work includes booking rooms, preparing related materials, ordering and arranging for meeting refreshments as required;

  • Creates, posts and distributes minutes and other meeting-related documents;

  • Maintains committee member lists;

  • Supports Program Advisory Committees, collates information, provides initial drafts of annual reports and takes minutes as required.

 

4. Coordinates administrative deadlines

  • Assists the Chair in the development of routines and procedures for the smooth function of daily operations;

  • Handles inquiries and concerns regarding on-going department activities and programs.

 

5. Provides hospitality for and general orientation to new professors/instructors.

  • Assists new professors/instructors by explaining regular procedures.

 

6. Performs other related duties as assigned

  • Assists with College functions as required;

  • Provides backup assistance when other department support staff are absent.

 

Required Qualifications:

  • Minimum two (2) year diploma in Executive Office Administration or equivalent;

  • Minimum three (3) years experience in a busy client-centered service environment operating within large complex systems. Experience in writing routine correspondence and in developing and drafting reports. Experience managing simultaneous deadlines with minimal supervision.

 

*This position is paid at Payband E

*Vacancy is for P21265

Administrative Assistant

Algonquin College
Pembroke - 279.19km
  Administrative Jobs Contract
  27.81  -  32.24
The incumbent routinely provides a wide range of administrative and secretarial support services for the Health & Community Studies Department Chair, faculty and students. As t...
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Jul 10th, 2024 at 17:49

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