55 Jobs Found
Customer service clerk Full-time Job
Customer Service North BayJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided
Type of service and repair: Computers and peripherals
Computer and technology knowledge: Internet, MS Excel, and MS Outlook
Area of work experience: Repair
Security and safety: Criminal record check
Physical Requirements:
- The candidates should have a keen attention to detail
- The candidates should be comfortable working in a fast-paced environment
- The candidates should be able to meet tight deadlines
- The candidates should be capable of working under pressure
- The candidates should possess manual dexterity for various tasks
Other Requirements:
- The candidates should maintain punctuality and be reliable in meeting job responsibilities
- The candidates should have a strong focus on client satisfaction, possess efficient interpersonal skills, and exhibit excellent oral and written communication
- The candidates should demonstrate flexibility, be organized in their work approach, and be effective team players
- The candidates should take initiative in their tasks and responsibilities, uphold values and ethics in their professional conduct, and have the ability to multitask
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorization (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to access and process information, answer inquiries, and provide information to customers
- The candidates should be able to address customers’ complaints or concerns, receive and log complaints, and arrange for billing for services
- The candidates should be able to explain the type and cost of services offered, and maintain records and statistics
Benefits:
- The candidates will get dental plan, health care plan, vision care benefits, long term benefits, and life insurance
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details
By email
resumes@paragonbay.ca
Customer service clerk
Paragon Bay Group Ltd.
North Bay - 234.67kmCustomer Service Full-time
17.60
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Restaurant cook Full-time Job
The Cedar Tree Lebanese Restaurant
Tourism & Restaurants North BayJob Details
Requirements:
Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years
Physical Requirements:
- The candidates should demonstrate attention to detail while working effectively in a fast-paced environment and under pressure
Other Requirements:
- The candidates should maintain an organized approach to their work while being team players capable of collaborating effectively with others
Candidate Status:
- Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
- Candidate must have legal authorization (Work Permit) to work in Canada
- If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position
Responsibilities:
- The candidates should be able to prepare and cook complete meals or individual dishes and foods
- The candidates should be able to prepare dishes for customers with food allergies or intolerances
- The candidates should be able to plan menus, determine the size of food portions, estimate food requirements and costs, and monitor and order supplies
- The candidates should be able to inspect kitchens and food service areas
- The candidates should be able to train staff in preparation, cooking, and handling of food
- The candidates should be able to order supplies and equipment, and supervise kitchen staff and helpers
- The candidates should be able to maintain inventory and records of food, supplies, and equipment, and clean kitchen and work areas
- The candidates should be able to manage kitchen operations
Benefits:
- The candidates will get free parking area
How to apply:
If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details
By email
cedartree.northbay@gmail.com
Restaurant cook
The Cedar Tree Lebanese Restaurant
North Bay - 234.67kmTourism & Restaurants Full-time
18 - 21
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Field Sales Representative Full-time Job
Coca-Cola Canada Bottling Limited
Sales & Retail North BayJob Details
Coke Canada Bottling Sales Development Managers (SDM) are field sales representatives tasked with identifying and capitalizing on sales opportunities with a wide range of customers, including Grocery stores, Mass Merchandisers, Convenience & Gas stores, Restaurants & Bars, and other Food Service / On Premise establishments. The SDM's primary goal is to drive profitable sales by deeply understanding the diverse channels and Coke Canada's beverage portfolio.
Coke Canada’s aim is to become our customers’ most valued supplier. The SDM plays a critical role in helping us achieve this goal, in many cases they will be the first point of contact for our customers. Developing strong, collaborative partnerships will be a priority.
Additionally, the SDM will play a pivotal role in expanding the customer base and driving business growth within their designated territory.
Responsibilities
- Execute and close all sales calls
- Sell in incremental displays and equipment placements; sell in promotional programs and ensure dealer compliance
- In connection with a sales call, maintain appropriate inventory levels, maintain company assets and point of sale, ensure account meets Company merchandising standards, determine stores' product needs, place and transmit appropriate order in conjunction with existing geographic sales routes
- Communicate account activities to appropriate parties
- Transport, replace and maintain Point of Sale advertising as appropriate for account
- Buillds, changes and removes product displays and cleans product space.
- Periodic lifting of 50+ pounds, bending, reaching, kneeling and light merchandising.
Qualifications
- High School or GED (General Education Diploma) required
- Bachelor Degree/3-4 Yr College - Univ. Degree preferred
- 1+ years of general work experience
- 1+ years previous sales experience preferred
- Food/beverage industry experience a plus
- Ability to handle multiple customer accounts
- Strong attention to detail and follow-up skills
- Excellent planning and organization skills
- Proficient computer application skills
- Ability to create and conduct sales presentations preferred
- Must have a vehicle
- Valid driver's license and driving record within MVR policy guidelines, with access to reliable transportation
About Us: Proudly Canadian and Independently Owned, We are Coke Canada!
Field Sales Representative
Coca-Cola Canada Bottling Limited
North Bay - 234.67kmSales & Retail Full-time
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Facility Mechanic/Refrigeration Mechanic Full-time Job
Maintenance & Repair North BayJob Details
SUMMARY
The Facility Mechanic will service our client at the North Bay Regional Health Centre and must be able to perform skilled and semi-skilled tasks in the installation, repair, replacement, maintenance, inspection and operation of mechanical, electrical, plumbing, general maintenance, environment controls and life safety systems. Will receive & action work orders within the allotted time frame.
North Bay Regional Health Centre is a newer hospital and the building is climate controlled making for an excellent work environment.
A career at BGIS offers competitive total compensation that includes:
- Competitive pay
- Comprehensive and Flexible Health & Dental Plan
- Vacation Entitlement
- Group RRSP with Company Matching
- Team Member Referral Program
- Career Growth and Development
Trade certification or license in the following is required:
- Refrigeration and Air Conditioning Systems Mechanic, 313A License.
- GAS Technician 1, license. (Gas Technician 2 license may be considered, coupled with experience)
KEY DUTIES & RESPONSIBILITIES
- Tests, repairs, troubleshoot and calibrates HVAC and building environmental controls ensuring equipment is functioning properly.
- Responsible for the installation, maintenance, replacement, operation and repair of mechanical and electrical equipment and systems.
- Ensures proper operation of systems in compliance with required regulations and codes.
- Tests, maintains and evaluates equipment by using instrumentation tools.
- Performs as required, skilled maintenance activities and maintaining of the BAS system.
- Inspects and repairs pumps, fans, valves, motors etc., ensuring proper operation of the facility equipment and systems.
- Performs all duties in a safe manner and in accordance with established work standards.
- Capable and willing to perform many tasks in a large facility.
- Complies with all company policies and procedures and adheres to company standards of business ethics and conduct. Must be a team player committed to working in a quality and safe environment.
- Willing to perform other duties as requested/required by trade or knowledge base.
- Must be comfortable estimating tasks, projects and procure the materials and manpower needed to complete those tasks.
- Ability to work rotating 12 hour shifts, days and nights, statutory holidays, and weekends as required.
MINIMUM EDUCATION: High school completion plus a specialized technical or business course
JOB-RELATED EXPERIENCE: Two or more years’ experience working in the HVAC industry.
Qualifications
- Must hold a current ODP card.
- Ability to work with CFC and HFC refrigerants.
- Comfortable working as part of a maintenance team.
- Knowledge/Understanding of engineering fundamentals necessary for effective and safe operation of complex building equipment and systems.
- Capable of effectively representing BGIS to our customers.
- Working knowledge of personal computers, CMMS systems and BAS
Licenses and/or Professional Accreditation
Trade certification or license in the following is required:
- Refrigeration and Air Conditioning Systems Mechanic, 313A License.
- GAS Technician 1, license. (Gas Technician 2 license may be considered, coupled with experience)
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
Facility Mechanic/Refrigeration Mechanic
BGIS
North Bay - 234.67kmMaintenance & Repair Full-time
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Branch Manager Full-time Job
Banking North BayJob Details
As a Branch Manager, you will assume responsibility for the overall success of the branch by working to meet financial objectives related to the profitable growth and retention of the branch’s personal and business portfolio.
Is this role right for you? In this role, you will:
- Be passionate about leading and developing a team that will build and strengthen existing and new customer relationships by providing financial advice
- Assist with building and strengthening existing and new customer relationships, through coaching, training and observation
- Coach your team to success, both on an individual basis as well as for the Branch/Bank
- Manage and minimize the Bank’s exposure to risk
- Oversee the implementation of the Bank’s policies, practices, special initiatives and procedures
Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:
- Experience as a people manager and the ability to engage your team
- Experience in both personal and small business banking
- Solid sales management experience and the ability to market Scotiabank
- The ability to build strong relationships focused on providing a great client experience and growing relationships with existing customers
- A license to sell mutual funds
- Successfully completed the CIFP Diploma in Financial Planning (or Bank recognized equivalent)
- Completed the educational requirements needed to assume the role of Branch Compliance Officer
What’s in it for you?
- You are in a key leadership role that is recognized by the Bank with a comprehensive compensation plan.
- Ability to make a lasting impact on both the branch staff and the customers.
- An inclusive culture where we value and recognize our employees’ contributions
Branch Manager
Scotiabank
North Bay - 234.67kmBanking Full-time
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Electromechanic Full-time Job
Maintenance & Repair Mont-LaurierJob Details
Saputo offers a positive, clean environment that is conducive to your professional development! Reporting to the maintenance supervisor, the incumbent will be responsible for carrying out various maintenance and servicing tasks in collaboration with the electrical technician.
Available schedule: 12-hour shifts. Day and night. You will have a fixed schedule defined in advance.
Salary : We offer a starting salary of $36.15/hr and are assessed based on experience.
We support and care for our employees and their families by offering:
- Vacation upon hiring;
- Generous and comprehensive group insurance;
- Group pension plan with employer contribution;
- Telemedicine and assistance program for employees and their families;
- Share capital with employer contribution;
- Generous allowance for parental leave;
- Paid leave; sickness, mobile and volunteer leave;
- Possibility to contribute to group RRSPs and TFSAs
- Training and development programs;
- Activities organized for employees and their families;
- Special discounts on our products;
Contributing in this role means:
- Carry out the installation, maintenance and mechanical, electrical, pneumatic and hydraulic repair of equipment and the building;
- Ensure checks and maintenance of the refrigeration and air conditioning systems as well as ensuring the proper functioning of the steam boiler;
- Sanitary welding (TIG);
- Carry out the work to be done according to established priorities, the availability of equipment and materials required;
- Perform inspection and preventive maintenance of equipment;
- Troubleshoot control sequences including PLCs, operator interfaces, frequency converters, industrial and computer communication networks.
- Maintain schematic drawings, work procedures and configuration parameters of the various equipment, while respecting the electrical safety program and health and safety standards established by the company.
- Apply the standards required according to the various legislations in force in terms of OHS, environment, HACCP;
The qualifications sought are:
- Hold a DEP in electromechanics or other similar training;
- Hold a C license (Asset)
- Have concrete knowledge of electrical systems, reading plans or diagrams.
- Have skills with automation systems in a predominantly Allen-Bradley environment;
- Have a minimum knowledge of operator interfaces (HMI), Allen-Bradley and Omron;
- Master the operation of electric motors and frequency variators.
- Experience in a manufacturing environment with a production line operating in continuous mode with very short intervention times.
Electromechanic
Saputo Diary
Mont-Laurier - 244.39kmMaintenance & Repair Full-time
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Human Resources Generalist Full-time Job
Human Resources PetawawaJob Details
Group Summary:
Job Responsibilities:
- Responsible for supporting, providing direction and/or auditing Human Resources activities in assigned areas of responsibility which may include recruitment and hiring, orientation/onboarding, training, timecard administration, attendance, disability management, maintenance of personnel files, exit interviews. Support the effective data management and system administration requirements for Workday systems.
- Develop and ensure all company policies and procedures comply with applicable government legislation and the Magna’s Employee’s Charter.
- Develop, maintain and continuously improve the effectiveness of Human Resources programs, policies and procedures, including Employee Relations, Staffing/Retention/Motivation, Employee Orientation, Training & Development, Communications, Compensation, Payroll & Employee Benefits, Organizational Development, Organizational Change, and Succession Planning.
- Support the Open Door Process (e.g., Employee Advocation, Fairness Committee, Hotline Investigations.)
- Assist with the development and continual updating of company policies and interpretation, including employee handbook.
- Ensure all aspects of the Employee Charter are followed throughout the division.
- Remain current with all relevant legislative changes as well as current legal interpretations.
- Provide support for the continuous improvement initiatives within Techform.
- Take on special projects as assigned by management.
- Other duties as may be assigned.
Qualifications:
- Completion of Post-Secondary Degree/Diploma in a related field of study.
- Experience in industrial manufacturing environment is strongly preferred.
- Technology savvy – high level of comfort, interest and curiosity toward technology and web-based applications.
- Proficient in Microsoft Office Programs (Teams, Outlook, Word, Excel, Powerpoint).
- Experience in computer and HRIS systems, including Workday, Dayforce, PowerBI and/or ADP is strongly preferred.
- Ability to handle confidential and sensitive matters with objectivity and discretion, high personal standard of integrity.
- Strong Customer-service focus.
- Strong initiative, sense of ownership and responsibility toward work.
- Well-developed written and verbal communication skills. Confidence and flexibility to communicate concisely at all levels of the organization.
- Ability to work under minimal supervision and exercise judgement.
Site Benefits
- A great work experience with a diverse and dedicated workforce
- A strong focus on safety and health and wellness (fitness membership discounts)
- Five and a half ( 5.5.) paid personal days
- Competitive extended health benefits
- Group RRSP matching program
- Profit Sharing Plan
- Team appreciation lunches and events
- Education Reimbursement Program
- Continuous Improvement and Development Culture
Awareness, Unity, Empowerment:
Worker Type:
Regular / Permanent
Group:
Magna Mechatronics, Mirrors & Lighting
Human Resources Generalist
Magna Exteriors
Petawawa - 248.88kmHuman Resources Full-time
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Cleaner Full-time Job
Hospitality PetawawaJob Details
As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations.
Key Responsibilities:
Functioning as a core member of the operational team and reporting to the Manager/ Supervisor as a Cleaner you may be required to perform some of the following tasks as required by the Manager/Supervisor and needs of the client:
- Clean floors by sweeping, scrubbing, or vacuuming.
- Dry/wet mop (wash/scrub) and polish hard surface floors. (The washing/scrubbing of floors is done with handheld or auto scrubbers. In large open applications, automatic equipment may be used to perform these functions)
- Strip and finish hard surface floors manually or with power equipment (when required).
- Steam clean or shampoo carpets (when required).
- Transport garbage from drop points to garbage bins or compactor.
- Transport maintenance machinery, where necessary, between floors and job sites.
- Cleans and stores equipment and machinery used.
- Cleans glass areas requiring ladders, scaffolding or other extension equipment to reach.
- Cleans washroom floors including stripping and finishing.
- Cleans stairwells and elevator cabs where ladders are required.
- Loads and unloads supplies and replenishes cleaning solutions.
- Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures.
- Other duties that management may assign.
- Notify managers concerning the need for major repairs or additions to building operating systems.
- Remove snow and debris from sidewalks, driveways, or parking areas, using snowplows, snow blowers, or snow shovels, or spread snow melting chemicals (when required).
Job Requirements:
- Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
- Experience in using floor maintenance machines, cleaning equipment, materials, and solutions.
- Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
- Ability to lift, push and pull heavy items as well as climb ladders.
- Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients, and the general public.
- Ability and willingness to work weekends, holidays, and shifts as assigned as well as work in multiple locations.
- Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.
Licenses and/or Professional Accreditation
- Must meet security clearance requirements, where applicable.
- Must have a valid Class G license (may be required).
Physical demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must occasionally lift and/or move up to 25 pounds.
Cleaner
BGIS
Petawawa - 248.88kmHospitality Full-time
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Truck driver Full-time Job
Transportation & Logistics PetawawaJob Details
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On the road
Work locations may vary. Frequent or constant travel is required from the employee.
Responsibilities
Tasks
- Plan or adjust routes based on changing conditions, using computer equipment, global positioning systems (GPS) equipment, or other navigation devices, to minimize fuel consumption and carbon emissions
- Load and unload goods
- Operate and drive straight or articulated trucks to transport goods and materials
- Oversee condition of vehicle and inspect tires, lights, brakes, cold storage and other equipment
- Perform pre-trip, en route and post-trip inspection and oversee all aspects of vehicle
- Perform preventive maintenance
- Transport and handle dangerous goods
Credentials
Certificates, licences, memberships, and courses
- AZ class license
Experience and specialization
Documentation knowledge
- Accident or incident reports
- Bill of lading
- Dangerous goods occurrence reports
- Driver logbook
- Inspection report (pre-trip, en-route, post-trip)
- Maintenance and repair reports
- Trans-border documentation
- Trip reports
Type of trucking and equipment
- Tractor-trailer
Communication systems experience
- Citizens band (CB) radio
- Operate GPS (Global Positioning System) and other navigation equipment
- Trip recorder (on-board computer)
Transportation/travel experience
- International
- Local
- Long-haul
- Regional
- Short-haul
Additional information
Security and safety
- Drug test
Work conditions and physical capabilities
- Attention to detail
Truck driver
Street Cartage Limited
Petawawa - 248.88kmTransportation & Logistics Full-time
21
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Cleaner Full-time Job
Hospitality PetawawaJob Details
As a member of the BGIS Sustainable Cleaning Solutions Team, you will be generally responsible for cleaning in a designated zone with an emphasis on quality control, health and safety & striving to exceed client expectations.
Key Responsibilities:
Functioning as a core member of the operational team and reporting to the Manager/ Supervisor as a Cleaner you may be required to perform some of the following tasks as required by the Manager/Supervisor and needs of the client:
- Clean floors by sweeping, scrubbing, or vacuuming.
- Dry/wet mop (wash/scrub) and polish hard surface floors. (The washing/scrubbing of floors is done with handheld or auto scrubbers. In large open applications, automatic equipment may be used to perform these functions)
- Strip and finish hard surface floors manually or with power equipment (when required).
- Steam clean or shampoo carpets (when required).
- Transport garbage from drop points to garbage bins or compactor.
- Transport maintenance machinery, where necessary, between floors and job sites.
- Cleans and stores equipment and machinery used.
- Cleans glass areas requiring ladders, scaffolding or other extension equipment to reach.
- Cleans washroom floors including stripping and finishing.
- Cleans stairwells and elevator cabs where ladders are required.
- Loads and unloads supplies and replenishes cleaning solutions.
- Follow procedures for the use of chemical cleaners and power equipment to prevent damage to floors and fixtures.
- Other duties that management may assign.
- Notify managers concerning the need for major repairs or additions to building operating systems.
- Remove snow and debris from sidewalks, driveways, or parking areas, using snowplows, snow blowers, or snow shovels, or spread snow melting chemicals (when required).
Job Requirements:
- Experience in performing various cleaning, housekeeping and maintenance activities in an institutionalized environment.
- Experience in using floor maintenance machines, cleaning equipment, materials, and solutions.
- Knowledge of the Occupational Health and Safety Act and the provisions that apply to this work including WHMIS.
- Ability to lift, push and pull heavy items as well as climb ladders.
- Excellent interpersonal skills with the ability to maintain cooperative working relationships with staff, clients, and the general public.
- Ability and willingness to work weekends, holidays, and shifts as assigned as well as work in multiple locations.
- Ability to follow verbal and written instructions, prepare and maintain manual and electronic records.
Licenses and/or Professional Accreditation
- Must meet security clearance requirements, where applicable.
- Must have a valid Class G license (may be required).
Physical demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must occasionally lift and/or move up to 25 pounds.
Cleaner
BGIS
Petawawa - 248.88kmHospitality Full-time
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Cashier Part-time Job
Financial Services PembrokeJob Details
We are a Canadian owned and operated retailer (and proud of it!), with a strong commitment to the community, and over 60 years of success. If you are looking for a challenging and dynamic career, Giant Tiger may be right for you. We believe in opportunities for growth & development, teamwork, and engagement.
We are hiring a Cashier (Part-Time) for our store in Pembroke!
What Giant Tiger Brings:
- Medical / Dental / Vision Benefits
- Store Discount
- Profit Sharing
- Safety-first environment
What You’ll Be Doing:
- Ensures a high level of customer service at the checkouts; Accurately records customer transactions in electronic cash register, mainline and self checkouts (SCOs).
- Replenish merchandise around the checkout area.
- Ensuring health and safety policies and guidelines are followed.
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Ensuring the checkout work area is kept clean and organized;
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Ensuring Loss prevention best practices are followed;
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Ensuring compliance of all policies when selling Tobacco and Lottery.
What You’ll Bring:
- Effective communication and interpersonal skills;
- Attention to detail.
- Strong customer service skills.
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Ability to work independently and as part of a team;
When You’ll Work:
A typical part-time schedule will be a mix of days, evenings and weekends, up to 24 hours weekly.
Physical Demands of Position:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
While performing the duties of this job, you can expect to:
- Stand and/or walk.
- Bend, twist, and squat.
- Lift and/or move up to 18 kg (40 lbs.).
- Perform tasks involving firm grasping.
- Perform repetitive tasks requiring a range of hand motions.
- Reach above shoulder height and below waist level.
- Operate equipment, including using a ladder.
Keyholder Premium (If Applicable) :
Opening and closing the store on an ad hoc basis
Closing: running register reports, ensuring all areas are tidy, ensuring all Associates have completed their end of shift tasks, responsible for security of the store including locking and setting alarm
Opening: ensuring store is well-stocked and ready for the customer, clean and tidy, ensuring Associates are ready to open their areas for the shift, starting up registers, unlocking and disabling alarm, receiving deliveries.
Employee Universal Accountabilities:
Ensures a high level of customer service
Ensuring health and safety policies and guidelines are followed.
Ensuring Loss prevention best practices are followed;
Ensuring compliance of all policies when selling Tobacco and Lottery.
Ensuring emergency protocols are followed.
Job Requisition:
JR124378
Cashier
Giant Tiger
Pembroke - 258.72kmFinancial Services Part-time
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Administrative Assistant Contract Job
Administrative Jobs PembrokeJob Details
The incumbent routinely provides a wide range of administrative and secretarial support services for the Health & Community Studies Department Chair, faculty and students. As the first point of contact for multiple stakeholders, the incumbent provides a welcoming and professional experience. The incumbent is conscientious, proactive and respects confidentiality.
Duties and Responsibilities:
1. Provides administrative and secretarial support to the Academic Chair.
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Anticipates the needs of the Academic Chair and provides timely and professional administrative supports;
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Maintains the Academic Chair’s calendar. Schedules and recommends appointments, cancellations, and postponements when scheduling conflicts arise;
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Communicates widely for the department by writing email messages, letters and memos and creating first-draft reports and other documents as required by the Academic Chair;
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Liaises with other College units, as required, in order to assist the Academic Chair in responding to a wide range of systems and processes;
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Provides hospitality as the first point of contact with students, faculty, and external stakeholders;
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Prepares files for the Academic Chair’s review prior to appointments with students (researching student records as required);
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Answers the telephone, greets students and clients, and handles their concerns and inquires;
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Processes and handles incoming and outgoing mail;
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Develops and maintains various department and program-related systems and processes;
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Maintains the department’s general and archival filing system including electronic records;
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Processes relevant data and forms for programs and student records management for the department (i.e. student grade changes, exemptions, supplemental exams, class lists, correspondence);
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Arranges travel for out-of-town meetings for the Academic Chair and faculty such as car rentals, flights, hotel accommodations;
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Assists the Academic Chair with selection committees for the hiring of faculty and staff; including managing documents for the committees, preparing for the logistics of interviews, and providing hospitality when greeting applicants.
2. Assists the Academic Chair and faculty with administering and adhering to college policies and procedures:
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Distributes and ensures prompt return of a variety of student-related documents including: advanced standing, exemptions, incomplete grades, supplemental grade assignments, plagiarism. Learning contracts, prior learning assessment and PLAR recognition initiatives, withdrawals and course add/drop requests;
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Supports the administration of program assessment tools (Key Performance Indicators and course assessments);
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Attends to processes related to student enrolment management systems and procedures by locating directives and following processes and timelines as required;
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Attends to processes related to Comms course outline submission deadlines and produces Comms outline completion reports for review by the Chair;
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Acts as the departmental hub in the dissemination of accurate and timely information.
3. Organizes and attends to details relating to all department meetings:
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Communicates broadly within the department and arranges meetings for:
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Program Advisory Committees (PAC)
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High Risk meetings
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Faculty/Staff meetings
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Evaluation & Promotion / Final Grades
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Program Quality Review
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Student meetings
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Outside Stakeholders
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Canadian Association of Schools of Nursing (CASN)
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This work includes booking rooms, preparing related materials, ordering and arranging for meeting refreshments as required;
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Creates, posts and distributes minutes and other meeting-related documents;
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Maintains committee member lists;
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Supports Program Advisory Committees, collates information, provides initial drafts of annual reports and takes minutes as required.
4. Coordinates administrative deadlines
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Assists the Chair in the development of routines and procedures for the smooth function of daily operations;
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Handles inquiries and concerns regarding on-going department activities and programs.
5. Provides hospitality for and general orientation to new professors/instructors.
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Assists new professors/instructors by explaining regular procedures.
6. Performs other related duties as assigned
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Assists with College functions as required;
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Provides backup assistance when other department support staff are absent.
Required Qualifications:
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Minimum two (2) year diploma in Executive Office Administration or equivalent;
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Minimum three (3) years experience in a busy client-centered service environment operating within large complex systems. Experience in writing routine correspondence and in developing and drafting reports. Experience managing simultaneous deadlines with minimal supervision.
*This position is paid at Payband E
*Vacancy is for P21265
Administrative Assistant
Algonquin College
Pembroke - 258.72kmAdministrative Jobs Contract
27.81 - 32.24
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